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Home My WebLink AboutMinutes - EVWD Board of Directors - 03/26/2001APPROVED: APRIL 9, 2001 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING MARCH 26, 2001 40 MINUTES The meeting was called to order at 5:30 p.m. by President Lightfoot. Director Goodin led the flag salute. PRESENT: Directors Wilson, Sturgeon, Negrete, Goodin, Lightfoot ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Alberta Hess, Chief Financial Officer; Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, David Eady, Fritz Stradling, Tom DeMars APPROVAL OF AGENDA The General Manager requested that the following Old Business Item (No.13a): DISCUSSION AND POSSIBLE ACTION REGARDING AN EXTENSION OF THE PARKING LOT SUB -LEASE AGREEMENT. be added to the Agenda as the need to add the item arose after the Agenda had been posted. M /S /C (Wilson - Negrete) that the March 26, 2001 Agenda be approved with revision recommended by the General Manager. PUBLIC PARTICIPATION President Lightfoot declared the public participation section of the meeting open at 5:32 p.m. There being no written or verbal comments, the public participation section was closed. ADJOURN TO EAST VALLEY WATER PUBLIC FACILITIES CORPORATION MEETING. M /S /C (Wilson- Sturgeon) that the regular meeting be adjourned to the East rrr Valley Public Facilities Corporation Meeting at 5:35 p.m. RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING M /S /C (Negrete- Sturgeon) that the East Valley Water District Regular Meeting reconvene at 5:45 p.m. �.. RESOLUTION 2001.06 - THE SALE OF CERTIFICATES OF PARTICIPATION, THE TIME AND PLACE FOR TAKING BIDS, NOTICE INVITING BIDS, PRELIMINARY OFFICIAL STATEMENT AND OTHER DOCUMENTS was presented to the Board for approval. M /S /C ( Wilson- Negrete) that Resolution 2001.06 be approved. APPROVAL OF MARCH 12, 2001 BOARD MEETING MINUTES. M /S /C (Sturgeon - Negrete) that the March 12, 2001 Board Meeting Minutes be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager noted that the owner of property at 7641 Drummond Ave. and 2778320 St.. had paid the account and should be removed from the lien list. M /S /C (Sturgeon - Negrete) that the liens for delinquent water and sewer accounts be approved for processing as submitted. RESOLUTION 2001.04 — NOTICE OF COMPLETION FOR WATERMAIN EXTENSION WITHIN DOGWOOD ST., 33 ST., OSBUN RD., AND EDGEMONT DR. BY LAW PLUMBING CO. was presented to the Board for approval. M /S /C (Sturgeon - Negrete) that Resolution 2001.04 be approved. DISBURSEMENTS M /S /C (Sturgeon - Negrete) that General Fund Disbursements #184251 through #184437 in the amount of $755,419,19, Payroll Fund Disbursements #8608 through #8661 in the amount of $58,904.79 totaling $814,323.98 be approved. RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date; that a letter signed by various Congressional Members had been sent to EPA Administrator, Christie Todd Whitman thanking her for her assistance in removing the proposed radon rule from OMB consideration. Information only. 2 Minutes:03 /26/01 THE ISSUE OF WHETHER CAL PERS BENEFITS SHOULD EXTEND TO EMPLOYEES OF TEMPORARY AGENCIES, CONSULTING FIRMS, AND LEASING AGENCIES WHO PROVIDE TEMPORARY LABOR SERVICE TO A PUBLIC �r AGENCY was presented for discussion. Recommendation was made to defer further discussion and action on this issue for legal opinion. Information only. ELECTION RESULTS IN SUPPORT OF AN ALTERNATIVE FUNDING FORMULA FOR THE DISTRICTS' SHARE OF THE LAFCO COSTS. Director Lightfoot represented the District at the election to determine whether a majority of independent special districts supported an alternative funding formula for their share of the LAFCO costs. Director Lightfoot stated that the proposed alternative was defeated and the working group will reconvene on April 4` at 1:30 p.m. (175 West 5" Street, San Bernardino) to review other alternatives. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING LEASE EXTENSION FOR THE TEN (10) ACRE SITE ON 5 STREET. Mr. David Eady addressed the Board with his concerns about the cost effectiveness of hooking up to sewer at his farm if the lease agreement on the site could not be satisfactorily extended; that new laws which became effective January 1s` required certain alterations to the accommodations currently in place. The General Manager stated that there could be the possibility of a one (1) year extension. No decisions were made. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING AN EXTENSION OF THE PARKING LOT SUB -LEASE AGREEMENT. M /S /C (Negrete - Sturgeon) that the amendment to the Parking Lot Sub -lease be approved and that the Board President be authorized to sign the Agreement. A MEMO ABOUT THE DISPOSITION OF OBSOLETE TELEMETRY EQUIPMENT was presented to the Board for discussion and possible action. M /S /C ( Wilson - Goodin) that the obsolete telemetry equipment be disposed of by any means available. NOTICE OF EXEMPTION CONCERNING THE LEASE AGREEMENT WITH THE CITY OF SAN BERNARIDNO R.D.A. was presented to the Board for approval. M /S /C (Wilson - Negrete) that the Notice of Exemption be approved. 3 Minutes:03 /26/01 REVIEW AND APPROVAL OF LEASE AGREEMENT WITH THE CITY OF SAN BERNARDINO R.D.A. Legal counsel stated that he was uncomfortable with the indemnification language used in the Agreement and recommended that Legal counsel be authorized to amend the agreement and that the General Manager be authorized to approve and sign the .... amended Agreement. M /S /C (Sturgeon - Wilson) that the Lease Agreement be approved subject to an acceptable revision approved by the General Manager and Legal Counsel. APPROVAL TO BID PLANT #37 RESERVOIRIPUMP STATION PROJECT. Legal Counsel recommended that a vote on this item be suspended subject to resolving the Lease Agreement with the City of San Bernardino R.D.A. M /S /C (Sturgeon - Wilson) that approval to bid the Plant #37 Reservoir /Pump Station Project be granted subject to an amended Lease Agreement acceptable to the General Manager and Legal Counsel and signed by the General Manager. DISCUSSION AND POSSIBLE ACTION REGARDING THE WITHDRAWL OF FUNDS FROM DEFERRED COMPENSATION ACCOUNT. M /S /C (Wilson - Sturgeon) that the employee be allowed to withdraw funds from his /her deferred compensation account in accordance with their request. .. RESOLUTION OF THE BOARD OF DIRECTORS OF THE YUCAIPA VALLEY WD TO CONSOLIDATE ITS GOVERNING ELECTION WITH THE GENERAL ELECTION DATE IN EVEN NUMBERED YEARS. Information only. A letter from the Clerk of the Board of Supervisors concerning Yucaipa WD's consolidation of election was reviewed. Information only. MARCH 14, 2001 RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on March 14, 2001 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; that he had received a phone call inquiring whether the District would be interested in purchasing an adjoining (7920 Webster St.) 1.9 acre parcel; that there was an editorial in The Sun about the "Arsenic Rule" to which a response letter would be prepared; that two workshops will be held at the District offices, one on April 18, 2001 at 9:00 a.m. and a Budget Workshop on May 18, 2001 at 9:00 a.m.. Information only. , 4 Minutes:03 /26/01 ORAL COMMENTS FROM BOARD OF DIRECTORS. Director Sturgeon commented on the recent ACWA committee meeting he had attended and the discussion that took place about the probability of blackouts during the months of June through September; asked about programs that the District has implemented to conserve energy and requested that staff be advised that their support of those programs is needed; asked about "emergency" training for staff; e.g.: earth- quake, fire, etc. Information only. Director Negrete expressed his delight with the District's newly acquired bottled water drawn from District Well #146 and packaged with the District's original label. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. ACWA's SPRING CONFERENCE – SOUTH LAKE TAHOE, MAY 9 -11, 2001. Information only. CSDA "WORKSHOP OF WHEELS% CUCAMONGA COUNTY WATER DISTRICT, 10440 ASHFORD ST., RANCHO CUCAMONGA, CA. MAY 14, 2001. Information only. WATER EDUCATION FOUNDATION "THE CENTRAL VALLEY TOUR" - �r SACRAMENTO, CA., MAY 23-25,2001. Information only. ADJOURN M /S /C (Wilson - Negrete) that the meeting be adjourned at 7:20 p.m. L/ lli/1i 2 Glen1h R. Lightfoo , President — 'e, /Z/ ---,- "-, Robert E. Martin, Secre ary "W 5 Minutes:03 /26/01