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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 01/14/2003 East Valley Water District 1155 DEL ROSA AVENUE, SAN BERNARDINO, CA REGULAR BOARD MEETING January 14, 2003 2:00 P.M. AGENDA "In order to comply with legal requirements for posting of agenda, only those items f'lled with the District Secretary by 10:00 a.m. on Tuesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors". CALL TO ORDER PLEDGE OF ALLEGIANCE 1. Approval of Agenda 2. Public Comments CONSENT CALENDAR 3. Approval of Board Meeting Minutes for December 10, 2002. 4. Approval of Public Facilities Corporation Meeting Minutes for December 10, 2002. 5. Resolution 2003.01 - Dedication of Water Distribution System, 750,000 Gallon Reservoir and Appurtenant Structures Constructed at Plant 148 in the City of Highland. 6. Resolution 2003.02 - Dedication of Water Distribution System, Booster Station and Appurtenant Structures Constructed at Plant 140 in the City of Highland. 7. Approval of Liens for Delinquent Water and Sewer Accounts. 8. Review and accept Financial Statements for period ended November 30, 2002. 9. Accounts Payable Disbursements: Accounts Payable Checks #191528 ttu'ough #191873 were distributed December 6, 2002 through January 8, 2003 in the amount of $2,290,182.62. Payroll Checks for period ended December 20, 2002 and included checks and direct deposits in the amount of $90,468.48 and Payroll Checks for period ended January 3, 2003 and included checks and direct deposits in the amount of $82,442.51. Total Disbursements for the period were $2,463,093.61. OLD BUSINESS 10. Radon Rule Update (General Manager) i 1. Site of District Headquarters and Related Facilities Update (General Manager) NEW BUSINESS 12. Discussion and possible action regarding proposal fi'om Debbie and Larry Cerquettini to lease the building and adjacent area for Remote Controlled Car racing. 13. Directors Fees and Expenses for December 2002. 14. Public Hearing to consider adoption of the vacation of a certain public service easement located at 28342 Bmrns Street, Highland, California. 15. Discussion and possible action regarding Adoption of' a certain public service easement located at 28342 Burns Street, Highland, California. 16. Notice of Hearing for LAFCO's January 15, 2003 hearing. 17. Discussion and possible action regarding a sponsorship program involving funding scholarships for water resources students at Cai State, San Bernardino. 18. Discussion and possible action regarding proposal frorn So Cai Pump & Well for the installation of Plant #146. 19. Discussion and possible action from Law Plumbing regarding installation of concrete encasement and rock protection barrier around existing sewer located at City Creek Crossing North of 5th Street. 20. Claim for damages to windshield of personal vehicle from Brian Saters. 21. Discussion and possible action regarding the purchase of a document imaging system. REPORTS 22. November 25, 2002 & December 16, 2002 - Releases of Lien for Delinquent Water and Sewer Accounts. 23. Perchlorate Conference Financial Summary. 24. General Manager's Report. 25. Oral Comments from Board of Directors. 2 CORRESPONDENCE Correspondence form City of Highland in appreciation for the District's timely pipeline replacement work. MEETINGS 27. ASBCSD Membership Meeting hosted by EVWD, Castaway's, January 20, 2003. 28. SAN BERNARDINO AREA CHAMBER OF COMMERCE, Legislative Breakfast, San Bernardino Golf Club, 1494 South Waterman Ave., January 31, 2003. 29. WATER EDUCATION FOUNDATION's 20th Annual Executive Briefing, Radisson Hotel, Sacramento, CA., March 12-13, 2003. 30. WESTCAS, Winter Legislative Forum, Radisson Resort, Scotsdale, Arizona, March 12-14, 2003. 31. AWWA Water Security Congress, Century Plaza Hotel, Los Angeles, California, March 23-26, 2003. CLOSED SESSION ,.__32. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION [Government Code Section 54956.9(a)] Name of Case: Judith Ann Petrosino v City of Highland, East Valley Water District, County of San Bernardino, Banner Elementary School; Superior Court of the State of California for the County of San Bernardino-Unlimited Case No. SCVSS 81330. 33. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b): One Potential Case ANNOUNCEMENT OF CLOSED SESSION ACTIONB ADJOURN 3 DRAFT SUBJECT TO APPROVAL EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING DECEMBER 10, 2002 MINUTES The meeting was called to order at 2:00 p.m. by President Goodin. Director Negrete led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Negrete, Wilson, Goodin ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews APPROVAL OF AGENDA M/SIC (Lightfoot-Sturgeon) that the December 10, 2002 Agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:02 p.m. Ms. Jo McAndrews took this opportunity to wish everyone a Happy Holiday Season. There being no further written or verbal comments, the public participation section was closed. ADJOURN TO EAST VALLEY WATER PUBLIC FACILITIES CORPORATION MEETING, M/SIC (Negrete-Wilson) that the regular meeting be adjourned to the East Valley Public Facilities Corporation Meeting at 2:02 p.m. RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING. M/S/C (Sturgeon-Lightfoot) that the East Valley Water District Regular Meeting reconvene at 2:05 p.m. APPROVAL OF NOVEMBER 26, 2002 BOARD MEETING MINUTES. M/S (Negrete-Sturgeon) that the November 26, 2002 Board Meeting Minutes be approved as submitted. DIRECTOR WILSON ABSTAINED FROM THE VOTE. THE MOTION WAS CARRIED BY A 4-0 VOTE. APPROVAL OF SPECIAL MEETING MINUTES FOR DECEMBER 2, 2002. M/S/C (Negrete-Sturgeon) that the December 2, 2002 Special Meeting Minutes be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager stated that the charges identified by Account Numbers: 0530044-07, 0550252-01, 1030064-15,1430011-01 and 1640840-03 had been paid and should be removed from the lien list. M/S/C (Negrete-Sturgeon) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. DISBURSEMENTS M/S/C (Negrete-Sturgeon) that General Fund Disbursements #191385 through #191527 distributed during the period of November 21, 2002 through December 4, 2002 in the amount of $707,579.77 and Payroll Fund Disbursements for period ended December 6, 2002 in the amount of $94,023.95 totaling $802,023.95 be approved. RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date; that Director Wilson and he were planning a trip to Washington D.C. between December 21st and December 24th to pursue more discussion on the Radon Rule as the Rule is not a priority with EPA now. Information only. MINUTES: I2/I 0/02 SANTA ANA RIVER WASH PLAN TASK FORCE AGREEMENT. DISCUSSION AND POSSIBLE ACTION. The General Manager stated that a meeting of the Wash Committee TAC had been scheduled for Friday, December 20, 2002 for a Pre-Final Scoping review. Information only. Directors Lightfoot and Wilson expressed a desire to become official members of the Task Fome. information only. SITE OF DISTRICT HEADQUARTERS AND RELATED FACILITIES UPDATE. The General Manager stated that he had received a letter from the City of Highland's Mayor Larry Brown regarding the location of the District's futura facility; that appraisals of the District's properties were underway. Information only. Steve Kennedy stated that the agreement to terminate CLC's lease had been fully executed. Information only. President Goodin stated that he hoped that all Director's would be objective in their decision about the District's final decision in an attempt to appease the majority. Information only, Director Wilson commented on the "tour" organized to view various locations for the District Headquarters and felt that the event would be useful in the final decision. Information only. BOARD REORGANIZATION President Goodin declared nominations open for President. The General Manager stated that the usual policy is to maintain a two (2) year term of elected and appointed offices to the Board. President Goodin stated that the Committee Assignments would also remain the same. M/S/C (Wilson-Lightfoot) that the same elected and appointed offices held in 2002 be retained for the year 2003: President Don Goodin Vice President George Wilson General Manager - Robert Martin Chief Financial Officer - Brian Tompkins Board Secretary Robed Martin 3 MINUTES: 12/10/02 SETTING TIME AND PLACE FOR HOLDING MEETINGS. President Goodin declared that the time and place for holding regular meetings is open for discussion. M/S/C (Negrete-Wilson) that the District Board Meetings be held on the second (2nd) and fourth (4th) Tuesday of each month at 2:00 p.m. at the District Office, 1155 Del Rosa Avenue, San Bernardino, California. SETTING METHOD FOR CALLING SPECIAL MEETINGS. President Goodin declared that the time and place for holding regular meetings is open for discussion. M/S/C (Wilson-Lightfoot) that the Board follow the Government Code Section 54956 provision for calling special meetings. DIRECTOR'S FEES AND EXPENSES FOR NOVEMBER 2002 were presented to the Board for approval. M/S/C (Negrete-Sturgeon) that the Director's fees and expenses for November 2002 be approved. RESOLUTION 2002.51 - AUTHORIZING A CORRECTION TO THE AMENDMENT TO CONTRACT BETVVEEN THE CALPERS BOARD OF ADMINISTRATION AND THE EVWD BOARD OF DIRECTORS was presented to the Board for approval. M/S/C (Lightfoot-Wilson) that Resolution 2002.51 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING AUCTIONING OF THREE (3) DISTRICT VEHICLES AS SURPLUS. M/S/C (Lightfoot-Sturgeon) that the recommendation of the General Manager to surplus three(3) District vehicles be approved. PROPOSALS FOR THE REMOVAL OF NITRATE AT DISTRICT CULL WELLS (#132- 2, #132-3, #132-4) FROM SOCAL PUMP & WELL AND BASIN WATER TECHNOLOGY GROUP were presented to the Board for approval. The General Manager requested approval and recommended that EVWD enter into "Letter of Intent" with Basin Water and authorize SoCal to begin preliminary work. M/S/C (Wilson-Sturgeon) that the General Manager be authorized to negotiate the agreements on behalf of the Board. 4 MINUTES:12/I0/02 December 4, 2002 RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on December 4, 2002 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; reminded all that the Annual Awards Banquet will be held on December 20th at the Arrowhead Country Club ( President Don Goodin also stated that he felt very strongly about having support from the Directors for this event); that the roof structure had been poured at District Plant #37 and that the wrapping machine would be the next step; that the Blend tank at Plant #39 was nearly complete; that a trip was scheduled to Washington D.C. regarding Radon and to Waco, Texas with Director Goodin and Liightfoot to meet with the Mayor of Waco on January 16, 2003 {trip dates are January 15, 16, 17); that he had received a phone call from Councilman Derry this morning regarding the Patton property and the possibility of a lease from the City of San Bemardino for soccer field extension. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS. Director Goodin expressed his appreciation to everyone for their support and cooperation during his term of office as Board President in 2002 and for extending his term as Board President for the year 2003; expressed his desire to develop new programs; to seek innovative ideas; find ways to improve upon the things that the District already does. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. ASBCSD MEMBERSHIP MEETING HOSTED BY WEST SAN BERNARDINO COUNTY WATER DISTRICT AT EL RANCHO VERDE ROYAL VISTA GOLF COURSE, DECEMBER 16, 2002. Information only. CSDA'S GOVERNANCE SERIES (WORKSHOPS 1 and 2): Information only. 1. RANCHO LAS PALMAS MARRIOTT, 4100 BOB HOPE DRIVE, RANCHO MIRAGE, CA., JANUARY 16, 2003 & 2. SACRAMENTO MARRIOTT, 11211 POINT EAST DRIVE, RANCHO CORDOVA, CA., JANUARY 31, 2003 5 MINUTES: [2/10/02 A SPECIAL DISTRICT INSTITUTE SEMINAR - EMBASSY SUITES, MONTEREY, CA. FEBRUARY 27-28, 2003. Information only. & ACCOMPANYING WORKSHOPS: WEDNESDAY, FEBRUARY 26TH - "BEYOND THE BASICS, MAKE BETTER DECISIONS" SATURDAY, MARCH 1ST - "BROWN ACT & CONFLICT OF INTEREST" ADJOURN The meeting was adjourned at 3:20 p.m. until the next regularly scheduled Board Meeting on January 14, 2003. Donald D. Goodin, Board President Robert E. Martin, Board Secretary 6 MINUTES: I2/10/02 DRAFT SUBJECT TO APPROVAL EAST VALLEY PUBLIC FACILITIES DECEMBER 10, 2002 CORPORATION MINUTES The meeting was called to order at 2:01 p.m. by President Goodin. PRESENT: Directors: Lighffoot, Negrete, Sturgeon, Wilson, Goodin ABSENT: None STAFF: Robert Martin, Paul Dolter, Brian Tompkins, Mary Wallace GUEST(s): Jo McAndrews APPROVAL OF AGENDA M/S/C (Negrete-Wilson) that the December 10, 2002 Agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF THE DECEMBER 11, 2001 MEETING MINUTES M/SIC (Sturgeon-Lightfoot) that the December 11, 2001 minutes be approved as submitted. APPOINTMENT OF DIRECTORS AND BOARD RE-ORGANIZATION M/S/C (Lightfoot-Sturgeon) that the following slate of officers remain and be approved: President - Donald D. Goodin 1 st Vice President George E, "Skip" Wilson 2nd Vice President - Kip E. Sturgeon Secretary - Edward S. Negrete Treasurer - Glenn R, Lightfoot ADJOURN M/S/C (Lightfoot-Sturgeon) that the Public Facilities Corporation meeting be closed and adjourned to the East Valley Water District meeting at 2:10 p.m. Donald D. Goodin, President Edward S. Negrete, Secretary EVPFC MrNUTES:I 2/10/02 EXHIBIT "A" RESOLUTION 2003.01 a RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT' ACCEPTING IRREVOCABLE OFFER OF DEDICATION OF WATER SYSTEM PLANT 148 BE: IT HEREBY RESOLVED by the Board of Directors of the East Valley Water District, as follows: WHEREAS, 750,000 gallon Reservoir and appurtenant structures constructed at Plant 148, located at the North end of Van Leuven, North of Highland Avenue for public use in the City of Highland, have been dedicated to East Valley Water District by S-P East Highlands, LLC. NOW THEREFORE, BE IT HEREBY RESOLVED, that the Irrevocable Offer of Dedication of Water System dated December 12, 2002 and executed by William J. Griffith, President for S~P East Highlands, LLC on December 12, 2002 be accepted and all rights, title and interest in and to said water system be vested in the East Valley Water District, and that the Secretary of this District be, and is hereby authorized and directed to record this Resolution with said Irrevocable Offer of Dedication of Water System attached hereto, in the office of the County Recorder of the County of San Bernardino, State of California. The foregoing resolution was duly adopted at a meeting of the Board of Directors of the East Valley Water District, upon motion duly made, seconded and carried on January 14, 2003. AYES: Directors NOES: ABSENT: EAST VALLEY WATER DISTRICT Donald D. Goodin, Board President Attest: Robert E. Martin Board Secretary 12/17~O2 jw W2156 Plant 148 ,~,,,,148 BULCH BASIN BASIN NOT: TO SCALE EXHIBIT '%" RESOLUTION 2003.02 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING IRREVOCABLE OFFER OF DEDICATION OF WATER SYSTEM PLANT 140 BE IT HEREBY RESOLVED by the Board of Directors of the East Valley Water District, as follows: WHEREAS, Booster Station and appurtenant structures constructed at Plant 140, located at 29502 Pleasant View Lane for public use in the City of Highland, have been dedicated to East Valley Water District by S-P East Highlands, LLC. NOW THEREFORE, BE IT HEREBY RESOLVED, that the Irrevocable Offer of Dedication of Water System dated December 12, 2002 and executed by William J. Griffith, President for S-P East Highlands, LLC on December 12, 2002 be accepted and all rights, title and interest in and to said water system be vested in the East Valley Water District, and that the Secretary of this District be, and is hereby authorized and directed to record this Resolution with said Irrevocable Offer of Dedication of Water System attached hereto, in the office of the County Recorder of the County of San Bernardino, State of California. The foregoing resolution was duly adopted at a meeting of the Board of Directors of the East Valley Water District, upon motion duly made, seconded and carried on January 14, 2003. AYES: Directors NOES: ABSENT: EAST VALLEY WATER DISTRICT 'Donald D. Goodin, Board President Attest: Robed E. Martin Board Secretary 12/17/02 jw ~' W2156 Plant 140 RECORDING REC~UESTED BY: East Valley Water District WHEN RECORDED MAIL TO: East Valley Water District Post Office Box 3427 San Bemardino, California 92413 IRREVOCABLE OFFER OF DEDICATION OF WATER SYSTEM Board of Directors East Valley Water District San Bemardino, California 92413 DATE: .J~//-~ /~'g-- We hereby declare that the Booster Station and appurtenant structures constructed at Plant 140 located at 29502 Pleasant View Lane in the City of Highland in accordance with all the requirements of the East Valley Water Distdct are intended for public use and that upon their acceptance by said District, all rights, title and interest of the undersigned in and to said water system shall thereupon vest in the District, The within dedication shall be binding upon heirs, successors, assignees, executors, or administrators of the undersigned. SEE EXHIBIT "A". The undersigned further declares and hereby certifies that there are no liens or debts of any nature presently due or outstanding against or upon said Booster Station and appurtenant structures for labor or materials or for any other cause, and that the undersigned will hold East Valley Water District free and harmless from any and all such claims of liens asserted upon said Booster Station and appurtenant structures should they be claimed or arise provided such claims or liens arose from acts which occurre~ m d,~ed above. (Corporate Seal) ~ STATE OF CALIFORNIA ) ) State, personally appeared [ ~.~:,~li ~{ ~r~ ;~'~; ~'~i' ~'~ '~1~ personally known to me (or-prcvcd '., rne-~thc, basis- ' ' to be the person(s') whose name(s) is/am subscribed to the same in his/her/their authorized capacity (les), and that by his/her~fl~eir signature (s*) on the instrument the person (s), or the entity upon behalf of which the person (e) acted, executed the instrument. WITNESS my hand.~and~official~, seal. (Rev: 2f6/02) Drawer No. 3 J 6ULCH BAS]'N BAS]'H * ' BASELINE STREET NOT TO SCALE CERTIFICATE OF LIEN JANUARY 14.2003 ACCOUNT OWNERS PROPERTY AMOUNT NUMBER NAME ADDRESS OWED 1. 0020031-00 $1t5.08 2. 0040008-05* $37.51 3. 0140109-08* $29.40 4. 0330126-11 $95.19 ~ 5. 0350143-00* $312.81 6. 0411115-00' $56.73 7. 0430126-00 $327.07 8. 0510028-04 $77.39 9. 0541301-00* $138.55 10. 0610023-03* $33.42 11. 0630329-00 $126.20 12. 0630329-00* $45.97 13, 0730014-01' $142.68 14. 0730153-00* $164.31 15. 0730186-03*+ $95.68 16. 0820157-04* $t26.00 P~ 17. 0820204-03 $43,89 p~ 18. 0920133-04* $217.83 19. 0920184-05* $104.81 20. 0930300-07* $162.20 21. 0940217-08* $37.14 22. 1020162-09* $80.14 23. 1050033-06* $146.01 ~ 24. 1110101-04*+ $52.89 Page 1 of 2 25. 1340169~05 $72.38 $22.01 26, 1400113-07* 27. 1542574-01' $18.26 TOTAL ~ $2,881.55 * STILL OWNS PROPERTY + MULTIPLE UNITS Page 2 of 2 East Valley Water District Balance Sheet November 30, 2002 ASSETS UTILITY PLANT - at cost: Utility plant in service - water department $69,650,199.69 Utility plant in service - sewer department 20,396,641.60 90,046,841.29 Less: Accumulated depreciation (28,789~808.01) 61,257,033.28 Construction in progress 9,380,117.58 70,637,150.86 RESTRICTED ASSETS: Water department - bond funds - cash in bank 6,475.00 Certificate of Participation reserved funds - cash in bank 3,479,340.28 Reserved funds - designations - cash in bank 2,186,450.00 5,672,265.28 CURRENT ASSETS: Cash and investments 16,051,167.24 Less: Restricted Cash and Investments 5,672,265.28 10,378,901.96 Accounts receivable (net of allowance) 975,657.35 Other receivables (net of allowance) 117,922.78 Inventory 788,978.76 Prepaid expenses 339,231.53 12~600,892.38 OTHER ASSETS AND DEFERRED COSTS (Net of Amortization): Bond discount and incidental bond expenses 27,149.70 Deferred financing charges 426r491~71 453r641.41 TOTAL ASSETS $89~363~949.93 East Valley Water District Balance Sheet November 30, 2002 LIABILITIES AND EQUITY LONG-TERM DEBT: Certificates of Participation due after one year $14,944,988.07 Less: Deferred amount on refunding of Certificates of Participation (759,166.43) 14~185~821.64 CURRENT LIABILITIES: Accounts Payable 1,167,230.93 Accrued payroll and benefits 393,229.47 Customer service deposits 1,112,795.15 Deferred Rental ~ncome 2,500.00 Accrued interest payable 6,474.74 Deposits - refundable 274,860.09 Certificates of Participation due within one year 1,726~266.00 4,683,356.38 TOTAL LIABILITIES 18~869~178.02 EQUITY: Contributed capital: Invested in utility plant 24,588,200.07 Other contributed capital 3,695,064.18 Retained earnings: V Reserved for water bond funds 6,475.00 Reserved for emergencies 2,170,000.00 Reserved for unemployment insurance 16,450.00 Unreserved 37,794,185.73 Net income for current year 2,224,396.93 TOTAL EQUITY 70,494,771.91 TOTAL LIABILITIES AND EQUITY $89~363~949.93 qqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqo, o ~o · -z~~ · .a ooooooooooooooooooooooooooooooooooooooooooo, =~ ooo~qqooooooooooooooooooooooooooooooooooooo ~ o z East Valley Water District Board Memorandum Date: JAN. 14, 2003 From: Brian W. Tompkins / Chief Financial Offic~ Subject: Disbursements. Recommendation: Approve the attached list of accounts payable checks and payroll issued during the period December 6, 2002 through January 8, 2003. Background: Accounts payable checks are shown on the attached listing and include numbers 191528 to 191873 for A tota~ of $2,290,182.62. The source of funds for this amount is as follows: COP Construction Funds $461,484.00 EPA Grant Funds Unrestricted Funds $1,828,698.62 Payroll disbursed was for the period ended December 20, 2002 and January 3, 2003 and included checks and direct deposits, Totaling $90,468.48 and $82,442.51, Grand Total $172,910.99. Fiscal Impact: Total disbursements- $2,463,093.81 c qqqqqq oq qq W °°°°° ~ oo oooooo ~ ~ - ~ ~ ~9~° ~ ~ o ~ 8 o o o o o o o o o o o o ~ o 0 0 m 0 o o o g ooo ~oooo o go o g ~ fl. c o. c~ o. o o. o cR, o ,,-~ ~. c5 c5 o o ~ ood ~ddddc~ Don Goodin President East Valley Water District Board of Directors PO Box 3247 San Bemardino CA 92413 Dear Don: 27215 Base Line Highland, CA 92346 AS we are all aware, the location of the future East VaIley Water District facility (~09) 8~4-~ has been discussed for quite some time. We view the District as a partner in FAX (SOB) 882-3~ eo www,ci,highla, nd.ca,us providing services to our residents. We also appreciate the long standing and City Council positive working relationship we have had over the years. Mayor The City has been asked to give input as to the location of the District's future Larry Brown facility. The City Council views that portion of Fifth Street west of Webster as a Mayor Pro-Tern John R Timmer prime commercial area, The highest and best use and the one that would be the ~ey Rucker, Jr. most beneficial in the long term for the residents in the community, would be 'chh R. 8tarbuck retail/commercial, Such uses would provide a continuing revenue stream by way ~lll~rad Sundqulstof property and sales taxes which will allow the City to continue funding services at their optimum level, City Manager Sam J, Rac~.d~o The City would be very Interested in helping to market the Fifth Street property in a way that would provide for Its highest and best use, if the District elects to locate its future facility at the Patton Hospital location, The City and Redevelopment Agency would use its best efforts to help in the appropriate development of the Fifth Street property, Please feel free to contact me if you have any questions, Yours very truly, '? Maydr cc: City Council Sam Racadio, City Manager Rick Hartmann, Community Development Director City December 11,2002 Don Goodin, President East Valley Water Distdct Board of Directors / 6~..,~ P.O. Box 3247 San Bernardino, CA 92413 27215 Base Line Highland, CA 92346 (909) 864-6861 Dear Don: FAX (909)862-3180 ',~w. ci.hig h[and.ca.us City Council The City Council/Redevelopment Agency Board of Directors has instructed me to write to you to further clarify and enhance their position relative to the location Mayor of the new district facility. Larry Brown Mayor Pro-Tern The City/Agency desires that the District facility be located on Highland Avenue John R Timmer rather than on Fifth Street (west of Webster). Ray Rucker, Jr. John R. Starbuck Brad Sundquist The City/Agency is interested to begin negotiations to purchase the Fifth Street ~ property from the District at its earliest convenience. City Manager Sam J. Racadio If you have any questions on this matter, please feel free to contact me. Yours v truly, __ R y Ru er, Mayor/Chairman City of Highland City Council Highland Redevelopment Agency Board of Directors cc: City Council Members/Redevelopment Agency Board of Directors Sam J. Racadio, City ManagedExecutive Director Rick Hartmann, Community Development DirectodAssistant Executive Director OFFICE OF THE COMMON COUNCI]~ ~ ~-.?'.__ NEIL DERRY - COCNCmr, IAN, FOURTH WARD 300 North "D" Street · San Bernardino · CA 92418-0001 909.384.5178 · Fax: 909.384~5105 www.ci.san-bernardino.ca.us November 8, 2002 Board Members East Valley Water District 1155 Del Rosa Avenue San Bernardino, CA 92410 Dear Board Members: I am writing to express my support for the construction of the new East Valley Water District Headquarters at the site located south of Patton State Hospital. The location has been vacant for many years and the City of San Bernardino welcomes the construction of this new facility and the economic advantages it can bring to the area. As the City Councilman for this area, I hope you will take advantage of this opportunity. Please do not hesitate to contact me if you have any questions or require any assistance in this matter. Sincerely, Councilman, Fourth Ward ND:si San Bemardino County Sun Page 1 of 2 JOBS i' CLASSIFIEDS '; NE"~SPAPER ADS ~: SUBSCRIBE i PERSONALS ,' MARKETPLACE a scratch on her." SPORTS U-ENTERTAINMENT BUSINESS LIVING OPINIONS HEALTH FILM December 26.2002 ~:~! ~:~, San Sernardino. CA '- EMAIL ARTICLE !: LINK TQ ARTICLE s~ PRINT ARTICLE AffJcle Last Updated: Wednesday, December 25, 2002 - 12:19:15 AM MST Site Search: I Adding soccer fields weighed OTHER ARTICLES IN Enter search ~erm. hi[ enter key SB pro,ts give rise to talk of expal3$1ol3 THIS SECTION By BEN SCHNAYERSON, Staff Walter Advanced Search AS San Bemardino counts the cash from its 17-field soccer 1212612002 complex, talk is surfacing about adding fields to bring more - Motorcycle On Maneuvers~, ,~, Classifieds toumaments and visitors to the city. - County schools partnering up with businesses Automotive At the City Council's Ways and Means Committee meeting - Santa Claus Inc.'s work is Employment last week, council members discussed adding five to eight never done Newspaper Ads fields on the 40 acres north of Highway 30 and south of - Seven-day festival of Reel Estate Patton State Hospital. The proposal will come back for more Kwanza will commence today discussion at the committee's meetings in January. - Christmas Mission Rentals - Owner of Fontana tow Obituaries "Many toumaments that come in here need more fields than company to be arraigned Business; what we have at that complex,' said Councilwoman Wendy - Schools receive $397 Business Directoqv McCammack, a committee member, million in overdue state bond money Columnists More weekly tournaments would also help the city attract - Christmas not merry for fire- Film hotels and restaurants, she said. ravaged San Dimas Canyon Health - Rat to move? Horoscepes The committee is simultaneously considering a contract with - Rancho Cucemonga mayor set to take over as Metrolink Info the inland Empire 66ers to run the complex's concessions, board chairman build a 200-seat concession area and help bdng in corporate Living sponsorship. - Conservation group energizes students Marketplace - Apple Valley family gets a News These ideas were not being seriously considered a few Christmas miracle · Ed Mauel months ago because of problems with the foundation under - Perchlorate help sought by contract to manage the fields. Hundreds of families came to Rialto · Gregg Patton the complex but the city had difficulties capitalizing on that. · Lottery' - School security guard contesting plans for dismissal · e-thepeople.com But the fields have been run by the city since September, and. New LA. cathedral · Wildfires several council members see them as a financial asset with celebrates first Christmas · VOTE 2002 great potential. - Proposed budget cuts may delay work on Carmenita o Vision For The Valley The city made about $15,000 from parking fees and Road bridge , Remember 9-11 concessions sales tax in just the first month and a half, and - Company offering $1 police · Holiday' the city can charge $10,000 for each weekend tournament, patrol cars with a catch · Teens Who Kill - Swim fitness classes to Route 66 Coverage Despite all the big plans, the decision to expand the soccer continue thanks to lobbying Opinion complex is not solely the city's, atilt' PomOnacause Collegefor concernSays trees Persona s The East Valley Water District owns 10 acres of the property - Crime and Public Safety Prep Sports under consideration, and the state owns the other 30. Special Sections Sports State officials could not be reached for comment, General Manager Robert Martin said the water district is open to leasing or selling its land across the street from Patton. Subscriber Services Traffic Report On the other hand, the distdct just got out of a lease agreement this month with a Travel developer for the 10-acre property and is considering using it for a new headquarters. U-Entertainnment The headquarters are now on three acres off Del Rosa Avenue in San Bernardino. http ://www. sbsun.comJStories/0,1413,208%7E 12588%7E 1072199,00.htrn]?search=filter 12/26/02 Sa~ Bem~ucd'mo Count~ St.m rage ~ oz z Weather "The facilities we have now are very old, and we are just running out of room,' Martin said. This is not the first time that the city, water distdct and state have talked about turning the ~ ~ ] open land near Patton into a financial gain. ~ ~ For more than 10 years, there have been plans to bdng a golf course to the 77 acres on the north side of the hospital grounds and a hotel w~th stores to the southern 40-acre property. Martin said the state and city wanted to build a buffer between the hospital, an institution ............................ for the criminally insane, and nearby homeowners. The golf course would also tie up any ~:~ i~' expansion of the hospital, bring in sales tax revenue and take care of the hosp,tal's , Click! drainage problems. Martin said that economica has always held the golf course back and he isn't hopeful one will be built anytime soon. Councilman Nell Derry, another committee member, said he would prefer to use the 77 acres to the north for the soccer complex instead of the 40 acres to the south because of its size. He also said it would be fine if the distdct derided to move its headquarters to the southern property, rather than leaving it empty. 'All that property has been under lease for so long and nothing has happened,' Derry said. "it is time to move on with that.' ;:. RETURN TO TOP information Copyright © 2002 San Bernardino County Sun Los Angeles Newspaper Group Feedba( http://www, sbsun.com/Stories/O,1413,208%7E12588%7ElO72199,00.html?search=filter12/26/02 On OX LLLU 0 ~ 0 ~ m z z -- z~~-~ z~ ~ °~o~ 8~Z~oo zzzz~Zz ~ ~~oo o~ ~0© ~w< 0 -Szo~ ° g ~o ^o z ~ ~ZZ ZmZ ~ LLI CO u.iI'- EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: ~:./~t//--/zF?Q 'F' MONTH OF: ~rd Meetings: /'~/~¢ Conferences and Other Meetinqs Date: /~ /~t Organization ~(.,'¢,f)/) Description ~//,'2i) Date: /.~/;/ Organization :-.t.,'zt. IP . Descri )tion /~z/~,,~:tl ~.? Date: !~/! ,OrganizationA,/p/2 ?qt 1:~,~?./.4 , Descri )tion Z)FLt ~.'£~.~1 Date: i)_~,z,¢, Organization £~?~¢¢ Descri )tion i,l~r'///z~).¢ Date: Organization Descri )tion Date: Organization Descri ~tion Date: Organization Descri }tion Date: Organization Descri )tion Date: Organization Descri )tion Date: Organization Descri )tion ~ Date: Organization Descri )tion Date: Organization Descri )rich Date: Organization Descri ~tion Date:. Organization Descri ~tion Dote: Organization Description TOTAL # OF MEETINGS .5' @125,00 each Personal Auto: Miles x ,325 per mile Parking Fees Total Lodqin.qs, Meals & Other: (Details on Back). Total Director's Expenses /' Total Director's Meetings & Expenses [ ' ~, t_z,/';'?' /, ~f~ed '--:'/,~:¢~/ /¢z~/.~/z¢~ ~ Less any Advance Payments Date of Board Approval TOTAL DUE DIRECTOR Lodqinqs: (Receipts attached) Date: Function Attended $. Date: Function Attended $. Date: Function Attended $. Date:. Function Attended $. Date:. Function Attended $. Date: Function Attended $. Date: Function Attended $. Date: Function Attended $. Date: Function Attended $. Date: Function Attended $. SUB TOTAL $. d Meals: (Receipts attached) Date: /z/5" Function Attended Lu,,,,d/~ Q.,/ ~,,:¢--¢ i-~,/', ~6'/I-,~ $. 'Zd, Date: Function Attended $. ~ Date: Function Attended $. Date: Function Attended $. Date: Function Attended $. Date:. Function Attended $. Date: Function Attended $. Date: Function Attended $. Date: Function Attended $. Date: Function Attended $. SUB TOTAL $ Z'/,~ Other: (Receipts attached) Date: Function Attended $. Date: Function Attended $. Date: Function Attended $. SUB TOTAL $ TOTAL LODGINGS, MEALS AND OTHER $ (Enter this total on the front of form) EAST VALLEY WATER DISTRICT DIRECTOR'S FEE AND EXPENSES REPORT DIRECTOR: DON GOODIN MONTH December~02 Meetin,qs Claimed: Board Meetin.qs ('Dates) 10 Conferences and Other Meetin.qs Date: 2 Organization: Hq SiteTour Location: Hi,bland Date: 3 Organization: Thurs Morn Gp Location: Arrowhead CC Date: 6 Organization: WRITour Location: Salton Sea Date: 9 Organization: .Mtgw/Ra~,Rucker Location: Tarten Restaurant Date: 11 Organization: North Fork Location: District Date: 12 Organization: .Con~]. Joe Baca Location: Baca's Office Date: 16 Organization: .Special Districts Location: El Rancho Verde CC Date: 20 Organization: EE'sAward Dinne~ Location: Arrowhead CC TOTALI~EETINGS 9 X $125.00= $ 1,125.00 Personal Auto Date: Function: Date: Function: Total Lodqin.q Date: Function: Date: Function: Total $ Meals (Receipts) Date: 16 Function: ,Special Districts $ . 27.50 Date: Function: Total $ 27.50 Other Date: Function: Date: Function: Total $ Total Directors Expenses $ 27.50 Total Directors Fees (Meetings) $ 1,125.00 Less Advance Payments TOTAL DUE DIRECTOR $ 1,152.50 Approved Date of Board Meeting January 14, 2003 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPE_N. SE .R. EPORT ~,,l~0ard Meetings: /~)~ / / ~,'z.~ Conferences and Other Meetings Date:_ ,~ organizatien.T~'./)t,~V d]~:) _~0 __ Description Date:_ I 72 _ Organization.5', 6: Ch~ Description ~-. Date:_ ODanization~ Descdption ..... Date: Organization ._ Description _ Date: _.Organization .... _ Description ..... Date: ..... Organization__ . Description ... Date: __.Organization .. _ Description_ Date: Organization__ Description Date: Organization . Description_ . ,, . Date: _Organization Description, . Date: ,_Organization__ _ Descriptio~ , _ Date: Organization Description. .,, - -- Date: _Organization Description__ - Date: _ Organization _ Description .... Date:~Organization Description ,Fo Personat Auto'. ~_ . _ Miles x .3~65 ~ per mile___ $ _ ~ -- ' parking Fees_ , - $- - " ~Tp!a! Lodgings, Meals & Other: (Details on Back)_ - $- ~:2~-'~.. Total Director's Expenses $ ~ - uS Total Director's Meetings & Expenses $ _~,,~'(~(~) - ----- Less any Advance payments__ $ c~'~ ~__~ %~e(~ ..... TOTAL DUE DIRECTOR_ $ (- Date o~ ~:)~t/~pp~ovel - ~,ST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: Sturgeon MONTH OF: December 2002 Board Meetings; 12/10 '~.~onferences and Other Meetings Date 12/2 Organization EVWD DescriPtion District Tour Date; 12/3 Organization Thursday AM GroupDescrJption Holiday Reception Date: 12/4 ,Organization EAC Description Meeting Date: 12/6 Organization WRI Description Tour Preparation Date: 12/11 Organization North Fork Description Board Meeting Date; 12/12 .Org~niz_at!on Cimino Realty _D.~es~riPt!on Luncheon ,.. '.: Date; 12/16 Organization Special Disticts Description Meeting Date: 12/20 Organization EVWD Description Holiday Dinner Date: Organization Description · Date! ' Organization DescriPtion Date: .Organization . Description. ; ..-~ Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description , TOTAL # OF MEETINGS 5 , @t25.00 each $ 625.00 ersonal Auto: Miles x .325 per mile ... $. Parking Fees $. )tal Lodgings, Meals & Other:(Details on Back). $. Total Director's Expenses $__~_______~ -,,/~.~. ..... Total Director's Meetings & Expenses. $ 625.00 gned c~k.'-¢_,~ "---~ Less any Advance Payments $. ~e of Board Approval 01/14/2003 TOTAL DUE DIRECTOR $. 625.00~ t::Al¢ I VALLP--.Y VVA I I--I',( DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: ,:.... ~/, ~), ~. ~ ~,.) MONTH OF: .o ~ '~oard Meetings: /:z-/¢.F,-'--.- ~¢'onferences and Other Meefinqs Date: ,.o,._. ~ . ,-: z- Organization ~-~_ Date: ~ ..t . ? -,~-z Orgamzation ,";:; Date:. ~';~--'~'-Cz-Organization .._.~ ..,') Descri:tion~,r~ ,;.,/ .a;;.. /-,',,.I, Date: f~ . .~¢- ~'"~ Organization /.~,,~.¢'/~ Date: /, · ~-.z .~-~ Organization ("¢~,',~'~'~.',',~'~,~.,~ Date: f~ - it,: ~~-2~ Organization '~,, ~ ~ ~ Descri%on ,qr,,?,.,~' zf~,~ Date: ~¢, -2~.,.,?~Organization Date: O~'ganization Descri 3tion Date: Organization Description Date: Organization Description ~ Date: Organization Description Date: Organization Description Date: .Organization Description Date: .Organization Description Date: .Organization Description TOTAL # OF MEETINGS Personal Auto: Miles x .325 per mile Parking Fees Total Lod.qinqs, Meals & Other: (Details on Back) Total Director's Experts'es ~,~/~s,~ Total Director's Meetings & Expenses ~igned _ Less any Advance Payments / · Date of Board Approval TOTAL DUE DIRECTOR SAN BERNARDINO COUNTY SUN ~ ~ aS#: 479950 ~ 399 D ST, SAN BERNARDINO..C^ 92401 DlaTBtC,'T Telephone (0091388-3960/Fax {009)381-3976 .~o MARY WALLACE ~,~ ,~1,~ ,~ EAST VALLEY WATER DISTRICT c~,~,. ~ ~,~ PO BOX 3427 *~"~ ~ ~ ~ ~ SAN BERNARDINO, CA 92413 ~"~"~' COPY OF NOTICE ~ ~ - ~ N~ ~e: HRGSB NOTRE OF H~RING ~ EAST VALLEY WATER DISTRICT NO¥I~E OF PUBLIC HEARING Notice is hereby given that a Public Hearing and the regularly scheduled Board Meeting of the East Valley Water District will be held on Tuesday, January 14, 2003 at 2:00 p.m. at 1155 Del Rosa Avenue, San Bernardino, California. The purpose of the hearing will be to adopt the vacation of a certain public service easement located at 28342 Burns Street, Highland, Califm'nia. A description of the general location of and extent of the public service easement to be vacated and a reference to a map or plan, which shows the portion or area to be vacated, shall be on file in the office of the District. Persons wishing to submit extensive testimony at the hearing are requested to submit written eornments to the Board of Directors by January 7, 2003~ so that the Board may adequately address the comments. RESOI..IITION~ NO. 2002.35 A RESOLUTION OF INTENT[ON OF THE BOARI) OF I)IRECTORS OF TIIE EAST VALI.,EY WATER DISTRICT TO VACATE CERTAIN PROPERTY INTERESTS WI-B~REAS, the East Valley Water District ("the District") is a county water district organized and operating pursuant to Cali('ornia Walcr Cc, dc Seclion 30000 et seq.; WHEREAS, the District is anthnrized by Water Code Section 31041 to "dispose of property within or without the district necessary to the lidl exercise of its powers;" and WI~REAS, no ~pecifi~ r~tho'd ;f abandonment of such property is provided in the District's enabling legislation. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors ofthe East Valley Water District as follows: 1. The Board of Directors hereby declares its intention to vacate certain public service easements locat~/d at the following addresses: 28342 Burns Street, Highland, California 7804 Calla del Rio Street, Highland, California KECORDING REQUESTED BY WHEN RECORDED MAIL TO AND MAiL TAX STATEMENTS TO Leonard Graves 4321 Alamo Riverside Ca 92501 Title Order No. Escrow No. Easements QUITCLAIM DEED THE UNDERSIGNED GKAN'I~R(S) DECLARE(S): DOCUMENTARY TRANSFER TAX is C/TY TAX is [] computed on the full value of the properW conveyed, or [] computed on full value less value of lieas or eacumbrances remaining at the time of sale, [] Realty not sold X Unincorporated area [] City of , and FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, BEAR VALLEY MUTUAL WATER COMPANY A CORPORATION hereby REMi[SE(S), iLELEASE(S) AND FOREVER QUITCLAIM(S) to OWNERS OF RECORD the following described real property in the city of , County of , State of Califom/a: ANY AND ALL INTEREST IN THAT CERTAIN EASEMENT RECORDED 02-28-49 IN BOOK 2366 PAGE 462 OF OFFICIAL RECORDS OVER T/fiAT PORTION OF SAID LAND AS DESCRIBED IN ATTACI-IED EXH]]BIT "A' Dated: BEAR VALLEY MUTUAL WATER COMPANY A CORPORATION STATE OF CALIFORNIA COUNTY OF } SS. On before me, the undersigned, a Notary Public in and for said State, pemonally Notary Stamp or Seal appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s}, or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. NOTARY SIGNATURE Mail Tax Statements as Directed Above Dear Mr.G-raves Enclose is a quitclaim easement. If Bear Valley Mutual has since changed their name just add now Known As ,also if they are Quitclaiming the entire easement attach the legal when the easement was created. If You Have any Question Please Call (909) 748-5151 Thank You Manny Villalobos 4§2 of ~Xou ~) f~m the ~o,~h,a~ co.er ~he~Of. - SB:P 50-35 06~24~2002 05:05 PM 1 of 1 LOCAL AGENCY FORMATION COMMISSION COUNTY OF SAN BERNARDINO 175 West Fifth Street, Second Floor San Bernardino, CA 92415-0490 · (909) 387-5866 · FAX (909) 387-5871 E-MAIL: lafco @ [afco.sbcounty.gov www.sbclafco.org DATE: JANUARY 6, 2003 ~/~ FROM: JAI~IES M. ROD~xecutive Officer TO: LOCAL AGENCY FORMATION COMMISSION SUBJECT: Agenda Item #9: Initiation of Service Reviews and Sphere of Influence Updates for all East Valley Local Agencies RECOMMENDATION: 1. Initiate service reviews required by Government Code Section 56430, and sphere of influence updates required by Government Code Section 56425, for all cities and special districts located in the East Valley area (roughly from the City of Rialto, easterly through the community of Oak Glen); and, 2. Direct staff to schedule these service reviews and sphere of influence updates for public hearing as they are completed. BACKGROUND INFORMATION: At the February, 2002 hearing, the Commission adopted local policies and procedures to guide the conduct of service reviews of cities and special districts in San Bernardino County. That action cleared the way for the Commission to begin meeting its statutory mandate to conduct service reviews and sphere of influence updates for all local agencies within the County over a five year period. Since July, 2002, the Commission has completed all but three sphere/service reviews for the West Valley area (from Fontana, westerly to the county boundary). The three remaining West Valley agencies--the Inland Empire West Resource Conservation District, the West Valley Vector Control District, and the Central Valley Fire Protection District--will all be scheduled for hearing in the near future. Initiation of East Valley SOl/Service Reviews January 6, 2003 Based on the Commission's action to divide the County into five geographic regions (to correspond with the statutory five-year review period), it is now appropriate for the Commission to initiate proceedings for service review/sphere of influence updates for the East Valley area. This region begins with Bloomington and Rialto to the west, and will be completed through the community of Oak Glen to the east. Specifically, staff recommends that the Commission initiate service/sphere studies for the following local agencies: Regional Agencies San Bernardino Valley Municipal Water District East Valley Resource Conservation District Riverside-Corona Resource Conservation District San Bernardino Valley Water Conservation District Bloomington Bloomington Recreation and Park District Rialto City of Rialto West San Bernardino County Water District Colton City of Colton Grand Terrace City of Grand Terrace San Bernardino City of San Bernardino East Valley Water District (western portion) Highland City of Highland East Valley Water District (eastern portion) Loma Linda City of Loma Linda Redlands City of Redlands County Service Area 1 10 2 Initiation of East Valley SOI/Service Rev/ews January 6, 2003 Yucalpa City of Yucaipa Yucaipa Valley Water District Beaumont-Cherry Valley Water District (Oak Glen area) Oak Glen County Service Area 63 Beaumon. t-Cherry Valley Water District Once the Commission initiates service reviews and sphere of influence updates for the agencies listed above, staff will begin working with them to develop the information necessary for Commission review. The tentative plan is to begin in the westernmost portion of the East Valley area, working eastward to include the unincorporated community of Oak Glen (east of the City of Yucalpa). Some flexibility concerning this plan, however, will be necessary since some agencies may be better able to respond in a timely fashion to information requests than others. Staff will provide periodic progress reports to the Commission and will be happy to respond to any questions from affected local agencies and members of the Commission. JMR/ 3 V V NOTICE OF HEARING / Notice is hereby given that the LOCAL AGENCY FORMATION COMMISSION of San Bernardino County will hold a public hearing: January 15, 2003 CIVIC CENTER HEARING CHAMBERS 175 West Fifth Street, Second Floor San Bemardino, California Environmental documentation on the following projects is available for review in the staff office of the Local Agency Formation Commission. Anyone wishing to examine this documentation may contact the LAFCO staff office at 175 West Fifth Street, Second Floor, San Bernardino, California 92415-0490, or call (909) 387-5866 within 21 days of this notice. 9:00 A.M. - Convene Regular Meeting 1. Swearing in of New Regular Board of Supervisors Member of the Commission (If Appointment has Seen Made by Board of Supervisors) CONSENT ITEM: 4. Consideration of: (1) CEQA Categorical Exemption for LAFCO SC#192; and (2) LAFCO SC#192 - City of Upland Sewer Service Agreement 'The proposed service contract is to provide sewer service to a .25+~- acre lot (APN 200-113-21 ). 'The parcel is generally located on the north side of 24th Street (1515 West 24th Street), between Water and Burr Streets, within the City of Upland's northern sphere of influence, which is commonly referred to as "San Antonio Heights". DISCUSSION ITEMS: 5. Presentation of Resolutions of Appreciation to Jon Mikels and David Eshleman 6. Confirmation of Exemption from Government Code Section 56133 for Water and Sewer Service from City of Redlands in the Donut Hole Area The unincorporated area commonly referred to as the "Donut Hole" comprises approximately 1,104 acres within the northwestern portion of the City of Redlands. The area is surrounded on all sides by the corporate boundaries of the City of Redlands and is generally bordered by parcel lines on the north, State Route 30/210 Freeway (Tennessee) on the east, Lugonia Avenue on the south, and California Street on the west. 7. Consideration of: (1) CEQA Categorical Exemption for LAFCO SC#190; and (2) LAFCO SC#190 - Irrevocable Agreement to Annex No. 02-007 for Sewer Service, City of Fontana The proposed service contract is to provide sewer service to a 2.06+1- acre lot. The pamel is generally located on the south side of Foothill Boulevard (14575 Foothill Boulevard), approximately 400 feet west of Redwood Avenue, within the City of Fontana's central sphere of influence. 8. Status Report on Service/Sphere of Influence Reviews for LAFCO 2900 (VVest Valley Mosquito and Vector Control District), LAFCO 2901 (Inland Empire West Resource Conservation District), and LAFCO 2907 (Central Valley Fire Protection District) 9. Initiation of Service Reviews and Sphere of Influence Updates for all East Valley Local Agencies (Area Identified as being from the City of Rialto Easterly to the Community of Oak Glen) 10. Pending Legislation Report Page 2 of 2 11. Executive Officer's Oral Report 12. Comments from the Public (By Commission policy, the public comment period is limited to five minutes per person for comments related to items under the jurisdiction of LAFCO.) In its deliberations, the Commission may make appropriate changes incidental to the above listed proposals. The Commission may adjourn for lunch from 12:00 to 1:30 p.m. If you challenge any decision regarding the above proposals in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the LAFCO staff office at, or prior to, the public hearing. LOCAL AGENCY FORMATION COMMISSION JAMES M. RODDY, Executive Officer By: ANGELA POE, LAFCO Secretary V AGENDA LOCAL AGENCY FORMATION COMMISSION FOR SAN BERNARDINO COUNTY CMC CENTER HEARING CHAMBERS 175 West Fifth Street, Second Floor, San Bernardino REGULAR MEETING OF JANUARY 15~ 2003 9:00 A.M. CALL TO ORDER - FLAG SALUTE ANNOUNCEMENT: Any~n~ pr~s~nt at the h~aring wh~ is inv~~ved with any ~f the chang~s ~f organization t~ b~ c~nsid~r~d and who has made a contribution of more than $250 in the past twelve (12) months to any member of the Commission will be asked to state for the record the Commission member to whom the contribution has been made and the mauer of consideration with which they are involved. 1. Swearing in of New Regular Board of Supervisors Member of the Commission (If Appointment has been Made by Board of Supervisors) 2. Approval of Minutes for Regular Meeting of November 20, 2002 CONSENT ITEMS: The following consent items are expected to be routine and non-controversial and will be acted upon by the Commission at one time without discussion, unless a request has been received prior to the hearing to discuss the matter. 3. Approval of Executive Officer's Expense Report 4. Consideration of: (1) CEQA Categorical Exemption for LAFCO SC#192; and (2) LAFCO SC#192 - City of' Upland Sewer Service Agreement DISCUSSION ITEMS: 5. Presentation of Resolutions of Appreciation to Jon Mikels and David Eshleman 6. Confirmation of Exemption from Government Code Section 56133 for Water and Sewer Service from City of Redlands in the Donut Hole Area 7. Consideration of: (I) CEQA Categorical Exemption for LAFCO SC#190; and (2) LAFCO SC# 190 - Irrevocable Agreement to Annex No. 02-007 for Sewer Service, City of Fontana g. Status Report on Service/Sphere of Influence Reviews for LAFCO 2900 (West Valley Mosquito and Vector ControI District), LAFCO 2901 (Inland Empire West Resource Conservation District), and LAFCO 2907 (Central Valley Fire Protection District) AGENDA - JANUARY 15, 2003 9. Initiation of Service Reviews and Sphere of Influence Updates for all East Valley Local Agencies (Area Identified as being from the City of Rialto Easterly to the Community of Oak Glen) 10. Pending Legislation Report 11. Executive Officer's Oral Report 12. Comments from the Public (By Commission policy, the public comment period is limited to five minutes per person for comments mlated to items under the jurisdiction of LAFCO.) The Commission may adjourn for lunch from 12:00 to 1:30 p.m. Currant law and Commission policy require the publishing of staff reports prior to the public hearing. These reports contain technical findings, comments, and recommendations of staff. The staff recommendation may be accepted or rejected by the Commission al~er its own analysis and consideration of public testimony. IF YOU CHALLENGE ANY DECISION REGARDING ANY OF THE ABOVE PROPOSALS IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED DURING THE PUBL1C TESTIMONY PERIOD REGARDING THAT PROPOSAL OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE LOCAL AGENCY FORIvIATION COMMISSION AT, OR PRIOR TO, THE PUBLIC HEARING. 12/17/02 - Rev. 3 - dc INFORMATION RESOURCES AND TECHNOLOGY CALIFORNIA STATE UNIVERSITY Water Resources Institute SAN BERNARDINO (909) 880-76Sl 5500 University Parkway, San Bernardino, CA 92407-2397 fa x: (9 0 9) 8 8 O- 7682/// December 6, 2002 r ~..~--f. _ g '.. ":.r Bob Martin East Valley Water District PO Box 3427 Sa~ Bemardino, CA 92413 Dear Bob: I can't tell you how grateful I am for the support we have received from East Valley over the past couple of years. You and your board have helped make ns what we are and have significantly helped our growth. I am sending this to yon in the event your board would like to participate in honoring Lois Krieger. The Water Resources Institute at Cal State, San Bernardino has the extreme pleasure of awarding our second annual Lifetime Achievement in Water award to Lois B. Krieger, a true pioneer of water management, policy, and education. Lois made history with her chairmanship of both ACWA and the Metropolitan Water District back in the late 80's and early 90's, and contributed greatly to water development in the region during her 25-year career as a member of Metropolitan's board. We have enjoyed getting to know Lois, her family, and friends during the production of the video that we are making in her honor. We will premiere this video at the Lifetime Achievement Award dinner here on the. CSUSB campus on Saturday, February 8. The event, to be hosted by the Honorable Jim Costa, promises to be special and exciting. Proceeds from this event will fund scholarships for water resources students at Cal State, San Bemardino. We would like to offer you the opportunity to participate in this event as a Table Sponsor, Contributing Sponsor, or Corporate Sponsor. These sponsorships range from $1,000 to $5,000 and offer a range of benefits, as detailed on the attachment. If you would like to sponsor at a higher level and create a named scholarship, please do not hesitate to contact me. Or, we can tailor a sponsorship program to meet your individual needs. The California State University Bakersfield · Channel Islands · Chico · Dorningue~ Hills · Fresno · Fullerton · Hayward · Humboldt · Long Beach · Los Angeles · Maritime Academy Morffer~ Bay lgorthrldge Pomona Sacramento San Bernardino San Diego Sa~ Francisco · San Jose · San Luis Oblspo · San Mc~cos · Sonoma Stall*lava Bob Martin Page 2 12/06/02 We look forward to a wonderful event on February 8. We hope that you can be a pm~t of it. Please don't hesitate to contact me if you have any questions about it. ours, Director Attachment Level Amount Benefits Table $1,000 --Table of eight people --Reserved seating --Name of organization in program Contributing $2,500 --Four complimentary tickets to event --VIP seating --Corporate logo in program --Verbal recognition at dinner Corporate $5,000 --Four complimentary tickets to event --VIP seating --Corporate logo in program --Corporate logo on WRI web site --Special recognition at dinner To.' Bob Martin, General Manager; Paul Dolter, District Engineer t-hA From: Ron Buchwald, Assistant District Engineer ~<k5 Date: 01/09/03 Re: Installation ora new well at Plant 146 The District recently experienced a significant increase of sand production from the existing well at plant 146. This well is an old agricultural well that the District acquired during the early nineties and converted to a domestic well for use in the District's system. Typical of wells of this type and age, this well has produced sand Over the years with significant increases over the last year. Attempts to reduce the sand production have been limited at best and recently water production had to be cut nearly in half from peak production in order to decrease the sand production to an acceptable level. DUe to the ever-increasing population in the District's service area, the District is Consistently looking at ways to increase water production. The existing well at Plant 146 was a significant water producer in this area with peak production of 2200 gpm Or better in recent years. The production dropped to around 1700 gpm over the last COuple of years due to lower water levels, excepting the last 8 months where the production dropped to 1300 gpm due to the above mentioned sand production. The two options to correct this problem are to reline the existing well or to drill a new well. Relining a well is cost effective but requires a casing to be installed within the existing casing thus reducing the amount of water that can be produced. Relining this well so that the sand production was nearly eliminated would limit the water production to around 600 to 800 gpm. This lost production would need to be replaced from somewhere else. The option of replacing the well with a new well that is designed to current standards could limit the sand production to near nil as well as keep the production at near peak production as the current well. This option was explored. It should be noted that the District may still utilize the first option in addition to drilling a new well in order to meet future production requirements. Discussions with Gary Rasmussen with Rasmussen and Associates indicated that this site should be a good candidate for a new well with production on the order of January 9, 2003 1500 to 2500 gpm. With this information in hand, the District consulted with CDM to produce specifications on a new well at this location. The specifications were prepared to allow the District to bid the well drilling work to a list of contractors. As you know, summertime is a crucial time for the District in terms of water production and is when we need to be able to meet our peak demands. The District's goal is to have a new well in the ground and producing water in the system by May ist of this year. Drilling at 24 hours a day, it is estimated to take approximately 50 days to drill and develop a well. However, this well is bounded by residential neighborhoods to the north and east. Noise constraints will limit the hours of drilling unless sound walls are incorporated. If drilling is limited to daytime hours only, the well is expected to take approximately 75 days to drill and develop. In order to pump the well into the system, piping & electrical work will also need to be installed. This work is estimated to take about 30 days to complete. If you add up the days needed above to complete this work and include time to process the paperwork (enter agreement), mobilize the equipment and time for unforeseen changes or delays, this work should start now. The bidding process would add another 30 days to this already tight schedule. The District solicited a proposal from SoCaI Pump & Well for drilling and developing a new well at our Plant 146. The proposal was to indicate the cost and time to install. SoCal Pump & Well utilized the specifications produced by CDM to develop their cost and time estimate. The proposal is attached for your review. This proposal includes all costs associated with drilling and developing the well, excluding sound proofing as may be required for the residents and water waste permitting required by the Regional Water Quality Control Board. The District is prepared to handle the permitting that may be necessary for this project. Coordination with the Contractor is expected and included in the proposal. Soundproofing can be a significant cost and will be handled by a separate contractor. I recommend that the District solicit and enter into a separate agreement with a sonndproofing contractor. This will eliminate the middle man agreement cost and allow us to set the level of soundproofing to meet the public needs. The District submitted SoCaI's proposal to CDM for their review and concurrence. CDM stated the price is within their estimated price range for this type of rocky terrain. In order to complete this work by the May 1st deadline, I recommend the District eliminate the bid process and accept SoCal Pump & Well's proposal to drill and develop the well. 2 SOCAL Licensed Contractors ,lanuary 9, 2003 East Valley Water District P.O. Box 3427 San Bernardino, CA 92413 Attn: Ron Buchwald Reference: Well 146.4 Dear Sir: ' We are pleased to offer our quotation for a 20" production well ready for a permanentpump assembly. A. Well 1. Mobilization to the site. $ 42,07.5.00 2. Demobilization.from the site including cleanup. $14,225. O0 3. Furnish, instoll and cement 34-inch diameter by 5/16-inch thick steel conductor casing in 40-inch diameter hole from ground surface to a depth of a£proximately 50feet. $17, 025. O0 4. Drill by direct mud rotary method a 14 5~ inch diameter pilot hole from 50 to 600fl. $ 19,550.00 5. Conduct geophysical survey of the pilot hole including SP, single point, 16-inch normal, 64-inch normal, sonic guard, gamma ray and caliper log. $ 6.144. O0 6. Conduct aquifer isolation zone testing, including temporary casings, airli~ng and submersible pump to obtain water quality samples, l*~ Zane $16,845.00 2~ Zone $10,107.00 3ra Zone $10,107.00 7. Furnish plug in bottom of pilot hole if needed, Estimate 80fl. $ 6,688. O0 8. Ream by direct mud rotary circulation method to 18" diameter from 50' to 520: $15,510. O0 9. Ream by direct mud rotary circulation method to 26" diameter from 50' to 520: $18,330.00 10. Ream by direct mud rotary circulation method to 30" diameter from 50' to 520'. $ 20,210. O0 ll. Conduct caliper log in 30" diameter reamed hole. $ 3,344.00 Design · Installation · Sales · Service · Repair · Maintenance · Complete Electrical and Motor Repair P.O. Box 5488 · Riverside, CA 92517 ~, 1510 Palmyrita Ave. · Riverside, CA 92507 Bus. (909) 341-5025 · Fax (909) 341-5031 12. Furnish and install 20-inch diameter by 3~8-inch thick copper bearing steel casing in 30-inch diameter borehole between ground surface and 375feet, $ 43, 063. O0 13. Furnish and install 20-inch diameter by 5/16-inch thick copper bearing steel casing · 060-inch slot, shutter type well screen in 30-inch diameter boreholefrom 375fe to 500fl. $ 26,063. O0 14. Furnish and install 2-inch diameter schedule 80 water level sounding tube with threaded cap at 400feet. $ 7,469. O0 15. Furnish and install 3-inch diameter schedule 80 gravel feed tube with threaded cap at 210fl. $ 4, 378. O0 16. Furnish and install 6x12 gradation gravel pack, Colorado Silica manufactured by Oglebay Norton Industrial Sands from 200 fe to 520 fe. Estimate 45 tons $ 29,482. O0 17. Furnish and install cement grout seal in the annular space from 2fl. below ground surface to 200fl. Estimate 23yards $ 7,004.00 18. Conduct straightness and plumbness tests'of the well. $ 6,594. O0 Total Well $ 324,213. O0 B. WellDevelopment 1. Conductwelldevelopmentbymechanicalproceduresincludingswabbing and airlift puinping. Estimate 60hrs. $17,260.00 2. Furnish, install and demobilize pump equipment for well development and testpumping. $13, 776. O0 3. Canduct well development by pumping procedures. Estimate 6O hrs $13,500.00 4. Conduct step drawdown test by pumping. Estimate 8 Hrs $ 2,700.00 5. Conduct constant discharge aquifer test by pumping. Estimate 24 hrs $ 5,400.00 6. Conduct video camera survey. $ 1,250. O0 7. Disinfectwell. $ 1,800.00 Total Well Development $ 55, 686. O0 Completed Well & Development $ 379,899. O0 C. Additives & Deductions 1. Standby time as directed by the Engineer ~, $418. O0 an hour. Z For more or less than 50' of 34" conductor casing add or subtract $82. O0 per foot. 3. For more than 16 hours of drilling time for 40" diameter hole add $319. O0 per hour. 4. Repair needed to augers or buckets while drilling conductor hole will be billed at cost plus 15~ 5. For more than 9yards of I 0 sack cement sand slurry required for seal around 34" conductor casing add $128.00peryard 6. For more or less than 550' of 14 3/4 "pilot hole add or deduct $31.00 per foot. 7, For more or less than 470' of 18" diameter reamed hole add or deduct $33. O0 per foot. 8. For more or less than 470' of 26' diameter reamed hole add or deduct $39.00 per foot. 9. For more or less than 470' of 30" diameter reamed hole add or deduct $43.00 per foot. 10. For more or less than 375' of 20" blank casing add or deduct $97. OO per foot. 11. For more or less than 125' of 20" perforated casing add or deduct $]55.00 per foot. 12. For more or less than 400' of 2" sound tube add or deduct $12. O0 per foot. 13. For more or less than 210' of 3 "gravel tube add or deduct $17. OO per foot. 14. For more than 45 tons of 6x ] 2 Colar~do Silica add or deduct $655. OO per ton. l$,For more than 2.t yards of cement sand slurry required between borehole and 20" casing add or deduct $156. O0 per yard. 16. Furnish and apply gdPP development chemical. (,~ppro~ 500lbs needed) $ 4,569.00 17, If the accumulated hours of swabbing and airlifting exceed 60 hours, add $271. OOper hour. 18.If the accumulated hours of pump development and testing exceed 92 hours, add $225. O0 per hour. 19. Barehole abandonment if required 600' of 14 ~ "ptlot hole. $12,500. O0 20. If daring the drilling of the pilot hole or any of the reaming passes the total average foatage per 8 hour shift falls below 60; the standard rate of $225,00 per hour will be in addition to the footage rate. 21.]fany drill bits are required beyond the one included of each size with this quote, they will be invoiced at cost plus 159~ with Invoices included. 22. This quote is based on being able to work 24 hours a day 5 days a week. lf work hours are limited due to noise or lighting restriction. The cost of soundproofing equipment will be responsibility of East l~alley Water District. Estimated time to complete well working 24 hours a day $ days a week is approximately 50 days, Estimated time to complete well working 10 hours a day 5 days a week is approximately 75 day~ 35~ down payment upon equipment move in. Balance due in monthly progress payments with payment in full upon completion of the well and presentation of the invoice. These prices are firm for thir(y days, after such time they may be subject to review and/or possible change. These prices do include applicable sales taxes. Drilling can begin on this quote within 14 days after recetpt of a purchase order, Ifa decision is made promptly. Ifyoushouldrequtrefurtherinformationpleasecontactouroff~ce. Thankyouforcboosing$oCalPump& ~Vell Service, Inc., a full service pump, electrical and water well drilling Company. DavidJannsen ~./ V.P. of Drdling Operations Memorandum To: Bob Martin, General Manager; Paul Dolter, District Engineer From: Ron Buchwald, Assistant District Engineer Date: 01/10/03 aG.. 5th Street Sewer Crossing at City Creek - Construction Proposal This is a second memorandum regarding this project. Some information is repeated for clarity. Due to substantial scour in the City Creek channel, the District has planned a project tO protect the 24-inch trunk sewer main in City Creek, just north of 5th Street, by encaSing the sewer main with concrete and installing a rip-rap blanket over the encasement. This installation will help protect the sewer main from erosion and rOcks caused by high storm flows. As you know, a mild E1 Nine is expected this winter. Time is of the essence. We should complete this project before any significant stom~ events, if possible. The 10cation of the sewer main crossing City Creek is within a federally protected area for various plant species and the San Bemardino Kangaroo Rat (SBKR). There has been no finding of the plant species but the SBKR exists in this area. The District has just recently received the permits necessary to construct this project. In order to protect the SBKR, there is a requirement to fence the project area, trap all the SBKR's and release them outside the construction area in the immediate vicinity. The District has contracted with Diamond Fence Company to install the unique SBKR fence required by the federal and state agencies. The fence installation is compl.ete and trapping of the SBKR will begin by January 13. The City of Highland (City) is currently replacing their Fifth Street Bridge crossing City Creek at nearly the same location as the District's project. The District's project encroaches into the City's project limits by about one half acre. Although the projects are completely different in their scope and independent of each other, construction will happen concurrently. Coordination between the City, the City's contractor (Yeager Construction) and the District have been initiated. The District has also entered into an agreement with the City's Construction Manager (Caltrop) January 10, 2003 for this project. Caltrop will coordinate between the two Contractors and report to both the City and the District. Due to the urgency to complete the construction work prior to any storm events, the District solicited a proposal from Law Plumbing. A copy of the plans and specifications prepared by Wildan, as well as a copy of all the penuits required by the federal, state and local agencies were provided to Law Plumbing to prepare his estimate. A copy of the proposal is attached for your review. Coordination with Yeager Constraction is included. Law's proposal is substantially less than the engineer's estimate of $477,883 as prepared by Wildan. Law's proposal does include exemptions due to unforeseen weather conditions and additional environmental procedures triggered by unforeseen events regarding the SBKR. The current stream will need to be relocated and coordinated so that it does not interfere with Yeager's construction work. Although this coordination is included, significant changes maybe required to meet Yeager's project conditions. In order to start and complete this work as soou as possible, I recommend we forego the bidding process and enter into an agreement with Law Plumbing to complete said work. 2 ' ~: :~';" K. Walton Enterprises, Inc. LAW PLUMBING CO. ' ~*;¢~ I/¢;¢~,~ ~¢z~¢¢~ 32312 Dunlap Blvd. I ~:~ I ~ ~.~,~ Yucaipa, California 92399-1725 St. Lic. ¢ 797763 ~" ' ' ' ' ,~¢;¢~ (909) 446-8809 FAX (909) 446-8812 East Valley Water District January 9, 2003 1155 Del Rosa San Bernardino CA 92410 Attention: Paul Dolter and Ron Buchwald City Creek Crossing Scope of work: The aforesaid project of the sewer improvements for the 24" sewer main is to construct a concrete encasement that will be installed over and around the existing sewer main after which a grouted rock rip rap pad shall be placed over the concrete encasement. The estimated quantity of soil to be excavated from trench to perform this work is approximately 11,900 cubic yards. There has bee~q a predetermined location for a stockpile area. Approximately 1,200 cubic yards to be removed from the site at the completion of the project. The excavation ranges from 19 feet deep to 13 feet deep, and 50 Wide to 65 feet wide. The average depth for the majority of the excavation would be approximately I4 feet deep. This project has some restrictions imposed to it that include the excavation to be completed in no more than 33% of trench length at one time. Also, the issue of relocating the stream bed from the east side of the project to the west side of the project to enable completion of installation of cap and rip rap. This is to provide protection from water flow in the creek ~hannel during construction. As the 24" sewer main is prepared for the concrete encasement, Law Plumbing will protect in place with sand bags, to keep existing sewer main from shifting. We cannot expose an area of 150 feet without such protection because this line is active and could shift without any protection. The detail of Section A-A does not show any rebar, but we would have to install this to tie these sections together. The estimated quantity of rip rap in an area of 457 LF x 24" deep x 35 LF wide to include the slope rise. An area of approximately 16,1OO square feet to be placed per Section A-A and then grouted in place. The grouting portion of the project will be performed by two methods. Each to be determined by the accessibility of concrete trucks into the channel. Each method is by concrete pump. ¢1 - Trailer Pump ¢2 - 8oom Pump We realize the importance of completing this project in a timely manner. It is imperative to the project that any change that may be needed might be completed prior to the commencement of this project. Timing and weather are of our major concern. Any delays in the middle of the time line could put us at risk The following is a proposed sequence that the work might be peformed: A.Pre job meetings. R.Training on rodent protection and environmental issues. ~ (Relocation of rodent fence and all permits paid for by EVWD). C.Relocation of top 6" of soil to determined site by EVWD. (This soil is to be replaced by E.L. Yeager at completion of project) D. Start excawttion, concrete encasement and rip rap on first one-fourth section (1st fourth), including shoring, as needed. E. Backfill and compaction of 1s~ one-fourth section. Relocation of stream and protection of working area. 1" stream bed line relocation. (To be coordinated with Caltrop, E.L. Yeager and EVWD to satisfy all parties that stream flows at normal rates will not affect the bridge construction.) G. Start excavation, concrete encasement and rip rap on second one-fourth section including shoring, as needed. H. Backfill and compaction of 2"d one-fourth section. I. Relocation of stream and protection of working area. 2*d stream bed line relocation (To be coordinated with Caltrop, E.L. Yeager and EVWD to satisfy all parties that stream flows at normal rates will not affect the bridge construction). J Start excavation, concrete encasement and rip rap on 3r'~ one-fourth section including shoring, as needed. K. Backfill and compaction of 3'd one-fourth section. L. Relocate stream to original location before Law Plumbing commences work on final one-fourth section. (To be coordinated with Caltrop, E.L. Yeager and EVWD.) M Start excavation, concrete encasement and rip rap on final one-fourth section including shoring, as needed. N Backfill and compaction of final one-fourth section. O. Clean up and haul aV~/ay excess materials. Bid Proposal ~2 Mobilization Lump Sum $ 4,000.00 i Surveying (surveying, staking, and coordinating with plan profiles as needed). 30 Hrs @ $156.00 Hr Survey Crew 4,680.00 #3. Clear & grub and removal of existing fence Lump Sum 2,500.00 #4. Removal of top 6" to be hauled to location next to job site Lump Sum 5,120.00 #5. Steel plates & shoring rental including engineered plans for shoring. Lump Sum 6,750.00 #6. Dewatering Lump Sum 6,000.00 #7 Excavation and removal of soil to stockpile Includes: all equipment & labor, excavators, loader, trucking, labor 27 days @ $ 3,325.00 per day 89,775.00 #8 Protect in place 24" sewer and install concrete encasement (Approximately 285 cubic yards) Includes: equipment, concrete pump, concrete, sand bags, labor Concrete mix 4000 PSI "1" Rock 6.5 Sack 457 LF @ $ 69.50 LF 31,761.50 Concrete mix 4000 PSI "%" Rock 7.6 Sack ADD $5.00 per LF #9. One quarter ton Rip Rap Installed per Method "A" placement approx. 16100 sq ft per Cai 'Frans std specs section 72-5 (Rock Only) 1400 ton Rip Rap includes trucking @ $ 27.25 per ton 38,150.00 #10. Labor to install rock and grout rip rap - mix 560C 3250 PSI Includes: all equipment and labor, concrete and pumping ~ 18 days @ $ 2,700.00 per day 48,600.00 (16,600.00 concrete & pumping) (32,000.00 equipment & labor) #11. Backfill and compact all trenches Includes: all equipment and labor, excavator, loader, trucks, dozer, compactors, water trucks, etc 14 days @ $ 3,325.00 per day 46,550.00 ~,~¢12. Relocate stream bed line 3 separate times to facilitate working construction conditions and accommodate E.L. Yeager from normal water flow in channel 19,950.00 (Building earth wall with steel plates, earth soils & rocks) 6 days @ $ 3,325.00 per day #,13. Remove and haul away remainder of soil and clean up site Approx 1200 Cubic Yards @ $ 8.00 per cubic yard 9,600.00 Total Bid $ 313,436.50 Exclusions: All permits, fees and assessments. All construction water. All fencing for rodents. NOTE: Abnormal and sudden increase in the stream flows within the City Creek Channel in working area could cause damage to the project and possible damage could be done to the falsework of the bridge under construction by E.L. Yeager. Law Plumbing is doing every possible means of coordination of this project with the utmost importance of the weather conditions in mind. It is a fact that the weather conditions can not be predicted. We have proposed all means to protect all parties involve~ from the normal flows in the area. Law, F'~bing Co. Kenneth M. Walton President EAST VALLEY WATER DISTRICT CITY OF HIGHLAND Date 6/8/0t CITY CREEK SEWER IMPROVEMENTS Prepared by: J,C PS&E ENGINEER'S ESTIMATE Checked b~ D.H Revised date: ITEM DESCRIPTION QUANTITY UNITS UNIT TOTAL NO. COST COST 1 MOBILIZATIO~'I (not to exceed 5% of total) LS $ 15,000 $ 15,000 2 CLEARING AND GRUBBING LS $ 5,000 $ 5,000 3 UN CLASSIFIED EXCAVATION AND BACKFILL 12,593 CY $ 12 $ 151,116 4 1/4 TON GROUTED RIP RAP 1,503 CY $ 130 $ 195,390 5 CONCRETE BACKFILL 158 CY $ 100 $ 15,B00 SUBTOTAL: $ 382,306 CONSTRUCTION ADMINISTRATION 15~ 57,346 10% CONTINGENCY: 38,231 TOTAL: $ 477,883 Since the design professional has no control over the'cost of labor, materials, equipment, or over the contractor's method of determining prices, or over competitive bidding or market conditions, his opinions of probable construction costs provided herein are to I~e made on the basis of his experience and qualifications. These costs opinions represent his best judgment as a design professional familiar with the construction indust~. However, the design professional cannot and does not guarantee that proposals, bids, or the construction costs will not vai7 from opinions of probable cost prepared by him. East Water District / Januaw 6,2003 To: Robert Martin Paul Dolter Fn~m: Gerald Sievers 5~.~2 Subject: Incident on December 21, 2002 On January 2, 2003, Mary Wallace received a phone call from Mr. Brian Saters stating that one of the District's vehicles dropped some gravel which hit his windshield causing bad pitting and the need to replace his windshield. Mr. Saters stated that the incident occurred at 12:10 p.m. on Saturday, December 21,2002 while he was following a Distdct vehicle traveling Westward on Baseline between Victoria and Sterling. My research indicates that there were no employees working that day until 1:15 p.m. when Leon Long (On-Call Employee) received a call for a reconnect at 25824 9th Street to which he drove a "Service Truck". At 3:45 p.m that same day, Leon received a call and investigated a possible "main leak" at 3rd and Victoria. A crew was dispatched to that site about 5:00 p.m to which Steve Farrington drove "Dump Truck #2. I followed Steve to the location and the route he took was South on Del Rosa, East on 9th Street, South on Victoria and East on 3rd. GS:mw Memorandum Date: January 14, 2002 To: Robert Martin, General Manager From: Brian Tompkins, CFO Subject: Document imaging. Recommendation: Purchase a document imaging system at a cost not to exceed $55,000. Background: Customer Service is running out of room for on-site storage of customer files, The new District offices currently being discussed will provide more storage space, but this solution is about two years away and will not address the labor-intensive tasks of document filing and retrieval. A more ideal solution appears to be document imaging. With a Document Imaging system, staff would be able to convert all of the customer service documents currently stored in hard-copy form, to electronic files. Implementation of one of these systems requires purchase of scanners and software, and then setting up a workstation where the scanning will take place. Once scanned, documents would be accessible by up to 10 staff workstations, and the documents printed, faxed, or burned onto a CD, whichever is needed. Justine and l met with representatives from two companies that sell imaging software - Ricoh and ECS imaging (LazerFiche). Pricing for the basic systems of each company is comparable at around $25,000, but as far as reputation, ECS has a far bigger presence in the IocaI government market. Their clients include the cities of Yucaipa, Banning and Big Bear, Yucaipa Valley Water District and San Bernardino Valley Municipal Water District; Ricoh could only claim that they had recently sold a system to the Chino Basin Watermaster. In addition, I attended a Laserfiche users group meeting held at the City of Yucaipa, and Justine, Jim and I visited Yucaipa Valley Water District for a private demonstration of their Laserfiche system. We heard nothing but positive testimonials about document imaging. Logistics: The imaging equipment would be set up in the vault along the wall opposite the DTS machine. This location is ideal due to proximity to the customer files. Transfer of Customer Service documents to the electronic database will be prioritized as follows: 1. Current Documents - documents being generated today will not be filed in our current files. Instead they will be scanned in batches 2 or 3 times a week and then placed in a storage box by scan date. The storage boxes will be stored off site. -1- 2. Older Documents - documents that are now being stored in customer files will be scanned as workload permits. Once scanned, these files too will be placed in storage boxes, the boxes marked with the scan date, and the boxes stored off-site. The Documents being stored off-site could eventually be destroyed after appropriate board authorization. In conclusion, based on a lack of on-site storage space, and a desire to achieve greater efficiencies in handling customer service documents, It is my recommendation that East Valley Water District purchase a document imaging system as outlined on the attached schedule. The schedule includes a high-speed, multi-form feed scanner not included in the 'basic systems' referred to above, but which comes highly recommended. ECS quoted the prices shown, but some of the hardware can be purchased directly from a dealer at a 15 - 20% savings. Fiscal Impact: A Document imaging system is not in the District 2002-03 budget. Therefore, purchase of the necessary hardware and software, and first year maintenance and support would require expenditure cf up to $55,000 from the District's unrestricted cash reserves. -2- EAST VALLEY WATER DISTRICT Document Management System Software Laserf~che United SQL, Single Database 6,000.00 LaserFiche Full User :~,~-_.4-s' 500.00 LaserFiche Snapshot ~tn¢~+ ~a,f~,+ ~-~,w~-h~r- t~3n~;~ 100.00 LaserFiche E-Mail E.-,~,~I ,~/~-oJo,~¢ ~t~,~ 60.00 LaserFiche viewers (10 @ $200) 2,000.00 Hardware Scanner - Ricoh 420D. Simplex, BW 4,900.00 Scanner - Fujitsu 4099, 90 page per minute 24,395.00 Server, Dell PowerEdge 1650, 72 GB 6,000.00 Customer Service - Implementation ECS Installation and integration 2,000.00 ECS Training 1,000.00 46,955.00 Customer Service - Annual LazerFiche Software Updates 3,090.00 ECS Premium Support 3,000.00 Total System Costs- Year 1 53,045.00 nrtp://ww~v, rlcoa-usa, com- t~acotl - l~*gu t'rmtcr eormartea t'age Page 1 of 2 scanners Ricoh IS420 Ricoh'a Versatile Scanner that fits easily into any office environment The Ricoh [S420 scanner gives you all the features you need for high-speed scanning in one compact package. 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In Sc.~nRight In~g~ Processing 'l~chnolo~ '" ' " ~d~l~g ~ ~t ~one ~ms Di~er, e~or ~ion ~ o~r (~&~s~, Duplex 180 ~a~ ~r ~nu~ p~s~ se~ as ~ Doc~cnt feed~g mo~ ~toma~c ~nt f~er (~F) U~e Document s~ I ~ ~ {2,875 ~. x 4.1~ ~.} ~d ~a l~d M~ ~ ~e le~ { 11.7 ~. x 17 in,} ~ or ~ a ~-~ I~ ~ ou~ B~ ~ ~e R~o~ app~ F~ P~r ~ I~I~ ~C. ~ ~C, ~ ~ ~ ~.~.~j~.co~ ~(~ S~t ~ Option P~ ~on ~ VA ~ ~e Fuji~u Sca~t D~/~s (H xW x D) ~.1 ~, x27, I ~ x212 ~ ~- ~bfli~ 5~cificatlons ~ ~ W~ ~ o~ ~ adjus~en~. ~ t~hnolo~ 0~ ~~S~~ n~ re~e~ ofdoc~ent s~pe, S~ ~d ~lor. , .. ." . ~ . ~dorser Option Abo~ Fuji{s6 Computer P~oducts ~e M4~gD s~er ~ be up~aded ~th a ~st of A~ca, Inc. : s~, back side endo~er op~on. The endorser lh~Rsu Cl~p.ter. Pmd,~c~ of America, Inc. {s a who!fy p~nt 30 alp~umedc c~a~rs ~ the ~ont o~ed s~i~,~, of Fcik~a L~,~k.,d, a lead~g provider consol p~el or host ~e a~li~fion. ot Intu 'net.f~used mfornmtm]: tec.l,noa)~v s( I .tzons *A~ilabl~ in =e~ct cltf~ ~[y. Call 1-800-626~686 for :n ~ global ~arketp!~ce. FCPA provides ~ohitlons [or the'U S, tnadtetplaze. Curreat pro(h.ci f~a demlk ol'!hrln~s include: high ~ibm~.ce lmrd disk ddves, RELEASES OF LIEN NOVEMBER 25, 2002 ACCOUNT OWNERS PROPERTY AMOUNT NUMBER NAME ADDRESS OWED 1. 0020184-04 171.06 2. 0830376-03 44.84 3. 1020052-7 119.53 4. 1340169-04 153.27 TOTAL . _~- $ 488.70 +PAID THROUGH TAX ROLLS Page 1 of 1 RELEASES OF LIEN DECEMBER 16, 2002 ACCOUNT OWNERS PROPERTY AMOUNT NUMBER NAME ADDRESS OWED 1. 1010185-02 21.24 2. 1120124-02 6'1.5,"i 3. 1'130258-04 63.67 4. 1320068-08 36.99 TOTAL ,/~ $183.45 +PAID THROUGH TAX ROLLS Page 1 of 1 Board Memorandum Date: January 14, 2003 Subject: Financial summary for Perchlorate Conference Recommendation: information only Background: Ali of the funding and expenditures related to the October 2002 Perchlorate Conference have been reconciled through December and, as a result, a financial summary is presented on the following page. A few notes about the financial summary: · The summary is allocated between grant related funds and contributions to facilitate compliance with our funding requirements · $74,489 was available to help pay for the conference in the District's EPA research grant. Of that amount, $34,526 was spent ($74,489-$39,963) · Registration fees (but not contributions) must be netted against expenditures before determining the costs that can be charged to the grant · Sponsorships, while not subject to grant regulations, were contributions to the District that were restricted, in purpose, to covering costs of the conference. For this reason, expenditures on the financial summary were aIIocated first to the Contributions column. Were we not to utilize contributions strictly for the conference, the District could experience loss of goodwill with our sponsors.....and possibly state regulators? Fiscal Impact: The Perchlorate Conference did not have, and should not have had, any fiscal impact on the District EAST VALLEY WATER DISTRICT Perchlorate Conference Summary Grant Related Contributions Total Funding / Fees Registration Fees 50,960 50,960 Sponsorships - Cash 49,849 49,849 Grant - Technology Transfer Funds 74,489 74,489 125,449 49,849 175,298 Expenditures Conference Coordinator 58,857 58,857 Printing and Publications 7,103 7,103 Postage and mailing 3,231 3,231 Promotional items 1,048 1,048 Legal 125 125 Doubletree Staffing and Equipment 3,204 3,204 Lunches & Morning Breaks 28,328 28,328 Reception 2,558 2,558 Guest rooms 2,435 2,435 Lunches, off-site 596 596 Dinners, off-site 6,626 6,626 Speaker Travel 4,446 4,446 Supplies 401 401 Consultant - Conf Database 2,160 2,160 Credit Card Processing 1,114 1,114 EVWD Staff 13,091 13,091 85,486 49,839 135,326 Funding Available 39,963 9 39,972 B:~Perchlorate Grant, Conference Cost Summa~/.xls]Surnrnar,/-Max Contr Exp W~ 0 ~ 0 LLI City .. I-IIGHI; December 16, 2002 Mr. Paul Dolter ~" District Engineer East Valley Water District . ·. P.O. Box 3427 San Bemardino, CA 92413 27215 Base Line Highland, CA 92345 Subject: Pipeline Replacement Prior to 2002 Annual City Overlay Project (909) 864-6891 FAX (909)862-3180 www. ci,highland.ca.usDear Paul: city Council I want to express my thanks to you and your staff for the cooperation and the Mayor expediency provided in completing the District's water pipelines replacement work on Larry Brown Ten'ace Drive, Villa Avenue, Main Street and Alice Street prior to the 2002 asphalt Mayor Pro-Tern John R Timmer concrete overlay project. The overlay project is currently underway and because of the timely pipeline replacement work performed by your staff, we maticipate that the Ray Rucker, Jr. John R. Starbuck project will serve the Highland residents effectively for many years. Brad Sundquist We look forward to working with you and your staff as the plamfing for other City City Manager projects move forward. Sam J, Racadio Very truly yours, Ernest Wong Public Works Director/City Engineer cc: Robert Martin, General Manager, EVWD Sam Racadio, City Manager Dennis Barton, Engineering Manager EVWD . B~O~: Ch c~'n Marsa~: &hrimp.,6 ~caL~p K~ccini: Dir~in ~ps wi~h I=cla~e~: .:..~ inese Chic~n T~sse~ ( ~ns ALman~ine: ~& ~L~ 6 ~ ~u~r ~ Tele[ ~one: 854900 ~ ' '~"~'- San Bernardino, CA 92410 - ~ DistricffA~ociate .... ~ ~I~E,R: ~ere is a $2 s~ch~ge per ~rson for r~emafio~ made ~er ~e deamine date ~d comin~ to ~e dinner meefin~ 6~ ~ wi~out having made rese~atio~. You will ~so be billed for the dinner if c~cell~ion is not receNed P~OR to ~e deadline date. The Castaway 670 Kendall Drive San Bernardino, CA 92407 Valley: 1-215 North to CA-259 North towards Mtn Resorts. Take E Street exit. Turn Left on N E St. Turn Right on Kendall Drive. Hi Desert: 1-215 South to Kendall Drive/Palm Avenue exit. Turn Right on Bailey Ca~yon R~alm Avenue. Continue on Palm Avenue to Kendall Dhve. Right on Kendall Drive. " The San Bernardino Area Chamber of Commerce Governmental Affairs Division · Invites you to attend Legislative Breakfast Featuring .Assemblyman Bob Dutton Friday, January 31, 2003 7:30 a.m. San Bernardino Golf Club 1494 South Waterman Avenue $25 - includes breakfast Come meet our newest legislator Rear where he stands on our local issues Ask questions Yes, I will attend the Legislative Breakfast Name Business Name Name Phone Please Make reservations - Enclosed is $ M~ke check payable to: San Bernardino Area Chamber of Commerce P. O, Box 658 San Bernardino, CA 92402 · (909) 885-7515 NEW for 20031 The Foundation's popular Executive Briefing has been expanded to 1 1/2 days - allowing for more panels and more speakers. Top policy-makers and leading agricultural environmental and urban stakeholders will address these important water issues: · BuremNG B~cms FOR CHANGE -- 2002 brought us the Phase 8 agreement, Colorado River decisions, Prop 50 and CA_LFED governance: What might 2003 hold? · THE COLOV, Ar)O R~R- Where do we go from here? Tying up loose ends and looking forward. · CALFED/B,ff-D~Tx U~,DAam - Governance, funding, implementation and more. · THE Wm-v_x FORUM AGREEMENT -- Challenges loom as signatories in the Sacramento region move their model agreement from paper to action. · Drmucn~,~a~os - Is this THE answer to California's water supply? Hear the pros and cons. · ~ FtazOWmG - A look at the issues surrounding land fallowing for water transfers and agricultural drainage. The Executive Briefing will be from 9 a.m. (registration begins at 8 a.m.) to 4:30 p.m. Wednesday; March 12, and 8:30 ~a.m. to 12:30 p;m. Thm~a)~ March 13 at the Radisson Hotel, 500 Leisure Lane, in Saaamento. Registration fee for both days is $250 for Water Education Foundation major contributors ($100 or more amaual contribution) and $300 for non-contributors. Registration for Wednesday-only is $175 for major contributors and $200 for non-contributors. The fee indudes coffee and pastries both days, lunch, and a hosted reception on March 12. Proceeds benefit the Foundation's school programs. We have secured a limited number of rooms at the Radisson Hotel at the special rate of $84, plus tax, per night. Room reservations can be made by contacting the Radisson at 800-333-3333. Be sure to say you are attending the Water Education Foundation briefing. Watch your mailbox and our web site, www. wateredueation, er$ for a full agenda and registrau'on form, or register today with this form. Or, register on-Iinel For more information contact: Water Education Foundation 717 K St., Ste. 317 Sacramento, CA 95814 916/444.6240 EDUCATION FAX 916/448.7699 FOUNDATION www.watereducation, org The Western Coalition of Arid States'(WESTtA$) Winter begislative Forum March 12-14, 2003 Radisson Resort & Spa ~~ Scottsdal¢, Arizona Draft Preliminary Agenda Wednesday, March 12, ?003 · Committee and Task Force Meetings , Board Meeting (TIED) Thursday, ~Aarch 13, 2003 7:$0 a.m. Registration and Continental Breakfast 8:00 a.m. General Session - Day I Welcome Address - Representative from State and/or $cottsdale Rep. 8:]5 a.m. Ariz0'na Orientation: An Overview of Water Issues in Arizona · Ed Curley, Pima County Wastew~ter Management Department · @ob Hollander, City of Phoenix, Water Services Department 8:45-9:!5 am. Washington Report, Peter Carlson, Will & Carlson, Inc. Panel Presentations g:45 a.m.-Noon Endocrine Disrupters, Pharmaceutically Active Compounds & Xenobiotics U.S. Geological Survey Report Current Information on Health Effects Regulatory and Water Quality 3:mpacts (i.e. drinking water & reclaimed water'. + Treatment Technologies Public Perception Confirmed participant: * Dr. Mary Buzby, Director of Environmental Technology, Mark & Co., Inc. Potential participants: Utility Representative , Industrial Representative- Pharmaceutical Industry · USGS Representative · Researcher/Consultant in Treatment Alternatives ~j~ Noon-l:30 i'm. Luncheon and Guest Speaker (~FBA) Water Rights and Water Quality in the Arid West WESTeAS' A/inter Legislotiw Forum Page 2 vl:30- 2:30 p.m. The Salinity Problem - Panel Discussion 2:30 - 3:00 ~.m. Taste and Odor in Drinking Water in the Arid Wes, 3:00 - 3:30 f.m. Break 3:30 - 5:0C ~...m.Associates Technology Panel Existing ~nd Emerging Technologies to Address W~t~r Quoti~ Zssues · Pathogens + Disinfection ~yproducts Arsenic P~rchlorot~ +Radon Biosolids 5:00 p.m. go~rd Meeting 6:30 p.m. Percolation & Recharge - hosted by the Associates' Committee 7:30 p.m. 5cottsdal¢ Art Walk (Hotel shuttle; information in conference pocket) Friday, Mc!~ch 14, 2003 7:30 a.m. Associates Committee Meeting 8:30 a.m. Breakfast ~nd Guest Speaker (TBA) - Water Rights and Water Quality 9:45-tt:30 a.m. Challenges Facing Water Utilities in the Arid West · Security · ]:nfrastructure Drought- Status and Impacts Urban Growth · Utility Perspective · Developer Perspective !1:30 a.m. Open Board Meeting Adjourn l:O0 p.m. Tours of local water/wastewater facilities (TBA) American Water Works Association The Authoritative Resource ~or Safe Ddnking Water~ Implementing the Commitment to Security For more information or to reglster~ · Implementing a Commitment to '- Security Much has changed recendy in the bus'mess of delivering safe, high-quality drinklng water. Concerns about the nation's public water supplies were raised within weeks of the Sept 11, 2001 attacks when the FBI issued a national warning about possible terrorist threats directed to water supplies. Drinking water professionals now say the biggest changes at their utilities concern ramped-up security measures, unandclpated expenditures, and heightened public interest To help water industry professionals deal with these new challenges, the American Water Works Association invites you to the 2003 AWWA Water Security Congress. This event will feature semln~tts from some of the leading water and water security experts in the nation who will address the topics most pressing to water utilities today. This important oppormnlty will provide a forum for water indusuT leaders to learn, network, and share ideas. Make your commitment to security by registering today!. w w w. a w w a . o r g