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Home My WebLink AboutMinutes - EVWD Board of Directors - 04/22/1996APPROVED:05 /13/96 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING APRIL 22, 1996 MINUTES The meeting was called to order at 5:30 p.m. by President Sturgeon. Paul Dolter led the flag salute. ROLL CALL: PRESENT: Directors Sturgeon, Negrete, Lightfoot, Douglas, Goodin, ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, Assistant Dist. Engineer; Alberta Hess, Auditor/ Controller; Mary Wallace, Administrative Asst. LEGAL COUNSEL: Steve Kennedy GUESTS: None APPROVAL OF AGENDA M/S /C (Goodin - Douglas) that the April 22, 1996 Agenda be approved as submitted. PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 5:35 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF THE APRIL 8, 1996 MEETING MINUTES M/S /C (Negrete- Douglas) that the April 8, 1996 minutes be approved as r submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS The General Manager noted that the customer at 6993 Elm Ave. had paid the account and should be removed from the lien list. M/S /C (Negrete- Douglas) that the liens for delinquent water and sewer accounts be approved for processing with the exception noted by the General Manager. RESOLUTION 1996.80 - ACCEPTING DEDICATION OF WATER DISTRIBUTION SYSTEM FOR TRACT 15625 (Lots :1 -101) was presented to the Board for approval. M/S /C (Negrete- Douglas) that Resolution 1996.80 be approved. RESOLUTION 1996.81 - ACCEPTING DEDICATION OF SEWERS WITHIN TRACT 15625 (Lots :1 -101) was presented to the Board for approval. M/S /C (Negrete- Douglas) that Resolution 1996.81 be approved. RESOLUTIONS 1996.82 thru 1996.98 - RELEASE OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS were presented to the Board for approval. M/S /C (Negrete- Douglas) that Resolutions 1996.82 thru 1996.98 be approved. RESOLUTION 1996.99 - A RESOLUTION OF THE EAST VALLEY WATER DISTRICT GRANTING AUTHORITY TO SELL AND ASSIGN SECURITIES FOR THE DEFERRED COMPENSATION PROGRAM was presented to the Board for approval. M/S /C (Negrete- Douglas) that Resolution 1996.99 be approved. FA INDEPENDENT CONTRACT AGREEMENT WITH LAW PLUMBING COMPANY was presented to the Board for approval. M/S /C(Negrete- Douglas) that Law Plumbing Company be approved. the Independent Contract Agreement with DISBURSEMENTS M/S /C (Lightfoot - Douglas) that the General Fund Disbursements 4163319 to 9163524 in the amount of $898,880.54 and Payroll Fund Disbursements #1694 to #1739 in the amount of $47,627.16 totaling $946,507.70 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSED LAND TRANSFER ALONG THE NORTH FORK DITCH, EAST OF WEAVER STREET. A land transfer wherein the East Highlands Ranch proposes to convey a portion of land along the North Fork Ditch, East of Weaver Street was discussed. No action taken. 1996 SPRING NEWSLETTER A letter to the Board of Directors apologizing for a misprint on page four of the Spring Newsletter and an offer of a 10% reduction on the graphic designer's labor charges due to the error was presented for discussion and possible action. M/S /C (Goodin - Douglas) that the District agree to the 10% labor cost reduction offer and make it known that any future errors would be unacceptable. Director Lightfoot voted no. DIRECTOR DOUGLAS REQUESTED CORRESPONDENCE TO BE SENT TO VARIOUS OFFICIALS ATTENDING THE CSDA SACRAMENTO GOVERNMENTAL AFFAIRS DAY ON MAY 6,1996. Director Douglas requested that letters from the East Valley Water District be directed to various officials expressing the importance and efficiency of the "Special Districts ". Information only. 3 DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT 7425 FLINTLOCK BY LOUIE NORWOOD. M/S /C (Lightfoot - Douglas) that the claim be denied and referred to the District's legal counsel and insurance carrier. DISCUSSION AND POSSIBLE ACTION TO ESTABLISH A DATE FOR A PUBLIC HEARING TO DISCUSS PROPOSED REVISIONS TO THE WATER AND SEWER REGULATIONS AND RATE STRUCTURE. Legal posting requirements for setting a public hearing involving certain revisions were discussed with no action being taken. Staff was directed to schedule committee meetings and confer with legal counsel for advise on those requirements. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING THE CLASSIFICATION OF EXPENSES FOR THE BOARD DELEGATION'S TRIP TO WASHINGTON D.C. DURING THE WEEK OF APRIL 22, 1996. M/S /C (Lightfoot- Douglas) that Director Goodin's expense limit be adjusted by an amount equal to the actual cost of the April 23rd -26th Washington D.C. trip. DIRECTOR LIGHTFOOT LEFT THE MEETING AT 6:45 P.M. DISCUSSION AND POSSIBLE ACTION FOR AND AFFILIATION BETWEEN UNIFIED SCHOOL DISTRICT AND DISTRICT TO PROVIDE PRACTICAL SELECTED STUDENTS. REGARDING AN AGREEMENT THE SAN BERNARDINO CITY THE EAST VALLEY WATER LEARNING EXPERIENCES FOR An affiliation with the School District to provide practical on-the-job training experiences was discussed. Legal counsel was directed to review and rework some of the language contained in the agreement involving certain aspects such as the "Hold Harmless" and "Insurance" clauses and return for final approval. Information only. 4 GENERAL MANAGERS REPORT The General Manager reported on District operations to date; the Upper Santa Ana River Water Facilities Tour scheduled for April 29th; the Bid opening to take place on April 24th at the offices of Fieldman, Rolapp & Associates. Information only. M/S /C (Sturgeon- Douglas) that this issue be added to the Agenda. CONSIDERATION OF THE EAST VALLEY WATER DISTRICT'S BOARD ROOM AS A POSSIBLE POLLING PLACE FOR THE SPECIAL BOND ELECTION - JUNE 4, 1996. M/S /C ( Negrete- Douglas) that the District make available its Board Room for a Polling Place for the Special Bond Election on June 4, 1996. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Goodin commented on the successful ASBCSD meeting hosted by the District and requested that a letter of appreciation be prepared for the guest speaker, Timothy Moore, and that it be signed by all Board members. Information only. r Vice President Negrete commented on his recent and interesting tour of the RIX facility. Information only. Director Douglas presented a brochure that Chino Basin recently compiled and also requested a desire to tour the RIX facility. Information only. President Sturgeon requested that the District host another ASBCSD meeting next year due to the success of the April 15th meeting that the District hosted and also expressed his request that Mr. Moore be sent a Thank You on behalf of the District. Information only. CORRESPONDENCE FROM THE DRINKING WATER COMPLIANCE SECTION OF THE U.S.E.P.A. Correspondence from the United States Environmental Protection Agency regarding the implementation of the federal monitoring requirements for the lead and copper rule in California was reviewed. Information only. F CLOSED SESSION aw The Board entered into closed session at 7:07 p.m. as provided for in the California Open Meeting Law, Government Code Section 54956.9(a) to confer with legal counsel regarding those items on the Agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 7:17 p.m.. Those items listed on the agenda were discussed in closed session with no action being taken. ADJOURN The meeting was adjourned at 7:18 p.m. Kip E. Sturgeon, President Robert E. Martin, Secretary (MN - 482/96) ri