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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 10/09/2001 East Va ° ey Water District 1155 DEL ROSA AVENUE, SAN BERNARDINO, CA REGULAR BOARD MEETING October 9, 2001 2:00 P.M. AGENDA "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Tuesday prior to the following Tuesday meetia~g not requiring departmental investigation, will be considered by the Board of Directors". CALL TO ORDER PLEDGE OF ALLEGIANCE 1. Approval of Agenda 2. Public Cmmnents CONSENT CALENDAR 3. Approval of Board Meeth~g Minutes for September 25, 2001. 4. Approval of Liens for Delinquent Water m~d Sewer Accounts. 5. Review and accept Draft Financial Statement for period ending July 31,2001. 6. Accounts Payable Disbursements: Accounts Payable Checks #186449 through #186597 were distributed September 20-26, 2001 in the amount of $399,472.67; Payroll Checks were distributed September 28, 2001 in the mnount of $83,686.87. Total Disbursements for the period were $483,159.54. OLD BUSINESS 7. Radon Rule Update. (General Manager) 8. Discussion and possible action regarding the District as host for the Association of the San Bemardino County Special District's monthly membership meeting in 2002. 9. Discussion and possible action regarding the lease a~eement on the ten (10) acre site. NEW BUSINESS 10. D/rectors' fees and expenses for September 2001. 11. Discussion and possible action regarding request for proposals for ~chitectural services in support of developing a preliln/nary desiga and cost estimate for constructing the District's facilities. 12. Discussion and possible action regarding auctioning District's Pool Vehicle #24 as surplus. l 3. Official Ballot for the San Bernardino Area Chmnber of Connnerce Board of Directors. Discussion and Possible Action. REPORTS 14. September l - October 1,2001 - Releases of Lien for Delinquent Water and Sewer Accom~ts. 15. June Investment Report 16. General Manager's Report 17. Oral Colranents from Board of Directors CORRESPONDENCE 18. Co~Tespondence from Senator Barbara Boxer regarding the "California Affordable Quantity & Quality Water Act". 19. Correspondence from the City of Highland in appreciation for the water donation fi'om EVWD for a Bicycle Safety Rodeo conducted by the Sheriffs Highland Station. 20. Correspondence from Water Education Foundation expressing their appreciation for the bottled water that the District provided them for their Southern California Groundwater Tour. MEETINGS 21. ASBCSD MEMBERSHIP MEETING - PGA of Southern California Golf Club, Calimesa, October 15,2001. 2 22. CSDA LEGAL FORUM: November 7, 2001 November 14, 2001 Sacramento Convention Center Ontario Convention Center 23. ACWA and SDI Joint Workshop Planned for Managers, Town and Country Resort & Convention Center, San Diego, November 27, 2001. CLOSED SESSION 24. CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Govermnent Code Section 54956.8] Property: APN: l 192-201-23-0000 & APN: 1192-201-24-0000 Patty with whom District will negotiate: Owner Patty who will be negotiating on behalf of the District:Jim Cimino Under Negotiation: Price and Terms of Payment 25. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Govermnent Code Section 54956.9(b) One Potential Case. 26. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION [Government Code Section 54956.9(a)] Name of Case: ARNETT, et. al. v. PUBLIC EMPLOYEES' RETIREMENT SYSTEM, et. al., U~tited States District Court, Northern District of California, No. C-95-3022 CRB 27. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION htitiation of Litigation pursuant to Gove~xnnent Code Section 54956.9(c) One Potential Case ANNOUNCEMENT OF CLOSED SESSION ACTIONS ADJOURN DRAFT SUBJECT TO APPROVAL EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING SEPTEMBER 25, 2001 MINUTES The meeting was called to order at 2:00 p.m. by President Lightfoot. Director Negrete led the flag salute. PRESENT: Directors Negrete, Goodin, Lightfoot ABSENT: Directors Sturgeon, Wilson STAFF: Paul Dolter, District Engineer; Alberta Hess, Chief Financial Officer; Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews APPROVAL OF AGENDA M/S/C (Goodin-Negrete) that the September 25, 2001 Agenda be approved as submitted. PUBLIC PARTICIPATION President Lightfoot declared the public participation section of the meeting open at 2:01 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF SEPTEMBER 11,200'1 BOARD MEETING MINUTES. M/S/C Goodin-Negrete) that the September 11, 2001 Board Meeting Minutes be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The Chief Financial O~cer noted that the owner of property at 6668 Pradera Ave., 7555 Elmwood Road, and 7518 Olive Tree Ln. had paid the account and should be removed from the lien list; that the ~ien for the property at 28508 Wisteda I_n. was being redone and should be removed from the lien list. M/S/C {Goodin-Negrete) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions noted by the Chief Financial Officer. DISBURSEMENTS M/S/C (Goodin-Negrete) that General Fund Disbursements #186297 through #186448 distributed September 6-13, 2001 in the amount of $911,151.71 and Payroll Checks distributed September 14, 2001 in the amount of $76,819.42, totaling $987,971.13 be approved. RADON RULE UPDATE A copy of a response letter to Congressman Lewis from ^dministrator Christine Todd Whitman, USEPA, regarding the proposed regulation for radon in drinking water was submitted for review. Information only. DISCUSSION AND POSSIBLE ACTION REGARDINGTHE DISTRICT AS HOST FOR THE ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS' MONTHLY MEMBERSHIP MEETING IN 2002. Action on the item to consider hosting a membership meeting for the ASBCSD was deferred to the October 9, 2001 Board Meeting. Information only. SEPTEMBER 5-'18, 200'1 RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on September 5-18, 2001 was reviewed, information only. REPORT FROM AVWVARF REGARDING THE USE OF GRANULAR ACTIVATED CARBON TO TREAT PERCH LORATE-CONTAMINATED GROUNDWATER, Information only. GENERAL MANAGER'S REPORT Jo McAndrews stated that the Highland Senior Center suggested that the District sponsor their October 31st, Halloween, luncheon and provide six (6) persons to assist with the service. Information only. 2 Minutes:09/25/O l ORAL COMMENTS FROM BOARD OF DIRECTORS. Director Negrete stated that he was still attempting to coordinate the meeting with the Mayor to discuss the Patton Station Golf Course Project. Information only. Director Lightfoot stated that he would be unavailable from September 28, 2001 until October 10, 2001. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. CORRESPONDENCE REGARDING THE "WASH PLAN". Information only. ACWA-USA "SHAPING OUR ENERGY FUTURE" WORKSHOPS: DATE: TIME: PLACE: SEPTEMBER 26, 2001 8:30 A.M.-12:30P.M. SANTA CLARA SEPTEMBER 27, 2001 8:30 A.M.-12:30P.M. TEMECULA OCTOBER 2, 2001 8:30 A.M.-t2:30P.M. FRESNO OCTOBER 9, 2001 8:30 A.M.-12:30P.M. FAIRFIELD Information only. DWR WATER EDUCATION COMMITTEE MEETING, OCTOBER 2 & 3, 2001, SACRAMENTO, CA.. Information only. WRI SECOND ANNUAL CONFERENCE, OCTOBER 18.19, 2001, CALIFORNIA STATE UNIVERSITY. Information only, WESTCAS FALL CONFERENCE - OCTOBER 24-26, 2001, TUCSON, ARIZONA. Information only, DISCUSSION AND POSSIBLE ACTION REGARDING THE PATTON PROPERTY GOLF COURSE PROJECT. Legal Counsel stated that the General Manager was developing costs of water to irrigate the Golf Course; that the plan is for EVWD to control the three (3) wells on the property and that Well #10 would be used to irrigate the Golf Course; the cost to irrigate has been estimated at approximately $100,000.00 annually to be paid by CIS; that a general meeting will be at FVWD on October 11, 2001 at 11:00 a.m.; Legal Counsel will notify Noorigian's office of the established date for the meeting. Information only. 3 Minutes:09/25/Ol DISCUSSION AND POSSIBLE ACTION REGARDING THE LEASE AGREEMENT ON THE TEN (10) ACRE SITE. Legal Counsel suggested severat remedies to the Lease Agreement between Harvest Farms and EVWD. An Ad-hoc committee comprised of directors Lightfoot and Goodin will meet to discuss those options and bring back suggestions to the full Board. Information only. ADJOURN The meeting was adjourned at 2:25 p.m. Glenn R. Lightfoot, President Robert E. Martin, Secretary 4 Minutes:09/25/Ol CERTIFICATE OF LIEN OCTOBER 9, 2001 ACCOUNT OWNERS PROPERTY AMOUNT NUMBER NAME ADDRESS OWED 1. 004-0114~,* 7470 MCKINLEYST 65.97 2. 015-0010-0' 25352 EUREKA ST 16.73 3. 061-0008-4 25163 18TH ST 110.92 4. 082-0019-2' 7482 ELM ST 99.54 5. 083-0162-1 & 26187 BASELINE RD 228.09 083-0162-2' 6. 091-2058-3' 26403 WESTERN AVE 104.12 7. 094-0165-5' 7817 GOLONDRINA DR 158.52 8. 102-0162-8' 24988 UNION ST 180.04 9. 103-0012-9' 7694 ELM ST 40,15 10~ 112-0150-3' 24508 LITTLE 3RD ST 134.71 11. 113-0254-2' 24768 MONTEREY AVE 143.43 12. 122-1025-0 29151 SANDLEWOOD PL 70.13 13. 151-0009-1' 28099 5TH ST 15.67 TOTAL ~/~$1,368.02 ~ *STILL OWNS PROPERTY + MULTIPLE UNITS Page 1 of 1 5 DRAFT East Vafley Water District Balance Sheet ~uly 3 I, 2001 ASSETS Utility plant in service - water department $66,776,475.85 Utility plant in service - sewer department 197546,782.44 86,323,258.29 Less: Accumulated depreciation (26,1237053.16) 60,200,205.13 Construction in progress 37642,875.34 63~843,080.47 Water department - bond funds - cash in ban~ 6,475.00 Certificate of P~icipation reserved funds - cash in bank 5,765,367.75 Reserved funds - designations - cash in bank 1,561,450.00 77333'292'75 Cash on hand and in banks 12,503,696.15 Less: Cash restricted 7,3337292.75 5,170,403.40 Accounts receivable (net of allowance) 1,163,564.05 Other receivables (net of allowance) 133,109.94 Inventory 787,342.02 Prepaid expenses 103~336.52 14~6917048.68 Bond discount and incidental bond expenses 32,030.66 Deferred financing charges 477,099.07 5097129.73 TOTAL ASSETS $86,376,551.63 DE^FT East Valley Water District Balance Sheet July 31, 2001 LIABILITIES AND EQUITY Certificates of Participation due after one year $16,083,953.99 Less: Deferred mount on refunding of Certificates of Participation (861~ 139.07) 15,222~814.92 Accounts Payable 1,091,238.95 Accrued payroll and benefits 315,022.09 Accrued pension contributions 6,338.41 Customer service deposits 1,010,838.48 Deferred Rental Income 55,833.00 Accrued interest payable 120,028.98 Deposits - refundable 105,510.09 Certificates of Participation due within one year 1,726,266.00 4~431~076.00 TOTAL LIABILITIES 'i 9~653~890.92 Contributed capita/: Invested in utility plant 23,311,389.22 Other contributed capital 3,665,614.18 Retained earnings: Reserved for water bond funds 6,475.00 Reserved for emergencies 1,545,000.00 Reserved for unemployment insurance 16,450.00 Fund Balance 37,473,571.68 Net Income for current year 704,160.63 TOTAL EQUITY 66,722,660.71 TOTAL LIABILITIES AND EQUITY $86~376~55t.63 J--~ ¥~0 East V * ey Water District TO: BOARD OF DIRECTORS FROM: ALBERTA M. HESS / CHIEF FINANCIAL OFFICER SUBJECT: DISBURSEMENTS DURING THE PERIOD SEPTEMBER 20, 2001 THROUGH SEPTEMBER 26, 2001 CHECK NUMBERS 186449 THROUGH 186597 IN THE AMOUNT OF $399,472.67 WERE ISSUED. PAYROLL CHECKS WERE DISTRIBUTED IN THE AMOUNT OF $83,686.87 ON SEPTEMBER 28, 2001. TOTAL OF ACCOUNTS PAYABLE DISBURSEMENTS AND PAYROLL FOR THE PERIOD - $483,159.54. Association of The y BARBARA R. BECK DICK FORTYUNE President Mojave VVater/~ency Big Bear City Community Services Distdct EARL TILLMAN JR. GERALD W SMITH V~bst San Bemarclino County Vice President Water District Baldy Mesa Water Distdct EARL V~qLBERT DIRK VOSS Joshua Basin Water Distdct Secretanj-Treasurer East Valley Resource Conservation District THOMAS SHALHOUB Yucaipa Valley Water Distdct Special Dis[rices Administrati~ Secretary September 13, 2001 TO: ALL MEMBERS IT'S THAT TIME AGAIN ... TIME TO BEGIN PLANNING FOR OUR MEETINGS FOR THE YEAR "2002" Membership meetings are held the d, ird Monday of the month with the exception of August. The August meeting is for the Board of Directors only. The Board has selected the month of March for the annual vendor fair. More details will be provided at a later date. The Board has adopted the following procedure for selecting our monthly meeting hosts: · The member requesting a particular month and indicating a contact person must submit a letter. Also, please indicate a second and third choice in case the first choice has already been taken. · In the event of more than one member selecting the same month, the earliest postmark will be the determining factor. · No verbal requests will be accepted. Responsibilities of a Host: · Locate and ~vork with the restaurant/facility. · Arrange the program. RO. BOX 697 · RANCHO CUCAMONGA, CA 91729" (909) 357-0241 · FAX (909) 357-3884 Host Request Page 2 · Plan the menu. · Handle reservations and registration table the evening of the meeting. You will find more detailed information in the enclosed "Host Guide". If you would like to host a meeting, but are a little reluctant because you haven't done so in the past, we will be happy to work with you, step-by-step, throu~i the process. In order to have the 2002 Host List finalized prior to the December meeting, please submit your request by December 1st. If you have any questionsl please feel free to cai1. Yours truly, Mary Mu~hy~~ Admirfistrative Secretary P 0 Box 697 Rancho Cucamonga, CA 91729 (909) 947-413 lextension 201 (909) 947-2598 - FAX Email: mmurph¥~ieua, or~ MM:hs g:\group\conmgt\maryXspecial distficts~host request.doc Enclosure Association of'±l~e 5~n Bemardino County 2002 MEETING DATES & HOSTS JA2qUARY 21 FEBRUARY 18 MARCH 18 BOARD & INLAND EMPIRE UTILITIES AGENCY APRIL 15 SAN BERNARDINO VALLEY WATER CONSERVATION MAY 20 JUNE 17 JULY 15 AUGUST 19 Board Meetin~,.Onlv SEPTEMBER 16 OCTOBER 2! NOVEMBER 18 DECEMBER ! 6 Dedicated Members Making Special Districts a Success Thank you ! ! 0 0 o 0 o~ o~ = oo oo o Z ~z z~ ~ 000 ~ZZZ EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: ~-/¢¢'4 ~r¢~O ?- MONTH OF:. Roard Meetings: ~'/¢/ , ~nferences and Other Meetinqs Date: '~/~. Organization /¢~ ,4~)0_ ~z./t ~"7~F.E~- Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date:. Organization Description Date: Organization Description V Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description TOTAL # OF MEETINGS. ¢ @125.00 each $ Personal Auto: Miles x .325 . per mile $ ,~. Parking Fees $ Total Lodqin.qs, Meals & Other: (Details on Back) $ Total Director's Expenses .. $ .~.' /~ /~/~,~ Total Director's Meetings & Expenses $ any . ~l~,ned Less Advance Payments $ ,, Date of Board Approval TOTAL DUE DIRECTOR $ ,~'~d - ~0 _ EAST VALLEY WATER DISTRICT DIRECTOR'S FEE AND EXPENSES REPORT DIRECTOR: DON GOODIN MONTH .September, 2001 ~'~ Meetin.qs Claimed: Board Meetings (Dates) 11, 25 Conferences and Other Meetin,qs Date: 7 Organization: ACWA, Region 9 Location: Eastern Municipal Date: 13 Organization: Upper Sa, nta Aha Location: Conservation District Date: 17 Organization: Special Districts Location: Lake Arrowhead Date: 27-28 Organization: ACWA, Mini Conference Location: San Marcos Date: Organization: Location: Date: Organization: Location: Date: Organization: Location: Date: Organization: Location: TOTAL MEETINGS 7 X $125,00= $ 875,00 Personal ,~utq Date: 27-28 Function: ACWA, Mini Conference 180 X 32.5 $ 58,50 Date: Function: Total $ 58.50 Lodging Date: Function: ~ Date: Function: Total $ Meals (Receipts) Date: 17 Function: Special Districts $ 25.00 Date: Function: Total $ 25.00 Other Date: Function: Date: Function: Total $ Total Directors Expenses $ 83.50 Total Directors Fees (Meetings) $ 875.00 Less Advance Payments TOTAL DUE DIRECTOR $ 958.50 Signed Approved Date of Board Meeting October 9, 2001 \ Feb O? 01 PAST VALLEY WATER DISTgICT DIP, ECTO~'$ FEES AND EXPENSE P.E~ORT .... lk)ar~ M~aing (Dales). /---- Contrencc~ m~ Qth~r .... Mcctia_l~s /. ~,:... IV._ O~=~,,o,, (~"./~_~.._ Loc~,io~_ XS~'~'r~".~ ,--- D~tt:_/~ Organiu ion /~f~ ~0~, ,~' tio~ ~, , ~' .... ~' ~' D~¢: _ Org~izaion --- L~a~on Da~¢: O~g~izlrion ......... Locatloa .. ;- ~ ~cn~l Au~ D~tc; Function Attended ..... $ - D~t~: F~nctioa Au~udcd . . $. - ~gings: (R~eipts a~Khcd) ~ Dale:, , ~unctioa AtlcMcd . . $ Date: .... F~cti~ Altered $ , T~I S _ ~1~., Function A~eM~ _ $ _ , ~ ~te:. Function Attended ...... ~ $, Tot~ O~cr: D~to~ ..... ~unction AttcMcd~ .~ $ Dale: F~clio~ At~nded .... _ S ~ _ To~ ~ ,,, TO~I D~tOT'S Fee~ ~n~s) $ s EAST.VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: Sturgeon MONT'H OF: September 2001 ~.,~lee[incls Claimed --Board Meeting (Dates): o9/11 Conferences and Other Meetinqs Date: 5 ,Organization EAC Location Krueper Engineering Date:" 7 Organization ACWA - Region Nine Location EMWD Date: 11 Organization Highland C of C Location Tartan Date: 20 ,Organization ACWA Co~unications Location Conference Call Date: 19 Organization EAC Location victorville Date:. ll ,Organization Operations/Planning Location EV~D TOTAL # OF MEETINGS four @125.00each $ 500.00 Per.~ onal Auto: Date: Function Attended Miles x per mile $ Date: Function Attended Miles x per mite $. TOTAL $ .~od~inq$: (Receipts attached) Date: Function Attended $, Date: Function Attended $ TOTAL $ Meals: (Receipts attached) Date: Function Attended $ Date: Function Attended $ TOTAL $ . Other: ' Date: 6/12/02 Function Attended AW~e/A Airfare $. 463.50 Date: Function Attended $. Date: Function Attended TOTAL $ 463.50 SUI~, ,MARY: : Total Director's Fees (Meetings)$ 500.00 Total Director's Expenses $ 463,50 ~ Less any Advance Payments -- $ ~ ~_~.~_~ _ TOTAL DUE DIRECTOR $ 963.50 Sigr~ed ApProved Date of Board Meeting EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: SKIP WILSON MONTH ~'"'M. eetin~s Claimed Board Meeting (Dates) ~' -// Conferences and Other Meetings Date: .? ~. ~q./~,Orgm~ization ~v'~ ~D _~ ,~,~-d Location Date: ~- I~ Organization~,'l^'} Oe'~a~e,v?~,-, '~uv' Location ~ - Date: 9 ·/3 Organization tt?Oav 5a,}+a $l~a Location 5,¢~ ~ Date:q,~;. q .~(o Organization .F,g,~ ~r,~ Location Date: Org~ization Location Date: Organization Location I~. ~¢~sonal Auto Date: Function Attended Total Lodgings: (Receipts attached) Date: F~ction Attend~ Total Meals: (Receipts attached) Date: Fmxction A'~ended Date: Function A~ended Total Other: Date: Function Attended Date: F~ction Attended Date: Function Attended Total Director's Bxpmses Tort Director's Fees (Meet~gs) Less ~y Advice Pa~ents / Approvod Dine ofBo~d Mee~g Request for Proposals PRELIMINARY DESIGN AND COST ESTIMATE Headquarters Facility East Valley Water District 5th and Webster Street (NW corner) Highland, California The filing Deadline is: v I. INTRODUCTION Purpose The East Valley Water District (District) has recently purchased three (3) adjoining parcels of land for the construction of a new headquarters facility. The westerly two (2) parcels are 10.01 acres in size. The property is currently being used as a farm and produce sales outlet. The easterly parcel is 3.2 acres in size and includes a 4800 square foot retail facility. The District requests proposals for architectural services in support of developing a preliminary design and cost estimate for constructing the District's new headquarters building and related operations center and warehouse facilities. Should the Board decide to proceed with design development and construction documents, a new proposal and fee would be negotiated for those services. Schedule The proposal schedule is as follows: Date Event Release of Request for Proposal Deadline for District Receipt of Proposals Interviews II. SCOPE OF PROJECT Description The District is a public water supply and sewage conveyance agency that is governed by a five-member Board of Directors elected at large from the District's constituency. Generally, the District's staff can be broken into two groups, office staff and operations (field) staff. The office staff oversees and participates in functions such as administration, management, customer service, finance, billing, engineering services and systems planning. The operations staff oversees the District's water and sewer operations and maintenance activities and spends a majority of their time in the field and in the District's yards. The existing authorized staffing level for the District is fifty- seven (57) employees. As a public agency, one of the factors which will influence the design is the interface with the public. The Board of Directors normally meets twice per month. All of their meetings are open to the public. The preliminary design needs to provide a "public area" which is "friendly" to the public, provides access to customer service representatives and engineering services while controlling access to the rest of the building. Another equally important design factor is an analysis of the current and future functional relationships among the District's various departments and how these relationships can be optimized through facility space layout and orientation. Headquarters Building The overall building program must adhere to current Americans with Disabilities Act (ADA) requirements and other applicable code requirements. The Headquarters building must include space for the following activities: 1. Customer Service and Finance * Receptionist and Customer Waiting Area * Customer Service Counter (including appropriate security provisions) * Mail Processing Facility (incoming and outgoing) * Secure Vault and/or Safe for Cash Handling and Storage Purposes * Offices and Workstations as required 2. Engineering Services * Receptionist * Customer Service Counter (sized for plan layout) * Offices and workstations as required * Facilities for future GIS/CAD workstation * Fire/safe Storage Area for plan originals * Design and Drafting Facilities 3.. Production Department * Offices and workstations as required * SCADA System Room * Lab Facility -Water Quality/Backflow Testing 4. Administration * Reception and waiting area * Offices and workstations as required 5. Field Services * Offices and workstations as required. 6. Computer/Data Processing Computer/Data Processing Room * Test Bench/Work Area * Work Stations as required ~.~ 7. Library/Archiving 8. Document Processing/duplicating 9. File Storage 10. Conference Room(s) Shop/Yard Facilities The shop/yard facilities must accommodate the functions associated with the following non-exhaustive list of yard activities. 1. Vehicles and Equipment * Covered Storage and Parking * Garage-Maintenance and Repair * Remote area fueling * Parts Storage 2. Water Meter Shop * Work stations as required * Maintenance and repair * Meter testing 3. Pipeline and Appurtenances * Construction staging and build up * Welding shop 4. Warehouse * Work stations as required * Interior Storage * Exterior Storage * Loading Dock * Drinking fountains (inside & outside) 5. In-Door Meeting and Training Facility 6. Showers and Locker Room Facilities 7. Secured Employee Parking Civil Engineer: Civil Engineering to prepare a preliminary design for the facility based upon current City of Highland code requirements and the Architect's preliminary plan for the facility. Landscape Architect: Landscape architect to prepare a preliminary landscaping design for the facility based upon current City of Highland code requirements and the Architect's preliminary plan for the facility. III. SCOPE OF SERVICES Project management The Architect will provide overall project management for the District. Specific tasks shall include, but not be limited to: preparing an overall project schedule, coordination of the design process, scheduling design team meetings (as necessary), preparing agendas for design team meetings, distributing electronic files to the rest of the team, assembling the work product of the design team into one final work product, quality control, keeping the project on schedule and maintaining regular communications with District staff. Review District Operations The Architect will conduct a review of the entire District's operations to develop an understanding of each department's functions and its relationship to other departments. This review shall also include a projection of future needs of the District. A solid understanding of these functional relationships by the Architect will be essential to the development of an acceptable Preliminary Design Concept. Preliminary Design Architect will prepare preliminary design drawing(s) for the project. Architect will also prepare elevations to help explain the design intent. The Architect shall also prepare artist's sketches, as necessary, during the design process to convey the interior and exterior design intent to the District. Preliminary Design Report Architect will summarize the design team's findings in a report. The report shall include a summary of primary design criteria, cover each of the design disciplines and include the preliminary cost estimate. Meetings In addition to the time spent at the District reviewing the operations and needs of the District, and meeting with the staff, the Architect should plan on a minimum of four (4) meetings with the Board of Directors or a Committee of the Board. Project Schedule The proposal shall include a detailed, project schedule for the preliminary design tasks. The schedule will be reviewed and finalized by the staff and the Architect prior to start of the project. IV. ADDITIONAL INFORMATION The following additional information is required in the proposal submitted by the Architect: 1. Organizational chart of those that will actuatly work on the project complete with names, firm names, addresses, telephone numbers, FAX numbers and email addresses. 2. Provide list of qualifications and resumes for all persons, including sub- consultants that will actually work on the project. 3. Provide a detailed description of experience on similar projects including photograph(s), square footage(s) and point(s) of contact/reference(s). 4. Provide a description of the design philosophy and priorities that will be used by the Architect in the performance of the project. Provide a summary of the issues and objectives that the District should consider in the development of the Preliminary Design. 5. The Scope of Services outlined in each proposal shall be intended to compiy with all requirements set forth in this RFP. The costs shall include a detailed breakdown of services, hourly rates and hours to complete each task, including sub consultant's hourly rates and hours, and any other costs to complete the project. 6. Any other information that may assist the District in making its determination in the selection of the Architect. 7. Proposals must be submitted by mail or in person by the filing deadline to: Robert £. Martin, General Manager East Valley Water District Mailing Address: Street Address: P.O. Box 3427 1155 Del Rosa Avenue San Bemardino, CA 92413 San Bernardino, CA 92410 (909) 885-4900 - Voice (909) 889-5732 - Fax bobmevwd@earthlink.net V. INTERVIEW Interviews will be scheduled with select firms following an initial review of the proposals and will take place during the week of ,2001. Interview must be attended by the actual team members that will work on the project. The interview will consist of a thirty (30) minute presentation by the project team followed by a twenty (20) minute question and answer period. VI. EVALUATION PROCESS AND CRITERIA Evaluation of proposals shall be based upon a competitive selection process that will include the following criteria: 1. Experience on similar projects and/or projects of similar complexity 2. Demonstrated ability to perform tasks efficiently and in accordance with the aforementioned requirements 3. Preliminary Design Proposal (including all information requested in RFP) 4. Interview presentation 5. Fee (not an overriding consideration) The District reserves to the right to issue additional RFPs, to modify or to abandon this project before award of contract. ... interoffice memo To: Robert Martin General Manager From: Gary Sturdivan~J~ Date: September 25, 2001 Sub j: Surplus Vehicle Cc: Paul Dolter, Alberta Hess, Steve Santini Vehicle number 24 is a 1990 Ford Taurus, 4 door sedan. The vehicle identification number is 1FACP52ULA239824 and the license number is E290596. This vehicle was purchased new from Inland Motors Ford on November 1, 1990 for $12,647.99. This vehicle was originally driven by "Skip" Wilson and then Alberta Hess. Number 24 was put into the District "pool" in October of 1995. This vehicle has had major engine repairs done on it under the manufacturer's warranty. A short time after the warranty expired, a complete overhaul was performed on the vehicle. Also, this vehicle has had the transmission overhauled il-tree times. Number 24 currently has 85,657 miles on it and is having problems with the transmission again. The brake pedal is also low on this vehicle. The District garage and the Ford Dealer have not been able to rectify the brake problem. The Kelly Blue Book on this vehicle is $1,575.00. The cost of a rebuilt transmission is $1,200.00. It is my recommendation that this vehicle be auctioned off as surplus. Also, I recommend that this vehicle be sold at the next available Ritchie Bros. Auction in Perris, CA. At this time, I do not have a date for the next auction. Con=: , A'I~er~'~ Hess . Concur: ~. ' /.//, / ~,'t/".--~ ~' Concur: /--~eve~ntini SAN BERNARDINO AREA CHAMRER OF COMMERCE 546 W. 6TH ST. · P,O, BOX 658 · SAN BERNARDINO, CA92402 · (909) 885-7515 · FAX (909) 384-9979 sbacc@eee.org www, sbacharaber, org 5 :' OFFICIAL BALLOT SAN BERNARDINO AREA CHAMBER OF COMMERCE BOARD OF DIRECTORS The By-laws of the San Bemardino Area Chamber of Commerce require the election of seven persons to the Board of Directors each year. A nomination committee was appointed and prepared a slate of seven proposed directors. The following persons, in alphabetical order, were recommended by the nomination committee for election to be members of the 2002 Board of Directors: Jack Avakian Jim Dcskus Drew Gagner Jack Hill Derek Leistra Gordon Patzer Louis Yeager PLEASE MARK YOUR BALLOT, PLACE IN THE TALLY COMMITTEE ENVELOPE AND SEAL; INSERT THE TALLY COMMITTEE ENVELOPE IN THE SBACC RETURN ENVELOPE, PRINT AND SIGN YOUR NAME; MAIL. THE BALLOT MUST BE RETURNED TO THE CHAMBER BY OCTOBER 24, 2001, OTHERWISE THEY BECOME VOID. RELEASE OF LIENS SEPTEMBER 19, 2001 - OCTOBER 1, 2001 ACCOUNT RELEASE OWNERS PROPERTY AMOUNT NUMBER DATE NAME ADDRESS OWED 1. 002-0099-4 10/01/01 3404 FAIRFAX DR 127.50 2. 008-1194-0 10/01/01 26930 14TH ST 64.54 3. 008-2714-2 10/01/01 3531 STRATFORD ST 26.82 4. 025-1916-0 10101101 7612 CUNNINGHAM ST 14.35 5. 053-0256-1 10/01/01 2054 SUNRISE LN 133.72 6. 102-0108-7 10/01/01 25058 VINE ST 119.97 7. 114-0006-2 10/01/01 25319 4TH ST 70.15 8. 114-0154-1 10/01101 25270 4TH ST 48.50 9. 141-0160-0 10/01/01 2805 PALM AVE 10.00 TOTAL $ 615.55 - +PAID THROUGH TAX ROLLS Page 1 of 1 BARBARA BOXER HART SENA~ OF~CE BUILDING SU~ 112 WASHINGTON, DC (202) 2~4-3553 2 T 2001 September 24, 2001 Glenn Lightfoot President East Valley Water District PO Box 3427 San Bemandino, CA 92413 Dear President Lightfoot: I am writing to you about a water supply bill I intend to introduce in the Senate this fail. The California Affordable Quantity and Quality Water Act (CAL-AQQWA) is designed to promote water recycling, reclamation and groundwater storage projects throughout the state. It will also provide funding for water quality projects. Congressman Sam Farr (D-Monterey) will be introducing a similar bill in the House of Representatives. I have enclosed information about CAL-AQQWA with this letter ~br your review. There are three sections of the bill where individual water projects will be mentioned by name. I encourage you to provide me with information about projects which might be eligible for inclusion in these sections. Section 1 identifies anumber ofwater rectamationprojects statewide. These projects have completed the planning and design process and now await funding for construction. A similar list will be included for groundwater projects in Section 3. If your agency has a potential project and is awaiting funds to conduct a feasibility study, such studies will be inc!uded in Section 2. Since CAL-AQQWA was drafted with the needs of water agencies in mind, a letter of support from your agency would be very helpful. Please mail or fax letters of support to my State Director Rose Kapolczynski, 312 N. Spring St., #1748, Los Angeles 90012. The fax number is (213) 894-5012. Thank you for your consideration. If you have any questions about the bill or have a project you would like considered for inclusion, please contact Leannah Bradley in my Los Angeles office at (213) 894-5000. Sincerely, Barbara Boxer United States Senator PRINTED ON RECYCLED PAPER California Affordable Quantity & Quality Water Act "CAL-AQQWA" To be introduced by Senator Barbara Boxer I. Water Reclamation - This section would authorize funding for construction of specified water reclamation projects in California by amending the Reclamation Wastewater and Groundwater Study and Facilities Act. To be eligible, projects need to have completed technical and design studies. Priority would be given to projects that also provide environmental benefits. - Projects include: Castaic Lake Water Agency Keclaimed Water Project, $20 mill/on. Clear Lake Basin Water Reuse Project, $9 million. San Ramon Valley Recycled Water Project, $20 milhon. Inland Empire Regional Water Recycling Project, $20 million. San Pablo Baylands Water Reuse Projects, $20 million. Cahfomia Water Recycling Program, $50 million. Northern and Southern California Regional Brine Lines, $50 million. Lower Chino Da'n-y Area Desalination Demonstration and Reclamation Project, $50 million. ~ · Research Concerning Water Reuse, $12.5 milhon ($2.5 million '02 through '06). West Basin Comprehensive Desalination Demonstration Program, Federal share is 50% of total project cost. Project Modifications: Central Los Angeles Water Recycling Project, $12 million. Los Angeles Harbor Water Recycling Project, $12 million. · San Gabriel Basin Water Project, $50.5 million. II. Expedited Feasibility Studies for Reclamation and Groundwater Projects - This section would authorize funding for expedited feasibility studies of water reclamation projects, ~oundwater storage projects and other projects within the scope of this bill. Priority would be given to projects that provide environmental and other benefits. This section would also authorize funding for loans and grants for studies and would include: · List Of specific projects. Authorization of grants, $5 million maximum. Authorization of loan program, $5 million maximum. III. Competitive Grant and Loan Program - This section would establish a competitive grant and loan program to fund a variety of water projects. Funcrmg for some or all eligible projects under this section is identified within the Central Valley Plan Implementation Act, the Reclamation Reform Act, Title XVI of P.L. 102-575, and various accounts in the Federal Farm Bill and the Natural Resource Conservation Service. - Both individual water districts and individual farmers would be eligible to apply for this funding under this section. Eligible projects would include, but are not limited to: Groundwater storage projects. · Farm conservation projects. Water supply system reliability projects. · Water quality projects. Water use efficiency projects, Water transfer projects. Water Conservation projects. Desalination construction and technology projects. · Projects that facilitate attainment of a balanced water supply. Projects that reduce groundwater overdraft. Water treatment technology demonstration projects. · Projects that encourage regional approaches to water supply operations. IV. Groundwater Recharge Facilities Program - This section would authorize funding, on a cost-sharing basis, for the construction of groundwater storage projects. Preference under this section would be given to projects that are located in overdrafted groundwater basins, projects of critical need, projects whose feasibility studies demonstrate the greatest engineering and hydrogeologic feasibihty, and projects located in areas that have groundwater management plans. - Th/s section would also include a list of construction projects. To be eligible, projects need to have completed technical and design studies. - For the purposes of this section, groundwater recharge facilities means lands and facilities for artificial groundwater recharge through methods that include, but are not limited to: Percolation using basins, pits, ditches, and furrows. · Modified streambeds Floo4ing. Well injection. - Expenditures for groundwater recharge facilities include, but are not limited to, capital outlay expenditures to expand, renovate, or restructure land and facilities used for the purposes of' groundwater recharge and to acquire additional land for recharge basins. Groundwater recharge facilities may include, but are not Limited to, any of the following: Instream facilities for regulation of water levels, but not regulation of streamflow to accomplish diversion fi:om the waterway. Agency~owned facilities for extraction. ~' . Conveyance facilities to convey water to the recharge site, including devices for /low regulation and measurement of recharge waters. V. Environmental Protection Agency (EPA) Conservation Grants - Tb2s section would increase authorized funding for the EPA's Conservation Grant programs, including revolving loan programs. EPA Conservation Grant programs provide funding for measures that include, but are not limited to: · Urban conservation. · Low-flow toilets. Water meter installation or retrofit. Desalination projects. Wastewater treatment system upgrades for compliance with Clean Water Act requirements. Groundwater recharge facilities projects. VI. Water Transfers/Open Market For Buying and Selling of Water - This section would, among other things, authorize fimding to establish an independent review panel to facil/tate a water transfers market, determine methods and measurements to provide better information on statewide and reg/onal water use, enable water purveyors to charge for water according to the amount used and allow water users to demonstrate the effects of efficiency measures. - This section will conta/n language recognizing that an important barrier to the creation of an effective water transfer market is the lack of incentive for incl/vidual landowners, including farmers, to use available water conservation technologies because any water savings 15equently accrue not to the landowner but to the irrigation district or water agency. The independent review panel will also develop and review proposals to remove disincentives to voluntary implementation of water use efficiency systems. VII, Land Retirement Program - Th/s section would authorize funding, on a cost-sharing basis, for land retirement programs and would be managed by the U.S. Fish & Wildlife Service (USFWS). This section would also authorize funding for the ongoing management of such programs. USFWS would be permitted to work in partnership with groups like The Nature Conservancy, Trust for Pubhc Land, Ducks Unlimited, etc., to manage ret/red land. - Bligible land retirement projects would be required to meet the'following criteria: . Involve willing sellers only. Require an independent appraisal. · Must be drainage impaired. Must be manageable in size, either by itself or in conjunction with other lands. ~ Must have adequate water for restoration management purposes. City POLICE DEPARTMENT September 21,2001 East Valley Water District P. O. Box 3427 San Bernardino, CA 92413 Dear Sirs: The East Valley Water District recently donated over 250 bottles of water to the City of Highland Police/SherifFs Station for a Bicycle Safety Rodeo, which was conducted on Saturday, September 15, 2001. With the water, we were able to provide the children plenty of water to ensure that they did not become dehydrated. Participants were also provided a bag full of goodies to take home, including SherifFs pencils and sticker stars, a bicycle safety coloring book, crayons, and other items. The Rodeo also featured skilled courses and safety instructions, helmets and bicycle safety inspections, Sparky and McGruff, and police and fire equipment. It was impressive to see several children from the community participate in the event. Without partnerships between local businesses and law enforcement, this event would never have been the success it wasl The Sheriff's Highland Station and the City of Highland thank you! Sincerely, Chief of Police Chief of Police · Sheree Stewart 26985 Base Line, Highland, Ca. 92346 · 909/425-9793 FAX 909/425-0693 September 21,2001 ~' Kip Sturgeon East Valley Water District i,:~ _ WATER EDUCATION 3545 20m Street ' -,, ~ ; i FOUNDATION Highland, CA 92346-4542 717 K Street, Suite 317 Sacramento, CA 95814 Dear Kip: Phone: (916) 444-6240 FAX: (916) 448-7699 Interneu www. watereducation.org Thank you for providing the drinking water and snacks for the omc~,s participants of the Water Education Foundation's first annual PmmE~ Southern California Groundwater Tour. Because of the tragic Henry J. Vaux, Jr., Ph.D. ,,,,ve~, ;.c.~,~or.,, events in New York and Washington, we know it was not easy to ~d.,~d Ti.de~.a.. carry on with normal business. But after talking with all the Kronick, Mosko,,itz.Tiedemann& Girard participants and the speakers, we feel that we made the correct s~cemuY decision about going forward with the tour. · ~S~o.~d ~¢.,o. All of yOU in the water world are involved in the management of ~o,,,go~rrw.*,,o. one of the most critical sectors in the infrastructure of California - ra,~ s~t~d, s.a,.., the reliable supply of water to cities, farms and the environment. ~tor~"~c~o"s~d.,,o. We at the Water Education Foundation are committed to offering ~.,~,~ or,~,,me, vo,,~,decision-makers and citizens the opportunity to learn about the So.,h=. c~m.,,.*,*,,,~, co. issues surrounding water policy. We could not do that without.the ~dC~.o. support of people like you. Flood Co.,rolAs,o¢. Everyone appreciated the refresh ments; please extend our Vernon Crowder thanks to the other board members and administration of your ~,.~ o~e.,~, district. m,,~ The evaluations from the tour were extremely positive and we T~e,~ ~,~=, o~, ~==,,~o feel that the participants gained valuable information from the Edw. G. 'Jerry" Gladbachbalance of speakers and variety of sites that we visited. I am ~ob~. m~.,vh.~, including a copy of the evaluation summary for your information. u,u,..,.~,r oeC~o,~ We very much appreciate your cooperation and your effort to help Colo=do PJver lndiaaTrJbes US inform people in decision-making positions about groundwater The Nature Consen'uncy issues. · ~o~r-. q-~, Sincerely. sa,, Ouflv/Wheatley Maben . m.~, s.|,-~-W~ber ~ .ut;ation/-rou r Director Wcatherford & Taaffe. LLP E n cI. Association of the ~' San Bernardino County Special Districts yucaipa Valley Water District is hosting the October membership meeting at Calimesa. The social hour will begin at 6 p.m. with a call to order at 6:45 p.m. A down dinner will be served. En[rees: Tri-tip of Beef ForesUere $23.50 (Herb marinated'tri-tip, sliced and served with wild mushroom sauce) Chicken California $21.50 ,aoifio S,i,~d Sa~on ~23.50 All entrees include freshly baked roils, butter, choice of salad, iced tea and dessert. Program: Peter MacLaggan, Poseidon ReSOurces ............ 'ZX~'~??~'~2 !?~??!_~X~t ~ ~2h_~ ~!~Z'_ ....................... RSVP to Karen Hall by October 8th T~p~one: 90~-7~Z-5~ F~: ~09-7~7-a3a~ · p 0 ~ox 7~0 vu~i~, ca ~23~-0z~0 District/Associate without havbg made reservations. You will also be billed for the dinner ifcancelbdon is no~ received PRIOR ~o the deadline da~e. PGA of Southem California Golf Club at Oak Valley 36211 ChampiOns Drive Calimesa, Ca 92320 ~ EAST on Interstate 10 to Cherry Valley exit. South on Cherry Valley t0 Desert Lawn. Left on Desert~ Lawn approximately 1½ miles to ChampiOns Drive. WEST on Interstate to Oak Valley Parkway exit. South on Oak Valley Parkway (over freeway) an ' immediately turn right on Desert Lawn. Travel less than one mile to Champions Drive. ..LE GAL F 0 RUM Sacramento Convention NOVEMBER 7, 2001 1030 15th Street Sacramento, CA 95814 916.264.5291 Ontario Center NOVEMBER 14, 2001 ~.~ 2000 Convention Ontario, CA 91764 909.937.3000 PRESENTED BY CSDA LE GAL F 0 RUM LEGAL FORUM TWO LOCATIONS FOR YOUR CONVENIENCE -SACRAMENTO AND ONTARIO The Annual CSDA Legal Forum ls a 'can't miss" educational opportunity for special district managers a~td governing officiaJs. We are very pleased to have as speakers, representatives of several distinguished ]aw firms. The topics to be addressed are fundamentally important to the effective administration and governance of every special dJst rict. Come prepared with questions and look forward to a very informative day. Wa look forward to seeing you in Ontario or Sacmraento! 8:00am[- 8:30am "Registration Name/'Tffle~ Payment:. (~ Check (~ Visa 0 ,~astercard BUILDING a 'VVINNING ORGANIZATION ,~ ~-=!~,~ ~"~.,~;,,, ~.~ ~,~,~].~ . ... , ...... .. ., . . . ....·. . ,,~ ,,.~..,~.~',.,,. .... .~. ~ ,. ..., ...... PRESENTERS: Glenn Reiter, Reiter, Lowry Consultant§ Art Hartinger, Meyers, Nm/e, Riback, Silver & Wilson Eddie Kreisberg, Meyers, Nave, Riback, Silver & Wilson 8:30-9 a.m. REGISTRATION AND CONTINENTAL BREAKFAST 9-10 a.m. SPECIAL DISTRICT LEADERSHIP FOUNDATION PROGRAM 10-10:45 a.m. KEY CHALLENGES Successful ongoing performance Good management Effective organization design Good board performance TRAITS OF EFFECTIVE MANAGEMENT How we become managers The functions of a manager Delegation Authority and responsibility Staff development ¢;Oo00t'~GANIZA'FION DESIGN 10:45-11 a.m. BREAK 11 a.m.-12:15 p.m. SUSTAINING SUPERIOR PERFORMANCE: Swarm intelligence Communication Leadership PU'FFING It ALL TOGETHER TO MAKE IT HAPPEN Report card Priorities Plan Action 12:15-1:15 p.m. LUNCH 1:15-3:45 p.m. INTERACTIVE SESSIONS ON KEY LABOR AND EMPLOYMENT LEGAL iSSUES ~ Preventing discrimination .~ Compliance with labor law ~ Recent developments a Accommodating disabilities - Understanding the discipline process · , An FLSA Audit: How and Why ~,, .~...-~.:~-..,- ?' ... ~. , . . .... ,.*~...~'~' . ,. '~BUILDING A WINNING ORGANIZATION" You understand that "winging it" is NOT an option in today's water or other special district organization. As a p~blic agency professional, you'll get answers to the most challenging aspects of your job! Effective managers are required to be experts on a variety of topics. During this one-day workshop you will gain the rock-solid skills you need to become a more effective.manager. In one information-packed day, you'll learn how to... · Recognize a winning organization · Identify gaps in board, management, and staff performance · Improve managerial effectiveness · Improve the organization design · Sustain superior performance · Motivate and develop staff · Comply with key labor laws · Map out a path to a more effective organization