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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 12/11/2001 East Valley Water District 1155 DEL ROSA AVENUE, SAN BERNARDINO, CA REGULAR BOARD MEETING December 11, 2001 2:00 P.M. AGENDA "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Tuesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors". - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - CALL TO ORDER PLEDGE OF ALLEGIANCE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1. Approval of Agenda 2. Public Comments 3. Adjourn to East Valley Water Public Facilities Corporation Meeting. 4. Reconvene to East Valley Water District Regular Board Meeting. CONSENT CALENDAR 5. Approval of Board Meeting Minutes for November 27, 2001, 6. Approval of Liens for Delinquent Water and Sewer Accounts. 7. Review and accept Financial Statements for the period ended October 31, 2001, 8. Accounts Payable Disbursements: Accounts Payable Checks 4187171 through 4187312 were distributed November 11, 2001 through November 29, 2001 in the amount of $743,285.30. Payroll Checks were distributed November 21, 2001 in the amount of $104,231.01. Total Disbursements for the period were $847,516.31. OLD BUSINESS 9_ Radon Rule Update. (General Manager) NEW BUSINESS 10. Board Reorganization: a. Election of Officers - President Vice President b. Appointment of General Manager Chief Financial Officer Board Secretary C. Committee Assignments for 2002 1 1. Setting Time and Place for Holding Meetings 12. Setting Method for calling Special Meetings in accordance with Government Code Section 54956. 13. Directors fees and expenses for November 2001. 14. Discussion and possible action regarding Plant 39 Blending Station (Preliminary Design Report). 15. Discussion and possible action regarding Debt Modification Agreement to EVWD Loan Number 11695 (Citizens Business Bank Line of Credit). 16. Discussion and possible action to consider the adoption of a Military Reserve Pay Policy. REPORTS 17. November 14 — 30, 2001 - Releases of Lien for Delinquent Water and Sewer Accounts. 18. General Manager's Report 19. Oral Comments from Board of Directors MEETINGS 20. CMUA —2002 Legislative Briefing, Legislative Visits & Reception, January 14, 2002, Sacramento, CA. 21. ASBCSD — Membership Meeting— December 17, 2001 — Lotus Garden Restaurant, San Bernardino, CA. CLOSED SESSION 22. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION [Government Code Section 54956.9 (b)] One Potential Case 23, CONFERENCE WITH LEGAL COUNSEL— ANTICIPATED LITIGATION [Government Code Section 54956.9(c)] One Potential Case ANNOUNCEMENT OF CLOSED SESSION ACTIONS ADJOURN 2 EAST VALLEY PUBLIC FACILITIES CORPORATION 1155 DEL ROSA AVENUE DECEMBER 11, 2001 San Bernardino, California 2:00 p.m. AGENDA CALL TO ORDER 1. Public Participation 2. Approval of March 26, 2001 Public Facilities Corporation Minutes 3. Appointment of Directors 4. Board Re-organization ~, - President ~)L, ~,(~ , ~ t~~ - 1st Vice President ,~ ~ ~¢*¢ ich ~ ¢ - 2nd V~ce Pres dent .~'.~ ~;~ ¢~'*??' ~!,~ - Secretary ~.~ ¢'-:,;,¢. U~¢~' - Treasurer ~[~,u¢~ ?~i ·~ 5. Adjourn to East Valley Water District Board Meeting. POSTED:03/23/01 DRAFT SUBJECT TO APPROVAL EAST VALLEY PUBLIC FACILITIES MARCH 26, 2001 CORPORATION MINUTES The meeting was called to order at 5:35 p.m. by President Lightfoot. PRESENT: Directors: Wilson, Negrete, Sturgeon, Goodin, Lightfoot ABSENT: None STAFF: Robert Martin, Paul Dolter, Alberta Hess, Mary Wallace GUEST(s): Jo McAndrews, Fritz Stadling, Tom DeMars APPROVAL OF AGENDA M/S/C (Wilson-Negrete) that the March 26, 2001 Agenda be approved as submitted. PUBLIC PARTICIPATION President Lightfoot declared the public participation section of the meeting open at 5:36 p.m, There being no written or verbal comments, the public participation section was closed. APPROVAL OF THE DECEMBER 11,2000 MEETING MINUTES M/S/C (Sturgeon-Wilson) that the December 11, 2000 minutes be approved as submitted, RESOLUTION 2001.05 - THE SALE OF CERTIFICATES OF PARTICIPATION, THE TIME AND PLACE FOR TAKING BIDS, NOTICE INVITING BIDS, PRELIMINARY OFFICIAL STATEMENT AND OTHER DOCUMENTS was presented to the Board for approval. M/S/C (Sturgeon-Wilson) that Resolution 2001.05 be approved. V ADJOURN M/S/C (Negrete-Sturgeon) that the Public Facilities Corporation meeting be closed and adjourned to the East Valley Water District meeting at 5:45 p,m. Glenn E. Lightfoot, President Kip E. Sturgeon, Secretary EVPFC Minutes: 03/26/01 PUBLIC FACILITIES CORPORATION DECEMBER 11, 2000: Board President Glenn Lightfoot tst Vice President Donald D. Goodin 2"d Vice President George E."Skip"Wilson Secretary Kip Sturgeon Treasurer Edward S. Negrete (MW:12/11100) DRAFT SUBJECT TO APPROVAL EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING NOVEMBER 27, 2001 MINUTES The meeting was called to order at 2:00 p.m. by President Lightfoot. Robert Martin led the flag salute. PRESENT: Directors Wilson, Sturgeon, Goodin, Lightfoot ABSENT: Director Negrete STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Alberta Hess, Chief Financial Officer; Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews APPROVAL OF AGENDA The General Manager requested that the following Old Business Item: 9a. Review correspondence from Noorigian & Associates regarding Sublease between EVVVD and California Golf Holdings. be added to the Agenda as the need to add the items arose after the Agenda had been posted. M/S/C (Goodin-Wilson) that the November 27. 2001 Agenda be approved with revision recommended by the General Manager. PUBLIC PARTICIPATION President Lightfoot declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF NOVEMBER 13, 2001 BOARD MEETING MINUTES. M/S/C (Wilson-Goodin) that the November 13, 2001 Board Meeting Minutes be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. M/S/C (Wilson-Goodin) that the liens for delinquent water and sewer accounts be approved for processing as submitted. FINANCIAL STATEMENT FOR PERIOD ENDING SEPTEMBER 30, 2001 was presented to the Board for approval, M/S/C (Wilson-Goodin) that the Financial Statement for period ending September 30, 2001 be accepted. RESOLUTION 2001.29 - NOTICE OF COMPLETION FOR THE INSTALLATION OF A 50,000 GALLON TANK AT 7695 VISTA RIO (PLANT 142) IN THE CITY OF HIGHLAND BY SUPERIOR TANK COMPANY was presented to the Board for approval. M/S/C (Wilson-Goodin) that Resolution 2001.29 be approved. DISBURSEMENTS M/S/C (Wilson-Goodin) that General Fund Disbursements #187008 through #187170 distributed November 7 through November 15, 2001 in the amount of $181,660.64 and Payroll Fund Disbursements distributed November 9, 2001 in the amount of $75,170.64 totaling $256,831.01 be approved. RADON RULE UPDATE The General Manager stated that there was nothing new to report on the District's progress with the Radon Rule. Information only. DIRECTOR NEGRETE ARRIVED AT 2:07 P.M. CLAIM FROM CITY OF SAN BERNARDINO FOR INJURIES INCURRED BY JUDITH ANN PETROSiNO. M/S/C (Wilson-Sturgeon) that the claim from the City of San Bemardino for injuries incurred by Judith Ann Petrosino be denied and referred to District's Legal Counsel and Insurance Agency. M/S/C (Wilson-Goodin) that Legal Counsel be authorized to file a claim against the City of San Bemardino on behalf of the District. CORRESPONDENCE FROM NOORIGIAN & ASSOCIATES REGARDING SUBLEASE BETWEEN EVVVD AND CALIFORNIA GOLF HOLDINGS. information only. 2 MINUTES: November 27, 2001 DISCUSION AND POSSIBLE ACTION REGARDING THE RENEWAL OF THE GENERAL MANAGER'S EMPLOYMENT CONTRACT. M/S/C (Negrete-Wilson) that renewal of the General Manager's employment contract be approved. REQUEST FROM THE GENERAL MANAGER FOR BUY-BACK OF UP TO FIFTY (50) HOURS OF VACATION TIME was presented to the Board for approval. M/S/C (Wilson-Negrete) that the General Manager's request for vacation time buy-back be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELING, OR RE- SCHEDULING, OF THE DECEMBER 25, 2001 BOARD MEETING DUE TO THE CHRISTMAS HOLIDAY CONFLICT. M/S/C (Goodin-Wilson) that the December 25, 2001 Board Meeting be canceled. DISCUSSION AND POSSIBLE ACTION ON THE ACWA MEMBER SURVEY REGARDING POTENTIAL LEGISLATION THAT WOULD EXTEND THE NUMBER OF WORKING DAYS FOR WHICH A BOARD MEMBER COULD BE COMPENSATED. Staff was directed to negatively respond to the survey on behalf of the Board of Directors. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING THE FEDERAL MILEAGE RATE FOR YEAR 2002. M/S/C (Good[n-Wilson) that the Federal Mileage rate of 36.5 cents per mile be approved, effective January 1,2002. RESOLUTION 2001.30 - QUITCLAIM DEED TO S-P EAST HIGHLAND, LLC was presented to the Board for approval. M/S/C (Wilson-Negrete) that Resolution 2001.30 be approved and the Quitclaim Deed to S-P East Highland, LLC be held for further action until fully executed. RESOLUTION 2001,31 -GRANT DEED EASEMENT FROM S-P EAST HIGHLANDS, LLC was presented to the Board for approval. M/SIC (Wilson-Negrete) that Resolution 2001.31 be approved and the Grant Deed Easement from S-P East Highlands, LLC be held for further action until fully executed, 3 MINUTES: November 27, 2001 OCTOBER 31 to NOVEMBER 13, 2001 - RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released from October 31 to November 13, 2001 was reviewed. Information only. INVESTMENT REPORT FOR THE QUARTER ENDED SEPTEMBER 30, 2001. The Investment Report for the Quarter ended September 30, 2001 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; that the District's offer to purchase two lots on 6th Street for potential well sites had been accepted and escrow has been entered into; that FERC responses to all initial comments are due today; that the Registrar's office had certified the election results, but a recount is still to be done; that there was a Highland Community Newspaper ar[icle commending the District's Field Crew on a recent "job well done"; reminded all of the annual Awards Banquet on Saturday, December 1st; that Alberta Hess' last day of employment with the District will be February 1, 2002 as she is retiring with an effective date of February 2, 2002. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS. Director Lightfoot stated that, due to the terrorist actions taking place in our Country, Director's need to be attentive to travel arrangements so that no more than two travel together, etc. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. CLOSED SESSION The Board did not enter into Closed Session. ADJOURN There being no further business, President Lightfoot declared the meeting adjourned at 2:55 p.m. Glenn R. Lightfoot, President Robert E. Martin, Secretary 4 MINUTES: November 27, 2001 CERTIFICATE OF LIEN DECEMBER tl, 2001 ACCOUNT OWNERS PROPERTY AMOUNT NUMBER NAME ADDRESS 1. 002-0099-5' 3404 FAIRFAX DR 2. 002-0099-5 3404 FAIRFAX DR $48.66 3. 004-0114-5' 7470 MC KINLEY ST $52.17 4. 015-0246-2' 5372 OSBUN RD $27.95 5. 054-2589-8* 3237 CLIFTON AVE $167.29 6. 061-0019-1' 6751 DWIGHTWAY $73.47 7. 062-0005-7*+ 2206 19TH ST 8. 073-0038-9' 7240 DWIGHT WAY $140,83 9. 073-0095-9* 25167 INDEPENDENT PL $138,60 10. 074-2344-2* 27349 BESSANT ST $tl.80 11. 082-0204-2' 25426 PALOMA RD $88.40 12. 083-0135-1' 7318 MC KINLEY AVE $97.86 13. 083-0308-2 7525 EUCALYPTUS DR $21.64 14. 083-0376-3 7377 EUCALYPTUS DR $44.84 15. 091-0026-6' 6524 VICTORIA AVE $125.62 t6. 094-0152~t* 25474 6TH ST 17. 105-2973-6 27410 CYPRESS ST $14.27 18. 111-0104-4 7808 GRAPE ST $232.30 19. 111~0104-4' 7808 GRAPE ST $51.31 20. t22-0729-1* 7056 HIGHLAND SPRING LN 21. 123-0689-2 29421 CLEARVIEW LN $49.46 22. 140-0311-1* 7149 STONEY CREEK DR $67.23 23. 140-0311-1 7149 STONEY CREEK DR $15.21 24. 144-1715-5' 7744 COLE AVE $41.48 Page 1 of 2 25. 144-3017-t 27643 PATTEE CT $179.64 26. t44-3017-1' 27643 PATTEE CT $66.30 TOTAL ~ $2,'106.46 *STILL OWNS PROPERTY + MULTIPLE UNITS Page 2 of 2 VaSty te 'Di Glenn R. Lightfoot East Wa strict Donald D. Goodin Vice President 1155 Del Rosa Avenue., RO. Box 3427 Wp E. Sturgeon Director San Bernardino, California 92413 George E, "Skip" Wilson (909) 889-9501 Director Edward S. Negrete Director Robert E. Martin General Manager Alberta M. Hess Chief Financial Officer December 5, 2001 The accompanying financial statements for the period ended October 31, 2001, have been prepared solely by the staff of the East Valley Water District and have not been audited, reviewed, or compiled by an independent certified public accountant. Management has elected to omit substantially all of the disclosures and the statement of cash flows required by generally accepted accounting principles. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the District's financial position, results of operations and cash flows. Accordingly, these financial statements are not designed for those who are not informed about such matters. Administration (909) 885-4900, Fax (909) 889-5732 · Engineering (909) 888-8986, Fax (909) 383-1481 Customer Service & Finance (909) 889-9501, Fax (909) 888-6741 East Vafley Water District Balance Sheet October 31, 2001 ASSETS UTILITY PLANT- at cost: Utility plant in service - water department $66,792,998.32 Utility plant in service - sewer department 19,561,264.01 86,354,262.33 Less: Accumulated depreciation (26,625,523.16) 59,728,739.17 Construction in progress 4,303,439.84 64,032~179.01 RESTRICTED ASSETS: Water department - bond funds - cash in bank 6,475.00 Certificate of Participation reserved funds - cash in bank 6,437,993.40 Reserved funds - designations - cash in bank 1~561,450.00 8,005,918.40 CURRENT ASSETS: Cash on hand and in banks 12,291,024.77 Less: Cash restricted 8,005,918.40 4,285,106.37 Accounts receivable (net of allowance) 1,065,252.62 Other receivables (net of allowance) 134,748.65 Inventory 772,723.19 Prepaid expenses 340~772.33 14,604~521.56 OTHER ASSETS AND DEFERRED COSTS (Net of Amortization): Bond discount and incidental bond expenses 31,115.48 Deferred financing charges 467~610.19 498~725.67 TOTAL ASSETS $87/I 41,344.64 East Valley Water District Balance Sheet October 31, 2001 LIABILITIES AND EQUITY LONG-TERM DEBT: Certificates of Participation due after one year $16,082,272.88 Less: Deferred amount on refunding of Certificates of Participation (842~019.20) 15~240~253.68 CURRENT LIABILITIES: Accounts Payable 568,583.02 Accrued payroll and benefits 371,748.22 Customer service deposits 1,022,713.48 Deferred Rental Income 55,833.00 Accrued interest payable 120,028.98 Deposits - refundable 167,160.09 Certificates of Participation due within One year 1~726,266.00 4~032~332.79 ~' TOTAL LIABILITIES 19~272~586.47 EQUITY: Contributed capital: Invested in utility plant 23,113,858.57 Other contributed capital 3,665,614.18 Retained earnings: Reserved for water bond funds 6,475.00 Reserved for emergencies 1,545,000.00 Reserved for unemployment insurance 16,450.00 Fund Balance 37,526,518.67 Net Income for current year 1,994~841.75 TOTAL EQUITY 67,868,758.17 TOTAL LIABILITIES AND EQUITY East Va ey Water District TO: BOARD OF DIRECTORS FROM: ALBERTA M. HESS / CHIEF FINANCIAL OFFICER ~'.~ SUBJECT: DISBURSEMENTS DURING THE PERIOD NOVEMBER 11, 2001 THROUGH NOVEMBER 29, 2001 CHECK NUMBERS 187171 THROUGH 187312 IN THE AMOUNT OF $ 743,285.30 WERE ISSUED. PAYROLL CHECKS WERE DISTRIBUTED IN THE AMOUNT OF $104,231.01 ON NOVEMBER 21, 2001. TOTAL OF ACCOUNTS PAYABLE DISBURSEMENTS AND PAYROLL FOR THE PERIOD - $ 847,516.31 EAST VALLEY WATER DISTRICT 2000 COMMITTEE ASSIGNMENTS PERSONNEL/FINANCE OPERATIONS/PLANNING Glenn Lightfoot Don Goodin Steve lVegrete Kip Sturgeon NORTH FORK WATER CO. EXCHANGE PLAN Glenn Lightfoot Robert Martin, Primary Kip Sturgeon Paul Dolter, Alt. Don Goodin Skip Wilson CITY CREEK WATER CO. Don Goodin Skip Wilson SBVMWD ADVISORY COMMISSION Steve Negrete, Primary Skip Wilson, Alt. UPPER SANTA ANA WATER RESOURCES ASSOCIATION Robert Martin, Primary Steve Negrete, Alt. HIGHLAND/DELMAN HEIGHTS WATER 0UALITY AUTHORITY Glenn Lightfoot Revised: January 24, 2000 EAST VALLEY WATER DISTRICT DII~,....~TOR'S FEES AND EXPENSE RE~...RT DIRECTOR: &/~ f//~"~ ¢. / MONTH OF: ///z ? ]rd Meetings: /z/¢ ~ / Conferences and Other Meetin.qs Date: /~/~' Organization ¢-'~ ;~ ',.) / ¢~,-~'0~' Description Date: /J/c] Organization ~'~.~.',') Description /~¢~2f¢,,~,,r~./~.~'4,~'~. Date: ,,lit" Organization ¢~'~';) Descri)tion Date: ///?~:' Organization (",¢~: $?;C'F'¢ s.~. Descri)tion ~c~;~.'c/~¢~ Date: /~/Z~ Organization b-~'~'¢) Descri)tion Cvz,~' Date: Organization Descri )tion Date: Organization Descri )tion Date: Organization Descri )tion Date: Organization Descri ~tion Date: Organization Descri )tion ~ Date: Orgamzation Descri)tion Date: Orgamzation Descri ~tion Date: Organization Descri)tion Date: Organization Descri ~tion Date: Organization Description TOTAL # OF MEETINGS ~ @125.00 each Personal Auto: Miles x.325 per mite Parking Fees Tota Lodqinqs, Meals & Other: (Details on Back). Total Director's Expenses .~ /.. , Total Director's Meetings & Expenses $ ¢ ~ 7. Cd ~ned '~ Less any Advance Payments $ ! Date of Board Approval TOTAL DUE DIRECTOR $ Lodqin.qs: (Receipts attached) Date: Function Attended $ Date: Function Attended $, Date: Function Attended Date: Function Attended $ Date: Function Attended $. Date: Function Attended $ Date:, Function Attended $ Date:, Function Attended $ Date: Function Attended $ Date:, Function Attended $ SUB TOTAL $, Meals: (Receipts attached) Date: II//¢' Function Attended /.~:'£~ ~,[ /),4'~-~.~,/~ ,,u,~-/..-~,cJ~-Td $ 22 ..~ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $. Date: Function Attended $, Date: Function Attended $. Date: Function Attended $. Date: Function Attended $. Date:. Function Attended $ Date: Function Attended $, SUB TOTAL $ Other: (Receipts attached) Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ SUB TOTAL $ TOTAL LODGINGS, MEALS AND OTHER $ ZZ_ (Enter this total on the front of form) ~ EAST VALLEY WATER DISTRICT DIRECTOR'S FEE AND EXPENSES REPORT DIRECTOR: DON GOODIN MONTH November, 2001 Meetin.qs Claimed: Board Meetin.qs {Dates) 13, 27 Conferences and Other Meetin.qs Date: 6 Organization: PA 690 Location: Cai State,SD Date: 19 Organization: Special Districts Location: Spring Valley CC Date: 2o Organization: PA690 Location: Cai State,SD Date: 3o Organization: Economic Forecast Location: Radisson Hotel Date: Organization: Location: Date: Organization: Location: Date: Organization: Location: Date: Organization: Location: TOTAL MEETINGS 6 X$125.00= $ 750.00 .P, ersonal Auto Date: 19 Function: Special Districts 80 X 32.5 $ 26.00 Date: Function: ~, Total $ 26.00 Lod.qin,q Date: Function: Date: Function: Total $ Meals (Receipts) Date: 19 Function: Special Districts $ 25.00 Date: Function: Total $ 25.00 Other Date: Function: Date: Function: Total $ Total Directors Expenses $ 51.00 Total Directors Fees (Meetings) $ 750.00 Less Advance Payments Signed ~?)¢--..~..~ z~ ~.~OTAL DUE DIRECTOR $ 801.00 V Approved Date of Board Meeting December 11, 2001 ........ qAST VALLEY WATER DISTRICT ~ DIRb~TOR'S FEES AND EXPENSE REF,.,RT DIRI ;TOR: sturgeon MONTH OF: November 2001 · ..,et in~s Claimed Boar'l Meeting (Dates): 13 & 27 C(~nf ~rences and Other Meetinqs Date: 27 Organization c of c .Luncheon Location san Bernardino Date: 28 - 29 Organization ACWA Location San Diego Date: 30 Organization Economic Breakfast Location Radisson Date: 14 .Organization CSDA Legal Forum Location Ontario Date: .Organization Location Date: Organization Location TOTAL # OF MEETINGS Five @125.00 each $ 625.0~0 Pers )nal Auto: Date: ,Function Attended Miles x per mile $. Date: Function Attended Miles x per mile $ TOTAL $~ ~=~ ~ (Receipts attached) Date: Function Attended $, Date: Function Attended $ TOTAL $__ Me s: (Receipts attached) Date: Function Attended $ Date: Function Attended $ TOTAL $ Ot~ r: ' Date: 11/14 Function Attended CSDA T,egal Forum $. 140.00 Date: 11/28 Function Attended ACWA $. 250.00 Date: Function Attended $, TOTAL $ ,390.00 SUP MARy: Total Director's Fees (Meetings)$, 625.00 Total Director's Expenses $ 39 o. oo ~, Less any Advance Payments -- $ ./L~ TOTAL DUE DIRECTOR $1015.00 Sigr,ed App roved Date of Board Meeting EAST VALLEY WATER DISTRICT I31,,~CTOR'S FEES AND EXP. EN~E RE~RT DIRECTOR: SKIP 'WILSON MONTH OF: Meetings Claimed Board Meeting (Dates) ~f~; If727 Conferences and Other Meetings Date: I / ~ ' Organization ~ I/w o . dc~ C~e,,/~ T~u,,-Location Date: lt/~]l~ Organization. s~v~ Location Date:~ Organization.. ~c'~.~ ~'~ ~/ f'_~,~Ce,'enae Location Date: Organization Location D~te: Organization Location Date: Organization Location TOTAL MEETINGS ~ ~ $'t:~ 00 each personal Auto Date: Function Attended Date:. Function Attended Total Lodgings: (Receipts attached) ~ Date: Function Attended Date: Function Attended_ Total Meals: (Rezeipts attached) Date: Function Attended Date: Function Attended Total Other: Date: Function Attended . Date: Function Attended Date: Function At~:ended Total Total Director's Expenses Total Director's Fees (Meetings) Less any Advance Payments TOT DUZ OI CTO Signed ,/ Approved Date of Board Meeting 2920 Inland Emplre Boulevard, Suite 108 Ontario, California 91764-4802 December 3,200l Mr. Paul Dolter, District Engineer East Valley Water District 1155 Del Rosa Avenue San Bemardino, Ca 92413 Subject: Plant 39 Blending Station Estimated Construction Cost Dear Mr. Dolter: Please find attached the detailed construction cost estimate for the Plant No. 39 Blending Station. The attached estimate includes a summary sheet and individual sheets detailing the different components of the project as follows: site work, concrete, miscellaneous metals, finishes, equipment, special construction, mechanical and electrical. The estimated cost of construction is $856,303 and it is based on the following assumptions and limitations: · Preparation of 30 percent design documents and specifications. · Construction of a 250,000 gallon above ground welded steel tank 40 feet in diameter and 16 feet tall. · Construction of a pump station consisting of a 20ff by 24 ff concrete pad, 85 linear feet of retaining wall 16-inches thick varying in height from 3 ft to 10 ft, and two horizontal split case pumps capable of pumping 1,550 gpm at 40 ff TDH each. · Construction of new underground welded steel pipeline and appurtenances ranging in size from 12 to 18 inches in diameter. · Construction of a new 18-inch fiberglass reinforced plastic (FRP) static mixer. · Construction contingency of 20 percent. Our cost estimate includes all applicable sales tax on the materials, a l 0 percent contractor profit margin and the cost of one pement for general liability insurance. Should you have any questions, please contact us at 909-945-3000. Very truly yours ~4c/.. ~ h ih~a].B lan do~ ,~P. E. Project Manager Enclosure: Detailed Construction Cost Estimate V:~706-EVWD\33799\SCOMMUNI\ ICLIENTXPD0120301 FABLTR-Construction Cost.doc I- 0 0 0 I.u I- Z 0 0 Z 0 r~ UJ uJ LOAN NUMBER LeAN'ME ACCT. NUMBER MODI~JI~TION DATE INITIALS 11695 East Valley Water 216131 11/23/01 District MODIFICATION INDEX {w/Margin) RATE MATURITY DATE MODIFICATION AMOUNT PURPOSE $2,000,000.00 CITIZENS BUSINESS 5.0% 12/24/O2 Change Maturity Date BANK PRIME RATE Creditor Use Only DEBT MODIFICATION AGREEMENT DATE AND PARTIES. The date of this Debt Modification Agreement (Modification) is November 23, 2001. The parties and their addresses are: LENDER: CITIZENS BUSINESS BANK 1555 E, Highland Ave. San Bernardino, California 92404 Telephone: (909) 381-5561 BORROWER: EAST VALLEY WATER DISTRICT a California Corporation 1155 Del Rosa Avenue San Bernardino, California 92410 1. DEFINITIONS. As used in this Modification, the terms have the following meanings: A. Pronouns. The pronouns "1," "me," and "my" refer to each Borrower signing this Modification, individuai[y and together with their heirs, executors, administrators, successors, and assigns. "You" and "your" refer to the Lender, with its participants or syndicators, successors and assigns, or any person or entity that acquires an interest in this Modification or Prior Obligation. B. Prior Obligations. "Prior Obligation" refers to my previous agreement governing my promise to pay you money, including any loan agreement, note, or document that evidences my indebtedness, and any extensions, renewals, modifications, and substitutions. 2. MODIFICATION. Conditions have changed since the execution cf the Prior Obligation instruments and, in response, the parties agree to change the terms of the transaction as described herein. A. Background. You and I have entered into a Prior Obligation identified by Loan Number 11695 dated December 15, 2000, with a Credit Limit of $2,000,000.00 and a maturity date of December 24, 2001. As of the date of this Modification, the outstanding, unpaid balance of the loan is $0,00, B. Continuation of Terms. Except as specifically amended in this Modification, all terms of the Prior Obligation remain in effect. C. Reason For Modification. Annual Renewal D. Change of Terms. For value received, you and I agree to modify the Prior Obligation as follows, I1) The maturity provision of my loan is modified to read: (a) Maturity Date. Consistent with our existing periodic payment arrangement, except any scheduled, final payment, I agree that the entire outstanding balance of Principal and accrued interest is due on, or before, December 24, 2002. {2) The loan transaction is further changed as follows: (a) Additional Terms. 30 consecutive days out of debt required annually. Borrower to provide audited annual financial statements within 90 days of year end. (3) Fees and Charges. As additional consideration for your consent to enter into this Modification Agreement, I agree to pay, or have paid these additional fees and charges: (a) Nonrefundable Fees and Charges. The following fees are earned when collected and wilt not be refunded if I prepay this loan before the scheduled maturity date. East Valley Water District Debt Modification Agreement initials -- CA/41gfullerO050590OOO3326004112701N ©1996 Bankers Systems. lnc.. et. Cloud, MN Ex~-~." Page 1 ~ Loan. A(n) Loan fee of $750.00 payable from separate funds on or before today's date. 3. INTERPRETATION. Whenever used, the singular includes the plural and the plural includes the singular. The section headings are for convenience only and are not to be used to interpret or define the terms of this Modification. 4. SIGNATURES. By signing, I agree to the terms contained in this Modification. ~ also acknowledge receipt of a copy of this Modification. BORROWER: East Valley Water District Glenn R. Lightfoot, President Robert Martin, Secretary Alberta Hess, Treasurer LENDER: Citizens Business Bank East Valley Water District Debt Modification Agreement Initials CA/41gfuller005059OO003326OO4112701N ©1998 Bankers Systems, inc., St, Cloud, MN ~--'~:'r'r'r'r'r'r~,M Page 2 RELEASE OF LIENS ~OVEMBER 14, 2001- NOVEMBER 30, 20~ ACCOUNT RELEASE OWNERS PROPERTY AMOUNT ~ NUMBER DATE NAME ADDRESS OWED 1. 022-0053-4 11130101 1276 CONEJO DR 14.t6 2. 023-0070-1 11/30101 26268 GLENMARE ST 179.62 3. 036-0029-3+ 11130101 1962 PALM AVE 59.01 4. 044-0014-2+ 11/30/01 1470 PUMALO ST 157,67 5. 044-0014-3+ 11/30/01 1470 PUMALO ST 111,14 6. 053-0227-4 11/30/01 2131 SUNRISE LN 114,32 7. 061-0068-5 11/30/01 6764 GLASGOW AVE 122,53 8. 072-0174-1 11/16101 6941 OSBUN RD 163,65 9, 074-2684-3 11/30/01 27329 BESSANT ST 113,18 10. 082-0117-2+ 11130101 7555 ELMWOOD RD 42,90, 11, 084-1659-t+ 11130101 7147 BANGOR AVE 98.49 ~ 094-0165-5 11/30/01 7817 GOLONDRINA DR t58.52'. 13, 101-0118-2+ 11130101 7379 LOS FELIZ DR 410.11 14. 101-0142-3 11/30/01 7496 LOS FELIZ DR 68.99 15. 103-0046-4 11130101 25735 7TH ST 108.90 16. 114-01t9-2 11/30/01 8156 SHIRLEYAVE 65.43 17, 122-0537-3 11/30/01 29066 ROSEWOOD LN 26.89 18. 136-0025-2 11/30/01 7348 SAN FRANCISCO ST 86.90 19. 142-0057-3 11130/01 2895 PEPPER ST 328.75 20. 164-2768-1+ 11130101 28739 GARDEN ClR SOUTH 43.74 TOTAL ~ $2,474.90 +PAID THROUGH TAX ROLLS Page 1 of 1 CALIFORNIA J rlUNICIPAL UTILITIE' Assoc /;noN 915 L STREET, SUITE 1460 · SACRAMENTO, CALIFORNIA 95814 · (916) 441-1733 · FAX (916) 441~1' November 20, 2001 To: Legislative Committee, Heads of Utilities & Elected Officials FROM: Jim Feider, CMUA PRESIDENT & Lucina Moses, CMUA GENERAL COUNSEL & LEGISLATIVE COMMITTEE CHAIRPERSON SUBJECT: YEAR 2002 LEGISLATIVE BRIEFING, LEGISLATIVE VISITS & RECEPTION Legislative Briefing The Legislative Briefing provides an opportunity for evet~ CMUA member utility manager, staff and local elected official to learn fi-om key legislative staff what water and energy issues will be considered in the second year of the two year 2001/2002 Legislative Session. The Briefing will be held at Sacramento's Hyatt Regency (1209 L Street) 10:30 a.m. tkrough lunch, Monday, January 14, 2002. If you plan to stay over we suggest that you contact the Hyatt (916/443-1234) and ask for a government rate. Transportation to and fi-om the Hyatt for the meeting can be arranged by contacting Super Shuttle (800/blue Van). Legislative Visits & Reception Please begin scheduling appointments to meet with your legislators, and their staffs, for the afternoon of January 14th and, at the same time, invite them to the reception planned for that evening. Because of FPPC regulations, these personal invitations cannot come from CMUA staff, and it is best if the invitation comes from constituents. Formal invitations will be mailed in December from the President of the Association. Please keep CMUA informed of who you invite to the legislative reception at Brannan's (l~17 I lA Street, across the street from the Capitol) $:00-6:30 p.m. Agenda LEGISLATIVE BRIEFING~ VISITS AND PRESIDENT'S RECEPTION MON DAY-- JANUARY 14TM 10:30-Noon BRIEFING WITH LEGISLATIVE STAFF ON WATER & ENERGY ISSUES Noon LUNCH (Hyatt Regency) 1:30~5:00 CAPITOL VISITS 5:004:30 LEGISLATIVE RECEPTION (Brarman's) Register To register for the 2002 Legislative Briefing, Visits & Reception please return the enclosed form to CMUA with your registration fee of $50 per person (for briefing, lunch and/or reception). You may also access this information from our web site: www.cmua.om CALIFORNIA UNICIPAL UTILITIL ASSOCIATION 915 L STREET, SUITE 1460 · SACRAMENTO, CALIFORNIA 95814 · {916) 441-1733 · FAX (9~ 6) 441-4053 2002 LEGISLATIVE BRIEFING, LEGISLATIVE VISITS & RECEPTION MONDAY, JANUARY 14, 2002 --SACRAMENTO Registration LEGISLATIVE BRIEFING~ VISITS AND PRESIDENT'S RECEPTION --[¥[ONDAY~ JANUARY 14, 2002 l 0:30-Noon BRIEFING WITH LEGISLATIVE STAFF ON WATER & ENERGY ISSUES (HYATT) Noon LUNCH (Hyatt) 1:30-5:00 CAPITOL VISITS 5:00-6:30 LEGISLATIVE RECEPTION (Brarman's) Please return this form with your registration fee of $50 per person (for briefing, lunch and/or reception) to: California Municipal Utilities Association 2002 Legislative Briefing 915 L Street Suite 1460 Sacramento CA 95814-3705 Questions: Contact Ann Linnekens at CMUA. (Please complete one form per indMduaO. Name (for badge) Title Utility Telephone g ddress E-mail Please keep CMUA informed of who you invite to the Legislative Reception, 5-6:30 p.m. at Brannan's Bar & Grill (I I 17 t I~ Street, across the street from the Capitol). Please let us know which events you plan to attend (the registration fee is $50 for one or all events): [] Morning Briefing [] Lunch [] Reception Registration information may also be accessed on our web site: www.¢mua.om East Valley Resource Conse~aaon D~trict is hosting ~e December meeting at the Lotus Garden Restaurant in San Bernardino, ~gp~nk In ~& ~ar~c ~auce: &~amed ar Fried ~Spe~e~ And~ Niaol~ ~ on* avml~le to S~ ~*tn~ ~d How to Ohtmn Re]mMarseme~t ~Top~c ti .... . ' · ~ RSVP to'Ora ~arr~e~ b~ O*~mber,~ O~ ~ Telephone: ~909-799;7407 .. ~Fax: 909~799-1438,; ..... ~ER: ~ is a $2 mm~ge ~ p~son for re~atio~ rode a~ ~e dm~e ~te ~ m~g to ~e d~ meet~g  ~om hav~g made relation. You ~1 ~m ~ b~ed for ~e dm~ ff~ce~afion is not r~ved P~OR to ~e d~e ~Lotus Garden Restaurant *'~111 Hospitality Lane ~.?~San Bernardino, CA 92408 ~.~- 10 FW to Waterman Avenue (Nonh) emt. Turn nomh onto Waterman Avenue.a~ ~Proceed no~h to Hospitali~ Lane. West on Hospitali¢' to Lotus Garden ~Restaurant (approximately ~ mile). E,~,r~ '. ~m~~l~'t ~"-. _ m ~ .... ---~ ~, B~ ~ ~ r ........ :: ~