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Agenda Packet - EVWD Board of Directors - 07/08/2003
DRAFT SUBJECT TO APPROVAL EAST VALLEY WATER DISTRICT SPECIAL MEETING and PUBLIC HEARING JUNE 23, 2003 MINUTES The Special Meeting was called to order at 6:00 p.m. by President Goodin. Director Wilson led the flag salute. PRESENT: Directors: Lightfoot, Sturgeon, Negrete, Wilson, Goodin ABSENT: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer, Mary Wallace, Administrative Assistant LEGAL COUNSEL: Steve Kennedy GUEST(s): None PUBLIC HEARING FOR CONSIDERATION OF WATER AND SEWER RATES AND CHARGES. President Goodin declared the Public Itcaring Section of the Special Meet'rog open at 6:02 p.m. The General Manager stated tha~ he had received no written or verbal comments regarding the proposed rate changes. President Goodin declared the public hearing section of the meeting closed at 6:03 p.m. ORDINANCE 363 -"ESTABLISHING RATES AND CHARGES FOR SEWER SERVICE" was presented to the Board for approval. M/S/C (Wilson-Lightfoot) that Ordinance 363 be approved. ADJOURN The meeting was adjourned at 6:05 p.m. until the next regularly scheduled Board Meeting on June 24, 2003. Donald D. Goodin, President Robert E. Martin, Secretary Special Meeting & Public Hearing Minutes:06/23/(13 DRAFT SUBJECT TO APPROVAL EAST VALLEY WATER DISTRICT JUNE 24, 2003 REGULAR BOARD MEETING MINUTES The meeting was called to order at 2:00 p.m. by President Goodin. Director Lightfoot led the flag salute. PRESENT: Directors Lightfoot, Wilson, Goodin ABSENT: Directors Negrete, Sturgeon STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant LEGAL COUNSEL: Steve Kennedy GUEST(s): Charles Roberts (Highland Community News), Jo McAndrews, Paul Mordy DIRECTOR NEGRETE ARRIVED AT 2:01 P.M. APPROVAL OF AGENDA M/S/C (Wilson-Lightfoot) that the June 24, 2003 Agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:02 p.m. Mr. Paul Mordy, President of the Alliance for Community Rights, presented opposing comments regarding a proposed lease agreement between the San Manuel Band of Mission Indians and the East Valley Water District (EVWD) involving the District's Park & Ride Property located on Highland Avenue. Mr. Mordy also presented a written Minutes: 06/24/03 request for copies of documents, correspondence, maps, etc. related to a previous lease agreement for the Park & Ride Property. There being no further written or verbal comments, the public participation section was closed. APPROVAL OF JUNE 10, 2003 BOARD MEETING MINUTES. President Goodin noted that there was a spelling error on Line 1 of Page 3: Paul Fordy should have been Paul Mordy. M/S/C (Lightfoot-Wilson) that the June 10, 2003 Board Meeting Minutes be approved with spelling correction as noted. APPROVAL OF LllgNS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager stated that the charges identified by Account Numbers: 0510119-05 and 1030061-10 had been paid and should be removed from the lien list. M/S/C (Lightfoot-Wilson) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND TRIMARK PACIFIC EAST HIGHLANDS, LLC. TO PROVIDE DOMESTIC WATER AND SEWER SERVICE TO FORTY-THREE (43) DWELLING UNITS LOCATED AT HIGHLAND AVENUE AND PLEASANT VIEW LANE IN TIlE CITY OF HIGHLAND was presented to the Board for approval. M/S/C (Lightfoot-Wilson) that the Development Agreement between East Valley Water District and Trimark Pacific East Highlands, LLC. be approved. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED MAY 31, 2003. lVl/S/C (Lightfoot-Wilson) that the Financial Statements for the period ended May 31, 2003 be accepted as submitted. DISBURSEMENTS M/S/C (Lightfoot-Wilson) that General Fund Disbursements #193530 through 193704 distributed during the period of June 11, 2003 through June 18, 2003 in the amount of $623,292.93 and Payroll Fund Disbursements for the period ended June 20, 2003 in the amount of $89,986.45 totaling $713,279.38 be approved. 2 Minutes: 06/24/03 RADON RULE UPDATE The General Manager reported that there was nothing new to report on the Radon issue. Information only. PROPOSED 2003-2004 BUDGET was presented to the Board for approval. The General Manager recommended approval of the proposed 2003-2004 Budget and his recommendation was supported by the Board President. M/S/C (Lightfoot-Wilson) that the 2003-2004 Budget be approved. DISCUSSION AND POSSIBLE ACTION REGARDING NEW UNIFORM CONTRACT AND STYLE OF UNIFORMS. A memo to the Board was presented by Brian Tompkins, Chief Financial Officer, wherein a change of style and service for District urfiforms was set forth. A decision was deferred at the request of the General Manager to the next Board Meeting on July 8, 2003. Information only. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; commented on the success of the recent Poster Contest; that staff would begin gathering the "Park & Ride" lease information requested by Mr. Mordy; that the CFO and he had met with Citizens Business Bank and that the Bank would be presenting an Investment proposal for Board consideration; presented various new "Logo" designs for opinions. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Negrete stated that he would be attending the NALEO Conference in Arizona and would be meeting with various political leaders. Information only. Director GoocYm expressed his concerns about congested parking at the District's present facility; asked the CFO about the various Customer Service programs that are to be initiated for their convenience. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. CORRESPONDENCE FROM THE COMMITTEE TO ELECT GREG ZLOTNICK TO ACWA VICE PRESIDENT (2004-2005). Information only. SAN BERNARDINO AREA CHAMBER OF COMMERCE AFTER HOURS, JUNE 26, 2003, 280 S. "E" STREET, SAN BERNARDINO, CA. 92401. Information only. 3 Minutes: 06/24/03 VOiI, CALIFORNIA STATE UNIVERSITY SAN BERNARDINO, RECEPTION FOR JOSEPH ANDREW ROWE LIBRARY, JULY 15, 2003, 5500 UNIVERSITY PARKWAY, SAN BERNARDINO, CA. Information only. ADJOURN The meeting was adjourned at 2:50 p.m. until the next regularly scheduled Board Meeting on July 8, 2003. Donald D. Goodin, President Robert E. Martin, Secretary 4 Minutes: 06124/03 EXHIBIT "A" RESOLUTION 2003.28 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF SEWERS TRACT 15985-2 BE IT HEREBY RESOLVED by the Board of Directors of the East Valley Water District, as follows: WHEREAS, the sanitary sewers and appurtenant structures constructed in accordance with specifications of the East Valley Water District at Tract 15985-2 for public use in the City of Highland, have been dedicated to East Valley Water District by Trimark Pacific-East Highlands, LLC, a California limited liability company. NOW THEREFORE, BE IT HEREBY RESOLVED, that the Dedication of Sewers dated November 7, 2002 and executed by Stephen E. Hester, Vice President for Trimark Pacific-East Highlands, LLC, a California limited liability company on November 7, 2002 be accepted and all rights, title and interest in and to said sewers be vested in the East Valley Water District, and that the Secretary of this District be, and is hereby authorized and directed to record this Resolution with said Dedication of Sewers attached hereto, in the office of the County Recorder of the County of San Bernardino, State of California. The foregoing resolution was duly adopted at a meeting of the Board of Directors of the East Valley Water District, upon motion duly made, seconded and carried on July 8, 2003. AYES: Directors NOES: ABSENT: EAST VALLEY WATER DISTRICT Donald D. Goodin, Board President Attest: Robert E. Martin Board Secretary $2212 06/18/O3 jw RECORDING REQUESTED BY: East Valley Water District WHEN RECORDED MAIL TO: East Valley Water District Post Office Box 3427 San Bemardino, California 92413 IRREVOCABLE OFFER OF DEDICATION OF SEWER SYSTEM Board of Directors East Valley Water District San Bernardino, California 92413 We hereby declare that the sewer system and appurtenant structures to be Constructed in Tract 15985-2, Lot~ in accordance with all the requirements of the East Valley Water District are intended for public use and that upon their acceptance by said District, all dghts, 6t[e and interest of the undersigned in and to said sewer system shall thereupon vest in the District. The within dedication shall be binding upon heirs, successors, assignees, executors, or administrators ofthe undersigned. BEE EXHIBIT"A". The undemigned further declares and hereby certifies that, to its current, actual knowledge, there are no liens or debts of any nature presently due or outstanding against or upon said sewer system and appurtenant structures for labor or materials or for any other cause, and that the undersigned will hold East Valley Water District free and ham31ese from any and all such claims of liens asserted upon said sewer system and appurtenant structures should they be claimed or arise provided such claims or liens arose from acts which occurred on or before the date listed above. (Corporate Seal) Trimark Pacific-East Highlands, LLC, a California limited liability company by; TPH, LLC, a California limited liability company, Its Member Manager by: Trimark Ventures, Inc., A California Corporation, its Member Ste~he~ ~. Hester, Vice P~sident STATE OF CALIFORNIA ) on l [ I ~ l ~ ~ , ~efore me, the u.dersigned, a.ota. Pub,tin and for the.~,d Co~n~ and State, persona,yappeere Personally known to me (u~ p~uwu ,,~ ,,,~ ......... ~ .........f~ be the persog,~whose name.(s)~ subscribed to~the same in his/her-~neh~authorized capacity[jes)~', and that by his/her4..their-signature(.s~n the instrument the person(4), or the entity upon behalf of which the person{s)-acted, executed the instrument. WITNESS my hand and official seal. (Rev: 2/6/02) Drawer No. 3 ,~ ERIGOLD /~N OAK DR ~ DR ,~'VHITE LN CHU CHURCH ~ 7300 "0 7100 GHEAND SPRING~ '" 6700 STAR CT ,.~ ,~ ,.¢ VIA m RD /AFt T CT BEAR EXHIBIT "A" RESOLUTION 2003,29 RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF SEWERS TRACT 16068 BE IT HEREBY RESOLVED by the Board of Directors of the East Valley Water District, as follows: WHEREAS, the sanitary sewers and appurtenant structures constructed in accordance with specifications of the East Valley Water District at Tract 16068 for public use in the City of Highland, have been dedicated to East Valley Water District by Richmond American Homes of California, Inc. NOW THEREFORE, BE IT HEREBY RESOLVED, that the Dedication of Sewers dated January 29, 2003 and executed by Alfredo Ayuyao for Richmond American Homes of California, Inc. on January 29, 2003 be accepted and all rights, title and interest in and to said sewers be vested in the East Valley Water District, and that the Secretary of this District be, and is hereby authorized and directed to record this Resolution with said Dedication of Sewers attached hereto, in the office of the County Recorder of the County of San Bernardino, State of California. The foregoing resolution was duly adopted at a meeting of the Board of Directors of the East Valley Water District, upon motion duly made, seconded and carried on July 8, 2003. AYES: Directors NOES: ABSENT: EAST VALLEY WATER DISTRICT Donald D. Goodin, Board President Attest: Robed E. Martin Board Secretary S2191 ~ os/2o/o3 jw RECORDING REQUESTED BY: East Valley Water District WHEN RECORDED MAIL TO'. East Valley Water District Post Office Box 3427 San Bernardino, California 92413 IRREVOCABLE OFFER OF DEDICATION ,OF SEWER SYSTEM Board of Directors East Valley Water District San Bemardino, California 92413 DATE: o3 -~ ,'~--'~¢"0-oWe hereby declare that the sewer system and appurtenant structures to be constructed in \t~ O~ I~; in accordance with all the requirements of the East Valley Water District are intended for public use and that upon their acceptance by said District, all rights, title and interest of the undersigned in and to said sewer system shall thereupon vest in the District. The within dedication shall be binding upon heirs, successors, assignees, executors, or administrators of the undersigned. SEE EXHIBIT "A". The undersigned further declares and hereby certifies that there are no liens or debts of any nature presently due or outstanding against or upon said sewer system and appurtenant structures for labor or materiats or for any other cause, and that the undersigned will hold East Valley Water District free and harmless from any and all such claims of liens asserted upon said sewer system and appurtenant structures should they be claimed or arise provided such claims or liens arose from acts which occurred on or before the date listed above. Richmond American Homes of California, Inc. (Corporate Seal) By ~-/ ...................... ,****, ...... ,***** ....... .......... , ...... , .... STATE OF CALIFORNIA ) ) COUNTY OF .©YOJB ) On ~'~¢(-U.~ 0So , 2003., before me, the undersigned, a Uotary Public in and for the said County and State, personally appeared ~/~'~-~ ~t~ U!~Ct L~~ personally known to me (or proved to me on the basis of satisfactory evidence) to b~, the person¢ whose name/~) is/are subscribed to the same in I~her-/thefr authorized capacity (~s), and that by~j.s/he.r/thetr s~gnature (~ on the instrument the person ~(.~, or the entity upon behalf of which the person (¢) acted, executed the instrument. WITNESS my hand and official seal. _~ ~,),,,~ Commissmn # 1323255 ~ {~J~L~ No L~ry Public - Califamia (Rev: 2/6/02) Drawer No. 3 J '~ Riverside County L-~m"' ~ C..,mm. E~%i.'e~, Oct 1,200~ CERTIFICATE OF LIEN JULY 8, 2003 ACCOUNT OWNERS PROPERTY AMOUNT NUMBER NAME ADDRESS OWED 1. 0020047-03* $111.76 2. 0040073-00* $34.01 3. 0230083-02 $74.65 4. 0440275-04+ $108.89 5. 0820086-02* $54.43 6. 0910774-00* $74.39 7. 0920097-04*+ $82.61 8. 0940120-04* $81.73 9. 1030004-05* $74.74 10. 1040084-05*+ $135.92 11. 1120074-06* $55.34 12. 1130187-02+ $74.01 13. 1260181-01' $48.00 14. 1360026-07*+ $140.21 TOTAL ~ $1,150.69 * STILL OWNS PROPERTY + MULTIPLE UNITS Page 1 of 1 East Va ° ey Water District Board Memorandum Date'. JULY 8, 2003 From: Brian W. Tompkins / Chief Financia~_l_~l ~.~cer Subject: Disbursements. Recommendation: Approve the attached list of accounts payable checks and payroll issued during the period June 25, 2003 through July 1, 2003. Background: Accounts payable checks are shown on the attached listing and include numbers 193705 to 193843 for A total of $857,343.77. The source of funds for this amount is as follows: COP Construction Funds EPA Grant Funds $13,169.87 Unrestricted Funds $844,173.90 Payroll disbursed was for the period ended June 27, 2003 and included checks and direct deposits, Totaling $86,335.44, Fiscal Impact: Total disbursements- $943~679.21. oooooooooo q q q q 0 0 0 - ~..o .,., e.'Z. o g o g o o o o o o o RE~OL~TION NO. 2003.30 A P~$OLUTION OF BOARD OF D~ O~ '~ tA~ V~,EY WATER APPRO~G T" g FO~A~ON OF ~E A~OYO VE~g ASSESS~ C~e S~on 30~ ~ ~. B. T~ ~oyo V~ Mum~ Wat~ Com~ ("A~C") ~ a pfi~ ~mtion or~ ~d o~ ~ a ~mM wat~ ~mp~y ~ ~d ~g o~r ~ hws of t~ S~ of CaI~. A~C's ~ ~m is ~ ~ j~o~ ~u~ of E~. C. A~C's w~ex ~s~ ~nfi~ ora w~ ~ost~ pu~, ~ v~us ~ ofpipi~ t~ ~e ~ ~or ~t in ~li~ wi~ the le~ g~ds ~or~ by t~ Sm~ of C~if~ ~t of H~ S~ ('~ Wa~ Sygem"). ~ a r~lt, A~C's s~ld~s ~e ~ r~ d~e~ie wgt~ ~ by ~ of~ ~ ~m~tion to E~'s w~ dh~ion sys~. D. A.~C's s~olde~ ~ve ~y r~ueg~ t~t E~ ~tly t~ o~mfion ~ ~m~l of t~ Wgg Syst~ ~d t~t the pro~ ~ t~y ~ p~ E. E~D ~ ~d m ~ ~id pm~ · om~de ~ ~ be obt~ m r~r ~ r~ the Wger Syg~ ~ a ~jofi~ ~t~ ~e~ld~ ofA~C ~n~ to ~e fi~n8 ~ d~ approp~te by E~ to r~ay ~e ~s~ I F. On December 1 !, 2000, IiVWD's Board of Directors adopted Resolution No. "000 °.°.°.°.°.°.°.°.°.2~ ~,tgch aw~hori,_~!~l_ the submission of a~ application for c, onsiruciion fumis from the Safe Bri~inz Water §~e llevol'~iS I:..d ('~he Fu~d") for the ~r0ose of secu~S futgs to be used for the construction of facilities necesssry to brln8 thc Water Sys~,n in to a condition deealed apln'opriate by EVWD to assume the operation and control th~eof ("the Project"). (}. In or about January of 2002, EVWD and AVMWC entered into a Notice of Application Acceptance issued by the State o fCalifornia l)cpa, tiiient of Water Rt~ourc~ on or about Deo~nher 19, 2001, for Project No. 3610064-01, wherein the 'Fund would provide a constn~ion loan in the amount of $136,034.00 ("the loan") and a construction grant ("the Grant") in the amount of $$44,136.00, for a total contribution by the Fund of $6110,170.00 to be applied to lhe cost of the Project, the total price of which is currently estimated to be the sum of $810,170.00. H. On June 11, 2002, IiVWD's Board of Directors adopted Resolution No. 2002.25 which authorized the initiation of proceedings to form the Arroyo Verde Assessment District ("AVAD") in accordance with Californin law to repay the Loan and reimbmse £VWD for thc portion of the Project costs not covered by the Fund. i. OnNovember 26, 2002, EVWD's Board of Directors adopted aNegativ© Declaration for the proposed Project pursuant to the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) and the Guidelines promulgated th~eunder (14 California Code of Resulations Section 15000 et seq.). I. On or about May 20, 2003, EVWD caused a Notice of Public Me.e~g and Public Heaxin$ ("the Notice~) and Official Bnllots (~Ballot s") to be delivered to the records owner(s) of each ~ ~ the AVAD as de~ermln~d from thc last equalized property tax roll as set ~orth in the ~00'a 29~# ~g ~ A~N'g~q2D~ AgS~21&Vg MoINn~g 688188C 606 ~:60 Waier System Improvement Project report prepared by W.L McKeever, In~., and Willlnro L .~cKeever, a r~islered professional engineer certified by the State of California ("the McKeever P./~['~, ~ ~1~ ~ ~l~ ~ 0fwhieh i~ nttneh~ here~0 n~ Exhibit "A" and h~orporated herein by ~ ro~eret~ce. K On June !0, 2003, the £VWD Board of D~rec~o~ conducted · public mee~S on the proposed AYAD. L. O~ ~*uly 8, 2003, the EVWD Board of Directors conducted a public hem~ on the ~oposed AYAD and he~rd all public tesdmcmy offered in connccdon irerew~th md accopred ~l 13allo~s resumed to EVWD until the close of ire public he, a~ng. A.t irc co~clu~on of ir© headt~, I~VWD's Oe~c~al M_anaSer completed tabulation of all ]3allots, includ~ those received during ~he public hemSn~, ~nd rcpo~ted ~he 5nd{ngs comained in ~d~bit mB" a~tached hc~cto a~l incorporated herein by this ru"feronc~. NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of EVWD docs hereby detennlnc and order as follows'. SF, CT1ON 1. 'mn · 'h . The assessmem bellot proceedings conduaed by EVWD, including but not limited to the Noticc. thc Ballots (and thc tabulation thereof), and thc manner in which the public mccfiuS and public hearing were held, were performed in substantial compliance with Articles XIII¢ and XIIID of' the California Constitution, the Proposhion 218 Omnibus lmplememadon Act (Senatc Bill 919), and EVWD !1 _,_-~,qution No. 2002.25. S~.CK:iON 2. ~. The McKeeve~ Report adequately addresses alt of the matters required by EVWD Resolution No. 2002.25 and is hereby accepted and approved. ~00'~ 29Lq# ~ ~ ~'~2DN ~S~2&~V8 XOINnX~ 688188~ 606 9~:60 ~00~,~0'5A£ SKCTION &. ~. Subject to Section 4 ofthi~ Resolution, the Project i~ !~ approvcd, Thc Project will provide a ~special benefit" (within lhe meaning of ~lution 1,Io. to ti,. p o ,iies SEC'flON 4. AVAD. Subject to full end complete ~-nti~t~n~On of nil requirements and conditions necessary to secure the Loen and tl~ Grant, each oFthe foHowin~ is ~ I~rowd an~ adopted: A No Majority l~otest. Based upon the tabulations at tae,2~ hereto, a"majority protest~ to the proposed AVAD did eot ex/st since the Ballots submitted against the asae~anent did not exceed the Ballots submitted in favor et'the assessment, weighted according to the proportional financial oblisation ot'the affected property. B. Alle~ment i)i~trict irermatiolL The AVAD is hereby foi~c~txl trot the purpose of repaying the Loan and reimbursing EVWD for any portion of the proposed Project costs not covered by the Fund. The exterior boundaries of the AVAD and the properties included within the AVAD ~re de~ib~ in the McKeever Report. C. Levy of Anseasment. The repayment ofthe Loa~ and the reimbursettlent ot~ any Project costs paid by EVWl) shall be accomplished by virtue of a levy of ~ ~t on ~ property within the ^VAD in the amounts and upon the terms set forth in the McKeever Report. D. Ame~snt ef Assessment. The amount of each assessment is proportional to and no greater than the special benefits conferrexi on the prope~ by the Project. E. Colleetiee of Assessment. The General Manager of RVWD is hereby authorized to pedorm all acts necessary to cause said a~sessments to be lev/ed and collected Lq a~x'ocdam= ~i~ California law. 4 SECTION 5. Pawnent ofUn-~unded Proiect Costs. The General lVlnnagcr of EVWD is bm~y ~uthor~-_,~_ to pay the portion of the Project eom not cove~.d by the Fund from such treasuv/ ~t. ~y 1~ d~ by WWD'~ l~v~'d of Director~. SECT[ON 6, Disposal of_Sumlm Funds. It' any surplus monies derived from AVAD remain in the improvement fund aite~ completion of the Project, said monies shall be disposed of in a manncr deemed appropriate by EVWD's Board of Directors. ADOPTED this 8th day o£July, 2003. AYES: NOES: ABSTAIN: ABSENT: D°~d o. Good~, Prudent ATTEST; .Attachments: Exhibit "A" - McKeever Report Exhibit "B" - Final Tabulation of Ballots Board Memorandum Date: August 13, 2002 From: Brian Tompkins, CFO Subject: District Uniform Contract. Recommendation: Consider change in style of uniforms Background: The current uniform contract with Aramark expires on July 31, 2003. In anticipation of this date, the field staff has approached management and requested that a change in uniform style be considered. Currently, the fie~d staff wears industrial uniforms. These are blue cotton pants with long sleeve, button-down shirts - white for Production staff, and orange for the other field employees. The style being proposed is a flex pant (jeans) with polo shirts - gray for Production and navy for the others. Some of the issues that should be considered related to the new style are: 1) Polo shirts have short sleeves. Any employees worried about additional sun exposure would need to wear a long sleeve T-shirt, use sun screen, etc. 2) The colors requested are not safety colors. Employees would need to wear their safety vests in order to achieve the same visibility (while working in traffic) they get from their current shirts. 3) The replacement charge is about twice that of the industrial style uniforms; pants - $32 versus $16, shirts - $19 versus $13. This charge would only be applied when a garment is destroyed by circumstances beyond normal wear and tear. Examples would be large rips, paint spills, etc. 4) The weekly rental rate would be $5.50 per employee, per week, versus the $4.93 we currently pay. This results in approximately an $1,800 annual increase in our uniform expense. Two companies - Aramark and AmeriPride - were asked to give us price quotes for a 3 year contract. Each has offered to match the others offer, so service is really the deciding factor, and employees who have been dealing with Aremark have expressed a desire to make a switch. Fiscal Impact: Increase in expenditures for uniform rental of about $1,800 annually for 3 years. NOTICE OF EXEMPTION TO: [ ] O[~CC of p]annino~ and Research FROM: East Valley Water District 1400 Tenth Street, Room 121 Sacramento, CA 95814 1155 Del Rosa Avenne~ P.O. Box 3427 [x] County Clerk San Bernardino, CA 92413 County of San Bornardino 385 N. Arrowhead Avenue, 2nd Floor San Bernardino~ CA 92415-0130 Project Title: Amendment to Pipeline License Agreement Project Location -Specific: See Attachments Project Location - City: San Bernardino Project Location - County:. San Bemerdino Description of Project: Amenchannt to Pipeline License A~ecment entered into with the San M~nuel Band of Serreno Missinn Indians on May 21, 2002~ to allow the District access to certain property to install~ maintain, repair, repkace relocate, and service the. pipelines connected to the District's water supply md sewer system. Name of Public Agency Approving Project: East Valley Water District Name of Person or Agency Carrying Out Project: Robert E. Mania, Ganeml Manager Exempt Status: [ ] Ministerial [CEQA Sec. 21080(bXl); Guidelines Sec. 15268] [ ] Declared Emergency [CEQA Sec. 21080(bX3); Guidelines Sec. 15269(a)] [ ] Emergency Project [CEQA Sec. 21080(bX4); Guidelines Sec. 15269(bXc)] IX] ~C.a_~fical Exemptions. State type and section number: CEQA Guidelines Sections 15301-15304, 15311, 15327 ~ SiatlhOFy Ex~ptious. Code nurabe~,. Pablic. · ~Rcsuurc~ Cede Sections 21080 b~21080.21 Reasons why project is exempt: This proiect simply emends an existing agreement to reflect certain changes in the location of various pipeline licenses and water and sewer facilities located on non-District-owned lands. These modifications will result in no change in the pmposu of the previously-approved proiect and negligible (if any) expansion of previously-contemplated uses thereon. Further, theproiect deesnotinvolvetheconstrectionofapipelinegreater than one mile in langth_ Consequently, approva! of the proiect ',,Afl not result in any significant adverse impact on the environment. Lead Agency Contact Person: Robert E. Martin Area Code/Telephone/Extension: (909) 889-9501 Signature: Date: July 8, 2003 Title: General M~nager ! Secretaly [[ ]X]] Signed by Lead Agency Date received for filing at OPR: Signed by Applicant Attachments Exhibit B-1 Water Improvement Plan Phase 1 Exhibit B-2 Water Improvement Plan Phase 2 Exhibit C-1 Legal Description and Map Exhibit C-2 Legal Description and Map Exhibit C-3 Legal Description and Map Exhibit C-4 Legal Description and Map Exhibit D List of Improvements 2 I I I I ROCKFORD AVE, ABANDON 570 LF 12' W L- PROPOSED 16" E.V,W.D. ~ 25"~ WATERUNE EXHIBIT B---1 ',.,' WATER IMPROVEMENT PLAI', PROPOSED WATERLINE PHASE 1 PHASE 1 I ROCKFORD AVE. ...... ~ ..... :.1 .....~. ~,~ ...... z~z, S;~.-.VI~;'~.D. ....... ~'-- ~" '..~ .... 530 ~,; WATERLINE TO BE ABANDONED EXHIBIT B-2 WATERLINE WATER IMPROVEMENT PLAF PHASE 1 PHASE 2 PROPOSED WATERLINE PHASE 2 'EXHIBIT "C-I" LEGAL DESCRIPTION A STRIP OF LAND 30.00 FEET WIDE FOR WATER AND SEWER PURPOSES OVER A PORTION OF TI-[E EAST ONE-HALF OF LOT 6, BLOCK 16 OF TI-[E MAP OF WEST HIGHLANDS, IN THE CITY OF SAN BERNARDINO, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER PLAT FILED IN BOOK 5, PAGE 77 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, THE NORTHEASTERLY LINE OF SAID STRIP OF LAND BEING PARALLEL WITH AND DISTANT 55.00 FEET NORTHEASTERLY FROM THE CENTERLINE OF THAT CERTAIN 50.00 FOOT WIDE WATERLINE EASEMENT GRANTED TO SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT IN BOOK 8265, PAGE 120 OF OFFICIAL RECORDS OF SAID COUNTY. THE SIDELINES OF SAID STRIP OF LAND ARE TO BE SHORTENED OR LENGTHENED TO TERMINATE NORTHWESTERLY AT THE WESTERLY LINE OF THE EAST ONE-HALF OF SAID LOT 6 AND SOUTHEASTERLY AT THE EASTERLY LINE OF SAID LOT 6. CONTAINING: 11,563 SQUARE FEET MORE OR LESS PREPARED BY ME OR UNDER MY SUPERVISION: A 7 .4955 DATE ~. [ T' g( w~ EXP~ES 12/31/05 'i'. ~ No. 4955 Page 1 oi 2 REVISED 7/703 P:SU RVE'A~,NNA\HIGHLAN D\ENCUMBRANC ES~OWG\E_WATEMST DOC I ~ ~U~S~T.T. BOU~V~n (FOR,~,LY ~,0, S~,~)~.x EXHIBIT "C- 1" PT. N8~'~W ~1.~' ~ ~6.~' 237.57 ~ ,,, 41.25 ~ ~ R=8~.O0' ~ ~ ~=~7.,~' ~ ~ ~ S~l'=lO0 H~EON ~E NB~54'5~W ~ ~ 572.~' ~ RECORD DATA P~ R.S. 76/32. ~ ....... ~0,~2, SHIn L~OOO(Fo~ o~ ~ ~ S~ MANUEL INglAN RESERVATION ~ O~O~ ~ TO BE O~ E 1/~ LOT 6, BLOCK 16 TO ~ V~ WA~ DI~ICT ~ 11,563 SQ. ~.~ A.P.N. 285-155-16 'EXHIBIT "C-2" LEGAL DESCRIFrlON A STRIP OF LAND 30.00 FEET WIDE FOR WATER AND SEWER PURPOSES OVER A PORTION OF LOT 6 AND MARSHALL AVENUE, VACATED (FORMERLY LEMON STREET, 41.25 FOOT HALF-WIDTH), IN BLOCK 16 OF THE MAP OF WEST HIGHLANDS, IN TI-IE CITY OF SAN BERNARDINO, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER PLAT FILED IN BOOK 5, PAGE 77 OF MAPS, IN THE OFFICE OF TIIE COUNTY RECORDER OF SAID COUNTY, THE NORTHEASTERLY LINE OF SAID STRIP OF LAND BEING PARALLEL WITH AND DISTANT 55.00 FEET NORTI-[EASTERLY FROM THE CENTERLINE OF THAT CERTAIN 50.00 FOOT WIDE WATERLINE EASEMENT GRANTED TO SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT IN BOOK 8265, PAGE 120 OF OFFICIAL RECORDS OF SAID COUNTY. EXCEPTING THEREFROM TIlE EAST ONE-HALF OF SAID LOT 6. THE SIDELINES OF SAID STPd? OF LAND ARE TO BE SHORTENED OR LENGTHENED TO TERMINATE NORTHWESTERLY AT TI-IE CENTERLINE OF SAID MARSHALL AVENUE, AND SOUTHEASTERLY AT THE WESTERLY LINE OF THE EAST ONE-HALF OF SAID LOT 6. CONTAINING: 3,520 SQUARE FEET MORE OR LESS PREPARED BY ME OR UNDER MY SUPERVISION: ('LC EXPIRES 12/31/05 Page1 of 2 REVISED 2/24/03 P:SU RVEY~,N NA\HIGHLAN D\ENCU MBRAN C ES\DWG\W_WATEMST.DOC ~ ~RSH.~I',I'. BOULRV~D (fORMERLY LEMO~ STREET) ~ ~. ~'~w ~.~, ~ EXHIBIT "~-~"c 9 ~ 279,02 1.75' ~ ~ ~ ~6.00' ~ 198.~' 2M.57' %k N'LY UNE LOT 6 ~ ~ ~ L=87.16' o ~ ~, ~,. .~. ,~. ~. . b "~'. ~':~" ] B~ING ~O DI~CES SHOW[ 339.17' ~ ~ 253.~ ~ HE~ON ~E ~ED U~N NSF54'~W ~ ~ 572.~' ~ ~1~ RECORD ~TA PER R.S. 76/;~2. ~ ~1/ ~ R~S~ 6/4/03 NS~'5~W 6~9.82' SH~ 2 (~L~O~ AN MANUEL INDIAN RESERVATION ~ ~ ~c~o ~CENSE FOR WA~R & S~R P~POSES ~ 0~O~S ~ T0 BE ~ ~0~V~WA~01~ICT W 1/2 LOT 6 ~ ~ ~ ~ sm~ FOE WA~ ~ S~ PU~SES. ~ OF ~ST s~TA ~ ~ e~7o~ ~ ~,520 Se. g. + (71~) ~ - A.P.N. 285-153-14 'EXHIBIT "C-3" LEGAL DESCRIPTION A STRIP OF LAND 30.00 FEET WIDE FOR WATER AND SEWER PURPOSES OVER THE NORTH ONE-HALF OF MARSHALL AVENUE, VACATED (FORMERLY LEMON STREET, 41.25 FOOT HALF-WIDTH), AS SHOWN ON PARCEL MAP NO. 10305, IN THE CITY OF SAN BERNARDINO, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER PLAT FILED IN BOOK 133, PAGES 34 AND 35 OF MAPS, IN THE OFFICE OF TI-rE COUNTY RECORDER OF SAID COUNTY, THE NORTHEASTERLY LINE OF SAID STRIP OF LAND BEING PARALLEL WITH AND DISTANT 55.00 FEET NORTHEASTERLY FROM TIIE CENTERLINE OF THAT CERTAIN 50.00 FOOT WIDE WATERLINE EASEMENT GRANTED TO SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT IN BOOK 8265, PAGE 120 OF OFFICIAL RECORDS OF SAID COUNTY. EXCEPTING THEREFROM THE NORTH 6.25 FEET OF SAID MARSHALL STREET THE SIDELINES OF SAID STR~ OF LAND ARE TO BE SHORTENED OR LENGTHENED TO TERMINATE SOUTHEASTERLY AT TIlE CENTERLINE OF SAID MARSHALL STREET. CONTAINING: 1,327 SQUARE FEET MORE OR LESS PREPARED BY ME OR UNDER MY SUPERVISION: ANN~k M. ]3lEAL, P.L.S. 4955 DATE EXPIRES 12/31/05 Page 1 of 2 REVISED 2/24/03 P:SU RVEY~AN NA\HIG HLAN D\ENCU MB RANCES\DWG\C3_WATEM ST.DOC 13 'EXHIBIT "C-4" LEGAL DESCRIPTION THE NORTHERLY 20.00 FEET OF THE SOUTHERLY 35.00 FEET OF THE NORTH ONE- HALF OF MARSHALL AVENUE, VACATED (FORMERLY LEMON STREET, 44.00 FOOT HALF-WIDTH), AS SHOWN ON PARCEL MAP NO. 4879, IN THE CITY OF SAN BERNARDINO, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER PLAT FILED IN BOOK 53, PAGES 69 AND 70 OF MAPS, IN THE OFFICE OF THE COUNTY ' RECORDER OF SAID COUNTY. TH]E SIDELINES OF SAID STRIP OF LAND ARE TO BE SHORTENED OR LENGTHENED TO TERMINATE EASTERLY AT THE NORTHEASTERLY LINE OF THAT CERTAIN 50.00 FOOT WIDE WATERLINE EASEMENT GRANTED TO SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT IN BOOK 8265, PAGE 120 OF OFFICIAL RECORDS OF SAID COUNTY, AND WESTERLY AT THAT CERTAIN COURSE ON THE SOUTHWESTERLY LINE OF THE VACATION OF MARSHALL BOULEVARD AS DESCRIBED IN A DOCUMENT RECORDED MARCH 19, 2003 AS INSTRUMENT NO. 2003- 0181847, OFFICIAL RECORDS OF SAID COUNTY. SAID COURSE DESCRIBED AS BEING A CURVE CONCAVE NORTHWESTERLY AND HAVING A RADIUS OF 46.50 FEET, A CENTRAL ANGLE OF 164°27'26'' AND A LENGTH OF 133.47 FEET. CONTAINING: 9,863 SQUARE FEET MORE OR LESS PREPARED BY ME OR UNDER MY SUPERVISION: DATE EXPIRES 12/31/05. Page 1 of 2 REVISED 7/7/03 P:SU RVEY~AN NA\HIG H LAND\E NC U M BRANCE S\DWG\C4_WATE MST DOC EXHIBIT "D" LIST OF IMPROVEMENTS PROJECT DESCRIPTION The proposed project will comprise of two phases of construction, as follows: Phase 1: Construction of approximately 610 linear feet of 16-inch diameter ductile iron pipe (DIP) waterline and appurtenances, in Marshall Boulevard. Starting at the existing 12-inch diameter waterline in Marshall Boulevard at Rockford Avenue intersection, the proposed 16-inch DIP will extend east in Marshall Avenue in a 20- foot wide easement, approximately 25 feet to the north of the street centerline; thence, join the existing 12-inch diameter waterline east of San Bernardino Valley Municipal Water District's 78-inch diameter water transmission pipeline (78-inch Pipeline). After completion and acceptance of the 16-inch DIP, approximately 570 linear feet of the existing 12-inch waterline in Marshall Boulevard, from Rockford Avenue to east: of the 78-inch Pipeline, will be abandoned. Phase 2: Construction of approximately 530 linear feet of 16-inch DIP waterline and appurtenances, connecting the 16-inch DIP constructed in Phase 1 to the existing 12-inch diameter waterline in Victoria Avenue. Starting at the easterly terminus of the Phase 1 pipeline, the proposed 16-inch DIP will extend in a southeast direction in a 30-foot wide easement adjacent to the 78-inch Pipeline easement, to join the 12-inch waterline in Victoria Avenue, north Piedmont Avenue. After completion and acceptance of the 16-inch DIP, approximately 330 linear feet of the existing 12-inch waterline in the Marshall Boulevard easement, from east of the 78-inch Pipeline to Victoria Avenue, will be abandoned. REQUESTED BY AND WHEN RECORDED MAIL THIS AGREEMENT AND ALL TAX STATEMENTS TO: San Manuel Band of Serrano Mission Indians 26569 Community Center Drive Highland, CA 92346 Attention: Gil Oviedo, Dir., Project Development {Above Space for Recorder's Use Only) AMENDMENT TO PIPELINE LICENSE AGREEMENT This Amendment to Pipeline License Agreement (the "Amendment"} is entered into as of the __ day of July, 2003 between the San Manuel Band of Serrano Mission Indians, a federally recognized Indian tribe ("Tribe") and East Valley Water District, a public agency {"District") and shall amend that certain Pipeline License Agreement dated as of May 21, 2002 by the San Manuel Band of Serrano Mission Indians and East Valley Water District, and recorded in the Off]ciE Records, County of San Bernardino, Document No.: 2002-03000901 on June 14, 2002 {the "Agreement"). 1. The Site Plan, Pipeline License Area, and List of Improvements identified in the Agreement and referred to therein respectively as Exhibits B-1 and B-2, Exhibits C-1 and C-2 and Exhibit D, are hereby each replaced in their entirety by Exhibit B-l, Water Improvement Plan, Phase 1; Exhibit B-2, Water Improvement Plan, Phase 2 {Site Plan); Exhibits C-1, C~2, C-3 and C-4 {Legal Descriptions for Pipeline License Area) and Exhibit D (List of Improvements), each of which is attached hereto and incorporated herein by reference. 2. Except as expressly modified by this Amendment, the Agreement shall remain unmodified and in full force and effect. This Amendment is effective as of the date first set forth above. ~Trlbe' SAN MAIqUEL BAleD OF SERRANO MISSION INDIA.NS Deron Marquez Its: Tribal Chairman "District" EAST VALLEY WATER DISTRICT, a public agency By: Donald D. Goodin Its: Board President 1 Attachments ]!~.hibit B-1 Water Improvement Plan Phase 1 Exhibit B-2 Water Improvement Plan Phase 2 Exhibit C-1 Legal Description and Map Exhibit C-2 Legal Description and Map Exhibit C-3 Le§al Description and Map Exhibit C-4 Legal Description and Map Exhibit D List of Improvements 2 VALARIA DRIVE I I 1 II I ROCKFORD AVE, ABANDON 570 LF W 12' PROPOSED 16" E,V.W,D. 25'~ ,,~ ,,~..,.,~/.,,.¥ ~ WATERLINE To eE A~A~O~E~ EXHIBIT B--1 ~ WATER IMPROVEMENT Pi_Al PF~oPOSE[: WA~E~L'~PHASE 1 PHASE 1 VALADIA DRJVE~. ~'"'-~i I I I ROCKFORD AVE. WATERLINE ,,~ WATERL, NE WATER IMPROVEML=NT PLA[ ...... PHASE 1 PHASE 2 PROPOSED WATERLINE PHASE 2 'EXHIBIT "C-I" LEGAL DESCRIPTION A STRIP OF LAND 30.00 FEET WIDE FOR WATER AND SEWER PURPOSES OVER A PORTION OF TIq~E EAST ONE-HALF OF LOT 6, BLOCK 16 OF THE MAP OF WEST HIGHLANDS, IN THE CITY OF SAN BEKNARDINO, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER PLAT FILED IN BOOK 5, PAGE 77 OF MAPS, IN THE OFFICE OF TI-~E COUNTY RECORDER OF SAID COUNTY, THE NORTHEASTERLY LINE OF SAID STRIP OF LAND BEING PARALLEL WITH AND DISTANT 55.00 FEET NORTHEASTERLY FROM THE CENTERLINE OF THAT CERTAIN 50.00 FOOT WIDE WATERLINE EASEMENT GRANTED TO SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT IN BOOK 8265, PAGE 120 OF OFFICIAL RECORDS OF SAIE) COUNTY. THE SIDELINES OF SAID STRIP OF LAND ARE TO BE SHORTENED OR LENGTHENED TO TERMINATE NORTHWESTERLY AT THE WESTERLY LINE OF THE EAST ONE-HALF OF SAID LOT 6 AND SOUTHEASTERLY AT THE EASTERLY LINE OF SAID LOT 6. CONTAINING: ! 1,563 SQUARE FEET MORE OR LESS PREPARED BY ME OR UNDER MY SUPERVISION: EXP~ES 12/31/05 Page 1 of 2 REVISED 7/703 P:SURVEY~ANNA\HIGHLAN D\ENCU MBRAN CES\DWG\E_WATE MST DOC ~ lV[ARSHAlfu/~,BOUT,~VARD (FORMERLY LEMON STR£ET)'--'~ EXHIBIT "C- 1" _ ~_ ~ _ ~89'~'5o"w 4o,~.~, ~ =,: 43~.oo, ,~ 237.57' . 41.25 ~ ~.~ ~:'"~. "~ J- R=BC~.aO' ?-~ ~c -~ x~ L=87.16' ~.~ ~ .,'*- SCALE:l" ='iO0 .% . z. J BEARING N~O DIS'IN, iCES SHOWN H~REON ~E BASED UPON 339.17 ~ f I N89'54'58'W ~ ~ . 572.3~-' ~.iRECORD DATA PER R.S. :~o_' ~. --~.f.~_ ~ .... _27,~.2~____~' RmSE~ ~UN~ ~, 2003 N89'54'58'W J . 619,82' SHEt'r 2 OF 2 SH~_i5 CL LY~IN'WOOD DRIVE ¢o~m.~ OL~ m~ ~Am ~ANUEL INDIAN RESERVATION ~ ~ ~ ~C~NS~ FOR WA~R ~ S~R P~POSES ~ omo~ ~m ~0 SE ~ ~ 1/a LOT 8, BLOCX 16 T0 ~ V~ WA~ DI~IC~ sm~ FOR WA~ ~ S~ PURPOSES. ~ OF ~ST ~n~?~T927. ~11.563 SQ. ,. ~ A.P.N, 285-153-16 'EXHIBIT "C-2" LEGAL DESCRIPTION A STRIP OF LAND 30.00 FEET WIDE FOR WATER AND SEWER PURPOSES OVER A PORTION OF LOT 6 AND MARSHALL AVENUE, VACATED (FORMERLY LEMON STREET, 41.25 FOOT HALF-WIDTH), IN BLOCK 16 OF TI-IE MAP OF WEST HIGHLANDS, IN TI-rE CITY OF SAN BERNARDINO, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER PLAT FILED IN BOOK 5, PAGE 77 OF MAPS, IN TH~ OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, THE NORTHEASTERLY LINE OF SAID STRIP OF LAND BEING PARALLEL WITH AND DISTANT 55.00 FEET NORTI-I~ASTERLY FROM TFIE CENTERLINE OF THAT CERTAIN 50.00 FOOT WIDE WATERLINE EASEM[ENT GRANTED TO SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT IN BOOK 8265, PAGE 120 OF OFFICIAL RECORDS OF SAID COUNTY. EXCEPTING THEREFROM THE EAST ONE-HALF OF SAID LOT 6. THE SIDELINES OF SAID STRIP OF LAND ARE TO BE SHORTENED OR LENGTHENED TO TERMINATE NORTHWESTERLY AT ~ CENTERLINE OF SAID MARSHALL AVENUE, AND SOUTHEASTERLY AT TI-IE WESTERLY LINE OF THE EAST ONE-HALF OF SAID LOT 6. CONTAINING: 3,520 SQUARE FEET MORE OR LESS PREPARED BY ME OR UNDER MY SUPERVISION: ' i ANt,~ lvi, BF. A1 ) ANN 4955 DATE EXPIRES 12/31/05 Em.~ Z-3i-o ¢ Page 1 of 2 REVISED 2/24/03 P:SU RVEY~ANNA\HIG HLAN D\ENCUMBRAN C ES\DWG\W_WATEM ST DOC ,~4~'~w ~,.~,. ~__ EXHIBIT "C-2" > ~1.75' ~ ~ 279.02 ~'LY UN[ LOT 6 359.17' ~ ~ j 235.17 ~ HmEON ~E ~EO U~N N8F54'~W ~ ~ , 572~' ~ ~ I RECORD ~TA P~ R.S. 76/32. ~OOD ';~ ~--- -- R,SED 2/24/05 [ L (~o~ SAN MANUEL INDIAN RESERVATION S~TA ~ C~ g2705 ~ 3,520 SQ. FT. ~ 'EXHIBIT "C-3" LEGAL DESCRIFrION A STRIP OF LAND 30.00 FEET WIDE FOR WATER AND SEWER PURPOSES OVER THE NORTH ONE-HALF OF MARSHALL AVENUE, VACATED (FORMERLY LEMON STREET, 41.25 FOOT HALF-WIDTH), AS SHOWN ON PARCEL MAP NO. 10305, IN THE CITY OF SAN BERNARDINO, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER PLAT FYtY:.D IN BOOK 133, PAGES 34 AND 35 OF MAPS, IN TI-IE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, THE NORTHEASTERLY LINE OF SAID STRIP OF LAND BEING PARALLEL WITI-I AND DISTANT 55.00 FEET NORTHEASTERLY FROM TIlE CENTERLINE OF THAT CERTAIN 50.00 FOOT WIDE WATERLINE EASEMENT GRANTED TO SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT IN BOOK 8265, PAGE 120 OF OFFICIAL RECORDS OF SAID COUNTY. EXCEPTING THEREFROM THE NORTH 6.25 FEET OF SAID MARSHALL STREET THE SIDELINES OF SAID STRIP OF LAND ARE TO BE SHORTENED OR LENGTHENED TO TERMINATE SOLrrI-IEASTERLY AT THE CENTERLINE OF SAID MARSHALL STREET. CONTAINING: 1,327 SQUARE FEET MORE OR LESS PREPARED BY ME OR UNDER MY SUPERVISION: A .S. 4955 DATE EXPIRES 12J31/05 Page 1 of 2 REVISED 2/24/03 p: SU RVE"AAN NA\HIGH LAN D\ENCU M BRANCES\DWG\C3_WATEMST.DOC 'EXHIBIT "C-4" LEGAL DESCRIPTION THE NORTHERLY 20.00 FEET OF THE SOUTHERLY 35.00 FEET OF THE NORTH ONE- HALF OF MARSHALL AVENUE, VACATED (FORMERLY LEMON STREET, 44.00 FOOT HALF-WIDTH), AS SHOWN ON PARCEL MAP NO. 4879, IN THE CITY OF SAN BERNARDINO, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER PLAT FILED IN BOOK 53, PAGES 69 AND 70 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. THE SIDELINES OF SAID STRIP OF LAND ARE TO BE SHORTENED OR LENGTHENED TO TERMINATE EASTERLY AT THE NORTHEASTERLY LI/'qE OF THAT CERTAIN 50.00 FOOT WIDE WATERLINE EASElVIBNT GRANTED TO SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT IN BOOK 8265, PAGE 120 OF OFFICIAL RECORDS OF SAID COUNTY, AND WESTERLY AT THAT CERTAIN COURSE ON THE SOUTHWESTERLY LINE OF THE VACATION OF MARSHALL BOULEVARD AS DESCRIBED IN A DOCUMENT RECORDED MARCH 19, 2003 AS INSTRUMENT NO. 2003- 0181847, OFFICIAL RECORDS OF SAID COUNTY. SAID COURSE DESCRIBED AS BEING A CURVE CONCAVE NORTHWESTERLY AND HAVING A RADIUS OF 46.50 FEET, A CENTRAL ANGLE OF 164027'26" AND A LENGTH OF 133.47 FEET. CONTAINING: 9,863 SQUARE FEET MORE OR LESS PREPARED BY ME OR UNDER MY SUPERVISION: A .S. 4955 DATE EXPII~ES 12/31/05. Page 1 of 2 REVISEO 7/7/03 P:SU RVE"AAN NA\HIG H LAN D\ENC UMBRANCES\DWG\C4_WATEMST DOC EXI-IIBIT "D" LIST OF IMPROVEMENTS PROJECT DESCRIPTION The proposed project will comprise of two phases of construction, as follows: Phase 1: Construction of approximately 610 linear feet of 16-inch diameter ductile iron pipe (DIP) waterline and appurtenances, in Marshall Boulevard. Starting at the existing 12-inch diameter waterline in Marshall Boulevard at Rockford Avenue intersection, the proposed 16-inch DIP will extend east in Marshall Avenue in a 20- foot wide easement, approximately 25 feet to the north of the street centerline; thence, join the existing 12-inch diameter waterline east of San Bernardino Valley Municipal Water District's 78-inch diameter water transmission pipeline (78-inch Pipeline). After completion and acceptance of the 16-inch DIP, approximately 570 linear feet of the existing 12-inch waterline in Marshall Boulevard, from Rockford Avenue to east of the 78-inch Pipeline, will be abandoned. Phase 2: Construction of approximately 530 linear feet of 16-inch DIP waterline and appurtenances, connecting the 16-inch DIP constructed in Phase 1 to the existing 12-inch diameter waterline in Victoria Avenue. Starting at the easterly termiuus of the Phase 1 pipeline, the proposed 16~inch DIP will extend in a southeast direction in a 30-foot wide easement adjacent to the 78-inch Pipeline easement, to join the 12-inch waterline in Victoria Avenue, north Piedmont Avenue. After completion and acceptance of the 16-inch DIP, approximately 330 linear feet of the existing 12-inch waterline in the Marshall Boulevard easement, from east of the 78-inch Pipeline to Victoria Avenue, will be abandoned. o ~ ~ ~ ~ o ~ zwz~ >~ ~ oo ~ ~,<oZ~ ~oZOU~O~w~<~ O~ w~o~5<>~~ o~ <<o EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: //~-.//'?/:-~ ( ,/~';~ MONTH OF: Board Meetings: ~/,',~ ~ C__o ',rences and Other Meetinqs Date: ~.//, Organization ~:/,.u.,,.,~ Description ~7~/~.K' d-~4/4/.~r?'" Date: ¢t'/z3 Organization Descri)tion ,0~¢ z./¢ Date: Organization Descri )tion Date: Organization Descri )tion Date: Organization Descd )tion Date: Organization Descri )tion Date: Organization Descri )tion Date: Organization Descri )tion Date: Organization Descri )tion Date: .Organization Descri )tion Date: Organization Descri )tion ~ate: Organization Description Date: .Organization Description Date: .Organization Description Date: Organization Description TOTAL # OF MEETINGS ¢ @125.00 each $. 5'~,~. Personal Auto: Miles x ..,3..25 . ~/~ per mile $ Parking Fees $ Total Lod.qin.qs, Mea s & Other: (Details on Back) $ ,~' Total Director's Expenses ,. .~...._, Total Director's Meetings & Expenses Signed ~.~/,~ Less any Advance Payments Dat~f Board Approval TOTAL DUE DIRECTOR EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: Z t'd-,,'/'?/:-- (?:.~' MONTH OF: Board Meetings: ~/,~, ,, Cc '~,rences and Other Meetinqs Date: ~/,,, Organization ~:L~z,,,,/) Description '7~zde-~' Date: (f"z~ Organization Description ,ozz~,z./~ Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date; Organization Description Date: Organization Description Date: Organization Description '~ate: .Organization Description Date: .Organization Description Date: Organization Description Date: Organization Description TOTAL # OF MEETINGS z./ @125.00 each $. 5'~. Personal Auto: Miles x ..~'2~ . ~'(, per mile $ Parking Fees $ .,~" Total Lod.qin.qs, Meals & Other: (Details on Back) $ Total Director's Expenses $ ~.. ~.~ Total Director's Meetings & Expenses Signed ~. Less any Advance Payments Da~l~Of Board Approval TOTAL DUE DIRECTOR EAST VALLEY WATER DISTRICT DIRECTOR'S FEE AND EXPENSES REPORT ~'~ DIRECTOR: DON GOODIN MONTH June, 2003 Meetin.qs Claimed: Board Meetings (Dates) 10, 24 Conferences and Other Meetings Date: 4 Organization: PA 620 Law Location: CSUSB Date: 11 Organization: PA 620 Law Location: CSUSB Date: 16 Organization: Special Districts Location: Rancho Verde CC, Rialto Date: 18 Organization: Poster Awards Location: Cram Elementary School Date: 23 Organization: Public Headng Location: Highland City Hail Date: 25,26,27 Organization: WESTCAS Location: San Diego Date: Organization: Location: Date: Organization: Location: TOTAL MEETINGS 10 X $125.00= $ 1,250.00 Personal Auto Date: 19,20, 21 Function: WESTCAS, San Diego 220 X36 $ 79.20 Date: Function: Total $ 79.20 Lodging ~v' Date: 25,26 Function: WESTCAS $ 373.22 Date: Function: Total $ 373.22 Meals (Receipts) Date: 16 Function: Special Districts $ 27.25 Date: Function: Total $ 27.25 Other Date: Function: Date: Function: Total $ Total Directors Expenses $ 479.67 Total Directors Fees (Meetings) $ 1,250.00 Less AdV,ance Pa~'m~nts Signed /~,~,....j~ ~)..~.~OTAL DUE DIRECTOR $ 1,729.67 Approved Date of Board Meeting July 8, 2003 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: Sturgeon MONTH OF: June 2003 Board Meetings: 10 & 23 C~..~rences and Other Meetings Date: 4 .Organization SBVWCD Description Board Meeting Date: 10 .Organization City of Highland Description Council Meeting Date: 11 .Organization EVWD Description Committee Meeting Date: 26 .Organization ACWA Description Budget Update Date: 15 - 19 .Organization AWWA Description Conference Date: .Organization Description Date: .Organization Description Date: .Organization Description Date: .Organization Description Date: .Organization Description ~Date: Orgamzation Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description TOTAL # OF MEETINGS 10 @125.00each $ 1,250.00 Personal Auto: Miles x .325 per mile_,_ $ Parking Fees $ Total Lodqin.qs, Meals & Oth_e~r: (Details on Back) $ ..................... Total Director's Expenses $ ~/~, ~.,~ Total Director's Meetings & Expenses $ 1 · mqned Less any Advance Payments ~ , ~':~,'* ,~ 1,250.00 of Board Approval July 8, 2003 TOTAL DUE D.R~,,, ~, EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: ~ z, $ o,O MONTH OF: ~--~ .,, Board Meetings: ¢/~,~. a./X~; C-~ferences and Other Meetin.qs Date:~Organization s,~a ,.~,,.~Z) Description ,~,~,,,,.~/ ,~/~ Date:. ~4-~ Organization. ~' t,'~D Description ,~,,,,.-, , Date: r_,.~_ Organization U~,¢~ Description #,~,d~y Date: ~ · / ~, Organization .$ ~t,'~ ~,,o . Description ~,,,.,.M Date: ~4-/~ Organization. ~cv,.,~ Description//,~,~/..~ /..~;. Date: ~ z-.-O Organization ~ u~/) Description .4/,~*,~,0 t,,~ /~,,,,,~? ~. ~/ ~,~b /2, Date: ~'. ~o Organization E,,~'O Description Date: Organization Descri ~tion Date: Organization Descri ~tion Date: Organization Descri ~tion ,,,,, Date: Organization Descri ~tion Date: Organization. Descri )tion Date: Orgamzation Descri )tion Date: Organization Descri )rich Date: Organization Descd ~tion TOTAL # OF MEETINGS /~ @125.00 each. $ / Personal Auto: Miles x .325 per mile $ Parking Fees $. Total Lodqinqs, Meals & Other: (Details on Back). $. Total Director's Expens'es $ ~" /... Total Director's Meetings & Expenses $ / ~lned Less any Advance Payments$ Date of Board Approval TOTAL DUE DIRECTOR $_ 12-~'0.~ Citizens Business Bank Investment Services Proposal for East Valley Water District Citizens Business Bank is pleased to be able to offer for East Valley Water District two programs that can provide alternative investments to the money currently invested with LAIF. These programs are: an Investment Management Account with the Wealth Management Group of Citizens Business Bank and the Diversifier CD Placement Program. Below is a description of each of the programs, key points about the program and the fees charged for each program. Investment Management Account The Wealth Management Group would provide an Investment Management Account which would be invested in a portfolio of U.S Treasuries and U.S Government Agency Bonds. (See attached for a description of investments) These bonds would be laddered with different maturities and the Wealth Management Group would be responsible for finding bonds that matched the goals and objectives established with East Valley Water District. · The fees for this account are 0.15% per year with a minimum annual fee of $6,000. · These bonds can be purchased in larger increments than CD's. · The Wealth Management Group is not only making new purchases but is constantly monitoring the portfolio and as bonds mature or are called they are reinvesting the funds in new bonds. Diversifier CD Placement Program The Diversifier CD Placement Program is a service offered by Citizens Business Bank where the bank serves as the agent for East Valley Water District and purchases CD's at other financial institutions in increments of $100,000. This ensures that all CD's are covered by FDIC Insurance which provides a high level of safety for East Valley Water District's investments. · The fees for this account are 0.27% per year. There is no minimum fee. · When each CD matures Citizens Business Bank will call East Valley Water for approval before another CD is purchased. The attached grid shows current rates for both of these programs. The rates quoted are net of fees. Investment Options U.S. Government Treasury Securities U.S. Treasury securities are debt instruments; The U.S. Treasury issues securities to raise the money needed to operate the Federal Government and to pay off maturing obligations - its debt, in other words. These securities are generally considered to be free of default risk because they are direct obligations of the U.S. Government. U.S. Government Agency Securities U.S. Government Agency Securities are debt instruments issued by institutions that are federally sponsored credit agencies. These agencies are however owned by the private sector. The offerings of these agencies are backed by the U.S. government, but not guaranteed by the government since the agencies are private entities. Such agencies have been set up in order to allow certain groups of people to access Iow cost financing, especially students and first-time home buyers. Some prominent issuers of agency bonds are Student Loan Marketing Association (Sallie Mae), Federal National Mortgage Association (Fannie Mae) and Federal Home Loan Mortgage Corporation (Freddie Mac). Agency bonds are usually exempt from state and local taxes, but not federal tax. Certificates of Deposit (CD's) A certificate of deposit is a certificate issued by a bank as evidence that a certain amount of money has been deposited for a fixed period of time and will be redeemed with interest at maturity. The first $100,000 can be insured up to by the FDIC. Commercial Paper Commercial paper is a short-term promissory note issued by a company to raise short-term cash. Yields on commercial paper tend to track the yields on other money market instruments, however their yields are always higher than the rates on Treasury bills of the same maturity because an issuer of commercial paper might default on their obligation. However these investments are considered very safe. Bankers Acceptances A bankers acceptance is simply a vehicle that facilitates short-term loans particularly between importers and investors. It is called a "bankers acceptance" because a bank "accepts" the responsibility of repaying the loan, thereby shielding the investor from default risk. Bankers acceptances are considered to be safe, liquid investments. Repurchase ARreements A standard repurchase agreement involves the acquisition of immediately available funds through the sale of securities (usually U.S. Treasuries or Gov't Agency bonds) with a simultaneous commitment to repurchase the same securities on a date certain within one year at a specified price, which includes interest or tits equivalent at an agreed upon rate. Corporate Bonds A corporate bond is a debt instrument issued by a corporation. The maturity of the bond is determined at the time the bond is issued but the company may call a bond prior to maturity date. The credit risk of the bond can be determined by the credit rating given to the bond issue by various credit rating companies (Standard & Poors or Moody's) The credit rating of the company issuing the bonds can change during the time the bond is outstanding. Estimated Earnings on $1,000,000 as of July 3, 2003 Time Period Per Period Treasuries Govt. Agencies CD's Liquid $100,000 % 0.73% 0.90% $ $730.00 $900.00 $0.00 60 Days $500,000 % 0.00% 0.00% 0.78% $ $0.00 $0.00 $3,900.00 90 Days $500,000 % 0.00% 0.00% 0.81% $ $0.00 $0.00 $4,050.00 6 Months $600,000 % 0.85% 0.92% 0.94% $ $5,100.00 $5,520.00 $5,640.00 9 Months $600,000 % 0.00% 0.00% 1.06% $ $0.00 $0.00 $6,360.00 I Year $600,000 % 0.88% 0.94% 1.30% $ $5,280.00 $5,640.00 $7,800.00 18 Months $600,000 % 1.01% 1.12% 1.36% $ $6,060.00 $6,720.00 $8,160.00 2 Years $600,000 % 1.14% 1.29% 1.67% $ $6,840.00 $7,740.00 $10,020.00 2 '112 Yearn $750,000 % 1.35% 1.54% 0.00% $ $10,125.00 $11,550.00 $0.00 3 Years $750,000 % 1.55% 1.78% 0.00% $ $11,625.00 $13,350.00 $0.00 Total $4,000,000 1.07% 1.21% 1.13% $ 45,760.00 51,420.00 45,930.00 San Bemardino Valley Municipal Water District 1350 SOUTH "E" STREET - P. O. BOX 5906 - SAN BEKNARDINO, CALIFORNIA 92412-5906 -(909) 387-9200 FAX (909) 387-9247 June 17, 2003 : I ~) "t Bob Martin East Valley Water District PO Box 3427 San Bemardino CA92413-3427 Dear Bob, Subject: Water Conservation Materials At its meeting On June 16, 2003 the Board of Directors unanimously voted to offer retail agencies within the District "Table Tents" promoting water Conservation. The tents are designed to be placed on the table in restaurants and indicate that water will be served only upon request. A proof of the tent is enclosed for your review. If you wish to participate in this program please provide a camera ready or digital format of your logo and advise us of the number of tents you desire. If you have any questions or need additional information please contact Bill Greenburg, the District's Public Information Consultant at 909-886-1329. Robert L. Reiter General Manager and Chief Engineer EDWARD B. KILLGORE GEORGE A, AGUILAR PAT MILLIGAN MARK BULOT STEVE COPELAN ROBERT L. RE/TER Division I Division Il Division IIi Division IV Division V General Manager and Chief Engineer UOi),D~JeSUO3 J elD~/U~OO'pAuJ^qS'/~ · - _ UOI1DU~JOJU] JeLl~lnJ Jo_~ - Your ........ ~ ............ L, ogo .................... ~- ,=~ Here .....· ~_l.e~ee conserve Water To conserve our most precious resource, this restaurant wilt serve water ont!d upon request. Thank !dou for ~Jour cooperation. printed b~l San Semarcllno Va[Leg Hunlclpa[ Wate£ District In cooperation wltl3 ~lour toca[ retail water agenc~l. LAFCO MUNICIPAL SERVICE REVIEW A Municipal Service Review document prepared in accordance with AB 2838, signed by Governor Grey Davis on September 26, 2000 "Cortese-Knox-Hertzberg £ocal Government Reorganization Act of 2000" A review of: East Valley Water District P.O. Box 3427 1155 Del Rosa Avenue San Bemardino, CA 92413 (909) 885-4900 East Va~'~ey Water District APRIL 2003 SERVICE REVIEW BACKGROUND AND OBJECTIVES On September 26, 2000, Governor Gray Davis signed into law AB 2838 (Hertzberg). The legislationst resulted from recommendations' of the Commission of,, Local Governance for the 21 Century, published in their report "Growth Within Bounds, January 20, 2000. The Act, titled the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000 is codified as California Government Code {}56000 et seq. It is referred to as the most significant reform to local government reorganization law in California since the 1963 statute that created Local Agency Formation Commissions (LAFCOs). Pursuant to Government Code §56000, the Governor's Office of Planning and Research (OPR) is required to prepare guidelines for LAFCOs to conduct reviews of local municipal services. The final draft of these guidelines was published in October 2002. Prior to the new law, LAFCOs were permitted to conduct service reviews and these were primarily carried out as part of a reorganization effort. Now, LAFCOs are required to conduct municipal service reviews prior to considering the establishment or update of a Sphere of Influence (SOl). LAFCOs are only required to conduct service reviews for those agencies that have a SOl. The County of San Bernardino Local Agency Formation Commission (LAFCO) initiated service reviews, using the draft guidelines prepared by OPR, in 2002, for all cities and special districts in the valley area of the County. This report meets the Final Draft Guidelines of October 2002 and has been prepared to assist LAFCO in the periodic review of the East Valley Water District's ("District) SOl and to evaluate the level of service and efficiencies of services provided to existing and future customers. I INTRODUCTION - AGENCY BACKGROUND The East Valley Water District was organized in 1954 as a County Water District in San Bernardino County. The District was originally formed to provide domestic water service to the unincorporated and agriculture-based communities of Highland and East Highlands. Over the years, some of the District's service area was annexed to the City of San Bernardino, but water service remained the responsibility of the District primarily due to logistics and cost. The District also provides wastewater collection services within its SOl. Wastewater treatment is provided by a Joint Powers Authority (JPA) that operates a regional plant. The District is a member of the JPA and owns a certain capacity right in the regional treatment plant, which is operated by the City of San Bernardino Water Department. In 1987, the City of Highland incorporated. The city grew from a U.S. Census population of 34,439 in 1990 to an estimated population of 41,935 in 1998; a growth rate averaging 2.5% per year. The City's 2000 U.S. Census population was 44,605 (U.S. Census Bureau) and the buildout population is estimated between 63,000 and 69,000 based on the current General Plan land use designations. Most of the developable area within the District is also within the City of Highland. The District currently provides water and wastewater collection service within its service area (which includes a portion of the City and the County of San Bernardino) to an estimated population of 66,000. The ultimate buildout population of the District's service area will be dependent upon future annexations and the potential for changes to land use designations over time. The District's previously agriculture-dominated area is now urbanized with few remaining orange groves. The District's service area is approximately 17,970 acres, or 28 square miles. Recent GIS work completed for the District's Wastewater Collection System Master Plan (Psomas, 2002) determined the Sphere of Influence to be approximately 34 square miles. In 1982, the name of the District was changed from East San Bernardino County Water District to East Valley Water District (EVVVD). Mission Statement Our I~lission at East Valley Water District is to provide our customers with a safe and reliable water supply that is delivered at a fair and cost-effective price. 2 I I. INFRASTRUCTURE NEEDS AND DEFICIENCIES I I"Purpose: to evaluate the infrastructure needs and deficiencies in terms of capacity, condition of facilities, service quality and levels of service and its relationship to existing and planned service users." A. Capital Improvement Plans to Meet Future Growth The East Valley Water District has adopted a Capital Improvement Plan (ClP) that identifies needed infrastructure for the water and wastewater collection systems based on the Master Plans developed for each. The Wastewater Collection Master Plan was last updated in 2002 and the Water Master Plan was last updated in 1988. Both plans are prepared to give the District the ability to project future development and determine how their water and wastewater systems will need to expand to accommodate that growth. The Five-Year CIP details the budget necessary to meet the capital project requirements. The most recent CIP is attached to this document. These projects are included in each annual budget for proposed funding and implementation. B. Age and Condition - Water System Existing transmission and distribution lines are in place to serve the existing and immediately anticipated growth. The District currently owns an estimated 270 miles of pipeline. Lines vary in age from one to 74 years and in size from 4-inch to 30-inch. Overall, the District's water distribution system is in good condition. The most recent water audit conducted by the District indicated that approximately six percent of the total water produced is unaccounted for, with a total of three percent estimated as attributable to leaks within the system. Given that three percent of the unaccounted for water is attributable to leaks within the system, the remaining three percent is attributed to non-metered uses and metering error. Uses which are not metered but that can consume large quantities of water are: · Flushing of new lines - from new construction · Fire use, including training · Street sweeping · Illegal use of water by construction contractors (the District normally meters water provided to construction sites but cannot enforce all unauthorized uses of the water). The District responds immediately to notices that a leak is occurring. Field personnel are trained to recognize potential main line leaks. Leaks are repaired until the problem becomes chronic and then the pipelines are replaced. Additionally, the District maintains an active main replacement program, This is a cost-effective means of reducing water loss due to leakage. The District has an ongoing meter calibration, repair and replacement program. When failed meters are discovered, lost revenue from erroneous billings (for up to a one-year period) is regained by estimating water usage with historical billing data. Likewise, the District may credit customers for high reading meters. The District replaces bad meters as identified, and all customer meters on a 10-year rollover program. In 1996, a program was initiated to replace all 5/8" residential meters with 3/4" meters as a part of the ongoing meter replacement program, The District has found that with the current system pressures, significant loss of metered water occurs from magnetic shear. This phenomenon causes meter dials to spin too slowly when irrigation systems kick on and thus, all water used is not metered or subsequently billed. The capturing of this unaccounted for water on meter records has improved the District's ability to determine actual per capita use and determine future demand requirements, This replacement program is a cost-effective means of reducing water loss as well as erroneous billings. To determine the extent of and potential for system leaks, or inflow/infiltration problems, the District conducts a regular system audit and mass balancing of water production to water use records. The goal is to minimize water losses and thereby increase overall system efficiencies. Annual reports are prepared and presented to the General Manager. These system audits are an integral part of the routine system reporting function and are not separately accounted for. The cost-effectiveness is determined by the District's ability to plan for and implement programs that provide for a more efficient means of reducing water loss. Sufficient revenue is and will continue to be allocated for the audit programs. C. Age and Condition - Wastewater Collection System Existing wastewater (sewer) collection pipelines are in place to serve the existing and immediately anticipated growth. The District currently owns an estimated 197 miles of pipeline. Lines vary in age from one to 49 years and in size from 6-inch to 24-inch. The District collects wastewater from within its service area, which then flows by gravity to the City of San Bernardino's 48-inch trunk line in Waterman Avenue. The District is a member of a Joint Powers Authority for wastewater treatment, which is provided by two regional facilities operated by the City of San Bernardino Water Department. Wastewater collected by the District is generated by residential, commercial, public facility and industrial land uses within Highland, San Bernardino, and the County. At the time the 2002 Wastewater Collection System Master Plan was prepared, there were 17,246 active and 857 inactive connections to the system. The majority of the system has performed well with no major problems. Maintenance activities occur on a regular District schedule. The few restricted flow and high flow problem areas identified in the Master Plan have been included in the District's budget for replacement or repair. 4 D. Supply and Demand Information The District primarily encompasses the City of Highland and includes portions of the City of San Bernardino and unincorporated areas of the County. These three community areas have experienced different growth patterns over the past 20 years; most growth affecting the District has occurred in the City of Highland. The East Highlands Ranch placed significant demands on the District and resulted in a substantial increase in the customer base. The Sunrise Ranch (an approximate 5 square mile area), further east and south of the East Highlands Ranch was recently annexed by the City of Highland and the District. Future development of this area will place new demands for service on the District. No public water or wastewater collection services presently exist in the Sunrise Ranch area. All of the District's non-agricultural customers are metered; therefore, water use is determined by meter records that are read and entered monthly. Meter readings include source meters as well as customer meters. The District's service meter types include Single-family Residential, Multiple-family Residential, Commercial, and Irrigation/Landscape. There are no industrial users; the few light industrial users are included with commercial as well as the few governmental/institutional water users. The active service meters in June 2000 were 19,558 and in June 2002 were 20,026. Past, Current and Projected Water Use (million gallons) Water Use Sectors 199ta 1995 2000b 2005 2010 2015 2020 Single family residential 829.35 3,034.48 3,790.96 3,984.34 4,187.58 4,401.19 4,625.69 Multi-family residential 3,404.95 1,081.55 1,347.33 1,416.06 1,488.29 1,564.21 1,644.00 Commercial 1,272.04 628.01 741.41 779.23 818.98 860.75 904.66 Irrigation/Landscape 0 380.31 498.69 524.13 550.86 578.96 608.50 VVholesale to Othersc 129.92 891.89 669.05 Unaccounted-for system 9.84 87.81 127.57 134.08 140.91 148.10 155.66 losses (est. 2%/yr) Total 5,646.10 6,104.05 7,175.01 6,837.84 7,186.62 7,553.21 7,942.51 Total in Acre-feet 17,327.3 18,732.7 22,019.4 20,984.6 22,042.7 23,180.0 24,374.7 Classifications of water usdmcter types changed. Actual through October 2000 plus estimates based on Nov/Dec 1999. c Not incIuded in projections for planning purposes. Approximately 87 percent of the District's metered customers are residential. The land use development trend within the valley area of San Bernardino County, and the District's service area has historically been from agriculture to residential. Therefore, a continuing increase in residential customers is expected. Based on the year 2000 metered data, average daily use is 236 gallons per capita per day (gpcpd). The table below compares current and projected water supply and demand beginning in the year 2000. It indicates that in average precipitation years, the District has sufficient water to meet its customers' needs, through 2020. Projected Supply and Demand Comparieon 2000 2005 2010 20t $ 2020 Supply totals 53,075 60,829 64,189 64,189 64,189 Demand totals 22,019 20,985 22,043 23,180 24,375 Difference 31,056 39,844 42,146 41,009 39,814 Units of Measure: Acre-feetJYear Source: Urban Water Management Plan - Year 2000 E. Future Development As an element in determining the future wastewater collection needs for the District, the buildout land use conditions were projected and are documented in the 2002 Wastewater Collection System Master Plan. The following table and figure, showing land use designations within the District's SOl are from the Master Plan. BUILDOUT CONDITIONS - LAND USE (rounded to nearest acre) Land Use Count EVWD Service EVWD SOl Designation (parcels) Area (acres) (acres) Total Acreage Agriculture 152 801 0 801 Commercial 2,242 1,121 0 1,121 Industrial 938 472 0 472 Institutional 58 266 0 266 Multi-Family Res. 2,976 1,136 0 1,136 Open Space 550 3,475 2339 5,814 Public/Quasi Public 306 265 0 265 School 249 361 0 361 Single-Family Res. 19,574 8,863 0 8,863 Two Family Res. 405 146 0 146 Water Facility 65 53 0 53 TOTALS 27,,515 16,957 2,339 19,297 Future development within the Sunrise Ranch area and the District's undeveloped Sphere of Influence will be dependent upon growth demands within the City of Highland. The recent annexation area, as well as the yet-to-be annexed SOl area is virtually vacant, open space land. The Sunrise Ranch area also includes some agriculture and five residential units with an estimated current population of 15; there are no commercial or other land uses. The City of Highland pre-zoned the 3,220-acre recent annexation area within its Sphere of Influence that previously carried land use designations determined by the County. The future uses of this area are designated for: Figure - Buildout Land Use LEG END SAN B~RNARDINO NATIONAl [ORES[ GPF OF SAN BERNARDI~',iO r r ~~ ® · Open Space · Agricultural/Equestrian Rural Living#Agricultural/Equestrian Based on the current designations, the resulting population at buildout of the area would be 3,198. Along with the lack of development in the area, there is no current demand for services. The only organized system of service provided is through the Tres Lagos Mutual Water Company that was formed by the Landmark Development Company and area residents to provide for the future domestic water service needs of residential development. The District does not currently have facilities in the area of the annexation. The current distribution system ends at Cone Camp Road (just west of the annexation area). The District owns and operates a well within the area of consideration and has property for the development of water reservoirs and pump stations within its SOl. The future extension of services will require the evaluation of potential well sites along with development of a distribution system to be paid for by the developers of the property. Based upon the current land use designations of the annexation area, the use of septic systems for wastewater disposal may be permitted. Therefore, extension of the District's sewer collection system is presently not anticipated. The Cone Camp Road line could be extended to meet needs that may occur if land use designations change in the future. F, Reserve Capacity and Policy Water System Operation of the District's water system is regulated by the California Department of Health Services (DHS) through the issuance of a Water Supply Permit. The DHS makes bi-annual inspections of the water supply system to determine sources of supply, system demands, reserve capacities, and system deficiencies. A requirement of a water supplier's permit with DHS is that the Maximum Day Demand (MDD) (the amount of water demanded by the system's customers at peak times and the amount of water required to meet fire flows), can be met with the system's largest source of water off- line, or not available. The last inspection of the District's system was conducted in March 2001 and a report was submitted in July 2001. The report concludes that the District is able to meet the MDD standard. The 2000 MDD was 32.14 MGD and the total source capacity was 40.42 MGD. With the highest production well off-line, the total source capacity was 36.31 MGD. 8 The District completes an Annual Report to the Drinking Water Program - For Large Water Systems for submittal to DHS. The 2002 Annual Report indicates the MDD in 2002 occurred on September 24, 2002 and was 27.06 MGD. Wastewater Collection and Treatment Systems Wastewater treatment is provided by a regional wastewater treatment plant, located downstream and outside of the District's sphere of influence. A Joint Powers Agreement (JPA) was reached in 1957 between the East ValleY Water District and the neighboring City of San Bernardino for the City to treat all sewage generated within the East Valley Water District service area. Consequently, the District is not responsible for the disposal of treated wastewater. As of December 2002, approximately 13.0 MGD of sewage collected by the District is treated at the regional plant. In 1995, the City of San Bernardino began operation of a Rapid Infiltration/Extraction Tertiary Treatment System (RI/X) to provide advanced treatment of up to 41.0 MGD of secondary effluent from the existing plants of the City of San Bernardino and the City of Colton. A JPA was formed for operation of this regional tertiary plant; the District is a member through its JPA with the City of San Bernardino. The RI/X plant is located approximately six miles westerly and downstream of the District's western-most boundary. The City of San Bernardino estimates that in 2002 6.5 MGD of design capacity remains at the regional plant and additional capacity is presently being constructed at the RI/X plant. It is anticipated that this capacity will be sufficient for at least the next ten years. The East Valley Water District uses additional capacity through the JPA as needed to provide treatment for the wastewater generated from its collection system. The District is billed for the actual amount of effluent treated. The District does not have a formal policy for reserve capacity in the wastewater collection system, however planning procedures identify any system deficiencies and needed facilities to meet projected growth. The Wastewater Collection System Master Plan 2002 provides a plan for the future facility needs through buildout of the District's service area. These projects are then included annually in the District's Capital Improvement Program and budget. The 2002 Master Plan recommends solutions for existing and future deficiencies identified from the hydraulic modeling of the primary wastewater system. The plan recommends three wastewater collection system programs designed to meet various operational needs. These are: 1. Existing capital improvements for immediate consideration 2. Future capital improvements for development in the year 2010 3. Additions of future facilities to meet the new Sunrise Ranch annexation The existing capital improvements are designed to correct hydraulic deficient primary sewers; cost details are provided for each improvement location. The deficient pipe(s) are sized to accommodate system flows at buildout as well as to correct existing deficiencies. The future capital improvements are designated to correct hydraulic deficient sewers using a phasing system to allow for future evaluation. These projects are scheduled to be implemented in the year 2010 and detailed costs are provided. Since the future development of the Sunrise Ranch area is not known, the Master Plan used the service area buildout to determine the sewer system extensions needed to serve this area. An estimated 0.46 MGD of flow would be generated from the area if it is eventually sewered. J II. GROWTH AND POPULATION PROJECTIONS I"Purpose: to evaluate service needs based upon existing and anticipated growth pattems and populations projections." A. Existing and Projected Population The year 2002 estimated population within the District's SOl and service area is 66,000. The District's 1987 Water Master Plan predicted that the build-out population for the District's existing Sphere of Influence would be approximately 88,500 by the year 2015. During the late 1980's, California and San Bemardino County were experiencing relatively high growth rates and thus population projections were higher for the 1990's than what actually occurred. Current regional growth rates are projected using the Southern California Association of Governments' (SCAG) growth rate for San Bernardino County of 2.4 percent per annum. This growth rate is less than the City of Highland's projected rate of 2.7 percent, and results in a straight line District population projection starting in the year 2000, of 87,870 in 2015 and 98,933 in 2020. The City of Highland grew from a population of 34,439 in 1990 to an estimated population of 41,935 in 1998 (CA Dept of Finance, U.S. Census); a growth rate averaging 2.5 percent per year. The City of Highland's buildout population, based on current General Plan land use designations, is approximately 62,343 (including the recent annexation area). The City's current population is estimated at 45,081. Most of the developable area within the District is also within the City of Highland. Therefore, a buildout population of over 100,000 is not likely for the District. The ultimate buildout population of the District's service area will be dependent upon the potential for changes to land use designations on undeveloped land, over time. The Water Master Plan's projection of a service population of 88,500 in 2015 is used as the target, with the additional 3,198 population in a recently annexed area occurring before 2020. Projections of population based on the 2.4 percent growth rate and a buildout population estimate based on current land uses designations are shown in the following tables taken from the East Valley Water District 2000 Urban Water Management Plan. Population Projections Based on 2.4 Percent Growth Rate - Straight Line Projection 2000 2005 I 2010 2015 2020 Service Area 61,566 69,317I 78,044 87,870 98,933 Population Population Projections Based on Buildout Potential with Current Land Use Designations Service Area Population 61,566 69,317 78,044 87,244 91,698 B, Significant Growth Areas In September 2002, LAFCO approved a reorganization proposal that resulted in an additional 3,220 acres of unincorporated land annexed to the City of Highland and the East Valley Water District. The reorganization area is virtually vacant or agricultural land, including five residential units with an estimated current population of 15, and no commercial uses. The City of Highland pre*zoned this 3,220-acre area within its Sphere of Influence that previously carried land use designations determined by the County. A General Plan Amendment process was conducted by the City during April and May of 2000. The following land uses, as reported in the September 8, 2000 LAFCO staff report for the September 20th action, will guide the development of this area, under the land use jurisdictional authority of the City of Highland. Open Space: The City's designation of Open Space generally corresponds to the County's designation of Floodway in and around the Santa Ana River wash area. The assignment of this land use designation by the City is estimated to include 1,040 acres. The City's General Plan indicates that the purpose of this land use designation is the provision of recreational facilities, preservation of environmental values, managed production of resources and protection of public safety. Only uses consistent with the provision of recreation and community/cultural activities and which are consistent with the protection of the public health and safety may be considered appropriate, subject to applicable Highland General Plan provisions and City ordinances. Agricultural/Equestrian: The area designated by the City as Agricultural/ Equestrian is generally located north of Greenspot Road, west of the Santa Ana River and is estimated to include 420 acres. This land use designation is defined as: "Areas appropriate for rural and equestrian-oriented residential development. The maximum residential density within the Agricultural/Equestrian designation is up to two dwelling units per acre (2 alu/ 1.0 acre). The Agricultural/Equestrian land use category permits and protects the keeping of large animals, as well as the ability of landowners to carry on light agricultural activities. By the LAFCO staff's calculation, using the factors outlined in the Highland General Plan, (an average occupancy of 3.04 persons), it is estimated that the future population of this area is 2,432. Rural Living/Agricultural/Equestrian: The area designated by the City as Rural Living/Agricultural/Equestrian includes the areas commonly known as Greenspot and Sunrise Ranches and includes approximately 1,760 acres. According to the General Plan Amendment processed by the City, "The rural living category allows both agricultural and non-agricultural activities to take place along with many other compatible land uses. The Rural Living category permits limited uses such as agriculture, mining and quarrying, energy production operations, public and private recreation areas, rural residences and vacation cabins, and watershed, wildlife, and open space. Using the anticipated occupancy factor of the Highland General Plan and the number of dwelling units shown in the General Plan Amendment, the estimated future population of this area is 766. In the LAFCO application review process, it was noted that the County had expressed that the City's primary pre-zoning designation of one unit per five acres (Rural Living) within the eastern portion (Greenspot) of the area may not be the ultimate land use designation, and that the City should carefully coordinate future land use decisions with the County. The City responded that no development plans were currently pending and that future land use decisions will depend on landowner desires, service capabilities, and economic factors. Based on the current designations, the resulting population at buildout of the area would be 3,198. The remaining area of the District's SOl, to the north and west of the Sunrise Ranch annexation area (see Land Use figure), is presently zoned for open space and therefore, minimal or no growth is presently anticipated for the future. No other major areas exist for either annexation or expansion of the District's service area. In fill projects or increased density on existing developed properties would not substantially affect the District's ability to provide services. ]3 I III. FINANCING OPPORTUNITIES AND CONSTRAINTS I "Purpose: to evaluate factors that affect the financing of neededI improvements." I A. Finance Plans As summarized in Section I, the District identifies its capital project improvement requirements for meeting existing and future customer demands through the process of long-range master planning. Projects are identified on a time-line and each annual budget allocates revenues for the completion of those projects needed within a specific fiscal year. The District's sources of revenue include sales of water, fees, permits, customer/developer connection charges, penalties and interest income. Reserve accounts are maintained to provide additional operating revenue if required and to meet expenses of capital improvement projects. The District's 2002-2003 Budget includes the following capital projects: · Blending facilities · Sewer main upgrades · Water meter replacement · Safety equipment · Emergency response planning · Reservoir relining · Water main replacements · Capital repairs (water & sewer) · Video security system These projects all have budgets of less than $0.50 million. For major projects, such as the design and construction of a new water storage reservoir, the District is able to issue debt. In 2001, the District issued $12,000,000 in Certificates of Participation for the construction of a four million gallon reservoir and pump station and to refinance a previously issued debt instrument. The Moody's Rating Committee assigned an underlying A2 rating (issuers rated A "offer good financial security"). Standard and Poor's provided an A rating on the $12 million certificates which reflects: · good financial performance; · a manageable capital plan with minimal future debt needs; · a stable, primarily residential customer base, with affordable rates; and · ample water supply and treatment capacity. 14 B. Revenue Sources The District's primary source of operational revenue is rates and fees collected from its customer base. The remaining source of operational revenue is interest income from investment of reserve funds. The Board of Director's ability to increase revenue for operations is therefore limited to rate and fee adjustments. Water and sewer rates are reviewed annually and set by ordinance and resolution of the Board of Directors. Projected demands and facility needs determined by the water and sewer master plans are reviewed in establishing the rates to provide for cost recovery. Rates and fees established by the Board and collected for construction, operation, and maintenance of the water system include: - System charge - Consumption charge - Fire flow test charge - Fire service standby charge - Water service connection charge - Fire service connection charge - Front footage charge - Water main extension charge - Fire hydrant installation charge - Special facility charge - Inspection charge - Water system design charge - Engineering services charge - Valve deposit - DisconnectJreconnect charge - Meter test charge - Unauthorized use of water charge - Temporary service charge - Construction water charge - Service initiation charge - Fire flow test charge Rates and fees established by the Board and collected for construction, operation, and maintenance of the sewer collection and treatment system include: - Monthly sewer charge - Sewer service connection charge - Special facility charge - Inspection charge - Engineering services charge - Manhole structure deposit - Disconnect/reconnect charge - Service initiation charge - Sewage treatment capacity charge The District also collects delinquency charges, returned check charges and security deposits. Fees and charges are established by the Board to raise sufficient revenue to finance the public facilities necessary to provide adequate service, or to modify or construct additional public facilities to provide adequate service. Fees and charges do not exceed the total cost of such facilities. There are presently no assessment districts within East Valley Water District. A small assessment district is being processed to facilitate the consolidation of a small mutual water company COST AVOIDANCE OPPORTUNITIES I"Purpose: to identify practices or opportunities that may help eliminate unnecessary costs." A. Overlapping/Duplicative Services The East Valley Water District was originally formed as a California County Water District and currently provides domestic water service and sewer collection within the now incorporated City of Highland. The District also provides service to unincorporated areas of the County as well as a portion of the City of San Bernardino. Prior to 1987, the City of Highland was an unincorporated area of the County. Certain areas were provided service by the City of San Bernardino, others by mutual water companies. With incorporation of the City, the small areas served by the City of San Bernardino remained with their current service provider in lieu of the water purveyors undertaking extensive changes to their respective infrastructure systems. Both the City of San Bernardino and the East Valley Water District have adopted policies to allow for the provision of service outside the established boundaries of their service areas. Existing mutual water companies still in operation within the District's boundaries include: · Arroyo Verde MWC Baseline Gardens MWC · Eastwood Farms MWC Other than these mutuals and the small areas served by the City of San Bernardino, no other water purveyor provides water service within the boundaries of the East Valley Water District. B. Joint Agency Practices Wastewater treatment service is provided by a regional wastewater treatment plant, located downstream and outside of the District's sphere of influence. A Joint Powers Agreement (JPA) was reached in 1957 between the East Valley Water District and the neighboring City of San Bernardino for the City to treat all sewage generated within the East Valley Water District service area. In 1995, the City of San Bemardino began operation of a Rapid Infiltration/Extraction Tertiary Treatment System (RI/X) to provide treatment of up to 41.0 MGD of secondary effluent from the existing plants of the City of San Bernardino and the City of Colton. A JPA was formed for operation of this regional tertiary plant; the District is a member through its JPA with the City of San Bernardino. C. Reliance on Other Agencies The District has water supply inter-ties to two adjacent water purveyors (the City of San Bernardino and the City of Riverside) to meet emergency needs. The inter-tie with San Bernardino at Plant 107 also provides water that the Distdct uses for a blending source to reduce nitrate levels and maintain a source of production. Water is exchanged frequently (through Plant 11A and Plant 107) with the City of San Bernardino. The District and the City exchange water annually, averaging approximately 250 - 400 million gallons, or 767 - 1,227 acre-feet per year. The District also maintains a system with several other adjacent water agencies for mutual aid purposes. These opportunities for transfers are used infrequently (emergency purposes) and have no associated water rates. D. Growth Management Strategies The District is the primary water provider and sewer collection agency within the City of Highland. Service is also provided to areas of the City and County of San Bernardino. General Plans and Development codes of the County and the two cities guide land development within the District. Each of these agencies have review and approval authority for development plans. Coordination between planning, building, and fire departments and the District for development review or permit issuance is minimal. "Will Serve" letters from the District are required by all agencies prior to the issuance of building permits. Specific projects, as defined by SB221 and SB610 require that the District provide the Lead Agency with a Water Supply Assessment to ensure available water for existing customers and the project over a 20-year period. Since all agencies with planning jurisdiction enforce water conservation requirements, this level of coordination is acceptable to the District and does not presently threaten the District's water supplies for the foreseeable future. As described earlier, the major area within the District's SOl that has not been annexed is Open Space and anticipated to remain so well into the future. The growth associated with the development of the Sunrise Ranch annexation area will have minimal impact to the District's service capabilities. E. Levels of Service The District provides levels of water and sewer collection service that meet public health and safety standards. The systems operate well with no major operational problems. As required by the State Department of Health Services, the District prepares an annual Consumer Confidence Report providing information on drinking water sources and quality for its customers. The District strives to provide services beyond the regulatory requirements and provide high levels of customer service. Each year, a summary of customer complaints is compiled for the Annual Report to the Drinking Water Program. The District currently has 18,385 active meter connections, 96% of which are residential 17 customers. The 2002 report documented the following 634 customer complaints reported during the period of January - December 2002: Taste/Odor 13 Color 18 Turbidity 0 High Pressure 29 Low Pressure 123 Water leaks 187 Illnesses 0 Other* 78 *mainly air in line problems The District responds to and investigates all water-related customer complaints. F. Per-Unit Service Costs The District contracts for certain services to realize cost savings that would impact the rate structures. Services that could be performed by additional staff are contracted out. These include building and facility maintenance and landscaping, janitorial services, and paving. V. RATE RESTRUCTURING J'Purpose: to identify opportunities to positively impact rates without decreasing service levels" The District's water and sewer rates are established to recover system operating costs, debt service requirements, and administrative costs. The annual budgeted expenses, system master plans, and capital improvement programs are used as the basis of projecting necessary revenue. Rates are reviewed annually and adjustments are made as necessary to allow for the protection of public health and maintain a satisfactory level of customer service. Using the Consumer Price Index for rate structuring would not be feasible since many of the District's expenses can vary significantly year to year. The District conducted a survey of other local retailers in reviewing its sewer and water rates for 2003. The survey was based on an average residential consumption of 27.6 hundred cubic feet (hcf) of water. The results of the survey are presented below. MONTHLY WATER & SEWER BILL COMPARISON 2003 Survey - EVVVD (based on average 27.6 hcf water consumption) Agency Water Sewer Yucaipa Valley Water District $28.80 $20.35 City San Bernardino $30.64 $14.60 City Rialto $23.78 $21.08 City Redlands $32.14 $12.05 West Valley Water District $30.04 $21.08 East Valley Water District $31.29 $t9.10 Cucamonga County Water Distdct $38.31 $11.50 Elsinore Valley Municipal Water District $44.03 $27.45 Western Municipal Water District $43.91 $20.00 Average $33.66 $18. 58 The District is close to the average of these nine agencies with similar service levels for water and sewer service. The District's goal is to provide customers with excellent service at a reasonable cost. The District produces and delivers approximately 748 gallons of water (one billing unit) to its customers for the cost of $0.88. The District's reserve funds are set aside to contribute to the costs of major capital improvement projects. At June 30th, 2002, the District had approximately $12.6 million in reserve funds. ]9 I VI. OPPORTUNITIES FOR SHARED FACILITIES "Purpose: to evaluate the opportunities for a jurisdiction to share facilities and resources to develop more efficient se/vice delivery systems". A. Shared Facilities When opportunities arise for the District to benefit from inter-agency or regional facilities, such projects are evaluated to determine their cost benefits. In the past, opportunities explored have included cost sharing of pipelines, reclaimed water projects, and water treatment facilities. As stated previously, the District is a member of a JPA for the regional treatment of wastewater. This facility sharing project is the most cost-effective method for the District; theirs arem no plans for the future construction and operation of a District wastewater treatment plant. The District has emergency water supply interties to the City of San Bernardino and the City of Riverside. The inter-tie at Plant 107 also provides water that the District uses for a blending source to reduce nitrate levels and maintain a source of production. Water is exchanged frequently (through Plant 11A and Plant 107) with the City of San Bernardino. The District and the City exchange water annually, averaging approximately 250 - 400 million gallons, or 767 - 1,227 acre-feet per year. In 1994, the District competed construction of its first surface water treatment plant. The Philip A. Disch treatment plant is located near Highland Avenue and Boulder Avenue and has the capacity to treat 4 mgd of surface water from the Santa Ana River. The plant is also designed to take direct deliveries of State Project Water. The plant has the infrastructure to expand the capacity to 8 mgd. During the 1980's and 1990's, the local region experienced drought periods (less than 85 percent of average precipitation) in eight different water years. The District met its customers' needs through careful conjunctive management of groundwater and surface water supplies, and by purchasing imported water for direct delivery to the water treatment plant. The District's primary source of water is groundwater from the San Bernardino Basin. The basin is estimated to have the capacity to store approximately 5 million acre-feet of water. The cumulative change in groundwater storage is a measure of the volume of water lost or gained in the San Bernardino Basin area as compared to the base year. The Engineering Investigation prepared by the San Bernardino Valley Water Conservation District (SBVVVCD) uses a base year of 1993 (the year selected to represent when the basin was assumed to be "full"). The annual change in storage is simply a measure of the volume of water lost or gained in the basin during a year. For the year ending Fall 2002, the change in storage from the prior year was a decrease of 89,300 acre-feet. Over the 10-year period of 1992 to 2002, the average annual change in storage has been a decrease of 28,900 acre-feet. During this period, there were four 2O consecutive years of drought conditions and the cumulative change in storage is estimated at a decrease of 301,500 acre-feet. Groundwater recharge activities that directly benefit the East Valley Water District are presently carried out by the San I~ernardino Valley Municipal Water District (SBVMWD) and the SBWCD. In 2002, the District assisted with the cost of providing temporary pipelines and water to increase the recharge capability for storing State Project Water in the Bunker Hill Basin; facility costs were shared with the SBVWCD. B. Duplication of Facilities The District's Sphere of Influence is bounded to the west by the SOl of the City of San Bernardino, to the north by the San Bernardino National Forest and the City of San Bernardino, to the south by the cities of San Bernardino and Redlands, and to the east by the National Forest and the City of Redlands. The cities of Redlands and San Bernardino both provide water service, sewer collection service, and wastewater treatment service to their customers. Both cities, like the District have customers both within and outside their service area boundaries. Joint agreements with adjacent utilities exist so that the duplication of facilities or construction of unnecessary additional facilities do not occur. "Purpose: to consider the advantages and disadvantages of variousI govemment structures to provide public services". I A. Agency Recommendation The East Valley Water District was formed as a Special District in 1954 and has since operated under the same governmental structure. There have been no boundary disputes among the District and neighboring water or sewer providers. Boundary lines between the City of Highland, the City of San Bernardino, and small areas of unincorporated islands have been a concern of residents. If the boundaries of concern were "cleaned up," the impact to the District would be minimal. A reorganization to merge the District with the City of San Bernardino would mean residents of the City of Highland would receive their water and sewer utility services from a neighboring city. This merger option does not have much merit worth considering. The City of Highland does not provide any water or sewer service and has not indicated a desire to do so. If such a merger were to be considered, the City would essentially take over all operations, facilities, and personnel of the District since the City does not have an existing utility department. Such action would not result in any benefit (i.e. reduction of service duplications) to either entity or to the customers of the District. Often, municipalities that provide water and/or sewer service use the revenues from the utilities to offset costs in the General Fund. This could result in increased customer fees and charges for the provision of water and/or sewer services. B. Hurdles to Consolidation/Reorganization Hurdles that would result from a merger of the District and the City of Highland would be the administrative logistics of changing the entity. The effort would be costly and would result in no benefit or gain to either entity or to the District's existing customers. I VII. EVALUATION OF MANAGEMENT EFFICIENCIES I I~Purpose: to evaluate whether organizational changes to govemmental I structure can be made to improve the quality of public services in comparison to cost'. A. Training Opportunities In 1971, laws and regulations governing the certification for the operation of potable water treatment facilities were enacted. These regulations established at what level water treatment facilities should be manned; established minimum qualifications for testing at each of the five grade levels, and established criteria for the renewal and revocation of certificates. These regulations govern a program consisting of approximately 13,000 certified water treatment operators. In 1998, the Federal Environmental Protection Agency released Guidelines for the Certification and Recertification of Operators of Community and Nontransient Noncommunity Public Water Systems. Based on these guidelines, the state regulations governing the certification of potable water treatment operators were revised to include distribution operators. These regulations became effective on January 1, 2001. Certain of the District's employees hold certificates issued by the State Department of Health Services for both Water Treatment and Water Distribution Operators. There are currently 33 of the 57 employees who hold certificates, ranging from Grade 1 through Grade 5. Employees are required, as a part of their job descriptions to maintain specific certificates and must be recertified in accordance with DHS requirements. The DHS certification program requires education, training and college courses. As a part of the employee benefit package, the District currently offers an education reimbursement program. The District has an Injury and Illness Prevention Program (IIPP) that establishes the guidelines for staff training to avoid and prevent work-related injuries and illness. The IIPP provides for specific and regular training sessions for employees working in the field that may be exposed to chemicals, confined spaces, or other potentially hazardous working conditions. B. Staffing Levels The District's current full-time staff totals 57 and are assigned to the following departments: Administration 3 Customer Service 7 I Engineering/Production 15 Field Service/Meter Shop 25 Finance 7 C. Technology Customer Billing System The District recently updated its customer billing system and financial accounting software. Future upgrades will include radio transmitted meter reads and on-line payment capabilities for District customers. Telemetry The District's water supply and distribution system is operated using a radio controlled telemetry system. The system includes numerous controls and alarm capabilities. Water Quality Treatment The District manages water through a system of pipelines, wells, reservoirs, pumping stations, and a treatment plant. California has some of the most stringent water quality standards in the nation. The Safe Drinking Water Act provides standards for public drinking water. Primary standards set maximum levels for contaminants that may be a threat to health. Secondary standards set recommended maximum levels for contaminants that affect water's taste, color, odor or appearance. Additional standards help prevent sources of our drinking water from becoming contaminated. The Clean Water Act aims to make all surface water safe for swimming and fishing by setting quality standards, improving wastewater treatment, regulating disposal of industrial wastes and controlling runoff from streets and fields. The Environmental Protection Agency (EPA) manages these acts and helps protect water supplies through grants, training programs, and research. The District must monitor and test for quality at all well sites, the treatment plant, in pipelines, and for some regulatory programs in the customers' homes. All samples for testing are sent to independent State certified laboratories. The District's groundwater is of high quality, however, certain areas have been contaminated from past land use activities. These sources of water are either treated, blended with higher quality sources, or the specific wells are no longer used. As laboratory testing improves and State and Federal drinking water standards become more strict, the District is required to test for and remove contaminants that were not previously known to exist in the groundwater. The District has become a leader in obtaining research funding and programs to determine the health and cost implications 24 of contaminants such as radon, arsenic, and perchlorate. For the past two years, the District has sponsored a conference bringing together from across the nation, more than 400 professionals to discuss perchlorate research, effective water treatment technologies, health effect issues, case studies, economic impacts, public awareness and program funding. The October 2002 conference technical sessions focused on the newest research and development on perchlorate. The conference also presented a general framework of the issues concerning perchlorate contamination at both the state and federal levels. A portion of the conference included discussion on the discovery of new contaminants, contamination levels and regulatory impacts and issues. New regulations require that the surface water available to the District must be processed through the District's treatment plant for the removal of certain contaminants. This plant is highly automated, saving money by limiting the need for staff supervision. Automated test equipment monitors the water quality at all times. The treatment plant produces very high quality water that exceeds all current and anticipated drinking water standards. Disaster Response Plan In the event of a natural or man-made disaster that could affect the District's ability to a provide potable water supply for up to 30 days, the following measures will be implemented as required: 1) The District's Boil Water Notification Program will be activated 2) Notice will be provided to local radio stations and newspapers 3) The Sheriffs Department and City of Highland Police Department will be contacted to broadcast messages throughout neighborhoods 4) Customers will be notified of supplemental sources of water for cooking and drinking (e.g. swimming pools, water heaters or bottled water) 5) Irrigation uses of water will immediately be prohibited. Enforcement will occur through a cooperative effort with the Sheriff's Department, the City of Highland and San Bernardino Police Departments and the media. The Mutual Aid Agreement with the Upper Santa Ana Water Resources Association will be implemented. The District's general manager will contact general managers from surrounding agencies to obtain assistance in providing manpower for repairs and/or a supplemental supply of water. A public information program will be initiated and the District's General Manager will appear on local television. Daily reports will be provided to the local newspapers and radio stations. I !.X. LOCAL ACCOUNTABILITY AND GOVERNANCE J"Purpose: to evaluate the accessibility and levels of public participation associated within the agency's decision-making and management processes.' A. Governing Body The Board of Supervisors of San Bernardino County approved a petition for the formation of the East Valley Water District (formerly East San Bernardino County Water District) under a division of the Water Code of the State of California and ordered an election held January 12, 1954. The electors approved the formation of the District with the County Board of Supervisors. Incorporation of the District was approved by the State of California on February 1, 1954. The East Valley Water District is a Special District and operates in conformance with the Water Code. Sections of the code guide the governance of the Directors and the agency, addressing District elections, Board elections of officers, board meetings, and voting by Directors. The East Valley Water District Board consists of five Directors, elected from the District. The Board meets regularly twice a month on the second and fourth Tuesdays at 2:00 pm. Regular Board meetings are noticed and open to the public. Public notices of the meetings are posted at the front window of the District's offices and are listed on the Districts website (eastvalley.org). Agendas are mailed to those who make a formal request. B. Customer Feedback Customers are able to contact the District with complaints during regular business hours and to contact the District for responses to service emergencies 24 hours per day. All customer complaints are responded to either with a telephone call or a visit by field personnel. C. Access The District's offices are presently located in the southwestern portion of its service area at a major intersection that is easily accessible. All District administrative and field personnel are located at 1155 Del Rosa Avenue; the property is owned by the District. The customer service counter is accessible in compliance with the Americans With Disabilities Act. Customer service hours are Monday through Friday, from 8:00 am to 5:00 pm. Employees are on-call for emergency services seven days a week, 24 hours a day. Web Site The District maintains a web site (evwd.org) that provides an opportunity for customer feedback and customer assistance. The Customer Service page includes Billing Rates, Troubleshooting, Rules and Regulations, and a Third Party Notification Service. The Third Party Notification Service is established so that "If we ever need to send you a Past Due Notice for an unpaid utility bill, this special free service will reduce the chance of having your water/sewer service turned off unnecessarily. This special service allows you to name someone as your designated "Third Party" to receive a copy of the Past Due Notice. This person then can remind you of the pending shut-off...just in case you forget, lose, or do not understand the Notice. We hope that our customers who are elderly, handicapped, or have any difficulty understanding the Past Due Notice will find this service useful. Please bring this service to the attention of anyone you know who could benefit from it". Printed Materials Since February 1985, all new customers to the District have been given an information packet. This packet includes general information on the District's background, water conservation recommendations, landscape irrigation, explanations of water rates, sewer rates and current billing procedures. This information has been incorporated into a brochure that can also be used for distribution to the Chamber of Commerce and community groups. The District's Annual Water Quality Report also provides water use information to its customers. In addition to an explanation of the District's annual water quality sampling results, information is provided on available water sources, supply issues, and general public issues of concern. The Pipeline has been a regular publication of the District since 1994. This newsletter is published semi-annually and apprises customers of current issues related to this District. During times of California drought conditions, or locally threatened water supplies, this newsletter is used to inform customers of water saving recommendations. School Education The District participates with other local water agencies in Water Awareness Month activities. These activities have included the distribution of public education materials at conferences, radio spots (e.g. public service announcements), and participation in community school programs. The District also sponsors an annual poster contest for the elementary grades within its service area. During drought conditions that may be affecting other areas of the State, the District will often be requested by school districts to provide a presentation on water awareness. These presentations will educate students on local water supply conditions and stress the wise use of water at all times. In addition to school education during periods of water shortages throughout the State, the District will provide speakers when requested by 27 local schools. The presentations focus on the wise use of water, water supply and water quality conditions related to the District. Participation has been at the elementary and middle school levels. Since 1999, the District has also been active at the higher education level by participating in activities at California State University San Bernardino. The District has been active on the Advisory Board on the Water Resources Institute. Community Involvement In the past, the District has supported the local community while developing public recognition, by sponsoring an advertising board at the minor league baseball stadium. The District also provides presentations to local community groups and service clubs, and is a member of the local speaker's bureau. The District sponsors tours of its facilities throughout the year. These are provided to various members of the community, such as City Councils, County Board of Supervisors, Chambers of Commerce and senior groups. The tours serve to educate the public regarding the importance of the District's water supply, the facilities required to provide potable water, and regulatory influences on the cost of providing water. D. Regular Progress Reports The Board of Directors meetings include regular reports and summaries regarding finances, operations, and facility improvement needs. The budgets are discussed in open session and all Board agenda items, not subject to Closed Session are available for public inspection. 2g C~)unty Museum ..... S.s o c ^ o E~t~VsI~ Wa~ Dis~ict Sent!By ~a~: ~09.~9.5732 A~m: ~ W~ ~ ~ ~ ~ mu~ p~ ~d in~r~s the cult~] ~d natural ~e of~ So~ C~i~a ~d the Sou~we~. By g~ninK ~derstanding and ~ of~ s~[~ ~u~ mme~ e~bi~ ~d ping--s, visitors f~l ~ ~ ~ ~ ~d ~ for i~ ~ ~d environment. Visitor ~seamh has s~ ~ ~ ov~e~i~ m~on ~t ~silom come to ~e museum is to pmvidc a c~ ~ ~ for ~ek f~ies. ~ ~s~ ~ m ~ ~ ~e m~m ~en~ is av~lable to all o~ citings. ~ms of~ek ~ic ~k~md. ~ go~ is to provide a regul~ day off~e ~i~ ~ ~one ~ ~n~. ~ ~ue~: ~t E~ V~ley Water Dis~ic~ joins us ~*~ ~ ~ ~ng a ~ day of ~ission at ~e San Bem~dino County M~..Y~ ~ m ~r one ~ day ~11 ~sm ~at all o~ diveme ~ ~11 ~ ~ ~ p~ on ~e~ing ~c mumm ~ a regul~ p~ of their Pamily's B~ 8~ ~ ~ ~ ~ ~ when f~lies ~e most able to p~icipate in n*ti~ ~ we ~ ~ ~ ~d Sm~y at the S~ B*m~ino County M~ ~ ~ m ~1 ~si~, mg~ess olde, e~ic ~ckgmund. or emnomic stares. ~e ~ ~ ~ a F~ ~y ~ ~ Sm ~ino ~un~ Museum is $3~0. This sm ~ ~ nv~e flck~ ~ei~ fo~ a ~c~ Smday at the museum; the s~ ~ ~ ~i~ o~y m ~b~ 1o~ ~mue, not to raise funds. Thc a~ ~ ~ ~ ~ ~ 1~2~0 ~ple in a~n~ee for a frae day. We at the Mm ~ ~ ~s ~!I ~me w~ ~ple find out we ~ doing this on a regular b~is, F~ ~ ~b~ of $3~, you or y~ ~mpmy ~11 ~ ~cognized as a flee day s~r on ~ in ~ss ~le~a md ~v~s~g Oaid ~venising will ~ limited to 20% of~ ~n), on ~e mus~'s web si~, md ~in th~ Mumm ~a~'s ~ P~p ~o~ ~ ~gnition on the museum Donor W~I. ~ ~ ~H ~e~ by s~mo~g ~ ad~ssion m the museum is in~. We ~ ~ i~ ~s ~ ~ J~e 2~3. We ~lieve this sc~ule is pramical. r~ ~ ~. ~ ~n~ on July l, 2003 mu~ ad~ssion will inciv'~O by S"2.00 in o~d~r to help meet thc challcnses posed by the current state and coumy budB~t situation (although this i~c~ease will still mean that museum admission remiius b~low whsi most museums nov/charge for admission). We believe it is that w~ ~ identify a dozen spousors who will commit to assuring that visits to Ihc San ~ County .Museum are available to ev~o~one. The prollram is symbolic in thai it will he il~i$1t~! ~l~ring the county's s~quic~nt~nnial: the 150th annivcrsar~ of its Will yo~l~oiil us? Ple~s~ emit,act m~ at the San Berna~dino County Association. The Muleum Association is a 501 (c) 3 organization, and all contributions are tax-deductible as pi'es~b~l by law. I look forward to yom'joining tls in this exciting and rewarding coatm lt,/ · Third Sunday Sponsor $3,000 Annual Donation (cash contribution only) This targeied sponsorship opportunity provides free admission for all visitors on a selected Third Sunday of the month. Sponsor choice of month (subject to availability) *Name or logo on banner facing 1-10 promoting free admission day. *Name or logo on posters at museum main entrance and in lobby dur *Print advertising (not to exceed 20%of contribution). Sponsor is invited to consult with museum marketing section regarding pmf~md p~. *Press releases and Public Service Announcements distributed regionally to daily and weekly newspapers, radio, and cable televisioo outlets. *Name or logo posted on museum's web site on third Sunday page (for three years) with link to sponsor's home page, if desired. *Membership in the museum Association's community Partnership progaun with recognition on the museum donor wall. *Opportunity to distribute literature of infom~ation during sponsor's third Sunday; opportunity for sponsor to meet and w~lo~me museum visitors. *And, most importantly, the knowledge that you make possible an enjoyable learning experience at the county museum for everyone, regaatless of age or economic status. Board Memorandum Date: July 8, 2003 From: Brian Tompkins, CFO Subject: Workers Compensation insurance Recommendation: Accept and sign quote from Crum & Forster to provide Workers Compensation Insurance coverage for the 2003- 2004 fiscal year. Background: On July 2, 2003, two days into the new policy year, State Fund faxed our rates and premium information for the 2003-2004 fiscal year. The proposed rates, compared to our prior year rates, are as follows: Employee Classification Prior Rate Proposed Rate % Increase Waterworks - Operation 10.40 15.54 49% Sewer / Tank Cleaning 9.40 11.33 21% Outside Salesperson 1.59 2.19 38% Office Employee 1.29 1.88 46% When State Fund applies these rates to our estimated payroll for next year, they calculate an estimated premium for 2003-04 of $358,555, an increase of $110,669 over last years estimated premium. Included in this increase is a 15% surcharge assessed to agencies that had loss ratios of 79% or greater for policy years 2000 or 2001 - East Valley had a loss ratio of 326% for the year 2000. On the other hand, the District's 2002-2003 losses were only $2,900 (through 4/18/03), and our experience modifier has improved from a 109 to a 103, but the high losses in 2000 will affect our rates for two more policy years. It is possible that some of the premium paid to State Fund could be returned in the form of a dividend, but the last dividend East Valley received was in September 2000 for the 1998 policy year. As an alternative to State Fund, I asked two brokers to solicit quotes from other Workers Comp. providers. Although insurers do not presently relish doing business with California municipal agencies, Sander Kessler & Associates (broker) was successful in obtaining a bid from Crum & Forster. Crum & Forster has offices throughout the United States and is owned by Fairfax Financial Group, a publicly traded Canadian financial services company. They have a regional office in Los Angeles, and have received an AM Best rating of A-XI as shown on Exhibit B. Following are the rates Crum & Forster is proposing: Employee Classification Prior Rate Proposed Rate % Increase Waterworks - Operation 10.40 14.01 35% Sewer / Tank Cleaning 9.40 10.21 9% Outside Salesperson 1.59 1.98 25% Office Employee 1.29 1.73 34% When these rates are applied to our estimated payroll for the next year, Crum & Forster derives an estimated premium for 2003-04 of $314,221, lower than State Funds quote by $44,334. In addition, we would have a workers compensation program managed by insurance specialists at Sander Kessler. This would include working to educate and update our staff, as well as working aggressively with the claims department at Crum & Forster. The other broker we met with - Austin, Cooper & Price in Highland - also submitted a proposal. Although they were unable to obtain a quote from an insurance company, they propose to help staff manage our relationship with State Fund should the board of directors decide to accept State Funds' quote. The proposed fee would be negotiated at between 6% and 8% of the State Fund premium amount, or $21,000 to $29,000. My recommendation is that the District contract with Crum & Forster, with Sander Kessler serving as agent, for workers compensation coverage for the 2003-2004 fiscal year. Attachments: Exhibit A - Crum & Forster Quote Exhibit B - AM Best Information on Crum & Forster Exhibit C - State Fund Quote Exhibit D - AM Best Information on State Fund COVERAGE SUMMARY Type of Policy: Workers' Compensation and Bmployers' Liability in the State of California Policy Term: July 1. 2005 to July 1, 2004 Territory: California, and Other States, except No~ Dakota. Ohio, Washington, West Vir~[nia and Wyoming Limits: lForker~' Compensation Statutory Employers' Liabili~ Bodily Injury by Accident $1.000.000 Each Accident Bodily Injury by Disease $1,000,000 Policy Limit Bodily Injury by Disease $1.000,000 Each Employee Endorsements: Excluded O~ficers: Donald Goodin George Wilson Glenn Lighffoot I~p Sturgeon Named Insured: 1) East Valley Water District Covered Locations: 1) l155 Del Rosa Avenue San Bemardino. CA 92413 2) II I 1 Highland Avenue San Bomardino, CA 92413 Important Sexual harassment Exclnsions: Discrimination Wrong~l Tormination Punitive d~nages United Stztes Longshorem~m & Harbor Workers GUARANTEED COST PLAN CRUM & FORSTER ~LM. Best itati~g: ~4 X Code Class . 2003 l~ayroll . 2003 2003 Manual ,Net Rates Ru~es 7520 Water Districts $2,070,480 $12,95 $14.01 9402 Street Clea~ $ 90,590 $9.44 $10.21 8810 Clerical ..$ 716,~660 $1.56 $1.73 8742 Satesp_e.r .sens ........ - Outside, ',,.$ 126,439 $].,83,., $1,, ,98 MANUAL PREMIUM $290,173 2003 EXPERIENCE MOD 103% $ 8,705 SCHEDULE MODIFIED PREMIUM $ 29,888 STANDARD PREMIUM $328,7~6 PREMIUM DISCOUNT ($14,795) TOTAL ESTIMATED ANNUAL PREMIUM $314,221 CIGA ASSESSMENT $ 6,284 USER FUND ASSESSMENT $ 305 FRAUD ASSESSMF2qT $ 371 [~: :....e..... ! ~ ,., ~, :.,. ~:~e..e~.. ~:.~c~. ~,,~,....1.::..~... e ,.":Il-' .: :-'![[.~, l~.h.'l ~,. ................ I/ ~ .... I PAYM~HT TERMS: Direct Bill - 25% Deposit of $78,555 plus State Taxes & Fees of $6,960 totaling $85,515. Subject to Eight (g) Monthly Installments ot'$29,458. Please make cheek payable to Crum & Forster In~ua~¢e Company. All cancellations are subject to short rate. A.M. Best Worldwide Insurance Directory Page 1 of 1 01886 - Crum and Forster Insurance Company Member of Fairfax Financial (US) Group A.M. Best #: 01886 NAIC #: 42471 305 Madison Avenue Morristown, NJ 07960 Phone: 973-490-6600 www.cfins.com Stock Ticker: Not Available Structure: Stock Business Commencement: '1983 Marketing: Independent Agency Click for the latest Best'~ Rating or other members of this group. Copyright © 2003 by A.M. Best Company, Inc. ALL RIGHTS RESERVED No part of this information may be distributed in any electronic form or by any means, or stored in a database or retrieval system, without the prior written permission of the A.M. Best Company. Refer to our terms of use for additional details. A.M. Best's Rating for Crum and Forster Insurance Company Page 1 of 1 01886 - Crum and Forster Insurance Company Member of Fairfax Financial (US) Group A.M. Best #: 01886 NAIC #: 42471 View a list of qroup members or the qroup's rating Best's Rating % BEST A- (Excellent)* Financial Size Categow XI ($750 million to $1 billion) *Ratings as of 07/02/2003 11:09:54 AM E.S.T. Rating Category (Excellent): Assigned to companies that have, in our opinion, an excellent ability to meet their ongoing obligations to policyholders. Important Notice: Best's Ratings reflect our opinion based on a comprehensive quantitative and qualitative evaluation of a company's balance sheet strength, operating performance and business profile. These ratings are not a warranty of an insurer's current or future ability to meet its contractual obligations. View our entire notice for a complete details. Companies interested in placing a Best's Security Icon on their web site to promote their financial strength may register online. Copyright © 2003 by A.M. Best Company, Inc. ALL RIGHTS RESERVED No part of this information may be distributed in any electronic form or by any means, or stored in a database or retrteva[ system, without the prior written permission of the A.M. Best Company. Refer to our terms of MSt for additional details. STATE FUND App~icsnt Name: EAST VALLEY WATER DISTRICT Renewal Quote ID: 902463 BP Es~mate of Annual Pl'emiu m Name: EAST VALLEY WATER DISTRICT Adds~e~s: PO BOX 3427 ,SAN BERNARD~NO, CA 92413 Phone: (9O9) 88~-~,501 FAX: EffDa~e: 71112003 ARD: 711/2004 E~ Date: 7/t/2004 I~: 7/2/2003 Employer's LlebllityL~mF~: 1,000,000 Health Pmvlde~: PPN Ba~e Prer~ltlm 452.866 Experience Modifier 1.03 Stendard premium 466,246 Rating Plan Modifier 0.93150 F=~lmnted Modified premium 434,308 Estimated premium Discount Credit Pn~tor' 0.82501 Interim B~lllng Factor'* 0.7~4'~ Estimated Annual premium ~58,74~ Minimum Premium stete I:und R~m~erdatlve: Steve Vlncie Phone: {90~) ~84~510 exL Page 1 of 2 v STATE FUND Applicant Name: EAST VALLEY WATER DISTRICT Ren~w~ Quote ID: 902463 BP Ciasa Base Estimated Ba~ Interim C~e De. ssrlpflon R~te Payroll Premium ailing Rate · premlum Discount: Modified Premium Is discou nted asc=rding ts the following schedule. First $2,500- 0.0% .~bove ~.,500 - 17.5% Th[s quote Is based on Information provided to State Fund. Your experience modification wil~ apply to the~e Interim b~llng rates. · ' Inted m billing rams shown in this quote wil; be used on payroll ;epa'ts. They take into acc=un! ra~ng ~an =edits or debits) which will apply at final billing and an e~mate of your premium d scount as dots ed above. The astua d scount applied at ~inal billing will be baser; on the actual Pa~¢~l reported o;1 you; Pal[cy and subJec~ to eudit. V Page 2 of 2 A.M. Best Worldwide Insurance Directory Page 1 of 1 04028 - State Compensation Insurance Fund of CA A.M. Best #: 04028 NAIC #: 35076 P.O. Box 420807 San Francisco, CA 94142-0807 Phone: 415-565-1234 www.scif, com Stock Ticker:. Not Available Structure: State Fund Business Commencement: 1914 Marketing: Independent Agency, Direct Responss Click for the latest Best's Rating Copyright © 2003 by A.M. Best Company, Inc. ALL RIGHTS RESERVED Ne part of this information may be distribu{ed in any electronic f(3rm or by any means, or stored in a database or retrieval system, without the prior written permission of the A.M. Best Company. Refer to our terms of use for additional details. A.M. Best's Rating for State Compensation Insurance Fund of CA Page 1 of 1 04028 - State Compensation Insurance Fund of CA A.M, Best #: 04028 NAIC #: 35076 Beet's RatinR BEST NR-4 (Company Request)* The Insurance information Source *Ratings as of 07/02/2003 1f:09:54 AM E.S.T. Rating Category (Company Request): Assigned to companies that were assigned a Beet's Rating but request that their ratings not be published because the companies disagree with Beet's rating conclusion. The NR-4 will be assigned at the request of the company followthg the dissemination by A.M. Best of the latest letter rating assignment. ~'mportant Notice: Beet's Ratings reflect our opinion based on a comprehensive quantitative an~ qualitative evaluation of a company's balance sheet strength, operating performance and business profile. These ratings are not a warranty of an insurer's current or future ability to meet its contractual obligations. View our entire notice for a complete details. Companies interested in placing a Beet's Security Icon on their web site to promote their financial strength may register online. Copyright © 2003 by A.M. Best Comoany. Inc. ALL RIGHTS RESERVED No part of this information may be distributed in any electronic form or by any means, or stored in a database or retrieval system, without the p~ior written permission of the A.M. Best Company. Refer to our terms of use for additional details. RELEASES OF LIEN JUNE 24,2003 ACCOUNT OWNERS PROPERTY AMOUNT NUMBER NAME ADDRESS OWED 1. 0010013-04 43.99 2. 0010202-07 49.81 3. 0150104-06 17,38 4. 0210185-04 29,,75 5. 0210185-05 132,26 6. 0330058-04 16.31 7. 0610048-02 56.09 8. 0620091-06 33.54 9, 0730108-07 233.73 10. 0820139-02 54.41 11. 0830093-00 111.39 12. 0830135-01+ 97.86 13. 0920205-00+ 85.54 14. 1040125-01 188.17 15. 1050039-04 32.19 16. 1130190-07 70.69 t7. 1130190-08 46.45 18. 1130235-03 100.04 19. 1130241-01 70.16 20. 1140016-04 65.5~ Page 1 of 2 21. 1140016-05 63.61 ~1a~'22. t140226-01 240.46 23. 1360058-06 309.66 24. 1542110-04+ 79.40 TOTAL ~,~ $2,228.48 +PAID THROUGH TAX ROLLS Page 2 of 2 San Bernardino County Special Districts Big Sear Municipal Water Dis~ict and S~ Ci~ Communi~ Se~ices Dis~ict are co-hosting the July at the L~eside ~The social hour wffi begin at 6 ~ order at 6:45 dinner will be served. ~ppe~izem: Irish frui~ aM ~a~on, pa~e,, ham b~ULa~e an~ plnWh~e~, ~n~r~: D~c~n~r ~ '" · ';' x"'~' ~ " ,,e~a~].,. ..... ~ ~' , .... ~..:.< ,' , : :' :~'.~'.'.,.'...:- :. ' .' included. Pe~s~: D~ra~be] ", ~,, (.' ,: 'a,s.:, , ~, ~ ~. ' ..... Co~5 & "~~~,.."" ' "' " .... ' .... ' "" ""~'~: ....... ..... , ..,. ,:...~ ,. ..... ,.~....., Ilex P t. I~dn,'a, I hu'" 'l~vJ u ne 8,. 2e0a .. . I~clqHmhc:'909~ · .585-2565~1'fl~: ~.o:.,. ,, .,:v ,' .~,r, ' . ~, .. · ~8 ,.Ih,, ile'm"{:[ily.'{.v ~j 92314 D[ql'i,'l .~oc:.GJ ........ ............... ' '~' ". .................... ~M~ER: ~ere is a $2 surcharge per person for rese~afiom ~de after the dea~he date and co~ng to meeting wi~out having ~de rese~atiom. You Mil also be bi,ed for ~e ~er if cancellation is not received P~OR to · e deadlNe date. '~]xe ~l*~xe ~r*Jx,~le **r-,~rkeetd'e 350 ~den Road BigBe~L~e, CA 92315 !-10 to CA-30 west to Highl~d (CA~330). t0 no~ tow~ds MTN Reso~s. CA- 330 becomes CA-18 towed Big Be~ over ~e D~ on CA-18 (which is Big Be~ Blvd.) to ~den Road )0 y~ds east of ~e ~ickerbocker si~). ~ft on ~den Road to ~e Blue ~2003 ,v~Quo~t.~m. Ino.; 02003 Na~batbn Teohnob~ For Board Members, Managers, Secretaries and Senior Staff of Special Districts, Cities, Counties and Non-Profits A Special District Institute Seminar · The lze~t.agtzlii~ on district administration W · ~ -- the latest information · ~ with practical advice you can use immediately This is the third in a series of three seminars designed to give you the tools needed to deal with challenges facing your district. This seminar incorporates learning and discussion on the latest techniques and technology for effective administration. Try it - You'll walk away richer for it Catamaran Resort San Diego, CA October 16-17, 2003 Accompan~ying I~orkshops offered Oct. 15t~ and Oct. 18t~: Special districts can experience serous problems unless they have the necessary tools to build and 9:00 - 4:00 Building Better Board/Manager Relationships maintain a successful district. Too often, disixict leaders may be unaware of approaching concerns or problems until it is too late to deal with them. 8:15 - 9:30 Th/s seminar provides valuable tools for policy 9:45 - 11:00 Collaborative makers md managers to reach your goals and 11:15 - 12:30 Workshop 1 - Administration Principles ach/eve success in your district. You will learn the Workshop 2 - Negotiations and Decision Making new advances in information technology to support 12:30 - 1:45 Keynote Luncheon your leaderskip initiatives and increase district 1:45 - 3:15 Guidelines for Human Resource Strategies performance, topics include: 3:3O - 4:45 Workshop 1 - Human Resource Strategies Workshop 2 - Purchasing Power · Strategic Management 4:45 - 5:45 Networldng Reception · Decision Making · Human Resources ~ - 8:00 a.m. · Board Packages 8:00 - 9:30 Execming the Strategy - Road Map to Success · Records Management 9:30 - 10:30 Effective Board Packal~es · Negotiations & Purchasing lO:4S ~ 12:00 Workshop 1 - Executhxg the Strategy Workshop 2 - Benefits of Imaging Technology 12:00 - 1:15 Luncheon: Presentation of Certificates REGISTER NOW - 800-457-0237 1:15 - 2:45 3:00 - 4:15 0~elexpetiea~.d.a~d... i3}fiCt~c.~..'g aUilaorhies .in ..:.'.. 9:00- 4:00 Board Secretaries Two Optional Workshops Offered WHAT YOU'LL LEARN... WHAT YOU'LL LEARN... · '-~w things can go wrong * Board Secretary's role with the Board, Public, and Staff ~ keys to better Board-Manager relationships * How to make the agenda and minutes work together · The best roles for Board Members and Managers * Preparation for and facilitation of controversial Board meefngs · How to reduce frustration and build great communication · New Board member orientations - what to include and trust · Gracefully handling unique situations faced by Board Secretaries Donna Bartlett-May serves as the Board Secretary at the Helix Water District in La Mesa, California. Donna has worked in the water industry for 21t years. She was previously the Board Secretary anti Government Affairs/Public Information Ofricer for the Otay Water District. In addition tn · .rvising a secretarial staff and her Board Secretary duties at Helix, she performs the legislative tracking function. Donna has a Bachelor's 'lS'[r'gree in Business AdmJaisttarion and is the President and Natural Resources Director of the East San Erlego County League of Women Voters. David Harris is the Client Services Manager for CPS Human Resource Services, Shannon Executive Search (A Division of CPS). Throughout ltis 30-year career as a local governntent executive and executive recruiter, Mr. Harris has been involved in a host of senior management recruitments, assessment centers and other human resources related projects. Since joining Shannon Executive Search in 1997, Mr. Harris has been involved as a project manager in the recruitment of city managers, county executives, public safety administrators, transportation directors, human services experts and most other local government executive positions. He is experienced in all phases of the recruitment process. His consulting experience also includes work on behalf of a large health care organization in Northern California. Vernice Hartrnan began at the San Diego County Water Authority in 1993 after six-years of service at the C~ty of Santee. She has a Bachelor's Degree from San Diego State University in Public Admidstration and holds a certificate as a Certified Professional Secretary from the International Association of Administrative Professionals. She is responsible for pulling together monthly the six committee and full board meeting agendas and making arrangements for the all day meetings. She also provides administrative support to the 34 Board of Directors. Krisrine Kwong is an Assodate with Liebert Cassidy Whitmore and has extensive experience representing both private and public sector employers in federal and state courts throughout California involving a variety of employment issues including sexual harassment, discrimination and wrongful termination. She has also litigated administrative hearings on behalf of clients before the Department of Fair Employment and Housing, Department of Health Services and the Sodal Security Administration. Wendy Larsen is the Managing Partner of Creative Leadership Partners, LIE Wendy has trained and facilitated interest based decision making teams for unions, management, elected officials and community organizations including county and city governments, mu/ri-stakeholder forums, volunteer agendas, fire departments, police departments, transit agencies, public utility districts, school districts, and private industries. She has expertise in facilitating contract negotiations, sttateg/c planniug, environmental issues, community forums, design of performance pay systems, transportation routing and schedule design, and total quality initafives. C-tegg A. Lowry is a Principal and Co-Founder of Relier Lowry Consultants. He is a registered civil and environmental engineer specializing in ~l~oncial management models, project management, and maintenance and infrastmcttire planning and management. W~th al.most three decades of experience, Mr. Lowry has held various management positions in the U.S. NaW and Southern California Special Districts. He has developed a widely used model for district application in planning, management, and facilities and equipment control. Robert Rauch is a Principal Consultant for Rauch Communication Consultants. With over 150 spedal districts, local agendes, and other organizations as clients, Robert is widely known throughout California. He specializes in planning and implementing focused public information programs, providing management consulting, and conducting strategic planning retreats. With over 30 years experience, Robert was privileged to serve as a consultant to the White House. Glenn M. Relier is a Principal in Reiter Lowry Consultants, a San Diego-based engineering, computer, and financial consulting f~tm, founded in 1981. He has over 40 years experience in local government and special districts, lVit. Reiter has been General Manager and Chief Engineer of a large Southern California water district and a Director on the San Diego County Water Authority Board. He spedalixes in finandal planning, the setting of rates and fees, including the financing of capital improvements. A co-founder of the California Special Districts Association and the Spedal District Institute, Mr. Reiter is a registered California civil and professional engineer and Life Member of the American Water Wurk~ Assodatinn and the National Association of Independent Financial Advisors. Irma Rodrlguez Moisa is a Partner with Liebert Cassidy Whitmure. Irma is an expert in handling employment discrimination, wrongful termination and sexual harassment lawsuits. She handles disdplinary hearings, arbitrations and negotiations on behalf of the Firm's dty and special district clients. Irma has co-authored "The Uncertain Contours of Vested Benerits Doctrine" in the California Public Employee Relations periodical of the Institute of Indusxial Relations, U.C. Berkely. She also provides training for the firm's clients. John Shannon is the Managing Consultant/Senior Recruiter for CPS Hu~nan Resource Services, Shannon Executive Search (A Division of CPS). Mr. Shannon has thirty years of human resources management experience including twenty-four years experience as a consultant tn local, regional, and state government. During this time, numerous consulting engagements have been successfully completed for dries, counties, educational insritnfions, spedml districts, and regional and state agencies. Mr. Sharmon was a partner in another loc*/government consulting firm for ten yeaxs before starting his own firm in 1986. He began his career in key management positions with the City of Ingiewood, California. During his 24 years of consulting experience, Mt. Shannon has personally completed over 100 recruitments for council/board appointed officials, including dty ~magers, county executives, district general managers, and regional agency executives. Charlene Webber is theVice President of Marketing Sales and Client Relations for Derision Management Company, Inc. the developers of the award-winning Questys Text & Image Management System and the first-ever automated agenda management system, LegiStream. Ms. Webber has over ten years of experience in records management and imaging technology. She has parridpated in the sales, customer liaison, integration and installation of high technology systems, trained the persounel of dty, county and state government agendes nationwide, as wall as partidpated in. the system operation. She is recognized for her public speaking engagements in the riel& of document imaging and document management. Ptiniciples for Successful District Administration Executing the Strategy - Road Map to Success ~'~lenn M. Reiter, Reiter Lowry Consultants Robert Rauch, Rauch Communication Consultants Effective Board Packages Collaborative Negotiations and Decision Making Gregg ~. Lowry, Reiter Lowry Consultants Wendy Larsen, Creative Leadership Partners, LLP Workshops - Case Studies Workshops - Case Studies Irelines for Human Resource Strategies Hiring and Keeping Great Employees ma Rodrlguez Molsa, Liebert Cassidy Whitmore David Harris, CPS Human Resource Service John Shannon, CPS Hman Resource Service Workshops - Case Studies Workshops - Case Studies ' ' ...... ; ........ "'"' ' ~ ..... .... ' ' Students and Guests Networking Reception Wrap-up Session: Successful District Administration One of the 3 Seminars Needed for Certification Catamaran Resort, San Diego - Hotel Accommodations... Each Participant Receives... Comprehensive handbook, all class materials~ eonrinental breakfast each days refreshment breaks, lunch each days and networking with fiastructors and peers. Tuition does not include lodging or other meals. Certification Program... By attending this seminar, you are automatically enrolled as a candidate for the Certificate Program in Spedal District Leadership and Management. There is a $35 administrative fee that will be charged with the enrollment of your third Seminar. Seminars can be taken in any order and must be completed xx4thin a three-year period. Guest Meal Package... ~uests may join you for all meal functions pro~4ded a separate meal package is purchased in advance. Your guest will be given a ~ffrne badge that will allow adm/ttance to all meal functions. Discounts Available... . . , , .,'~:. ::,~:. :. r.l, ~ ~. . ~,: .~.. d:.~?~,.'.~.~:;$}'.~.i, ~;.,~. .~g ~. ~..~ . .:4* Special Car Rental Discount with... ~ - Call Av/s at 800-331-1600 reference Account No. D900923. Special Airline Discounts with... [JAlile, tLfi.igl~a~ offers discounted airfares for this event. ' ' is offering a 10% discount on most Call United 800-521-4041 to book your reservations and of its already low fires, for travel to and from this event. receive a 5% discount off any fare, including First Class, or a Call the Southwest A/rlines Group and Meeting Reservations 10% discount off full fare, unrestricted coach fares when at 800-433-5368. Reservations must be made at least 5 days tickets purchased 7 days in advance. An additional 5% prior to travel. Discounts are subject to terms and availability. discount wili apply if tickets are purchased at least 30 days in Use Meeting ID No. L8351. advance of travel date. Use Meeting ID No. 517BI. Cancellations, Refunds, and Fees... ~l~tten cancellation requests received on or before September 30, 2003 will receive a refund, less a $50 processing fee. Full payment is required ancellation is received on or after October 1, 2003 - no refunds and no credits for future events w/il be granted. However, substitutions may be made at any time. There will be a $25 fee charged for chec!rs returned for insufficient funds or for credit cards denied. SDI reserves the right to make changes in programs and spewers, or to cancel programs when conditions beyond its control prevail. Every effort will be made m contact each enrollee if a program is cancelled. If a program is not held, SDI's liability is Limited to the refund of the program fee only. OCTOBER 2003 - ENROLLMENT FORM FAX: 760-643-1761 · PHONE: 800-457-0237 or 760-643-1760 PO Box 769 * Bonsall, CA 92003-0769 qame: Title: Agency: Mailing Address: For Official Use Only City: State: Zip: Phone: Fax: E-mail: Website: Guest Name: (A) $295 Bttilding Better Board/Manager Relationships Workshop (B) $295 Board Secretaries Workshop (C) $565 Special District Administration Seminar (Two Days) (D) $785 Seminar + Workshop ($75 savings) Select One: __ Board/Manager Relationships or Board Secretaries (E) $985 Seminar + both Workshops ($170 savings) (F) $119 Order Handbook Only - Building Better Board/Manager Relationships (G) $119 Order Handbook On/y - Board Secretaries (H) $199 Order Handbook Only - Special District Administration Seminar (Handbooks will be shipped the ~veek after the even0 (I) $ 50 Spouse/Guest Meal Package for Workshop (J) $100 Spouse/Guest Meal Package for Seminar ~g* 10% Discount for attendance for 5 or more from same District · $25.00 Early registration discount (must receive payment by 9/3/03) Sub Total of Registration $ Subtract 10% Discount for 5 or more $ (ff app~cable) Subtract $25.00 Early Registration $ (tf app~able) Special Needs: Certification Fee ($35.00) $ Of applicable) {~ Wheelchair Access Total Registration Fee $ El Visually Impaired t-I Hearing Impaired METHOD OF PAYMENT: Payable to Special District Institute El Vegetarian Meals [] Check Enclosed for $ ~ Other ff'l Please Invoice PO# [] Charge: [] Visa [] M/C [] AX Card # + (16 a~bets q- $ aumbets lfsted ]~ the s~g-t~atm'e ~rea on back o£ creth't c~td) Credit Card Mailing Address: Zip Code: Signature Expkat~bn Date: U.S. Posmge PAID HS. MARY WALLACE RDMZHISTR~TI¥E ASSISTANT Ihh,.hhM.,,IMh.lh0M..hlh.,M,Ih.,hlM "'' " EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: MONTH OF: Board Meetings: ,2,g ~. ~-, 2/--// / Conferences and Other Meetings Date: ~ Organization -.~'. ~f~. ~'.~,,2/,04./'-¢ Description Date: '~ ~ Organizat,on~t ~4~ ~-~ ~---~ ~ Description Date: ~ ~ Organization / F / / Description / ~ Organization / ¢ / ~ Description Date: Date:~ ~ Organization // / / Description // Date:~ Organization // / / Description /[ Date: Organization Description Date: Organization Description Date: Organization Descri )tion Date: Organization Descri )tion Date: Organization Descri )tion Date: Organization Descri )tion Date: Organization Descri )tion Date: .Organization Descri )tion Date: Organization Descri ~tion ~ersonal Auto: ~' ~ ~ilos x .3fl5 Total Lodgings, Meals & Other: (Details on Back) Total Director's Expenses Total Director's Meetings & Expenses $$///~--~,-~ ~, ~'~ Signed Less any Advance Payments Date of Board Approval TOTAL DUE DIRECTOR $~..~,~ Lodgings: (Receipts attached) Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended SUB TOTAL $. Meal__s: (Reqeipts attached) Date: ~(~'/~..~ '~ Function Attended Date:~'o7 ~.4~ Function Attended / Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Other: (Receipts attached) Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ SUB TOTAL $, TOTAL LODGINGS, MEALS AND OTHER $ ~,,.~(~, 6 ',~ (Enter this total on the front of form)