HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 05/28/20026
East Valley Water District
1155 DEL ROSA AVENUE, SAN BERNARDINO, CA
REGULAR BOARD MEETING May 28, 2002 2:00 P.M.
AGENDA
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"In order to comply with legal requirements for posting of agenda, only those items filed with the
District Secretary by 10:00 a.m. on Tuesday prior to the following Tuesday meeting not requiring
departmental investigation, will be considered by the Board of Directors ".
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CALL TO ORDER
PLEDGE OF ALLEGIANCE
1. Approval of Agenda
2. Public Comments
CONSENT CALENDAR
3. Approval of Board Meeting Minutes for May 14, 2002.
4. Approval of Liens for Delinquent Water and Sewer Accounts.
5. Resolution 2002.21 — Establish an Investment Policy for Public Funds.
6. Review and Accept Financial Statements for the period ended April 30, 2002.
7. Accounts Pavable Disbursements: Accounts Payable Checks #189085 through #189261 were
distributed May 8, 2002 through May 16, 2002 in the amount of $317,621.84. Payroll Checks for
period ended May 3, 2002 in the amount of $78,586.64. Total Disbursements for the period were
$396,208.48.
OLD BUSINESS
8. Radon Rule Update (General Manager)
9. Resolution 2002.23 — Authorizing execution of a Grant Deed from Metropolitan Water District of
Southern California.
NEW BUSINESS
10. Claim for damages at 25352 E. 6 ' Street by Jack Cramp.
11. Discussion and possible action regarding the Preliminary Design Report for the proposed District
Headquarter Facilities.
12. Public Hearing to Consider Adoption of a Resolution of Necessity of the Board of Directors of
the East Valley Water District Declaring that the Acquisition of Certain Property by Eminent
Domain is Necessary for the Operation, Maintenance, Repair, Replacement, and Improvement of
Plant 120.
13. Resolution 2002.22 — Adopt Resolution of Necessity to Authorize Commencement of Eminent
Domain Proceedings to Acquire Property by Condemnation.
14. Discussion and possible action regarding Highland Area Chamber of Commerce Sponsorship.
15. Review and approval of engagement letter for annual auditing services, pursuant to Government
Auditing Standards, by RAMS.
16. Discussion and possible action regarding proposed redevelopment project for the area located on
the East side of Church Avenue, North of Fifth Street.
1.7 010) t71 W
17. May 14, 2002 — Releases of Lien for Delinquent Water and Sewer Accounts.
18. Presentation of the Winning Posters for the District's Poster Contest.
19. General Manager's Report.
20. Oral Comments from Board of Directors.
MEETINGS
21. WRI — "Salton Sea: Old & New Challenges ". CSUSB, 5500 University Parkway, San
Bernardino, June 3, 2002.
22. Water Education Foundation's 2002 Water Law & Policy Briefing, Hyatt Regency Islandia
Hotel, San Diego, July 18 -19, 2002.
CLOSED SESSION
23. CONFERNCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
2
I . . may
Significant exposure to litigation pursuant to Government Code Section 54956.9(b):
One Potential Case
24. CONFERENCE WITH LABOR NEGOTIATOR
[Government Code Section 54957.6(a)]
District Negotiator: General Manager
Employee Organization: S.B.P.E.A.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
ADJOURN
3
DRAFT SUBJECT TO APPROVAL
EAST VALLEY WATER DISTRICT
REGULAR BOARD MEETING MAY 14, 2002
MINUTES
The meeting was called to order at 2:03 p.m. by President Goodin. Director Wilson led
the flag salute.
PRESENT: Directors Wilson, Negrete, Goodin, Lighffoot
ABSENT: Director Sturgeon
STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer;
Brian Tompkins, Chief Financial Officer; Mary Wallace,
Administrative Assistant.
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Jo McAndrews
APPROVAL OF AGENDA
The General Manager requested that Agenda Item #8 be transferred from the
"CONSENT CALENDAR" to the "OLD BUSINESS" section of the Agenda.
M/S/C (Wilson-Lighffoot) that the May 15, 2002 Agenda be approved with
revision as noted,
PUBLIC PARTICIPATION
President Lightfoot declared the public participation section of the meeting open at 2:05
p.m. There being no written or verbal comments, the public participation section was
closed.
APPROVAL OF APRIL 23, 2002 BOARD MEETING MINUTES.
M/S/C (Wilson-Negrete) that the April 23, 2002 Board Meeting Minutes be
approved as submitted.
APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS.
The General Manager noted the liens identified by Account Numbers 02%0179-5,092-
0133-2, and 103-0031-2 had been paid and should be removed from the lien list.
M/S/C (Wilson-Negrete) that the liens for delinquent water and sewer accounts
be approved for processing with the exceptions as noted by the General Manager.
RESOLUTION 2002.18 - DEDICATION OF SEWERS WITHIN TRACT 15969 IN THE
CITY OF HIGHLAND was presented to the Board for approval.
M/S/C (Wilson-Negrete) that Resolution 2002.18 be approved.
RESOLUTION 2002.19 - EXECUTION OF GRANT OF EASEMENT TO SOUTHERN
CALIFORNIA EDISON COMPANY was presented to the Board for approval.
M/S/C (Wilson-Negrete) that Resolution 2002.19 be approved
RESOLUTION 2002.20 - NOTICE OF COMPLETION FOR THE INSTALLATION OF A
12" DRAIN LINE AS PART OF PLANT 9A LOCATED AT THE SOUTHWEST
CORNER OF VICTORIA AVE. AND TEMPLE ST. IN THE CITY OF HIGHLAND was
presented to the Board for approval.
M/S/C (Wilson-Negrete) that Resolution 2002.20 be approved.
DISBURSEMENTS
M/S/C (Wilson-Negrete) that General Fund Disbursements #188841 through
#189084 in the amount of $907,048.42 and Pa~/roll Fund Disbursements distributed
April 26, 2002 in the amount of $83,600.10, totaling $990,648.52 be approved.
FIRST AMENDMENT TO SECTION 3.b,1 OF THE DEVELOPMENT AGREEMENT
BETWEEN EAST VALLEY WATER DISTRICT AND PCH-LAS FLORES, LLC. was
presented to the Board for approval.
The General Manager recommended approval of the Amendment to the Development
Agreement.
M/S/C (Negrete-Wilson) that the Amendment to the Development Agreement
between East Valley Water District and PCH-Las Flores, LLC. be approved.
2 MINUTES: 05/14/02
RADON RULE UPDATE
The General Manager reported on the District's progress with the Rule to date; that the
Radon language composed is with the VA-HUD Appropriations Committee; that his and
President Goodin's trip to Washington D.C. next week will encompass meetings on the
Radon issue. Information only.
DISCUSSION AND POSSIBLE ACTION REGARDING ALTERNATIVE METHODS TO
FUND THE SPECIAL DISTRICTS' SHARE OF THE NET COST FOR LAFCO.
Three alternative funding formulas for the Independent Districts' share of the LAFCO
cost FY 2002-03 were discussed,
M/S/C (Lightfoot-Wilson) that a Ballot be cast on behalf of the District for
Alternative "A".
DIRECTOR'S FEES AND EXPENSES FOR APRIL 2002 were presented to the Board
for approval.
M/S/C (Lightfoot-Negrete) that the Director's fees and expenses for April 2002 be
approved.
CLAIM FOR DAMAGES AT 6570 MONTE VISTA DRIVE IN SAN BERNARDINO BY
JACK GLASCOM.
M/S/C (Lightfoot-Negrete) that the claim for damages at 6570 Monte Vista Drive
from Jack Glascom be denied and referred to District's Legal Counsel and Insurance
Agency.
CLAIM FOR DAMAGES TO VEHICLE OWNED BY TERREL WADE.
M/S/C (Lightfoot-Negrete) that the claim for damages by Terrel Wade be denied
and referred to District's Legal Counsel and Insurance Agency.
CLAIM FOR INJURIES INCURRED AT 2650 HIGHLAND AVE. BY JEROLE GOINES.
M/S/C (Lightfoot-Negrete) that the claim for injuries incurred at 2650 Highland
Ave. be denied and referred to District's Legal Counsel and Insurance Agency.
DISCUSSION AND POSSIBLE ACTION REGARDING S-P EAST HIGHLANDS, LLC
AGREEMENT TO ADJUST BOUNDARIES AND RELOCATE WATER FACILITIES.
The General Manager requested that action on this item be deferred to the May 28th
Board Meeting to allow more time for review by Staff and Legal Counsel. Information
only.
3 MINUTES: 05/14/02
DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSAL TO INITIATE
DISTRICT CUSTOMER'S USE OF CREDIT CARDS FOR BILL PAYING PURPOSES,
FOR CONFERENCE REGISTRATION PURPOSES, ETC.
The General Manager suggested that a credit card plan be implemented for processing
registrations for the District's upcoming "Perchlorate Conference".
M/S/C (Wilson-Negrete) that Brian Tompkins (CFO) be authorized to make
contact with BA Memhant Services for implementation of the credit card plan.
DISCUSSION AND POSSIBLE ACTION REGARDING SB90 MANDATED COST
REIMBURSEMENT.
Brian Tompkins (CFO) presented a memo regarding the opportunity for the District
(with the assistance of Centration, Inc.) to submit a claim for reimbursement for the cost
of preparing meeting agendas in accordance with SBg0.
M/S/C (Wilson-Lightfoot) that Brian Tompkins contact "Centration, Inc." and bring
a contract for those services discussed back to the Board for approval.
INVESTMENT REPORT FOR QUARTER ENDED MARCH 31, 2002.
Brian Tompkins (CFO) handed out a revised "Investment Report" with an "Interest
Rate" change. Information only.
APRIL 29, 2002 RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER
ACCOUNTS.
List of liens released on April 29, 2002 was reviewed, information only.
GENERAL MANAGER'S REPORT
The General Manager reported on District operations to date; that the "drain line'" down
Victoria had been completed; that a courtesy letter to Harvest Farms had been
prepared to advise them of the expiration of their lease on July 25, 2002; that he and
Paul Dolter had met with Gary Miller (Architect) to review a preliminary study of the
proposed District facilities and that the preliminary design report should be ready for
presentation at the May 28th Board Meeting; that a good response had been received
for the District's first "Poster Contest" and judging was underway for 1st, 2nd and 3rd
place winners; that FERC's Environmental Assessment was favorable. Information
only.
4 MINUTES: 05/~4/02
V
ORAL COMMENTS FROM BOARD OF DIRECTORS.
Director Wilson stated that he had attended a Breakfast Meeting during the recent
ACWA Conference in Monterey wherein California's Budget Challenge was the topic.
Information only.
There being no further verbal or written comments from the Directors, this section of the
meeting was closed.
CORRESPONDENCE FROM JAMES CURTALO, JR. REGARDING HIS ELECTION
AS THE SPECIAL DISTRICTS' ALTERNATE MEMBER FOR LAFCO. Information
only.
CITY OF HIGHLAND - "DEDICATION CEREMONY, JERRY LEWIS COMMUNITY
CENTER", MAY 25, 2002, 7793 CENTRAL AVENUE, HIGHLAND, CA. Information
only.
WATER EDUCATION FOUNDATION'S 25TH ANNIVERSARY, MAY 30, 2002, THE
VIZCAYA INN, 2019 21ST STREET, SACRAMENTO, CA. Information only.
WATER EDUCATION FOUNDATION -"THE BAY DELTA TOUR", JUNE 19-21, 2002,
SACRAMENTO, CA. Information only.
WESTCAS - 11TH ANNUAL MEETING & SUMMER CONFERENCE, JUNE 19-21,
2002, SAN DIEGO, CA. Information only.
WATER LAW INSTITUTE - "THE CLEAN WATER ACT" AUGUST 15-16, 2002, OMNI
HOTEL, LOS ANGELES, CA. Information only.
CLOSED SESSION
M/S/C (Negrete-Wilson) that the meeting adjourn to Closed Session.
The Board entered into session at 3:00 p.m. as provided for in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the
Agenda.
DIRECTOR NEGRETE LEFT AT 3:t5 P.M.
M/S/C (Negrete-Wilson) that the meeting adjourn to regular session.
5 MINUTES: 05/14/02
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 3:50 p.m. The items listed on the Agenda were
discussed in closed session with no reportable action being taken except:
With Respect to Item #30 - Legal Counsel was authorized, by a 4-0 vote
(Director Sturgeon absent), to file a Notice of Agreement to be Bound by
Consent Decree and Reservation of Right to Object to Payment of Attorneys'
Fees to Defendant Class.
ADJOURN
The meeting was adjourned at 3:55 p.m.
Donald D. Goodin, President
Robert E. Martin, Secretary
6 MINUTES: 05/14/02
CERTIFICATE OF LIEN
MAY 28, 2002
ACCOUNT OWNERS PROPERTY AMOUNT
NUMBER NAME ADDRESS OWED
1. 001-0013-4' $43.99
2. 015-0273-1 $62,14
3. 017-0250-5 $165,19
4. 021-0186-1 $165,12
5. 041-1439-0' $71,29
6. 051-0023-1 $134,94
7. 052-0073-4* $62.30
8. 054-1463-1' $60.93
9. 072-0002-2* $26,68
10. 082-0253-0* $101.32
11. 091-0766-1 $16.30
12. 101-0184-2 $120.36
13. 123-1166-3' ~ $84.61
14. 136-19714' $152.15
15. 144-0533-0' $280,95
16. 156-0609-2 ~ $78.57
17. 156-0609-2' $29.16
TOTAL $1,656.00
* STILL OWNS PROPERTY ~
+ MULTIPLE UNITS
Page 1 of 1
East V * ey Wate District
Board Memorandum Date: May 28, 2002
Subject: Investment policy.
Recommendation:
Approve Resolution No. 2002.21 adopting the attached
investment policy for the 2002-03 fiscal year.
Background:
In May 1996, the East Valley Water District board of directors adopted Resolution 1996.71 establishing
an investment policy for the District in accordance with California Government Code section 53600.
Government Code section 53545(a) requires that the Treasurer of a local agency annually render to the
legislative body a Statement of Investment Policy for consideration at a public meeting.
Attached and submitted for your consideration is East Valley Water Districts' investment policy as
previously adopted.
it should be noted that the District's policy is more restrictive than the Government Code in that certain
types of investments allowed by the Code are not incorporated into the attached policy. Those
investment types are:
· Bankers acceptances - maximum 180 day maturity
· Commercial paper - restricted to highest Moody's rating; issued by US Corporations with in-excess-
of $500 million in assets - maximum 270 day maturity
· Repurchase and Reverse Repurchase agreements
· Mortgage securities
· Medium term corporate notes - maximum of 5 years maturity
No changes have been made to the policy, as there have been no changes in [aw, statute or regulation
to require a change.
Fiscal Impact:
None.
RESOLUTION 2002.21
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EAST VALLEY WATER DISTRICT
ESTABLISHING AN INVESTMENT POLICY
FOR PUBLIC FUNDS
WHEREAS, the Board of Directors of the East Valley Water District ("the
District") desires to establish a formal policy regarding the investment of public funds
pursuant to the requirements of Government Code Sections 5921 and 53600 et seq.;
and
WHEREAS, the Board of Directors of the District has employed qualified staff to
invest those funds in accordance with the law and the terms of the District's investment
policy, as well as in a manner that advances the District's investment objectives of
safety, liquidity and yield.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the District
that the East Valley Water District Investment Policy attached hereto as Exhibit A and
incorporated in full herein by this reference is hereby adopted as the formal investment
policy of the District.
BE iT FURTHER RESOLVED that the General Manager and the Treasurer/Chief
Financial Officer of the District are hereby authorized and directed to invest the District's
funds in a manner consistent with the terms hereof and in accordance with any further
directions of the District's Board of Directors.
BE IT FURTHER RESOLVED that this Resolution supersedes Resolution No.
1996.71 adopted by the Board of Directors of the District on May 13, 1996. This
Resolution shall take effect immediately upon its adoption.
ADOPTED this 28th day of May 2002.
Ayes: Directors
Noes:
Abstain:
Absent:
Donald D. Goodin, Board President
Attest:
Robert E. Martin, Board Secretary
~ EXHIBIT A ~.~
EAST VALLEY %WATER DISTRICT
INVESTMENT POLICY
1.0 POLICY
WHEREAS; The Legislature of the State of California has declared that the deposit and
investment of public funds by local officials and local agencies is an issue of statewide concern
(California Government Code Sections 53600.6 (CGC §53600.6) and 53630.1); and
WHEREAS; the legislative body of a local agency may invest surplus monies not required for the
immediate necessities of the local agency in accordance with the provisions of California
Government Code Sections 5921 and 53601 et seq.; and
WHEREAS; the General Manager and/or Financial Officer of the East Valley Water District shall
mmually prepare and submit a statement of investment policy and such policy, and any changes
thereto, shall be considered by the Board of Directors at a public meeting; (CGC §53646(a)); now
THEREFORE; it shall be the policy of the East Valley Water District to invest funds in a manner
which will provide the highest investment return with the maximum security while meeting the
daily cash flow demands of the entity and conforming to all statutes governing the investment of
East Valley Water District funds.
2.0 SCOPE
This investment policy applies to all financial assets of the East Valley Water District. These
funds are accounted for in the annual district audit and include:
The Enterprise Fund of the General District.
There are no Funds excluded from this policy.
3.0 PRUDENCE
Investments shall be made with judgment and care, under circumstances then prevailing, which
persons of prudence, discretion and intelligence exercise in the management of their own affairs;
not for speculation, but for investment, considering the probable safety of their capital as well as
the probable income to be derived. The standard of prudence to be used by investment officials
shall be the "prudent investor" standard (CGC §53600.3) and shall be applied in the context of
managing an overall portfolio. Investment officers acting in accordance with written procedures
and the investment policy and exemising due diligence shall be relieved of personal responsibility
for an individual security's credit risk or market price changes, provided deviations from
expectations are reported in a timely fashion and appropriate action is taken to control adverse
developments.
4.0 OBJECTIVES:
As specified in CGC §53600.5, when investing, reinvesting, purchasing, acquiring, exchanging,
selling and managing public funds, the primary objectives, in priority order, of the investment
activities shall be:
1. Safety: Safety of principal is the foremost objective of the investment program. Investments of
the East Valley Water District shall be undertaken in a manner that seeks to ensure the
preservation of capital in the overall portfolio. To attain this objective, diversification is required
in order that potential losses on individual securities do not exceed the income generated from the
remainder of the portfolio.
2. Liquidity: The investment portfolio will remain sufficiently liquid to enable the East Valley
Water District to meet all operating requirements which might be reasonably anticipated.
3. Return on Investments: The investment portfolio shall be designed with the objective of
attaining a market rate of return throughout budgetary and economic cycles, taking into account
the investment risk constraints and the cash flow characteristics of the portfolio.
5.0 DELEGATION OF AUTHORITY
Authority to manage the investment program is derived from California Government Code
Sections 53600, et seq. Management responsibility for the investment program is hereby delegated
to the General Manager, who shall establish written procedures for the operation of the investment
program consistent with this investment policy. Procedures should include references to:
safekeeping, repurchase agreements, wire transfer agreements, collateral/depository agreements
and banking services contracts, as appropriate. Such procedures shall include explicit delegation
of authority to persons responsible for investment transactions. No person may engage in an
investment transaction except as provided under the terms of this policy and the procedures
established by the General Manager. The General Manager shall be responsible for all
transactions undertaken and shall establish a system of controls to regulate the activities of
subordinate officials. Under the provisions of California Government Code 53600.3, the General
Manager is a trustee and a fiduciary subject to the prudent investor standard.
V 6.0 ETHICS AND CONFLICTS OF INTEREST
Officers and employees involved in the investment process shall refrain from personal business
activity that could conflict with the proper execution of the investment program, or which could
impair their ability to make impartial investment decisions.
7.0 AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS
The General Manager and/or Financial Officer will maintain a list of financial institutions, selected
on the basis of credit worthiness, financial strength, experience and minimal capitalization
authorized to provide investment services. In addition, a list will also be mainta'med of approved
security broker/dealers selected by credit worthiness who are authorized to provide investment and
financial advisory services in the State of California. No public deposit shall be made except in a
qualified public depository as established by state laws.
For brokers/dealers of government securities and other investments, the designated official shall
select only broker/dealers who are licensed and in good standing with the California Department
of Securities, the Securities and Exchange Commission, the National Association of Securities
Dealers or other applicable self-regulatory organizations.
Before engaging in investment transactions with a broker/dealer, the General Manager shall have
received from said firm a signed Certification Form. This form shall attest that the individual
responsible for the East Valley Water District's account with that firm has reviewed the East
Valley Water Disttint's Investment Policy and that the firm understands the policy and intends to
present investment recommendations and transactions to the East Valley Water District that are
appropriate under the terms and conditions of the Investment Policy.
2
8.0 AUTHORIZED AND SUITABLE INVESTMENTS:
The East Valley Water District as empowered by Califomia Government Code 53601 et seq.,
establishes the following as authorized investments:
A. Bonds and Certificates of Participation issued by the East Valley Water District.
B. United States Treasury Bills, Notes & Bonds.
C. Registered state warrants or treasury notes or bonds issued by the State of California.
D. Bonds, notes, warrants or other evidence of debt issued by a local agency within the State of
Califomia, including pooled investment accounts sponsored by the State of California (Local
Agency Investment Fund).
E. Negotiable Certificates of Deposit issued by federally or state chartered banks or associations.
Not more than 30% of surplus funds can be invested in certificates of deposit.
F. Shares of beneficial interest issued by diversified management companies (Money Market
Mutual Funds) investing in the securities and obligations authorized by this Section. Such Funds
must carry the highest rating of at least two of the three largest national rating agencies. Not more
than 15% of surplus funds can be invested in Money Market Mutual Funds.
G. Funds held under the terms of a Trust Indenture or other contract or agreement may be
invested according to the provisions of those indentures or agreements.
H. Collateralized bank deposits with a perfected security interest in accordance with the Uniform
Commercial Code (UCC) or applicable federal security regulations.
Also, see CGC §53601 for a detailed summary of the limitations and special conditions that apply
to each of the above listed investment securities. CGC §53601 is attached and included by
reference in this investment policy.
Prohibited Investments. Under the provisions of CGC §53601.6 and {}53631.5, the East Valley
Water District shall not invest any funds covered by this Investment Policy in inverse floaters,
range notes, interest~only strips derived from mortgage pools or any investment that may result in
a zero interest accrual if held to maturity.
9.0 COLLATERALIZATION:
All certificates of deposits must be collateralized by U.S. Treasury Obligations. Collateral must be
held by a third party trustee and valued on a monthly basis.
10.0 SAFEKEEPING AND CUSTODY:
All security transactions entered into by the East Valley Water District shall be conducted on
delivery-versus-payment (DVP) basis. Ali securities purchased or acquired shall be delivered to
the East Valley Water District by book entry, physical delivery or by third party custodial
agreement as required by CGC §53601.
11.0 DIVERSIFICATION:
The East Valley Water District will diversify its investments by security type and institution. It is
the policy of the East Valley Water District to diversify its investment portfolio. Assets shall be
diversified to eliminate the risk of loss resulting from over concentration of assets in a specific
maturity, a specific issuer or a specific class of securities. Diversification strategies shall be
determined and revised periodically. In establishing specific diversification strategies, the
following general policies and constraints shall apply:
(a) Portfolio maturities shall be matched versus liabilities to avoid undue concentration in
a specific maturity sector.
(b) Maturities selected shall provide for stability of income and liquidity.
(c) Disbursement and payroll dates shall be covered through maturities investments,
marketable U.S. Treasury bills or other cash equivalent instruments such as money market
mutual funds.
12.0 REPORTING
In accordance with CGC §53646(b)(1), General Manager and/or Financial Officer shall submit to
each member of the Board of Directors a quarterly investment report. The report shall include a
complete description of the portfolio, the type of investments, the issuers, maturity dates, par
values and the current market values of each component of the portfolio, including funds managed
for East Valley Water District by third party contracted managers. The report will also include the
source of the portfolio valuation. As specified in CGC §53646 (e), if all funds are placed in LAIF
and/or FDIC-insured accounts, the foregoing report elements may be replaced by copies of the
latest statements from such institutions. The report must also include a certification that (1) all
investment actions executed since the last report have been made in full compliance with the
Investment Policy and, (2) the East Valley Water District will meet its expenditure obligations for
the next six months is required by CGC §53646 (b) (2) and (3) respectively. The General Manager
and/or Financial Officer shall maintain a complete and timely record of ali investment
transactions.
13.0 INVESTMENT POLICY ADOPTION:
The Investment Policy shall be adopted by resolution of the East Valley Water District. Moreover,
the Policy shall be reviewed on an annual basis, and modifications must be approved by the Board
of Directors.
ADOPTED AND APPROVED:
Name:
Donald Goodin
Title: President, Board of Directors
Date: May 28, 2002
Attachment: California Government Code Section 53600 and Investments Authorized by East Valley
Water District in Accordance with California Government Code Section 53601
(effective 1-1-96).
4
INVESTMENTS AUTHORIZED BY EAST VALLEY WATER
DISTRICT IN ACCORDANCE WITH CALIFORNIA GOVERNMENT
CODE SECTION 53601
CGC Investment Type Maximum Authorized Required
Section Maturity Limit (%) Rating
$3601(a) Local Agency Bonds $ Years None None
53601(b) U.S. Treasury Bills, Notes or Bonds 5 Years None None
53601 (c) State Registered Warrants, Notes or Bonds 5 Years None None
53601 (d) Notes & Bonds of other Local Calif. Agencies 5 Years None None
53601 (e) U.S. Agencies 5 Years None None
53601 (h) Negotiable Certificates of Deposit 5 Years 30% None
53601 (k) Money Market Mutual Funds & Mutual Funds* 5 Years 15% 2-AAA
53601 (m) Collateralized Bank Deposits 5 Years None None
53601 (d) Local Agency Investment Fund (LAIF) N/A None None
* Mutual Funds maturity may be defined as the weighted average maturity; money marked mutual
funds must have an average maturity ofg0 days or less, per SEC regulations.
5
~ President
East y wate¥ District ,., Do a,d o.
George E. "Skip" Wi[son
Vice President
1155 Del Rose Avenue., Re, Box 3427 Glenn R. Lighffoot
San Bernardino, California 92413 Director
(909) 889-9501 Kip E. Sturgeon
Director
Edward S. Negrete
Director
Robert E. Martin
General Manager
Brian W, Tompkins
Chief Financial Officer
Paul R. Dolter
District Engineer
May 23, 2002
The accompanying financial statements for the period ended April 30, 2002, have been
prepared solely by the staff of the East Valley Water District and have not been audited,
reviewed, or compiled by an independent certified public accountant.
Management has elected to omit substantially all of the disclosures and the statement of
cash flows required by generally accepted accounting principles. If the omitted
disclosures were included in the financial statements, they might influence the user's
conclusions about the District's financial position, results of operations and cash flows.
Accordingly, these financial statements are not designed for those who are not informed
about such matters.
Administration (909) 885-4900, Fax (909) 889-5732 · Engineering (909) 888-8986, Fax (909) 383-1481
Customer Service & Finance (909) 889-9501, Fax (909) 888-6741
East Valley Water District
Balance Sheet
April 30, 2002
ASSETS
UtiLity plant in service - water department $66,836,639.57
Utility plant in service - sewer department 19,554,869.80
86,391,509.37
Less: Accumulated depreciation (2%613~706.96)
58,777,802.41
Construction in progress 5~912~520.67
64,690~323.08
Water department - bond funds - cash in bank 6,475.00
Certificate of Participation reserved funds - cash in bank 6,020,168.79
Reserved funds - designations - cash in bank 2~186,450.00
8,213~093.79
Cash and Investments 18,529,343.57
Less: Restricted Cash and Investments 8~213,093.79
10,316,249.78
Accounts receivable (net of allowance) 787,490.75
Other receivables (net of allowance) 145,092.95
Inventory 744,684.67
Prepaid expenses 172,971.55
12,166,489.70
Bond discount and incidental bond expenses 29,285.12
Deferred financing charges 448,632.43
477~917.55
TOTAL ASSETS $85,547~824.'12
East Valley Water District
Balance Sheet
April 30, 2002
LIABILITIES AND EQUITY
Certificates of Participation due after one year $14,948,910.66
Less: Deferred amount on refunding of Certificates of Participation (803,779.46)
14~145,131.20
Accounts Payable 1,058,113.86
Accrued payroll and benefits 341,221.50
Customer service deposits 1,029,843.29
Deferred Rental Income 55,833.00
Accrued interest payable 6,474.74
Deposits - refundable 226,710.09
Certificates of Participation due within one year 1,726,266.00
4,444~462.48
TOTAL LIABILITIES '18~589~593.68
Contributed capital:
Invested in utility plant 23,113,858.57
Other contributed capital 3,665,614.18
Retained earnings:
Reserved for water bond funds 6,475.00
Reserved for emergencies 2,170,000.00
Reserved for unemployment insurance 16,450.00
Unreserved 35,333,593.67
__Bl'et Income for current year 2,652,239.02
TOTAL EQUITY 66,958,230.44
TOTAL LIABILITIES AND EQUITY $85~547~824.12
Ltl
East V ' ey Water District
Board Memorandum Date: May 28, 2002
From: Brian W. Tompkins / Chief Financial Office~'-~.~
Subject: Disbursements.
Recommendation:
Approve the attached list of accounts payable checks and
payroll issued during the period May 8th through May 16th,
2002.
Background:
Accounts payable checks include numbers 189085 to 189261 for a total of $317,621.84. Listing
attached.
Payroll disbursed was for the period ended May 3, 2002 and included checks and direct deposits
totaling $78,586.64.
Fiscal Impact:
Total disbursements - $396,208.48.
o~ oo 0 o o oooooooo ~ o o
· ~ o o oo o o ~ooo~ o ~
~ 0 o 0 0o0 oo 0 O0 O0 o 0 0 o 0 o o
(:3O
~ §o° ~o o o ° §oo ~ §o o oo §o°o° ~o o o o ~o o ~g
RESOLUTION 2002.23
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER
DISTRICT AUTHORIZING EXECUTION OF A GRANT DEED FROM THE
METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA, A PUBLIC
CORPORATION.
BE IT HEREBY RESOLVED AND ORDERED that the MWD Corporation Grant
Deed dated May 15, 2002 and signed by Roy L. Wolfe, Manager, Corporate Resources,
as Grantors, grants to the East Valley Water District, its successors and assigns, as
Grantee, real property located in the County of San Bernardino, State of California, more
particularly described in Exhibits "A", "B" and "C" and the same is hereby accepted for
and on behalf of the said Water District.
NOW, THEREFORE, BE IT RESOLVED that the attached Grant Deed be
accepted and all rights, title and interest in and to said property be vested in the East
Valley Water District, and that the Secretary of said District be and is hereby authorized
and directed to record this Resolution with the said Grant Deed attached hereto, in the
office of the County Recorder of the County of San Bernardino, State of California.
The foregoing resolution was duly adopted at a meeting of the Board of Directors
of the East Valley Water District, by motion made, duly seconded and carried
unanimously on May 28, 2002.
AYES: DIRECTORS:
NOES:
ABSENT:
EAST VALLEY WATER DISTRICT
Donald D. Goodin, President
ATTEST:
Robert E. Martin, Board Secretary
W1970
05/21/02 jw
'¢MWD ·
METF40~OLITAN WATER DISTRICT OF ~OU~ER'N ~LiFO~NIA
~ FACSIMILE T~NSMITTAL.COVER SHEET
MWD H~DQUARTER$
700 No~h Alameda Street ., .
. Los Angeles, CA ~0012
Mailing Address: P,O, Eox 5~153, LosAngeles;'CAg0054*0153 ·.
Company Name ·Name :.
Con~t N~me Group .
Office Telephone No. ' Company F~ No... Section
Office Telephone No; Company P~ No~ '
Company Name
Con~ac~ Name
Office Telephone No. C~mpany F~
~alNumberofPageaTransmktedlncludlngCoverSheet' ? '
NOTE TO RECEIVER: If you do not receive ell of the pages, please call the sender.
Compar~¥ Name ' ' Office Telephone N~.
1448,00
Recorded at the Request of
EAST VALLEY WATER DISTRICT
When Recorded Mail to
EAST VALLEY WATER DISTRICT
1155 Del Rosa Avenue
San Bema~dino, CA 92413
DOCUMENTARY TRANSFER TAX $ None
(Exempt-Section 11922, California
Revenue and Taxation Code)
GRANT DEED
MWD No. INFED 1-28-150
APN Portion of 1210-211-17
THE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA,
~ public corporation
(~anto0,
hereby g~ants to
EAST VALLEY WATER DISTRICT, a body corporate ~nd politic and a political subdivision of
the State of California (Grantee),
the property in the City of Highland, County of San Bemardino, State of California, described on
Exhibi[A and ~own on Exhibit 13 attached hereto and incorporated herein by reference, as well
as the facilities, fixtures, and equiprnant located thereon, including but not limited to Well No.
147 and the Pipeline to Plant No. 143 depicted on Exhibit C attached hereto and incorporated
herein by reference, &ud any and all braces, connections, fastenings, cables, ~.ud other appliances
and appurtenances attached thereto or used in connection therewith.
Dated:
THE METROPOLITAN WATER DISTRICT
corporati~/r~OF SOUTHERN/~.CALIFOP,.~IA, a public
Manager, Corporate Resources
s:\wordsharkronm~c\does~2$1 IIe 150gramdeed
EXI-IIBIT A
(~rant Deed)
. . East Valley Water District,
a body corporate md politic
~1 that po~on of the e~t 20 acres of the southe~t qua~er of ~c sou~w~st qu~r
(SEI/4SW1/4) of S~tion 2, TownsNp I Sou~, Rmge 3 West, Sm Bem~dino Meri~, in ~e
Ciw of Highlmd, Co~ o~San Bem~no, State of C~ifomla, descried as fo~ows:
Begi~Ng at a poim on the southerly line of said SE1/4SWl/4, ,~d point being
N 89~ 33' 29" W 105,88 feet ~om the sou~c~t comer of s~d SEi/4SWl/4 ~ ~ked by a 2"
iron pipe wi~ bras cap, 2" above surface stmped '~lS - K3W- ~ S~S11 L.S. 30i8" ~ shown
on Reco~ of Su~ey filed ~ Book 105, pages 32 t~ough 35, inclusive, of Record of Su~e~s,
records of s~d CounW; ~cnce continuing ~ong s~d southerly line N 89~ 33' 29" W 185.28 feet;
thence N 00~ 08' 37" E 1~7.48 feet; thence N 01~ 55' 40" W 57.89 feet; thence p~lel wi~ ~e
somherly line of s~d SEI/4SWi/4 S 89~ 33' 29" E 191.~ feet; thence p~el with the easterly
line of s~d e~t 20 ~rcs S 01 ~ 06' 29" W 215.33 feet to ~e point of be~ing.
ALL AS SHOWN ON F..XH~IT "B" ATTACI-~D HERETO AND MADE A PART THEREOF.
~Pi:Q~PA'P'~D LrNDER MY SUP~V~ION ~
pOw~ P:~..~cg~.8\l ~A.d~c August 29, 2001
EXHIBIT B P,ge of
"THIS EXHIBIT I$ TO BE ATTACHED TO THE LEGAL DESGRiPTION"
POR. SE1/4SWl/4 SEC. 2, T. 1 S., R. 3 W., SBM
CITY OF HIGHLAND
COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA
GREENSPOT ROAD
C( ISE TABLE
SE1/4 SWl/4
L3 ~N O~ 08'3~ E 157.~'
L4 ~N Ol' 65' 4~ W 57.89'
L5
R.S. t~/32~5 L~ I301'06'2~.W 215.33'
E 20 ACS.
L5
L4_ ' '
L; ~ ABB~ WAY*' NO~rOS~
~ ~ S 1/4 CDR. SEC. 2
LEGEND
VICiNt~ ~P ~ No. 62~1
~[ . GREENSPOT PREPARED UNDER
"~ I~. ,
~[ ST. t ~~/ ~ · OF SOUTHERN CAUFORNIA
~1 e~ ' I.~ND FEEDER
GRA~ DEED
~ AB~ WAY
A BODY CORPO~TE AND POUTIC
~TmSC~ ~ATE ~ ~ INFED1-28. fSOA
Intan~l~wl~/b~8/15~,d~n 08/29/ol
~' Figure 1: REGIONAL LOCATION Tom D~d.,son & Ass0qi~les
Bn~rOnment~l Consul~n~s
~IBIT
So~: USOS, San ge~no, Cal~o~a- 1:250,000 Q~gle
/,.'~". :,':~- ~ '~,, ,' F'"~ ;. ','", -;~.'
~?I ~ , ..I~ .~ ,7,,.,,'q~,.."--.-.,~C'-~~-. ~,. .~,..'-'.-~:'~
,~.~-,.I · , ,~ ~. ~ '4 '.. ~ ~ ,',,
.:~..,N:. ~ ...-<--' -.._ ~'~:--/-~..~...-~ '----.'~.. '--.-.~'-.-.. 't..,_'-,~] [.-.-~ ~----. :~._~
"/,," "N,~; ~'"~¢-.~.~,,'...~:,, ,----b..'_'~.. -~...F,,'.-~= '~..~ "x .,t_'~
,,'/"~~ ? "k~ ,'-'f'~.~i..__'"-~~~',
'. .I ~..~, ~ '..
~- .~7.-',,.. ,..-' ' ....:..t~
· · ~v~, ",~.~U ~..~, .... ~. -- ...¥--~
. '-":"'" ¥' "aii~m~gI -,,, +.. PLANT#14$ .... :':~,~ ~"' 8' ."- /,~ >,.',,,,.~
· . ........ .. ~.. ....... ., .:,LL.~,,,,,,,,,,,,,,,,~.. ~
~:~:,f-'.'li~Fi~"~i:?' "'; '"" ::. ..L% .... '~. ",'-,-- - --'; (~ ','"~'~. ...... ,-, ,-,," ,,-,='- .~','
..... ',.- ,.:. , .' 113 ......... ,m~; . -. I.~, ~ .~ .... . ....
')"::~"~;.~.~ " ~' '~,. I ~ '%'%'?.~,"'='4'..~1' ,~-" ",~.-.-~'... .-,~-'"'~ '~ ."' :.~," :' "-'
V ~:~:';;~.~:-~ ,,~ N A I ',.... 'ti, ',J -.
~, .;, , l._.~'=,.:..' ,.. ...-~...,
'-" """ ;', ' ·
,. , ~ ~ _ N, ',, ~'. ....... ,'; .......... · .'f.,.A:EC~ '~.. ,~ ~-"~...,.._~,,.;
. · ..... '..,.: ..... ~:.~..'.~:'-'::"~'~,,=,
.i.~.,,'~,,.In'-: ~ ,, .? .. , ~..~ ~ ... .,. ~ ~__4'"-' .' '.' ,: "-~....'"' c
.,,, ~. = -..,,,~,_.: .. ~,::.,,...~ ~._
· .! .... _.~.~ ~, ,. ~ ...... ..:.. ,,'. . . . ...
........ ~ ........ ~ ........ T-~-.---T . .~, , · ...,.. · , , .... ,:..
I'~"~,~,.~ .... ~..;..,....,...,~,.:,..~... ~ ........-,?,,
:¥ ,."~J,,we~J~-,~----'i ,',' .:' "" ' . .,"::'~':' :'
/'~ ~sl ..,., , ,, ....
/ '~ ,." ,/' / /
/'..,,r, /' I ".2.,..,:'.
., ~,.~._.. ~"---.--.~.-, ~ - ¥.; ..... ..-4..---, ~-, :~ 7-'..'S'.:'.' S
~ /''''~ ' ;[~'i!! ._/_. I "";" I'i,,,,,,~r..,~,,,,., i 1' ' -"'. !~- fi' , / ,
· ~ '" / L f:l '.ii!iitF~-~'_l-:-~.L_ ) / / r '1 ( /
V 1;'igure 2: VICINITY IV[A? Tom Dodson ~ Associates
Envkonn~ent~! Consultants
$our;~: USGS, P~ands, California- ?.5 Minute, S~ries
. ~. :NOTTOS~ "~
· ~,,, ~,,, ._.. ~.~ .. ..
a ~ a ~ ~, ~.' I P~NT~143
~ ,-- · · ,~ "~ ~~. ~o~o~%~N~'~
, ~ j " ~.' ..... p ~.4-AO PAROEL
. / , FEEDER PIPELINE ,' .'.,
~..'."-'. :........3 '.. ~:7: :.:.:., ,.-.'.:.~.::.'.' ..
~ · "..;.,:,: .~ · . ..... '...'q~:':.,..." . ..C
'.
~ ~isure 3: ~O~OT S[T~ Tom g0~on
~a~ro~n~l Coasul~ts
So~: USGS, ~e~l~ds, C~o~a- ~.5 ~ut~ Se~es
N
/
I t~;~ l
0 ~ 5~
Figure 4: POTENTIAL WELL SITE LOCATION AREA · Tom Dodson & Associates
Environmental Consult,~n~s
EXHIBIT "C"
Source:
K~and
-''---~olo~Ucm Service~ .: .....
MWD No. INFg. D 1-28-150
APN-P0rtlon o~' 12 ] 0-2 ] 1-] 7 '
Grant Deed MWD to Eas'~ Valley Water District
CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT
N~c '~d Title of O~cr (c.g.. "J~e ~. Not~ Pu bite'3
he/~y executed ~e s~e in his~r au~or/zed capacity(~, and that by his~r
signa~re(~ on lhe insr~ment the person~, or the en6W upon behdf of which ~e person~ acted,
executed ~e ins~ument.
~ESS my ~nd ~ o~eial seE.
sl~wor~shar/sheflolfonn/No~a~
EAST VALLEY WATER DISTRICT
V 1155 DEL ROSA AVENUE
~i iV~'¢' ? ~ "i,~,'~_ SAN BERNARDINO, CA 92410
(909)889-9501 FAX:(909)889-5732
........ - CLAIMS FOR DAMAGES
TO PERSON OR PROPERTY
'INSTRUCTIONS:
1. Subject to certain statutory exceptions, an action for money or damages may not be maintained against the
District unless written claim has been timely presented to the District and rejected in whole or in part.
A claim shall be presented by the claimant or by a person acting on the claimant's behalf.
3.Answer all questions. Omitting information could make your claim legally insufficient.
4.Name and address of the person to whom you desire notices or communicatiol~s to be sent regarding this claim.
5.This claim form must be signed on page 2 at bottom.
s. attach separate sheets, if necessary, to give full details.
SIGN EACH SHEET
7 Claim must be filed with Board Secretary.
TO:EAST VALLEY WATER DISTRICT
Name of Claimant Jack C. Cramp
Home Address of Claimant City and State Home Telephone Number
1370 North "D" Street, Suite 109, San Bernardio, CA 92405 909-888-5008
8usines'~ Address of Claimant ' City and State Business Telephone Number
Same as above
Give address to which you desire notices or communications to be sent regarding this Claim:
1370 North "D" Street, Suitel09, San Bernardio, CA 92405 909-888-5008
How did DAMAGE or INJURY occur? Give full padiculars. A total blockage of my sewer line occured on May
14, 2002. Three days of sewer cleaning did not allieve the problem.
'~llll~hen did DAMAGE or INJURY occur? Give full particulars, date, time of day: At!~he~ time, the new main 24" was
installed.-afid]~m~" se~; was Yeconneeted to' it.
Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet, where
appropriate, give street names and address and measurements from landmarks:
25352 East 6th Street, Highland, CA 92410
Between Del Rosa Ave & Del Rosa Drive on 6th Street.
What particular ACT or OMISSION do you claim caused the injury or damage? Give names of District employees causing the '
injury ordamage, if known: Ifeel that at the time the main 24" sewerline was installed, heavy compa, ct~
or a broken hub on the lateral section occured. The problem has existed since that time
believe.
What DAMAGE or INJURIES do you claim resulted? Give full extent of injuries or damages claimed'. I employed Goddard
Sewer Service to cut the street , locate the problem and repair under complete surveilance of
East Valley Water Street Inspection.
What AMOUNT do you claim on account of each item of injury or damage as of date of presentation of this claim, giving basi~
of computation: Labor and material from Goddard's Service came to $2000.00. See attached
bill
~lve ESTIMATED AMOUNT as far as known you claim on account of each item of prospective injury or damage, giving basis
Insurance payments received, if any, and names of Insurance Company:
SEE PAGE 2 (OVER) THiS CLAIM MUST BE SIGNED ON REVERSE SIDE -
V ~
Ma~ 18, 2002 $2000.0Q
Expenditures madeonaccountofaccidentori~uw:(Date-ltem) (Amount)
Goddard's Service Crew & East VAlley Inspection.
Nameand AddressofWitness, Doctorsand Hospitals:
READ CAREFULLY
For all accident claims place on following diagram names of streets, including North, East, South, and West:
indicate place of accident by "X" and by showing house numbers of distance to street corners.
If District Vehicle was involved, designate by letter" A" location of District vehicle when you first saw it, and by" B" location of
yourself or your vehicle when you first saw District vehicle: location of District vehicle at time of accident by" A-1" and location of
yourself or your vehicle at the time of the accident by "B-l" and the point of impact by "X".
NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant.
FOR OTHER ACCIDENTS
//
C U R 8 .._,.-~"
f"'
SIDEWALK
FOR AUTOMOBILE ACCIDENTS
//
Signature of Claimant or person filing on his . Typed Name Date
~ehalf giving relation~"i~ to Clai~ntL ~ ~
(/'"-"~~ ..~k~ ~..~y~,~ Jack C. Cramp 5-21-2002
NOTE: Ami~nt~ ~ be ~equa¢.d t~e examin.d as toJ~i[f?m under oath.
Presentation of a false Cairn is a felony (Calif. Penal Code Sec. 72)
C~IMS MUST BE FILED WITH BOARD SECRETARY,
: , GODD.ARD 'S / NAZCO SER VICES
· Sc'wage Disposal Contractors
'StateLtcense~ilil~4 AandC-it~
-; 250911~ ~th Street NUMBER: #2506~
~:~ ,gantL~nardtno, CA 924t0-5119
J~hone: ?9o9) SS~-Sg I IFa~' ~909) S89-4SSO '
Hours: Monday. Saturday 8:00 a.~ to 4:30p.~
Cu~tamer hr~n¢ Date
Jack Cramp 5-18-02
(909) swsoos
J~roperiy Zoca#on:
25352 E. 6th St., Hi~aland
.lob Done: · · Amount:
1 ..R_..e.p_a. ired sewer lateral cut street where sewer main was located
~ CDoc
TOTAL DUE $0.00
* S*wer and Septic System Design and Installation * Complete Backho~ and Drilling S~rvice
* Complete Geological Evaluations and Studies * Y/l/trtL4 Septic System Inspections
~._..,ZAST UALLEY DATER DISTRICT 0~/14/02 16:~7:17 MELISS
CUSTOMER INFORMATION
ACCOUNT: 0~4-0i58-0 BILLING NAME: CRAMP PROPERTIES
8ILLIND NAME 2:
METER ID: 98569~86 BILLING HISTORY:
BILL1N~ ADDRESS: SERUICE ADDRESS:
RATE TYPE: 37 MTR SIZE: 2 RES PHONE: 7i4x8@5-422i
~ATER CODE: 1 PR ZONE: 05 BUS PHONE: 714/888-5008
Treat CODE: 1 ON DATE: 08717/89 DEP AMT: 0.00
Systm CODE: ~ OFF DATE: DEP DATE:
Maint CODE: D MTR TYPE: 7 DEP RECPT 4~: 0
Enrg? CODE: 1 DIAL POS: 40 4~ OF UNITS:
PREU RD DATE: 05715/02 BAL F~D: 45.54 ~ATER CHG: 12.81
CURR RD DATE: 04/1~/02 LAST BILL: 45.58 Treat CH6:
PREU S-READ: 1006 PAY RECUD: 45.54 Systm CHG: 7.00
CURR S-READ: 1027 ADOUSTM: O.O0 Maint CHS: 4.85
PREU L-REA0: 0 CURR BAL: 45.58 Enr~? CHG: 5.87
CURR L-READ: 0 DUE DATE: 05/08/02 OTHER CHG: 0.00
BALANCE AGING: CONSUMPTION HISTORY:
~CURR 45.58 l) 21 5) 1~ 9) 96 l~) 2
DO DAYS 0.00 2) 20 ~) 25 lO) 20
~0 DAYS 0.00 ~) 14 7) 25 il)
90 DAYS O,O0 4) 19 8) 50 12) 27
SEWER COMPI.AI'NT RESPONSE FORM
Date: Time of complaint AH Complalnt received by:
Street Location ~-'~-~ ~ ¢//~. Cross Street '~¢¢/' ~:~,4
~complaint made by: ~,~-///P "~J~J~'~ Address / ;?~ /~/,
/ /
Complaint details '~/bZ,~/~/¢ d~ ~D~'~.4i¢¢¢'
/ //
Field Response ! Evaluation:
TimeArdve 0"/¢/'2/"/'/ Timedepart ..~5~,?zY/ Foreman ,..~.4f/~~'' Weather
/
Complainant contacted on arrival. /~' Yes __. No Property damage Yes /~ No
]if yes, describe
Cite discharge point,/, Sanitary fixture(s) Floor drain Exterior grounds Catch Basin Other
Check nature of complaint:
y Sewer stopped NH cover broken NH cover noisy Culver~ stopped
MH cover off Odor complaint Basement flooded Debris on street
Street flooded Sewage leak Vermin Lost ardcle
Street depression ]insects Other
Observation / response: (check appropriate items]) Upstream NH # ~. Downstream MH # ~v~.,,
~ll~, / Normal flow Sluggish flow Flow blocked MH surcharged'
Lateral blocked . Pipe failure Vandalism Hydraulic bottleneck
Conditions found
'Maintenance work performed:
Address at manhole # ~'/'//'P
Bypass pumping us, ed: Yes ~ No
Une cleaned: ~-Yes No
Material removed
· Problem relieved:Actions taken: Yes .~(__ ~o
Clean up procedures used:
Follow up recommended:
Owners problem TV Inspection needed Rodding needed Flushing needed
_ Repairs needed Inflow disconnect needed Pest control needed Unknow. n problem
Sewer Cernplalnt kesponse Form,doc ;.
8/~l/0o
Drawer No, 7
~m,~AST UALLEY I~ATER DISTRICT 0971~/02 16:57:15 MELISS
CUSTOMER INFORMATION
ACCOLINT: 094-0138-0 BILLING NAME: CRAMP PROPERTIES
BILLING NAME 2:
METER ID: 983~9}86 BILLING HISTORY: 1-6616661611i616i
BILLING AO[)RESS: SERUICE ADDRESS:
RATE TYPE: 37 MTR SIZE: 2 RES PHONE: 7147885-4221
WATER CODE: 1 PR ZONE: OS BUS PHONE: 714x888-500B
Tneat CODE: 1 ON DATE: 08717/89 OEP AMT: 0.00
Swstm CODE: 22 OFF DATE: OEP DATE: 08~16~89
Maint CODE: 3 MTR TYPE: 7 OEP RECPT ~: 0
Enrg? CODE: 1 DIAL POS: 40 ~ DF UNITS: 1
PREU RD DATE: 03/15/0~ BAL F~D: 43.34 WATER CHG: 12.81
CURR RD DATE: 04/i5/02 LAST BILL: 45.58 Tn~at CHG: 13.~5
PREU S-READ: 18~6 PAY RECUO: 43.34 Spstm CHG: 2.00
CURR S-READ: 10~7 ADJUSTM: 0,00 Maint CHG: 4.85
PREU L-READ: 0 CURR 8AL: 43.58 Enpgp CHS: 5.67
CURR L-READ: O DUE DATE: 05/08/02 OTHER CHG: 0.00
~BALANCE AGING: CONSUMPTION HISTORY:
· CURR 43.58 1) 21 5) 19 9) 96 13)
3~ DAYS ~.0~ 2) 2~ 6) 25 10) 20
6~ DAYS 0.0~ 3) 14 7) 25 11) 41
9~ DAYS ~.~0 4) 19 8) ~8 12) 27
Victor
Vood ,'s ...
· 10, 2002
· ,'~' ·
· :"d '"'" "-,,.., ·
· ~.: :.;.:, i ·
· Dlstrict/A .:z. :. ·
-~,,~ .,. ~ , ..~ ~ ',~,. ~
.
~MI~ER: There is a $2 surcharge per person for reservations made after ~e dead ne dat~ ~d coming to the dinner
~- meeting without having made re~rvations. You will also be billed for the dinner if cancellation is not received PRIOR to
~ th~ deadline date.
' :i
· $
· ·
· ·
· ·
San Bernardino Valley Municipal Water District
1350 South "E" Street, San Bemardino, California ,~ ~
MEETING OF THE ADVISORY COMMISSION ON WATER POLICY
May 29, 2002
1. Call Meeting to Order. Flag Salute.
2. Public Comment. Members of the public may address the Commission on matters
within its jurisdiction.
3. Approval of the minutes of the February 27, 2002 Commission meeting.
4. Reports
a) Upper Santa Aha Water Resources Association.
5. Discussion Items (Commission may provide recommendations to SBVMWD Board)
a) Lakes and Streams Project update.
b) FERC Re-licensing process-Task Force update.
c) East Branch Extension of the State Water Project.
~ d) Changes to State Water Project water delivery pricing-status report.
6. Identify discussion items for future agendas.
7. Adjourn.
Mission Statement
"It shall be the function of the Commission to Study and make recommendations to the Beard on
matters of water policy for the District. The Commission shall study such matters of water policy
as are submitted to it by the Board for Consideration and may study such other matters of water
policy as the Commission deems appropriate." SBVMWD Ordinance No. 61, July 6, 1987.
· - v v
172
MINUTES
OF
~, REGULAR MEETING OF THE ADVISORY COMMISSION ON WATER POLICY
SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT
February 27, 2002
The regular meeting of the Commissioners of the San Bernardino Valley Municipal Water
District Advisory Commission on Water Policy was called to order by Chairperson Dave
Lesser at 6:10 p.m.
Those Commissioners and Agencies represented were:
Mark E~ulot, S. B. Valley Municipal Water District
Steve Copelan, S. B. Valley Municipal Water District
Beverly Smith, West S. B. County Water District
John Starbuck, City of Highland
Mike Huffstutler, Bear Valley Mutual Water Company
Dave Lesser, Yucaipa Valley Water District
Madand Smith, City of Rialto
Sterling Woodbury, S. B. Valley Water Conservation District
Karen McHugh, Riverside Highland Water Company
Jerry Wilson, Fontana Union Water Company
Anthony Araiza, West S. B. County Water District
Bud Wood, Meeks & Daley Water Company
Benjamin G. Kelly, Western Heights Water Company
Steve Negrete, East Valley Water District
James Anderson, City of Riverside
Betty Dean Anderson, S. B. City Council
Pete Marcum, Redlands
Cheryl Tubbs, S. B. Valley Water Conservation District
Dieter Wirtzfeld, City of Riverside
Don Hough, Riverside Highland Water Company
Oliver P. Roemer, West S. B. County Water District
George Cambero, EIsinore Valley Municipal Water District
Burnell Cavender, S. B. Valley Water Conservation District
Agenda Item 1. Public Comment. Members of the public may address the
Commission on matters within its jurisdiction. Chairperson Dave Lesser invited any
person who so desired to address the Commission. Hearing none, the meeting proceeded
with the published agenda items.
Agenda Item 2. Approval of the Minutes of the September 26, 2001, meeting.
It was moved by John Starbuck and seconded by Beverly Smith to approve
the minutes of the September 26, 2001, meeting. The motion was
unanimously adopted.
Agenda Item 3. Reports.
~_73
3 a) Upper Santa Aha Water Resources Association. Anthony Araiza presented a brief
update on the Upper Santa Ana Water Resources Association. The Pilot De-Watering
Mitigation Committee met on February 21, 2002 and will meet again on March 13, 2002 at
8:30 a.m. at the District to continue to discuss the de-watering alternatives. The Pilot De-
Watering Program continues to pump from the existing wells into the Riverside Canal for
delivery of water to Orange County.
Agenda Item 4. Discussion Items.
4 a Status report on the High Groundwater - Pilot Dewatering project. Director Bulot
reviewed the progress on the High Groundwater Committee. The Committee members
have reviewed the issue of monitoring wells. The members are looking at obtaining
permission to drill on ten sites. The specification package is almost complete. The IJRS
Corporation proposal for preparation of technical specifications for 10 nested monitoring
wells has been approved.
4 b) Lakes and Streams Project update. Bob Reiter reviewed the Lakes and Streams
Project. Consultants EE&K presented proposals for changes on the water project for the
for the Lakes and Streams project. A proposal by Richard Zaragosa of R. W. Beck was
presented to act as a consultant on eligibility for financial grants and loans.
4 c) FERC Re-licensing process - Task Force update. Bob Reiter presented a brief
history of the FERC powerhouses from when they were first licensed until the present.
The FERC mediators have been very eager to discuss a solution and an agreement that
would preclude FERC having to make a final decision.
Agenda Item 5. Identify Discussion Items for Future Agendas. The consensus of the
Commissioners was to tentively schedule the next Advisory Commission on Water Policy
for April 24, 2002. The Commissioner's discussed various agenda items for further
meetings.
There being no further business, Chairperson Dave Lesser adjourned the meeting at
6:49 p.m.
Respectfully submitted,
Linda Barnett
Recording Secretary
RESOLUTION NO. 2002.22
RESOLUTION OF NECESSITY
^ RESOLUTION OF THE BOARD OF DIRECTORS OF
TI-IE EAST VALLEY WATER DISTRICT
DECLARING THAT THE ACQUISITION OF
CERTAIN PROPERTY BY EMI'bPENT DOMAI~
IS NECESSARY FOR
OPERATION, MAINTENANCE, KEPAIK,
REPLACEMENT, AND IMPROVEMENT OF PLANT 120
WHEREAS, thc East V-I)~y Water D~trict (the "District") is a county water district
organized and operating pursuant to California Water Code Section 30000 et seq;
WItEEEAS, the District is a public agency that provides water and ~:wcr service to
residential, co rnmercisl, m~i industrial'propertles in the City of Snn Bernardlno, the City o fl-lighland,
and other neighboring co,~mities in the County of San Bemardino;
WHERE AS, tl~ Distri=t is the lawful owner of the water dlstn'bution system, sanitary sewers,
nmi appurtenant ~tructures ("Plant 120") located on certain real property within the Dtstrlct's
jurisdictional boundaries, which is more particularly described and depicted ~n E~s "A" and "B"
attached hereto nad inc, orpornted herein by thh rcfcrcnce (the "Property"), az regected in deeds of
dedication from Concordis Homes, I nc., dated April 19, 1991, which were accc3Xed by the District's
Board of Director~ by resolution fermally adopted on Noveznber 12, 1991, and duly recorded in the
Office ol'the San Bernard~no County Recorder as last. rum=at Nos. 91-461392 and 91-461394 on
December 6, 1991;
WHEREAS, ur~estrlcted use of the Property is necessary to enable the District to operate,
mo~min, tcpalr, rc-pl,~.e, an,4 ~,nrove Plant 120 so n~ to utilize ~tid fn=ilities in the provision of
~er.. se~= ~ other sn'vi=~ to t~ District's customers (the "Project");
9090# i~&&W~ ~ 2~WA~ XDIN~ 6BBI=88~-606 0~:lI ~00~,~'i~
WHEREAS, the Di.~.'ict propo~ to ac. quire tee title to the Property by eminent domain for
Inn'l~ ~'~ related Io th~ Project and tl~ operatk>n, rna~nter~m'.e, ~tit, replacement, and improvement
of Plant 120;
WHF, REAS, pursuant to Code of Civil Procedm, e ~;ection 1245.235, the Agency scheztuled
a public hearing for 2:00 p.m., May 28, 2002, at 1155 Del Rosa Avenue, City of San Bemardino,
County of San Bernardino, Sta~c of California, and gave to each person who owns an interest in the
Property and whose narr~ and eddt~ss appeared on th~/asr equalized county assessment roll, notice
and a reasonable opportunity to appear at said hearing and be heard on thc matters referred to in
Code of Civil Procedure Section 1240.030;
WHEREAS, said heating has been held by the Board of Directors of the Disuict and each
person who owr~ an interest in the Property has b~¢n nffo:rded an opportttnity to be heard on said
mat~o's; and
WHEREAS, the Board of Directors of the District may now adopt a Resolutinn et'Necessity
pursuant to Code of Civ'/[ Procedure Section 1245.230.
NOW, THEREFORE, Ttm nORAD OF DIR~-CTORS OF TH~ EAST VALLEY WATER
DISTRICT DOES I-~RP, RY RESOLVE AND DECLARE AS FOLLOWS:
SeR. tio~ I. C~mpliance w/th Code of Civil Procedure.
The District has complied with thc requiren~nts of Code of Civil Procedure Section ! 245.235
r~gnrdin8 notice and hearing.
Section 2. pqblic Irlse.
The public use for which the Pwporty isle be taken is for purposes related to the Project and
t~e opexal~, icna/ifll~, l~l:~g, l~]ac~ ~ imr~'oyemel:lJ: of Plant 120. Cal!f'r, rnia Water
2
Cod= S==~oa 31040 au~o~ thc D~t~ct to acqukc by e~nt ~o~ ~y ~ p;o~ neces~
er ~m*~ foz ~ om ~ pub~ p*~ and ~o~ Wat~ ~de
31 ~ l aut~fi~: the Distg~ to ~o~ ~ ~ necev~ to ~ out ~ ~wcrs e~rcs~
~ ~w or~ ~p~ ~ ~i~ ~y act ~ 1o
~s~ct for ~y pres~ or ~t~e ~ne~ ~ (California Water ~de S~t~n 31020)~ such
o~t~n ~d ~n~n of water ~ ~wcr ~iUtks (c.g., C~o~ Water Code ~io~ 31022,
3104~ ~ 31 [00). P~ to C~c ofCi~ Proc~c ~fion 1240.510, ~d pub~ u~ oft~
Pw~y w~ not ~b~ ~tcrferc wi~ or ~ the ~m~ oflhe pubic ~ ~enfly
c~t~g t~ or r~bly expected to c~st ~ t~ furze. To ~ e~nt
~ ~ r~nts of Co~ of Civa ~o~e Section 1240.510, ~ pub~ ~ ~ a rare
n~s~ pub~ ~ t~ t~ u~ to w~ch ~e Pro~y is c~e~ly ap~oprialed purs~nt to
ofCiv~ Pro~d~e Section 1240.610.
S~ion 3. ~bn of~o~v.
A~h~ ~e~o ~ ~k~ ~ E~i~ "A" ~d"B" (the"E~ts~ h ~ 1~ de~tlon
for re~b~ ~e~a~o~
Thc D~ict ~rc~ ~ ~ de~ ~h oft~
(a) '~ pubic ~t~ ~ ~s~ ~e ~ pro~
~) T~ pro~ ~oj~ ~ p~ ~d ~tcd in a ~cr ~ ~l ~ most
3
(c) The property interests described in the attached Exhibits which thc District
seeks tO a~luirc by vmlr~nt domain are nace _~s~_ry for thc proposed Project;
(d) The off~ of compensation required by Section 7267.2 of the California
Government Code 'has been made to each ami every person with an interest in the properties to be
(e) The requirmmats of the California Environmental Q,,l~j Act ("CEQA"),
Public Resources Code Section 21000 ct seq., have been met and the environmental impacts
associated with the Project have been fully and adequately ¢omemplaled and addressed.
Se. ct]0n.$. Ratification of Environm~mtal Review.
Pursuant to CEQA a~l lhe Guidelines adopted tbemunder (California Code of Regulations
SectiOn 15000), a Notice of Exemptlon was prepared and adopted by the District in connection with
the Project on or about November 13, 200}, and ~ with the San Bernardino County Clerk on
November 19, 2001. No changes have occurred in the Project since that date, and ~id Notice of
Exemption is hereby confu'mext and ratified. P~umt lo CEQA 'and lhe regulations promulgsled
thorculldcr, the District hereby finds fl'mt the environmental imp~ts a~so¢iated with the Project have
been fully and adequalely contemplated and addres,sed.
,Section 6. General Mansg_er's .Autboritv.
The General Manager is authorized to make such minor cheng~ ~ tbe description of th~
properties invo|vcd herein and in the pleadings to be filed herein as he deems necessary, upon thc
mlvice of counsel, fur the conduct o£tha condemnation action or o~her procc~_4iags necessary to
acq~re the property interests described in the Exlu~bits attach~l hereto.
4
Sgcfion ?. Further..Activities.
Thc ~'s ~o~ys ~c hcr~ au~ to ~q~a by e~t do~ t~ ~o~y
de~ ~ ~e Ex~b~s aa~h~ h~to ~ the ~c of ~ on ~lf of ~ E~ V~y W~
D~[c~ ~ t~ D~ct's atto~ ~ au~ to ~me ~ pro--ute s~h ~
~ ~y '~ r~u~ed ~ co~on ~c~h. ~e D~tH~'s ~o~ys ~ ~ autho~ to
~h ~ ~ a~or~d ~ ~ui~ by hw, including &e ~ing of~ ~ch ~ d~s~s ~
~y ~ r~ed ~ o~r oft~ Co~ to c~bic thc Distrht to ~c ~ssc~ion of~d ~ of~
~o~ at the e~ ~ible ~.
S~tion 8. ~tivo ~e.
~s R~lu~n s~ ~ d~d effe~i~ u~n
~OP~D t~ 28~ ~ of~y,
ROLL C~L:
A~S:
NOES:
~STA'~:
~SENT:
Donald D. Goodin, Presidem
Ro~rt E. M~r~ln, S~crctary
v
EXHIBIT
W~I ~ A of Tra~ ~936-~, In ~ Ci~ of H~GH~ND~ County of SAN
BE~NO~ ~at~ of Callfornla~ u p~r map r~cor~ed In Book 23~ pa~(~} ~2 to
56, lnMuslve, of Maps, In the office of~e CounW Recorder of said Count.
~pt any posen formerly lying within the ~llway land all minerals contained
the ~bove'd~=crlbed land, Including, without limiting the ~enerall~ thereof,
gas and other hydrocarbon substances, as well as metallic or other solid minerals,
provided that Santa Fe shall not have the right to go upon or use the surface of
said land, or any pa~ thereof, for the purpose of drilling for, mining, or otheMIse
removing, any of said minerals. Santa Fe may, however and hereby rese~es the
right to remove any of said minerals from said land by means of wells, sha~,
tunne~ or the means of access to said minerals which may be constru=d, drilled or
dug from .other land, provided that the exercise of such rlgh~ by Santa Fe shall In
no way Interfere with or Impair the use of the surface of the land hereby conveyed
or of any Improvements thereon, as rese~ed by th~ Atchlson~ Topeka and Sante
F~ Railway Company, by Deed recorded October 24, 1983 as Instrument No.
248545, Official Records.
, APN: 1210-261-41
~--.,.TA Gumantee Farm No. 1
** '~§aUon .Guarafl~e (Rev 12-16-93)
Page 3 cf 8
L00'~ 9090# A~X~&iW~ ~ ~X~A~ XOINnXE 688~-88f-606 IC:II ~00~,ZE'i~X
800'~ 9090#
HIGHLAND
CHAMBER OF COMMERCE
27268 Base Line - P. O. Box 455 - Highland, CA 92346
(909) 864-4073 - Fax (909) 864-4583
Web-page: www.highlandchamber.org / Emai!: h?oc~!ti_ 'ghlandchamber.org
i
East Valley Water District ~t41.1¥' 4 ,:'.~.(~? ' ~
P. O. Box 3427
San Bernardino, CA 92413
Dear Mary Wallace: ~ .... '" (' ~
With your support this past year, our Chamber has been yew active and visible in the Highland
community. As a result, we have been able to significantly expand the opportunities for the
businesses in the Highland area to have a voice in government decisions and to increase
opportunities for our members to network with other businesses and community leaders.
Our goals this year include increasing the services provided to our members, expanding Discover
Highland Night making it a significant yearly event, looking at additional ways to showcase
Highland and its businesses, and partnering with the City for redevelopment/development of
Highland's commercial areas.
Your continued support of the Chamber and the community is vital to accomplishing these goals.
As you know, our only means of financial support, other than some funding from the City, is
through our membership dues, fimdraisers, and our sponsorship program.
Since you have been so supportive of the Highland community, we would like East Valley Water
District to be one of our sponsors!
I have attached this year's sponsorship package for your review with the hope that East Valley
Water District will become a Corporate or Chamber Sponsor, One of the benefits not listed in the
package is that if you become a sponsor, it is a one-time donation for the entire year. You are not
hassled to sponsor each event as it occurs since you will already be a sponsor. Another convenience
is that the funds can be provided in quarterly payments if you so desire.
Please review the package and return to us at your earliest convenience the enclosed form indicating
your intentions for the new sponsorship year. The sponsorships are limited and will be assigned on a
first come basis. Assuming a favorable response, we will then prepare the sponsorship a~eement
for signature.
We are proud to have you as a member, and look forward to you becoming a Sponsor. We
anticipate an exciting year with your continued support.
Sincerely,
Karen Gaffney
Executive Director
HIGHLAND AREA CHAMBER OF COMMERCE
SPONSORSHIP PACKAGE
JUNE 2002 - MAY 2003
Highland Area Chamber of Commerce Identified Events
Fourth of July Parade (July 2002) State of the Community Luncheon (November 2002)
Golf Tournament (August 2002) Installation Dinner (January 2003)
Discover Highland Expo (September 2002) Sponsorship Recogtfition Luncheen (May 2003)
Monthly Luncheons Quarterly Good Morning Higldand Breakfast,, ~r~
Sponsor Levels $~1,00 ' -i~tl'g'-
· $5,000 - Title Sponsor (1) - $2,500 Corporate Sponsors - 0 Chamber Sponsors
All leyels of sponsorships will receive the following media recognition: · Identified evems, Membership directory, Montlfly memberslfip lm~cheons, Good Morning Highland breakfasts
· Media Coverage including printed newspaper, PSA's, radio and Chamber nmilings relating to chamber events.
· Special Recol0~ition for all sponsors in the monthly members}dp newsletter.
· The opportunity to supply their business banner for display at the Fourtli of July Parade and Annual Golf
Tournament. ·
$5~000 Sponsorship Level -Title Sponsor
· There is one Title Sponsor of the Chamber each year. Jack's 1)isposal Services, Inc., is the current Title Sponsor and
has first right of refusal to be the Title Sponsor. The Title Sponsor sMI1 receive raedia recoglfition on the following:
· Free ~ page ad space in the Chamber business directory.
· Identified as the Chamber Title Sponsor on all Chamber newsletters.
· Two foursomes at the GoffTournament.
· Free booth space at the Discover Highland Expo.
· Complimentary lmmh for two at the Sponsorship Recogttition Luncheon with preferred seating.
· Complimentary table for eight at Ilie State or' the Conunmxity Luncheon with preferred seating.
· Complimentary table for eight at the Installation Dlimer - key recognition for sponsorship level witb preferred seating.
· Complimentary lunch for two at tlie Charaber Mondfly Luncheons and Quarterly Brealffasts.
· A free set of Chamber Member Mailing Labels
$2,500 Sponsorship Level - Corporate Sponsor
· Free ¼ page ad space in the Clmmber business directory.
· Identified as the Chamber Corporate Sponsor on all Chamber ne~vsletters.
· One foursome at file Golf Tournament.
· Free booth space at fl~e Discover Hig}dand Expo.
· Two complimentary tickets for the Sponsorship Recognition Luncheon with preferred seating.
· Four coraplimentary tickets for the State of the Conumufity Lm~cheon.
· Foux complimeutary tickets for the Installation Dinner - key recognition for sponsorsltip level with preferred seating.
· Two complimentary tickets at the Chamber Monthly Lmmheons and Quarterly Brealffasts.
· A free set of CImmber Member Mailing Labels
$1000 Sponsorship Level - Chamber Sponsor
· Free business card-size ad space in the Chamber business directory.
· Identified as the Chamber Sponsor on all Chamber newsletters.
· Two complimentary tickets for the Sponsorship Recognition Luncheen with preferred seating.
· Two complimentary tickets for tlxe State of the Community Luncheon.
· Two complimentary tickets ibr tbe Installation Dinner as well as key recogJ~ition for spensorstdp level.
· A free set of Chamber Member Mailing Labels
HIGttLAND AREA CHAMBER OF COMMERCE
SPONSORSHIP PACKAGE
JUNE 2002 - MAY 2003
East Valley Water District
We want to be. a Corporate Sponsor ($2,500) of the Highland Area Chamber of Commerce
for the June 2002 - May 2003 sponsorship year.
OR
We want to be a Chamber Sponsor ($1,000) of the Highland Area Chamber of Commerce
for the June 2002 - May 2003 sponsorship year.
OR
We do not want to be a sponsor of the HigNand Area Chamber of Commerce.
'-] We intend to make our sponsorship donation in one lump sum.
OR
[-~ We intend to make our sponsorship donation in four equal quarterly payments.
East Valley Water District
By:
ROGE~,S~ ANDERSON, MALODY ~z; SCOTT/LLP s,[.o, L COLE. C.PA
CERrlmED PUSUC ACCOUNTANTS KiRK A, FRANKS. C,P A
May 17, 2002 ~~ c~..~. L. s*~s. c.,~.
Board of Directors ,~c,~ [. ~.[~[~ c, ~
East Valley Water District scow w. u~o. c~.
Post Office Box 3427
San Bernardino, California 92413
We are pleased to confirm our understanding of the services we are to provide East Valley
Water District for the year ended June 30, 2002. We will audit the financial statements of East
Valley Water District as of and for the year ended June 30, 2002. Also, the document we
submit to you will include the schedule of expenditures of federal awards that will be subjected
to the auditing procedures applied in our audit of the financial statements.
Audit Objectives
The objective of our audit is the expression of an opinion as to whether your financial
statements are fairly presented, in all material respects, in conformity with United States
generally accepted accounting principles and to report on the fairness of the additional
information referred to in the first paragraph when considered in relation to the financial
statements taken as a whole. The objective also includes reporting on -
· Internal control related to the financial statements and compliance with laws, regulations,
and the provisions of contracts or grant agreements, noncompliance with which could
have a material effect on the financial statements in accordance with Government
Auditing Standards.
· Internal control related to major programs and an opinion (or disclaimer of opinion) on
compliance with laws, regulations, and the provisions of contracts or grant agreements
that could have a direct and material effect on each major program in accordance with
the Single Audit Act Amendments of 1996 and OMB Ch'cular A-133, Audits of States,
Local Governments, and Non-Profit Organizations,
Our audit will be conducted in accordance with United States generally accepted auditing
standards; the standards for financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States; the Single Audit Act Amendments of
1996; and the provisions of OMB Circular A-133, and will include tests of accounting records
and other procedures we consider necessary to enable us to express such an opinion and to
render the required reports. If our opinion on the financial statements or the Single Audit
compliance opinion is other than unqualified, we will fully discuss the reasons with you in
advance. If, for any reason, we are unable to complete the audit or are unable to form an
opinion or have not formed an opinion, we may decline to express an opinion or issue a report
as a result of this engagement.
Board of Directors May 17, 2002
East Valley Water District Page 2
Management Responsibilities
Management is responsible for establishing and maintaining internal control and for compliance
with the provisions of contracts, agreements, and grants. In fulfilling this responsibility,
estimates and judgments by management are required to assess the expected benefits and
related costs of the controls. The objectives of internal control are to provide management with
reasonable, but not absolute, assurance that assets are safeguarded against loss from
unauthorized use or disposition, that transactions are executed in accordance with
management's authorizations and recorded properly to permit the preparation of financial
statements in accordance with generally accepted accounting principles, and that federal award
programs are managed in compliance with applicable laws and regulations and the provisions of
contracts and grant agreements.
Management is responsible for making all financial records and related information available to
us. We understand that you will provide us with such information required for our audit and that
you are responsible for the accuracy and completeness of that information. We will advise you
about appropriate accounting principles and their application and will assist in the preparation of
your financial statements, including the schedule of expenditures of federal awards, but the
responsibility for the financial statements remains with you. That responsibility includes the
establishment and maintenance of adequate records and effective internal control over financial
reporting and compliance, the selection and application of accounting principles, and the
safeguarding of assets. Management is responsible for adjusting the financial statements to
correct material misstatements and for confirming to us in the representation letter that the
effects of any uncorrected misstatements aggregated by us during the current engagement and
pertaining to the latest period presented are immaterial, both individually and in the aggregate,
to the financial statements taken as a whole. Additionally, as required by OMB Circular A-133, it
is management's responsibility to follow up and take corrective action on reported audit findings,
if any.
Audit Procedures - General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures
in the financial statements; therefore, our audit will invotve judgment about the number of
transactions to be examined and the areas to be tested. We will plan and perform the audit to
obtain reasonable rather than absolute assurance about whether the financial statements are
free of material misstatement, whether caused by error or fraud. As required by the Single Audit
Act Amendments of 1996 and OMB Circular A-133, our audit will include test of transactions
related to major federal award programs for compliance with applicable laws and regulations
and the provisions of contracts and grant agreements. Because or the concept of reasonable
assurance and because we will not perform a detailed examination of all transactions, there is a
risk that a material errors, fraud, other illegal acts, or noncompliance may exist and not be
detected by us. In addition, an audit is not designed to detect errors, fraud, or other illegal acts
that are immaterial to the financial statements or to major programs. However, we will inform
you of any material errors and any fraud that comes to our attention. We will also inform you of
any other illegal acts that come to our attention, unless clearly inconsequential. We will include
such matters in the reports required for a Single Audit. Our responsibility as auditors is limited
to the period covered by our audit and does not extend to matters that might arise during any
later periods for which we are not engaged as auditors.
Board of Directors May 17, 2002
East Valley Water District Page 3
Our procedures will include tests of documentary evidence supporting the transactions recorded
in. the accounts, and may include tests of the physical existence of inventories, and direct
confirmation of receivables and certain other assets and liabilities by correspondence with
selected individuals, creditors, and financial institutions. We will request written representations
from your attorneys as part of the engagement, and they may bill you for responding to this
inquiry. At the conclusion of our audit, we will also require certain written representations from
you about the financial statements and related matters.
Audit Procedures - Internal Controls
In planning and performing our audit, we will consider the internal control sufficient to plan the
audit in order to determine the nature, timing, and extent of our auditing procedures for the
purpose of expressing our opinions on East Valley Water District's financial statements and on
its compliance with requirements applicable to major programs.
We will obtain an understanding of the design of the relevant controls and whether they have
been placed in operation, and we will assess control risk. Tests of controls may be performed
to test the effectiveness of certain controls that we consider relevant to preventing and detecting
misstatemenis resulting from itlegal acts and other noncompliance matters that have a direct
and material effect on the financial statements. Tests of controls relative to the financial
statements are required only if control risk is assessed below the maximum level. Our tests, if
performed, will be less in scope than would be necessary to render an opinion on internal
control and, accordingly, no opinion will be expressed in our report on internal control issued
pursuant to Government Auditing Standards.
As required by OMB Circular A-133, we will perform tests of controls to evaluate the
effectiveness of the design and operation of controls that we consider relevant to preventing or
detecting material noncompliance with compliance requirements, applicable to each major
federal award program. However, our tests will be less in scope than would be necessary to
render an opinion on those controls and, accordingly, no opinion will be expressed in our report
on internal control issued pursuant to OMB Circular A-133.
An audit is not designed to provide assurance on internal control or to identify reportable
conditions, However, we will inform the Board of Directors of any matters involving internal
control and its operation that we consider to be reportable conditions under standards
established by the American Institute of Cer[ified Public Accountants. Reportable conditions
involve matters coming to our attention relating to significant deficiencies in the design or
operation of the internal control that, in our judgment, could adversely affect the entity's ability to
record, process, summarize, and report financial data consistent with the assertions of
management in the financial statements. We will also inform you of any nonreportable
conditions or other matters involving internal control, if any, as required by OMB Circular A-133.
Board of Directors May 17, 2002
East Valley Water District Page 4
Audit Procedures - Compliance
Our audit wiI~ be conducted in accordance with the standards referred to in the section titled
Audit Objectives. As part of obtaining reasonable assurance about whether the financial
statements are free of material misstatement, we will perform tests of East Valley Water
District's compliance with applicable laws and regulations and the provisions of contracts and
agreements, including grant agreements. However, the objective of those procedures will not
be to provide an opinion on overall compliance and we will not express such an opinion in our
report on compliance issued pursuant to Government Auditing Standards.
OMB Circular A-133 requires that we also plan and perform the audit to obtain reasonable
assurance about whether the auditee has complied with applicable laws and regulations and the
provisions of contracts and grant agreements applicable to major programs. Our procedures
will consist of the applicable procedures described in the OMB Circular A-'133 Compliance
Supplement for the types of compliance requirements that could have a direct and material
effect on East Valley Water District's grant program. The purpose of those procedures will be to
express an opinion on East Valley Water District's compliance with requirements applicable to
the grant program in our report on compliance issued pursuant to OMB Circular A-133.
Audit Administration, Fees, and Other
We understand that your employees will prepare ali cash, accounts receivable, or other
confirmations we request and will locate any documents selected by us for testing.
At the conclusion of the engagement, we will complete the appropriate sections of and sign the
Data Collection Form that summarizes our audit findings. We will provide information to
management as to where the reporting packages should be submitted and the number to
submit.
The workpapers for this engagement are the property of Rogers, Anderson, Malody & Scott,
LLP and constitute confidential information. However, pursuant to authority given by law or
reguration, we may be requested to make certain workpapers available to the EPA or its
designee, or the U.S. General Accounting Office for purposes of a quality review of the audit, to
resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such
request. If requested, access to such workpapers will be provided under the supervision of
Rogers, Anderson, Malody & Scott, LLP personnel. Furthermore, upon request, we may
provide photocopies of selected workpapers to the aforementioned parties. These parties may
intend, or decide, to distribute the photocopies or information contained therein to others,
including other governmental agencies.
Board of Directors May 17, 2002
East Valley Water District Page 5
We expect to begin our audit on approximately August 12, 2002 and to issue our repods no
later than September 20, 2002. We estimate that our fees for these services will range from
$20,925 to $22,300 for the financial audit and preparation of the state controller's report. We
estimated that our fee to perform additional procedures required by Governmental Auditing
Standards and OMB Circular A-133 will range from $5,750 to $6,750. The fee estimate is
based on anticipated cooperation from your personnel and the assumption that unexpected
circumstances will not be encountered during the audit. If significant additional time is
necessary, we will discuss it with you and arrive at a new fee estimate before we incur the
additional costs. Our invoices for these fees will be rendered each month as work progresses
and are payable on presentation.
Government Auditing Standards require that we provide you with a copy of our most recent
quality control review report. Our November 30, 1999, Peer Review report accompanies this
letter.
We appreciate the opportunity to be of service to East Valley Water District and believe this
letter accurately summarizes the significant terms of our engagement. If you have any
questions, please let us know. If you agree with the terms of our engagement as described in
this letter, please sign the enclosed copy and return it to us.
Very truly yours,
ROGERS, ANDERSON, MALODY & SCOTT, LLP
RESPONSE:
This letter correctly sets forth the understanding of East Valley Water District
By:
Title:
Date:
f ~,.~1 ¢~,,~.¢ ~¢ ~,i~ ~.~ ~.~.~ ,.:~ FOUNDERS
~;7~'m'-mc-~x"xt-g~s~'-~"~"~?~-~="'~_~.~''*l V Lawrence S. Timpson, CPA (1891 - 1974)
T~E~SON G~CIA LeVerneW. Garcia, CPA(1904-1983)
CERTIFIED PUBLIC ACCOUNTANTS PARTNERS
Kevin Boyle, CPA
Reed Cowan, CPA*
Dennis S. Kaneshko, CPA
Elaine Lee Kawasaki, CPA
William E. Mo~,, CPA
May 17, 2000 '* Professional 0ofF'oration
CONSULTANTS
William J, Boyle, CRA
To the Owners James G, Nishi, CPA
Rogers, Anderson, Malody & Scott, LLP
We have reviewed the system of quality control for the accounting and auditing practice of Rogers,
Anderson, Malody & Scott, LLP (the firm) in effect for the year ended November 30, 1999. A system
of quality control encompasses the firm's organizational structure and the policies adopted and procedures
established to provide it with reasonable assurance of complying with professional standards. The elements
of quality control are described in the Statements on Quality Control Standards issued by the American
Institute of Certified Public Accountants (AICPA). The design of the system and compliance with it are
the responsibility of the firm. Our responsibility is to express an opinion on the design of the system, and
the fn-m's compliance with the system based on our review.
Our review was conducted in conformity with standards established by the Peer Review Board of the
AICPA. In performing our review, we obtained an understanding of the system of quality control for the
firm's accounting and auditing practice. In addition, we tested compliance with the fn-m's quality control
policies and procedures to the extent we considered appropriate. These tests covered the application of the
faTn's policies and procedures on selected engagements. Because our review was based on selective tests,
it would not necessarily disclose all weaknesses in the system of quality control or all instances of lack of
compliance with it.
Because there are inherent limitations in the effectiveness of any system of quality control, departures from
the system may occur and not be detected. Also, projection of any evaluation of a system of quality control
to future periods is subject to the risk that the system of quality control may become inadequate because of
changes in conditions, or because the degree of compliance with policies or procedures may deteriorate.
In our opinion, the system of quality control for the accounting and auditing practice of Rogers, Anderson,
Malody & Scott, LLP in effect for the year ended November 30, 1999, has been designed to meet the
requirements of quality control standards for an accounting and auditing practice established by the AICPA
and was complied with during the year then ended to provide the firm with reasonable assurance of
complying with professional standards.
1810 Harrison St,'eet "Oar,~and, CA ~46 2-do79" 510.832.9325 or 800.94!2727 . Fax 510,465.2979 ,, E-Mailtg*~timpsongarcia.com
Member - DMsion o1 Firms - SEC Practice Section - American Institote of CPAs
Me ~, uer - ~-,, orr G'ouo - A Worid ,vide Network of independent Firms
May 16, 2002
Robert Martin, General Manager
East Valley Water District
P.O. Box 3427
San Bernardino, CA 92413 MAY
Dear Mr. Martin:
The Highland Redevelopment Agency is considering the merits of a proposed
redevelopment project for the area located on the east side of Church Avenue, north of Fiffl~
27215 Baso Lino Street in which you own prt3pertyarm/or" 'ousmes~.' ~~ The redevelopment project as p~oposed
(90~) 8(54-68151 is consistent with the implementation of the Agency's Highland Redevelopment Project
FAX (909)862-3180 No. 1.
www, ci.highland.ca.us
City Council As established by California Redevelopment law and set forth in the Highland
Redevelopmeot Plan, the Highland Redevelopment Agency encourages participation by
Mayor owners/tenants in the Highland Redevelopment Project No. 1. The purpose of this letter is
to advise you of your participation rights and determine any interest in participating in the
John E Timmer Highland Redevelopment Plan. Participation for owners/tenants of real property include
reasonable opportunity to participate in all or any part of potential development, suggesting
"~hn R. Starbuck alternatives, or selling their properties to the Redevelopment Agency and purchasing other
td Sundquist properties within the Project Area. The Redevelopment Agency shall also extend
reasonable preferences to existing businesses and/or tenants operating as a business to
city Manager participate in the Redevelopment Project or to re-enter their business to another location
Sam J. Racadio within the Highland Redevelopment Plan Project Area.
Enclosed with this letter is a form entitled "Statement of Interest in Participation" (see
Exhibit "A"). If you are interested in participating in the Highland Redevelopment Plan,
please fully complete the form and return so that it is received by Rick Hartmann,
Community Development Director, at City Hall, 27215 Baseline, Highland on or before
5:00 p.m., Monday, June 17, 2002. The Agency will review a submitted state~nent of
Interest to determine the extent to which it could relate to Redevelopment Plan's objectives.
If you have any questions, please feel free to call me at (909) 864-8732 extension 213.
Rick C. Hartmann
Community Development Director
Enclosure: Exhibit "A"
C:\MyFiles\Owner participation letter. DOC
EXHIBIT "A"
HIGHLAND REDEVELOPMENT AGENCY
HIGHLAND REDEVELOPMENT PROJECT NO. 1
STATEMENT OF INTEREST TO PARTICIPATE
I hereby express my interest in participation in the Highland Redevelopment Project No. 1 and
submit the following information:
1. Name: Telephone:
2. Home Address:
3. Name of Business:
4. Address of Business:
5. My present involvement in the Project Area is:
I own ( ); am a Tenant ( ); and wish to rehabilitate ( ); build ( ); sell (. ) my
present property. If Tenant, indicate: month-to-month ( ); lease ( ); Expiration date
of lease is: . Options extend lease to
If lease includes an option to purchase, so indicate
Comments:
6. I am interested in participating:
As a Property Owner:
As a Tenant: .
Other (please describe):
7. My present type of business is:
8. IfI participate:
I would like to continue at the same location:
I would like to change my present location: __
C:\MyFiles\Owner participation leaer. DOC
I would like to acquire real property for expansion (indicate approximate requirement)
9. Background, experience, and information concerning your proposal (you may include further
information on this page or attach additional sheets if you desire to do so):
(a) Generally describe background and experience:
(b) Describe the activities you propose and indicate your experience relevant to your
proposal:
(c) If you enclose a business plan or construction and operating pro forma relative to
your proposed activity these will be considered with your statement of interest.
Remarks:
10. I understand that submission of this Statement of Interest does not in any way obligate me to
participate in the Project.
Signed: Date:
Print Name:
Title (if applicable):
Please return to:
Rick C. Hartmarm, Community Development Director
City of Highland, 27215 Base Line, Highland, CA 92346
C:WlyFiles\Owner participation letter. DOC
RELEASES OF LIEN
MAY 14, 20O2
ACCOUNT OWNERS PROPERTY AMOUNT
NUMBER NAME ADDRESS OWED
1. 002-0173-8 57.10
2. 007-0123-1 138.46
3, 042-0002-0 37.57
4. 061-0123-1 39.99
5. 073-0038-9 140.83
6. 093-0068-0 32.72;
7. 094-0082-3 81.59
8. 101-0055-0 122.10
9. 103-0170-4 81.,
10. 104-0025-2 31.35
1'1. 111-02'14-t 119.50
12. 114-0146-0 45.30
13. 136-0155-1 249.81
14. 136-0155-7 102.34
TOTAL $1,280.38
+PAID THROUGH TAX ROLLS
Page 1 of 1
Water Resources Institute
Spring Quarter Speaking Engagement
"SALTON SEA: OLD & NEW
CHALLENGES".
Guest Speaker: Tom Kirk
Executive Director, Salton Sea Authority
Monday, June 3, 2002, 6:00 p.m.
Upper Commons, Cai State University San Bernardino
5500 University Parkway, San Bernardino, CA 92407
Reception Will Follow
wa~r R~our,~ InB~ul;e
wri.csusb.edu
A briefing for lawyers, water managers, government officials, business executives, public
interest groups and others interested in key water issues. Top poIicy-makers will address:
· SCmNCE AND TI-IE ENDANGERED SPECIES Acr - Implications of a recent court decision on
critical habitat and the K/math Basin National Academy of Sciences report.
· BEmm> TI~ HEXOLr~S - Top reporters discuss California water issues in an election year.
· HIGH ST~a~S AT Tm~ S~TOr~ SEA-- The latest on the water transfer and plan to save the sea.
· Tim CVPIA - What is the next step in the ongoing court battle over the allocation of
800,000 acre-feet of project yield? Will this affect CALFED?
· GRorrNDWATER OR UNDER~ROtrm) STREW? -- The latest on the Joe Sax report.
· STATE Boxm~ Ru~Es ~ R~G~AUONS -- Hear from Chair Art Baggett.
I~E ~ E~qaaOLL~mNT MCLE C~DIT
The briefing will be from 8:30 a.m. to 4:30 p.m. July This activity has been approved for Minimum
18; 8:30 a.m. to 12:30 p.m. July 19. Registration fee Continuing Education Credit by the State Bar of
is $350 for Foundation major contributors ($100 or California in the amount of 10 hours (both days).
more annual contribution) and $400 for non-contribu- The Foundation certifies that this activity conforms to
tors. Late (after July 10) and on-site registration is the standards for approved education activities
$425. The fee includes course materials - including a prescribed by the roles and regulations of the State
full set of Layperson's Guides - lunch and a hosted Bar of California governing MCLE credits.
reception on July 18. To register, send the attached
form with payment by July 10. Or, register on line: CANCELLATION POLICY
www.watereducation.org Full refunds (less a $25 administrative charge) will be
HOTEL RESERVATIONS 'given if written notice is received by 5 p.m. on July
10. No refunds after July 10. Substitutions may be
You may contact the Hyatt Regency Islandia at (800) made at an,/time.
233-1234. Single and double occupancy room rates
are $145 plus tax per night. Be sure to say you are HOSTED RECEPTION
attending the Water Education Foundation briefing. There will be a hosted reception on Thursday, July
18, honoring Harrison "Hap" Dunning for his
PRESENTED BY distinguished teaching career and major role in
developing the Public Trust Doctrine.
ExI-amTS
Companies and organizations are invited to sponsor
an exhibit at this conference. Contact the Foundation
V for details.
WATER EDUCATION Watch your mailbox and our web page,
F 0 u N D A T I 0 N www.watereducation.org, for a full agenda.
WATER EI~UCATIO'~ 7OUNDATION'S 2002 WATER LAW '~ POLICY BRIEFING
Name
'~ritle
Affiliation
Street Address Email
City, State, Zip Phone
Enclosed is my registration fee: Cancellation Policy - full refunds
I'-I $350 (WEF major contributor of $100 or more) (less a $25 administrative charge) will
rn $400 (noncontributor) be given if written notice is received
by 5 p.m. on July 10. No refunds after
[21 $425 (after July 10 and on-site registration) July 10. Substitutions may be made at
rq $275 (Thursday only) any time.
rn Mastercard 121 Visa [] American Express [] Purchase order#
Credit card number Exp. date /
Signature
(must be signed to process credit card order)
Water Education Foundation
717 K St., Ste. 317 Non-Profit Organization
U.S. Postage
Sacramento, CA 95814 PAID
916-444-6240 Sacramento, CA
916448-7699 Fax Permit No. 430
www.watereducation.org
~.~.:-': ROBERT E MARTJ:N
c.'~- >" ERST VRLLEY Idn
>. ~ laO BOX 8427
~-- ~ ~iRN BERNRRDI'NO Cia g241.1a-~t427
"-'
Mark your calendar! Water Education Foundation
Law & Policy Briefing set for July 18-19