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Home My WebLink AboutMinutes - EVWD Board of Directors - 12/11/2001APPROVED: JANUARY 8, 2002 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING DECEMBER 11, 2001 MINUTES The meeting was called to order at 2:00 p.m. by President Lightfoot. Director Wilson led the flag salute. PRESENT: Directors Wilson, Sturgeon, Goodin, Lightfoot ABSENT: Director Negrete STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Alberta Hess, Chief Financial Officer; Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steve Kennedy no GUEST(s): Jo McAndrews, Jeanne Panel] (Consumer), Jeff Endicott (CDM), Anibal Blandon (CDM), Michael Dzubnar (CDM), Craig Watkins (CDM) APPROVAL OF AGENDA M /S /C (Sturgeon - Wilson) that the December 11, 2001 Agenda be approved as submitted. PUBLIC PARTICIPATION President Lightfoot declared the public participation section of the meeting open at 2:02 p.m. Ms. Jeanne Panell , resident at 27839 21st Street in the City of Highland, addressed the Board about her concerns over the increased consumption indicated on her water bill since the installation of a new water meter on October 11, 2001 at her residence. Information only. Staff was directed to research the situation and address Ms. Panell's concerns as soon as possible. Information only. There being no further written or verbal comments, the public participation section was closed. DIRECTOR NEGRETE ARRIVED AT 2:05 P.M. PRELIMINARY DESIGN REPORT FOR PLANT NO. 39 BLENDING STATION was presented to the Board for approval. Mr. Jeff Endicott introduced CDM staff and gave a presentation regarding the Preliminary Design Report and Cost Estimate for District's Plant No. 39 Blending Station project. M /S /C (Sturgeon - Wilson) that CDM's Preliminary Design Report and Cost Estimate for the Plant No. 39 Project be accepted. THE GENERAL MANAGER REQUESTED A MEETING BREAK AT 2:45 P.M. DURING WHICH TIME THE OATH OF OFFICE WAS ADMINISTERED TO THE NEWLY ELECTED DIRECTORS: LIGHTFOOT, NEGRETE, WILSON. THE REGULAR BOARD MEETING WAS RESUMED AT 3 :00 P.M. ADJOURN TO EAST VALLEY WATER PUBLIC FACILITIES CORPORATION MEETING. M /S /C (Negrete - Wilson) that the regular meeting be adjourned to the East Valley Public Facilities Corporation Meeting at 3:00 p.m. RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING. M /S /C (Good in - Negrete) that the East Valley Water District Regular Meeting reconvene at 3:05 p.m. APPROVAL OF NOVEMBER 27, 2001 BOARD MEETING MINUTES. M /S /C (Goodin - Wilson) that the November 27, 2001 Board Meeting Minutes be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. Director Sturgeon requested that addresses be eliminated from future "Liens List" and that only the customer account number be identified. 2 MINUTES: 12/11/01 M /S /C (Goodin - Wilson) that the liens for delinquent water and sewer accounts be approved for processing as submitted and that future list of liens to be placed on the agenda be identified by an account number only. 1 r FINANCIAL STATEMENTS FOR THE PERIOD ENDED OCTOBER 31, 2001 was presented to the Board for acceptance. M /S /C (Goodin - Wilson) that the Financial Statements for the period ended October 31, 2001 be accepted. DISBURSEMENTS M /S /C (Goodin - Wilson) that General Fund Disbursements #187171 through #187312 distributed November 22 -29, 2001 in the amount of $743,285.30, and Payroll Checks distributed November 21, 2001 in the amount of $104,231.01, totaling $847,516.31 be approved. RADON RULE UPDATE The General Manager stated that there was nothing new to report on the District's progress with the Radon Rule. Information only. BOARD REORGANIZATION President Lightfoot declared nominations open for President. Director Sturgeon nominated Donald Goodin for President. M /S /C (Sturgeon - Wilson) that the nominations for President be closed and that a unanimous ballot be cast for Donald Goodin as President to the Board. President Goodin assumed the chair and declared nominations open for Vice President. Director Negrete nominated George Wilson for Vice President. Director Goodin nominated Kip Sturgeon for Vice President. Director Sturgeon declined the nomination. M /S /C ( Negrete- Sturgeon) that the nominations for Vice President be closed and that a unanimous ballot be cast for George Wilson for Vice President to the Board. M /S /C (Lightfoot - Wilson) that Robert E. Martin be re- appointed as General Manager. 3 MINUTES: 12/11 /01 M /S /C (Lightfoot - Wilson) that Robert E. Martin be re- appointed as Board Secretary. M /S /C (Lightfoot - Wilson) that Alberta Hess be re- appointed as Chief Financial Officer. President Goodin stressed the importance he placed on Committee Assignments and stated that he would meet with each director to develop appropriate Committee Assignments and present his final selections to the full Board in January 2002. SETTING TIME AND PLACE FOR HOLDING MEETINGS. President Goodin declared that the time and place for holding regular meetings is open for discussion. M /S /C (Sturgeon - Negrete) that the District Board Meetings be held on the second (2nd) and fourth (4th) Tuesday of each month at 2:00 p.m. at the District Office, 1155 Del Rosa Avenue, San Bernardino, California. SETTING METHOD FOR CALLING SPECIAL MEETINGS. President Goodin declared that the method for calling special meetings is open for discussion. M /S /C (Sturgeon - Negrete) that the Board follow the Government Code Section 54956 provision for calling special meetings. DIRECTOR'S FEES AND EXPENSES FOR NOVEMBER 2001 were presented to the Board for approval. M /S /C (Sturgeon - Negrete) that the Director's fees and expenses for November 2001 be approved. RATIFICATION OF THE VOTE REGARDING THE CDM PROPOSAL FOR THE PLANT 39 BLENDING STATION (PRELIMINARY DESIGN REPORT). M /S /C (Sturgeon - Wilson) that the vote to approve the Plant 39 Blending Project be ratified. DEBT MODIFICATION AGREEMENT TO EVWD LOAN NUMBER 11695 (CITIZENS BUSINESS BANK LINE OF CREDIT) was presented to the Board for approval. M /S /C (Wilson - Negrete) that the Debt Modification Agreement to EVWD Loan Number 11695 be approved. 4 MINUTES: 12/11/01 DISCUSSION AND POSSIBLE ACTION REGARDING THE ADOPTION OF A MILITARY RESERVE PAY POLICY. Various options in compliance with the District's legal obligations with respect to the salary of an employee on military leave were discussed. Staff was directed to conform with the current law regarding "Military Leave" pay and discuss the issue further during "Contract" negotiations next Spring. Information only. NOVEMBER 14 -30, 2001 - RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released from November 14 -30, 2001 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; that vandalism had occurred at District's Plant #37 and that it would remain sealed off until water quality testing had been completed; relocation project for Plant 37 was underway; that the preliminary title reports had been received for the District's well sites on 6th Street (East of Sterling) and escrow should close within thirty (30) days. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS. r Director Negrete extended his "congratulations' to the new slate of officers on the Board. Information only. Director Goodin expressed his gratitude for the Board's confidence in electing him Board President and stated that he would make every effort to live up to their expectations. He also thanked outgoing president, Glenn Lightfoot, for a "job well done ". Information only. There being no verbal or written comments from the Directors, this section of the meeting was closed. CMUA -2002 LEGISLATIVE BRIEFING, LEGISLATIVE VISITS & RECEPTION, JANUARY 14, 2002, SACRAMENTO, CA. ASBCSD MEMBERSHIP MEETING — DECEMBER 17, 2001, LOTUS GARDEN RESTAURANT, SAN BERNARDINO, CA. Information only. CLOSED SESSION President Goodin declared the meeting adjourned to Closed Session. W 5 MINUTES: 12/11/01 The Board entered into session at 3:30 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. ADJOURN TO REGULAR SESSION The Board returned to regular session at 3:40 p.m. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The items listed on the Agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 3:40 p.m. Donald D. Goodin, President Robert E. Martin, Secretary c+ Wo 6 MINUTES: 12/11/01