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Home My WebLink AboutMinutes - EVWD Board of Directors - 08/12/1996APROVED: August 26, 1996 r.r EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING AUGUST 12, 1996 MINUTES ar The meeting was called to order at 5:35 p.m. by President Sturgeon. Robert Martin led the flag salute. ROLL CALL: PRESENT: Directors Sturgeon, Lightfoot, Goodin, Douglas ABSENT: Director Negrete STAFF: Robert Martin, General Manager; Alberta Hess, Auditor/ Controller; Mary Wallace, Administrative Asst. LEGAL COUNSEL: Steve Kennedy GUESTS: Fred Hicks, Michael Boll, Allen Williams APPROVAL OF AGENDA M/S /C (Douglas- Lightfoot) that the August 12, 1996 Agenda be approved as submitted. PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 5:36 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF THE JULY 22 1996 MEETING MINUTES Director Goodin noted that the agenda date of July 8, 1996 as shown on Page One was incorrect and should read July 22, 1996. M/S /C (Goodin- Lightfoot) that the July 22, 1996 minutes be approved with corrections as noted. Director Douglas abstained from the vote. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS The General Manager noted that the customers at 7141 Victoria Ave., 2656 Valaria Ct., 26673 Fleming St. and 26643 Fleming St. had paid their accounts and should be removed from the lien list. M/S /C (Goodin - Lightfoot) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions noted by the General Manager. RESOLUTIONS 1996.242 thru 1996.251 - RELEASE OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS were presented to the Board for approval. M/S /C (Goodin- Lightfoot) that Resolutions 1996.242 thru 1996.251 be approved. RESOLUTION 1996.252 - ACCEPTING CONVEYANCE of PIPELINE EASEMENT from HIGHLAND LLC WITHIN a PORTION of P/M 14885 -1 (JOB: W 1896) M/S /C (Goodin- Lightfoot) that Resolution 1996.252 be approved. DISBURSEMENTS M/S /C (Goodin- Lightfoot) that the General Fund Disbursements #164569 to #164784 in the amount of $390,135.52 and Payroll Fund Disbursements #2070 to #2115 in the amount of $50,859.41 totaling $440,994.93 be approved. 2 DIRECTOR NEGRETE ARRIVED AT 5:40 P.M. AWWARF REPORT was presented to the Board by Fred Hicks. Mr. Hicks also ■r presented a plaque to the Board President, Kip Sturgeon, expressing gratitude and appreciation on behalf of the Research Foundation for all of the time and the efforts of the District through correspondence and trips to D.C. in support of drinking water research issues. Information only. AWWA REPORT CONCERNING PASSAGE OF THE REAUTHORIZATION OF THE SAFE DRINKING WATER ACT was presented by the General manager. Staff was directed to help inform customers and other interested parties on what this law means to them as consumers by providing information hand outs on the subject as these products become available to the District. Information only. ROBERT A. SCHERER SCHOLARSHIP POLICY ESTABLISHED BY THE ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICT'S BOARD OF DIRECTORS was discussed and staff was directed to make the information and the eligibility requirements of the policy familiar to all employees. Information only. "" DIRECTORS' FEES AND EXPENSES FOR JULY 1996 The following Directors' fees and expenses for July 1996 were submitted for approval: Director Goodin $300.00; Vice President Negrete $600.00; Director Lightfoot $200.00; Director Douglas $600.00; President Sturgeon $300.00. M/S /C ( Negrete- Douglas) that the Directors' fees and expenses for July 1996 be approved as submitted. DISCUSSION AND POSSIBLE ACTION REGARDING THE PROPOSED REVISED CSDA BYLAWS M/S /C (Douglas - Negrete) that the revisions to the CSDA Bylaws be approved as submitted. 3 DISCUSSION AND POSSIBLE ACTION REGARDING THE SAN BERNARDINO COUNTY BAD CHECK RESTITUTION PROGRAM No action was taken. Information only. APPROVAL OF MEMORANDUM OF UNDERSTANDING WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION. The General Manager requested that this item be deferred pending the Board's Closed Session. DISCUSSION AND POSSIBLE ACTION REGARDING HIRING AN ADDITIONAL DISTRICT MECHANIC TO ASSIST WITH IN -HOUSE MAINTENANCE AND REPAIRS TO DISTRICT'S FLEET OF VEHICLES The General Manager presented a summary of the District's vehicles and equipment with the recommendation that outside contract work be eliminated and an additional mechanic be added to District's staff instead. M/S /C/ (Douglas - Negrete) that the District add an additional mechanic to staff to assist with in -house maintenance. FINANCIAL STATEMENT FOR MAY 1996 The Financial Statement for May 1996 was reviewed. Information only. GENERAL MANAGERS REPORT The General Manager reported on District operations to date; recommended that a committee meeting be set to discuss details for dedication of the City Creek Water Treatment Plant; that the District had received several shares of stock from House of Fabrics; that an asbestos survey is in process for the surplus property at 7045 Palm Avenue; and briefly discussed the three hour power outage which took place within the District on Saturday, August 10th and the results of same. Information only. 4 ORAL COMMENTS FROM BOARD OF DIRECTORS Director Goodin commented about a memo from Attorney Mark Pither directed to Westcas regarding WET Litigation Negotiations. Information only. Director Lightfoot commented on the construction water usage problem within the District as the City of San Bernardino has various projects which overlap into the District boundaries. A request was made that some sort of agreement be reached to prevent the necessity of the City or their sub - contractors securing a meter from the District for monitoring the water usage during work in progress. Information only. Director Douglas reminded all of the CSDA conference scheduled for September 22 - 25, 1996 in South Lake Tahoe. Information only. LETTER TO THE U.S. ARMY CORPS OF ENGINEERS AND ODEBRECHT CONTRACTORS FROM WATER QUALITY CONTROL BOARD REGARDING GENERAL PERMIT FOR STORM WATER DISCHARGES ASSOCIATED WITH THE SEVEN OAKS DAM PROJECT. Information only. CORRESPONDENCE FROM RON CRONK REGARDING LOCK ON FIRE ow SERVICE METER. Information only. MEMORANDUM FROM ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICTS REMINDING MEMBERS AUGUST IS DARK AND THE NEXT MEETING IS SCHEDULED FOR SEPTEMBER 16TH. Information only. CSDA ANNUAL CONFERENCE - SEPTEMBER 22 - 25, 1996 - EMBASSY SUITES RESORT, SOUTH LAKE TAHOE, CA. Information only. WATER EDUCATION FOUNDATION - OCTOBER 16 - 18 1996 - SOUTHERN CALIFORNIA/LOWER COLORADO RIVER WATER TOUR, LAS VEGAS, NV. Information only. ACWA FALL CONFERENCE - DECEMBER 4 - 6 1996 - TOWN & COUNTRY HOTEL, SAN DIEGO, CA. Information only. 5 President Sturgeon called a five(5) minute recess at 6:25 p.m. before entering into closed session. CLOSED SESSION The Board entered into closed session at 6:30 p.m. as provided for in the California Open Meeting Law, Government Code Section 54957.6 to confer with legal counsel regarding those items on the Agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 7:00 p.m.. Those items listed on the agenda were discussed in closed session with no action being taken. APPROVAL OF MEMORANDUM OF UNDERSTANDING WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION was presented to the Board. M/S /C (Lightfoot- Douglas) that the final settlement proposal be submitted to the SBPEA for ratification of contract. ADJOURN The meeting was adjourned at 7:02 p.m. Kip E. Sturgeon, President •.. DHF 9/12 2