HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 10/29/2002 East Va ey Water District
1155 DEL ROSA AVENUE, SAN BERNARDINO, CA
REGULAR BOARD MEETING October 29, 2002 2:00 P.M.
AGENDA
"In order to comply with legal requirements for posting of agenda, only those items filed with the
District Secretary by 10:00 a.m. on Tuesday prior to flae following Tuesday meeting not requiring
departmental investigation, will be considered by the Board of Directors".
CALL TO ORDER
PLEDGE OF ALLEGIANCE
1. Approval of Agenda
2. Public Comments
CONSENT CALENDAR
3. Approval of Board Meeting Minutes for October 8, 2002.
4. Approval of Liens for Delinquent Water and Sewer Accounts.
5. Approval of Development Agreement between East Valley Water District and New Solutions to
provide domestic Sewer Service to eight (8) dwelling units located on Bums Lane, West of
Seville and East of Quail Run, in the City of Highland.
6. Review and Accept Financial Statements for the period ended September 30, 2002.
7. Accounts Payable Disbursements: Accounts Payable Checks #190867 through #191094 were
distributed October 4, 2002 through October 24, 2002 in the amount of $1,040,428.24. Payroll
Checks for period ended October 11, 2002 and October 25, 2002, 2002 and included checks and
direct deposits in the amount of $82,763.90 and $91,035.58. Total Disbursements for the period
were $1,214,227.72.
OLD BUSINESS
8. Radon Rule Update (General Manager)
9. Discussion and possible action regarding options to the City of Highland for the location of the
new District Headquarters and related facilities.
NEW BUSINESS
10. Resolution 2002.44 - Authorize Execution of a Quitclaim Deed to Centex Homes within Lot "A"
of Tract No. 15825.
11. Resolution 2002.45 - Authorize Execution of a Quitclaim Deed to Centex Homes within Lot 29
of Tract No. 15954.
12. Resolution 2002.46 - Authorize Execution of a Quitclaim Deed to Rancho San Andreas
Company.
REPORTS
13. October 24, 2002 - Releases of Lien for Delinquent Water and Sewer Accounts.
14. General Manager's Report.
15. Oral Comments from Board of Directors.
MEETINGS
16. A Special District Institute Seminar - Embassy Suites, Monterey, CA., February 27-28, 2003.
ADJOURN
DRAFT SUBJECT TO APPROVAL
EAST VALLEY WATER DISTRICT
REGULAR BOARD MEETING OCTOBER 8, 2002
MINUTES
The meeting was called to order at 2:00 p.m. by President Goodin. Steven Kennedy,
Esq. led the flag salute.
PRESENT: Directors Lighffoot, Sturgeon, Negrete, Wilson, Goodin
ABSENT: None
STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer;
Brian Tompkins, Chief Financial Officer; Mary Wallace,
Administrative Assistant.
LEGAL COUNSEL: Steven Kennedy
GUEST(s): Bob Memory, Joe Walsh (RAMS)
APPROVAL OF AGENDA
Pursuant to Government code Section 54956.2(b)(2), the Board determined by
unanimous vote and at the request of the General Manager to add the following New
Business item to the agenda as the need to take immediate action thereon arose after
the Agenda was posted:
13(a). Reimburse employee, Tom Orton, for repairs to his personal vehicle from
vandalism which occurred on Monday, October 7, 2002 while the vehicle was
parked in the Employee's Parking Lot at the East Valley Water District.
M/S/C (Sturgeon-Wilson) that the October 8, 2002 Agenda be approved with the
revision recommended by the Genera[ Manager.
PUBLIC PARTICIPATION
President Goodin declared the public participation section of the meeting open at 2:02
p.m. There being no written or verbal comments, the public participation section was
closed.
APPROVAL OF SEPTEMBER 24, 2002 BOARD MEETING MINUTES,
M/S/C (Sturgeon-Negrete) that the September 24, 2002 Board Meeting Minutes
be approved as submitted.
APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS.
The General Manager stated that the charges identified by Account Numbers:
1530521-00, 1620713-01 and 1640668-03 had been paid and should be removed from
the lien list.
M/S/C (Sturgeon-Negrete) that the liens for delinquent water and sewer accounts
be approved for processing with the exceptions as noted by the General Manager.
REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED
AUGUST 31, 2002.
M/SIC (Sturgeon-Negrete) that the Financial Statements for the period ended
August 31, 2002 be accepted as submitted.
DISBURSEMENTS
M/S/C (Sturgeon-Negrete) that General Fund Disbursements #190673 through
#190866 distributed during the period of September 25, 2002 through October 3, 2002
in the amount of $1,933,315.53 and Payroll Fund Disbursements for period ended
September 27, 2002 in the amount of $89,605.41 totaling $2,022,920.94 be approved.
RADON RULE UPDATE
The General Manager reported on the District's progress with the Rule to date; that
VA/HUD marked up the appropriation Bill late last night with language unknown at this
time; that there are many other agencies in support of the District's proposed language.
Information only.
DISCUSSION AND POSSIBLE ACTION REGARDING OPTIONS FOR THE
LOCATION OF THE NEW DISTRICT HEADQUARTERS AND RELATED FACILITIES,
Legal Counsel stated that a fully executed revised signature page of the CLC
Agreement to Terminate the Lease of the 9.54 Acre Project Parcel has not been
received. Action on the item was deferred to the October 29, 2002 Board Meeting.
Information only.
DIRECTOR'S FEES AND EXPENSES FOR SEPTEMBER 2002 were presented to the
Board for approval.
2 MINUTES: 10/08/02
M/SIC (Lightfoot-Negrete) that the Director's fees and expenses for September
2002 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING REQUEST FOR ARSENIC
RESEARCH FUNDS.
M/S/C (Wilson-Sturgeon) that the District contribute $5,000 in support of Arsenic
Research, to be managed by the Association of California Water Agencies, and
allocate, through Board action, an additional $5,000 at a later date if needed.
DISCUSSION AND POSSIBLE ACTION REGARDING AUDIT REPORT FOR FISCAL
YEAR ENDING JUNE 30, 2002.
Mr. Bob Memory (Rogers, Anderson, Malody & Scott) gave a detailed presentation of
the East VaIley Water District's Audit Report for Fiscal Year ending June 30, 2002 and
the single Audit Report for year ended June 30, 2002.
M/S/C (Lightfoot-Wilson) that the Audit Report for Fiscal Year ending June 30,
2002 and the Single Audit Report for year ended June 30, 2002 be adopted and
approved.
PRESIDENT GOODIN DECLARED A SHORT BREAK IN THE BOARD MEETING AT
2:50 P.M.
PRESIDENT GOODIN DECLARED THE MEETING RE-OPENED AT 2:53 P.M.
DISCUSSION AND POSSIBLE ACTION REGARDING LAND MITIGATION
PURCHASE FOR THE 5TH STREET SEWER CROSSING AT CITY CREEK.
M/S/C (Lightfoot-Wilson) that the General Manager be authorized to purchase
rand as mitigation of the disturbance caused by the 5th Street Sewer Crossing Project
at City Creek.
DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OR
RESCHEDULING OF THE OCTOBER 22, 2002 BOARD MEETING DUE TO
CONFLICTS WITH THE PERCHLORATE CONFERENCE.
M/S/C (Wilson-Negrete) that the October 22, 2002 Board Meeting be re-
scheduled to October 29, 2002 at 2:00 p.m.
REIMBURSE EMPLOYEE, TOM ORTON, FOR REPAIRS TO HIS PERSONAL
VEHICLE FROM VANDALISM WHICH OCCURRED ON MONDAY, OCTOBER 7,
2002 WHILE THE VEHICLE WAS PARKED IN THE EMPLOYEE'S PARKING LOT AT
THE EAST VALLEY WATER DISTRICT.
3 MINUTES: 10/08/02
The Board of Directors elected to pay for repairs to Mr. Orton's vehicle wherein Mr.
Orton will sign a release of District liability and agreement to surrender any recovery
which might be received from the responsible parties for the vandalism.
M/S/C (Wilson Negrete) that the District reimburse Tom Orton for repairs made
to his vehicle from vandalism which occurred in the employee's parking lot at the District
on October 7, 2002.
SEPTEMBER 27, 2002 RELEASES OF LIEN FOR DELINQUENT WATER AND
SEWER ACCOUNTS.
List of liens released on September 27, 2002 was reviewed. Information only.
GENERAL MANAGER'S REPORT
The General Manager reported on District operations to date; reminded all that that the
Perchiorate Conference was scheduled for next week and that 183 attendees had
registered to date; that two employees from the District would be traveling to illinois to
inspect and take possession of the District's new Sewer Vactor and drive it back to
California; that the Plant 37 construction was progressing well. Information only.
ORAL COMMENTS FROM BOARD OF DIRECTORS.
Director Wilson stated that he had requested staff to send Perchlorate Conference
registration information to various constituents. Information only.
Director Goodin stated that he had accompanied the "Hillwood Group" and various
EVWD staff this morning on a tour of District facilities and surrounding area and was
optimistic about the meeting and Hillwood's potential development. Information only.
There being no further verbal or written comments from the Directors, this section of the
meeting was closed.
LETTER FROM CONCERNED CUSTOMER REGARDING THE DISTRICT'S BILLING
PROCEDURES.
Director Sturgeon suggested that a response letter be drafted by Legal Counsel for
management's signature. Information only.
ASBCSD MEMBERSHIP MEETING HOSTED BY JOSHUA BASIN WATER
DISTRICT, OCTOBER 21, 2002. Information only.
SAN BERNARDINO AREA CHAMBER OF COMMERCE & COLTON CHAMBER OF
COMMERCE "BUSINESS AFTER HOURS", 1950 SUNWEST LANE, SAN
BERNARDINO, CA., OCTOBER 24, 2002. Information only.
MINUTES: 10108/02
NWRA 71ST ANNUAL CONFERENCE, EL CONQUISTADOR RESORT, TUCSON,
AZ., DECEMBER 3-5, 2002. information only.
WATER EDUCATION FOUNDATION 2003 WATER TOURS: (Information only)
LOWER COLORADO RIVER TOUR MARCH 26-28
CENTRAL VALLEY TOUR MAY 14-16
BAY-DELTA TOUR JUNE 4-6
NORTHERN CALIFORNIA TOUR SEPTEMBER 24-26
SOUTHERN CALIF. GROUNDWATER TOUR OCTOBER 15-17
CLOSED SESSION
M/SIC (Lightfoot-Wilson) that the meeting adjourn to Closed Session.
The Board entered into session at 3:25 p.m. as provided for in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the
Agenda.
ADJOURN TO REGULAR SESSION
President Goodin declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 3:28 p.m. The items listed on the Agenda were
discussed in closed session with no reportable action being taken except to authorize
the General Manager, by a 5-0 vote, to execute a proposed settlement agreement
between the Gibson Bakersfield PRP Group (of which the District is a member) and
various Evergreen Oil entities,
ADJOURN
The meeting was adjourned at 3:30 p.m. until the next regularly scheduled Board
Meeting on October 29, 2002.
Donald D. Goodin, Vice President
Robert E. Martin, Secretary
MINUTES:10/O8/02
CERTIFICATE OF LIEN
OCTOBER 29,2002
ACCOUNT OWNERS PROPERTY AMOUNT
NUMBER NAME ADDRESS OWED
1. 0020153-07* $17.02
2. 0040097-03' ~ $90.57
3. 0040141-06 $21.12
4. 0082253-00 $30.75
5. 0240048-03* ~ $85.92
6. 0420145-01' $116.78
7, 0510010-00* $354.31
8. 0620220-09* ;15.01
9. 0710159-01' ;70.51
10. 0720029-06 ;134.94
11. 0730100-03' ;75.00
12. 0730223-03+ ;73.99
13. 0742358-02 ;78.48
14. 0830195-00* ;18.49
15. 0930225-03* $258.91
16. 0930310-05 ~ $62.54
17. 0940259-05 $57,06
18. 1010124-05* ~ $76,83
19. 1010185-02* $21.24
20. 1110217-06+ $266.55
21. 1210604-01 '~ $37.40
22. 1430042-01 $167.81
23. 1440071-08* $66,09
24. 1441720-02* $138.43
Page 1 of 1
25. 1530474-02 ~ $15.12
26. 1542631-04+ 810.87
27. 1560910-01' $162.08
TOTAL $3,323.82
* STILL OWNS PROPERTY
+ MULTIPLE UNITS
Page 2 of 2
DEVELOPMENT AGREEMENT
This Agreement is entered into as of the ~ /~,, day of
~-' 1' 2002, by and be~een EAST VALLEY WATER DISTRICT, a
public agency (hereinafter "D~STRICT") and NEW SOLUTIONS, (hereinafter
"DEVELOPER").
RECITALS
A. DISTRICT is a County Water District organized and operating
pursuant to Section 30,000 et seq., of the California Water Code.
B. DEVELOPER IS New Solutions and proposes to subdivide and
develop property within the boundaries of the DISTRICT which is iocated on
Burns Lane, west of Seville and east of Quail Run, in the City of Highland and is
generally identified as Tract No. 16070. A copy of the Tentative Tract Map
attached hereto and incorporated herein as Exhibit "A".
C. Said Tract No. 16070 will consist of 8 dwelling units, and
DEVELOPER desires that DISTRICT provide domestic sewer service to said
development. DEVELOPER intends to provide sewer facilities as needed.
D. DISTRICT provides domestic sewer service within the area to be
served and is the public agency for those services for Tract No. 16070.
E. The purpose of this AGREEMENT is to provide the terms and
conditions under which sewer facilities will be designed and constructed to
provide service to said Tract No. 16070, and for reimbursement of costs to the
DEVELOPER.
3.
COVENANTS
NOW THEREFORE, in consideration of the preceding recitals and the
mutuat covenants contained herein, the parties agree as follows'.
Section 1. DESIGN OF FACILITIES. DEVELOPER agrees to design
sewer facilities for Tract No. 16070 in the following manner and according to the
Rules and Regulations of the DISTRICT.
a. DISTRICT agrees to provide to DEVELOPER tentative sewer plans which
conform to the requirements of the DISTRICT.
b. DEVELOPER agrees to design the sewer facilities using these tentative plans
and submit the designs to the DISTRICT which are complete and provides
sufficient information for review and approval by the DISTRICT. Said plans
shall be prepared in accordance with the DISTRICT'S "Standard
Specifications for the Design and Processing of Water Plans."
c. DISTRICT may request certain changes in the plans to provide for oversizing
of facilities, which DEVELOPER agrees to incorporate into the plans and
specifications for Tract No. 16070.
d. DISTRICT agrees to review such plans in a timely manner and upon the
inclusion of ali changes requested by the DISTRICT will provide
DEVELOPER with authorization to proceed.
Section 2. CONSTRUCTION OF FACILITIES. DEVELOPER agrees to
construct facilities as approved by the DISTRICT as follows:
a. DISTRICT shall obtain all necessary permits from the City of Highland.
DEVELOPER shall obtain ail other permits from public or private agencies
required for the construction of these facilities.
b. Construction of these facilities shall be according to the acceptable standards
and practices in the industry and in compliance with ali local, state or federal
laws, rules, or regulations. All facilities shall conform to DISTRICT'S standard
specifications for the furnishing of materials and the construction of sewer
pipelines.
c, DEVELOPER shall cause the facilities to be inspected as required by the
rules and regulations of the DISTRICT and all other public or private
agencies.
Section 3. INSPECTION COSTS. DEVELOPER agrees to pay to the
DISTRICT the actual costs of inspection services provided for these facilities
which is supplied by the DISTRICT in accordance with the rules and regulations
of the DISTRICT. The DEVELOPER agrees to make a deposit toward the actual
inspection fees and will be reimbursed if all funds are not expended and will be
billed for additional funds if fees exceed deposit.
Section 4. CONSTRUCTION BOND. DEVELOPER shall provide the
appropriate performance, completion and/or payment bonds in the minimum
amount of not less than 100% of the estimated construction costs containing
covenants which are acceptable to the City of Highland.
Section 5. MAINTENANCE BOND. DEVELOPER shall provide a
maintenance bond in the amount of 100% of the construction cost, which shall
contain covenants which are satisfactory to the DISTRICT. Such bond shall
remain in force for at least 12 months from the date of acceptance by the
DISTRICT of the dedication of said facilities.
Section 6. COSTS FOR OVERSIZlNG. DISTRICT agrees to pay to
the DEVELOPER the incremental cost of oversizing the facilities requested as
follows:
a. DISTRICT agrees that during the next ten (10) year term following the
execution of this AGREEMENT, any funds paid to the DISTRICT as a result
of charges for capital improvements for connection to sewer pipeline facilities
constructed by DEVELOPER to serve Tract No. 16070 will be reimbursed to
the DEVELOPER.
b. Such reimbursement will be limited to an amount which is ninety percent
(90%) of the incremental construction cost plus an amount calculated on the
rate of increase indicated in the Engineering News Record for Los
Angeles/Long Beach area. The DISTRICT will retain ten percent (10%) of
these costs to cover the administration of this provision.
3
c. Reimbursement payments shall be made once each year in the month of
March as determined by the number of connections made to said facilities
during the previous calendar year.
d. At any time during the term of this AGREEMENT, DISTRICT may, in its sole
discretion, pay the entire amount of reimbursement costs which are incurred
due to oversizing of the said facilities, less ten percent (10%) which shall be
retained to cover administration costs of this AGREEMENT.
Section 7. DEDICATION OF FACILITIES. DEVELQPER agrees upon
completion of the construction of said facilities to the satisfaction of the
DISTRICT, to dedicate said facilities to the DISTRICT by a deed of dedication or
such other instrument as the DISTRICT may prescribe, and DISTRICT agrees to
accept the dedication thereof by formal action of its Board of Directors.
Thereafter, such dedicated facilities shall become and be operated and
maintained by DISTRICT as part of DISTRICT's sewer system. The DISTRICT
shall not accept dedication of said sewer facilities until all connection fees have
been paid as provided in Section 8, herein.
Section 8. PAYMENT OF CONNECTION FEES. DEVELOPER agrees
to pay to the DISTRICT all of the connection fees for Tract No. 16070 at the time
of application for sewer service for said Tract.
Section 9. INDEMNIFICATION OF DISTRICT. DEVELOPER agrees
to indemnify hold harmless and assume the defense of, and pay all court costs
and attorney fees relating to or arising therefrom, in any action of law or in equity,
the District, its officers, agents, employees, and elective boards, all claims,
losses, damage, including property damage, personal injury, including death and
liability of every kind, nature and description, arising out of or in any way
connected with negligent acts, errors or omissions, or the willful misconduct of
the DEVELOPER or any person directly or indirectly employed by, or acting as
agent for, DEVELOPER, inctuding negligent defects of design, but not including
the sole or active negligence, or the willful misconduct of the DISTRICT. This
indemnification shall extend to claims, losses, damage, injury and liability for
injuries occurring after the completion of the aforesaid project, as well as during
the work's progress.
Section 10. NOTICES. Any notice, tender or delivery to be given
hereunder by either party to the other shall be effected by personal delivery in
writing or by registered or certified mail, postage prepaid, return receipt
requested, and shall be deemed communicated as of mailing or in case of
personal delivery, as of actual receipt. Mailed notices shall be addressed as set
forth below, but each party may change its address by written notice in
accordance with this section.
To DISTRICT EAST VALLEY WATER DISTRICT
P.O. Box 3427
1155 Del Rosa Avenue
San Bemardino, CA 92413
To DEVELOPER NEW SOLUTIONS
4321 Alamo Street
~ Riverside, CA 92501
Section 11. ARBITRATION OF DISPUTES. Any dispute or controversy
arising out of, under, or in connection with, or in relation to the AGREEMENT,
and any amendments thereof, or the breach thereof, shall be submitted to
arbitration in accordance with the following procedures:
A party desiring arbitration ("First Party") shall give written notice to the
other party ("Second Party") containing a general description of the controversy
to be submitted to arbitration and designating by name and address, three
proposed arbitrators acceptable to the First Party each of whom have agreed to
act as arbitrator, if selected. If the Second Party upon one of the three proposed
arbitrators, the Second Party shall so advise the First Party in writing within ten
(.10) business days of such written notice by the First Party.
The arbitrator selected shall promptly give written notice of the arbitration
hearing which shall take place within sixty (60) days of the date as is selected by
the arbitrator.
The arbitration hearing shall take place in San Bernardino, California.
If the Second Party fails to 'agree to the Selection of one of the three
proposed arbitrators within the ten (10) business day period, an arbitrator shall
be appointed in accordance with the California Arbitration Act, Section 1280
through 1294.2 of the Code of Civil Procedure.
The cost of the arbitration shall be paid by the Parties equatly. Except as
otherwise provided herein, the arbitration shall be conducted and enforced in
accordance with the provisions of the California Arbitration Act, Section 1280
through 1294.2 of the Code of Civil Procedure.
Section 12. ATTORNEY'S FEES. If a dispute arises, which cannot be
resolved by arbitration, regarding breach or enforcement of the provisions of this
AGREEMENT, the prevailing party therein shall be entitled to recover all
attorney's fees or other costs actuaIly incurred in connection with resolving the
dispute whether or not an action, claim or lawsuit is filed. [n any action brought,
the entitlement to recover attorneys fees and costs will be considered an element
of costs and not of damages.
Section 13. AMENDMENTS. This is an entire AGREEMENT and
supersedes all prior agreements oral or written between the parties, and cannot
be amended unless in writing, with specific reference hereto by parties
authorized to be charged. Failure by either party to enforce any provis{ons shall
not constitute a waiver of said party's right to enforce subsequent violation of
same or any other provisions.
Section 14. INUREMENT. This AGREEMENT shall be binding upon
and inure to the benefit of the successors and assigns of the parties.
Section 15. CAPTIONS. The captions of section and subsections of this
AGREEMENT are for reference only and are not to be construed in any way as a
party of this agreement.
Section 16. ASSIGNMENT. DEVELOPER may assign it rights and
obligations under this AGREEMENT to purchase of said Tract No. 16070 or a
portion thereof, and any purchaser may likewise assign its rights and obligations
hereunder to a subsequent purchase of said Tract or a portion thereof. In the
event of any such assignment, DEVELOPER or any such purchaser shall give
DISTRICT written notice of the assignment and shall require its assignee to
specifically assume in writing the obligations of DEVELOPER hereunder.
Section 17. VALIDITY. This Agreement will be construed in accordance
with the [aws of the State of California.
iN WITNESS WHEREOF, the parties have caused this AGREEMENT to
be executed by their respective officers as of the date first above written.
EAST VALLEY WATER DISTRICT
By: Donald D. Goodin
President of the Board of
Directors
ATTEST:
Robert E. Martin,
Board Secretary
Secretary of the Board
~--d'e~onard Grav~, ~ner
New Solutions
State of California
County of
On .~ -/~,.~o,.,¢-., before me, l ~,/¢~,¢~ personally
appeare~>,-~ (~." ~-~,~¢4,r~--J', personally known to me (or proved to me
on the basis satisfactory evidence) to be the person/(~whose name,~s/=r~
subscribed to the within instrument and acknowledged to me that he/sheet-hey
executed the same in his/heC¢~ authorized capacity,,.Oe¢), and that by
his/herC-'~r signature/(~ on the instrument the person ~, or the entity upon
behalf of which the person,(~ acted, executed the instrument.
WITNESS my hand and seal.
~ / ~,.. _ (SEAL)
10115/02 jw W2261 ~ ~ KATHLEEN M. MUP, RAY
~ Commis.~ion # 133,7309
8
East Vafley Water District
Balance Sheet
September 30, 2002
ASSETS
Utility plant in service - water department $69,584,259.40
Utility plant in service - sewer department 20~095~295.31
89,679,554.71
Less: Accumulated depreciation (28~454~828.01)
61,224,726.70
Construction in progress 8,717~796.91
69~942~523.61
Water department - bond funds - cash in bank 6,475.00
Ce~ficate of Participation reserved funds ~ cash in bank 4,387,859.09
Reserved funds - designations - cash in bank 2~ 186,450.00
6,58%784.09
Cash and Investments 17,371,683.89
Less: Restricted Cash and Investments 6,580~784.09
10,790,899.80
Accounts receivable (net of allowance) 1,152,416.79
Other receivables (net of allowance) 54,811.82
Inventory 781,804.60
Prepaid expenses 42~738.55
12,822~671.56
Bond discount and incidental bond expenses 27,759.82
Deferred financing charges 432~817.63
460,577.45
TOTAL ASSETS $89~806~556.71
East Vafley Water District
Balance Sheet
September 30, 2002
LIABILITIES AND EQUITY
Certificates of Participation due after one year $14,946,108.81
Less: Deferred amount on refunding of Certificates of Participation (771~913.01 )
14~174~195.80
Accounts Payable 1,949,964.53
Accrued payroll and benefits 401,535.30
Customer service deposits 1,089,510.82
Deferred Rental Income 2,500.00
Accrued interest payable 6,474.74
Deposits - refundable 258,060.09
Certificates of Participation due within one year 1,726~266.00
5,434~311.48
TOTAL LIABILITIES 19~608~507.28
Contributed capital:
Invested in utility plant 24,588,200.07
Other contributed capital 3,695,064.18
Retained earnings:
Reserved for water bond funds 6,475.00
Reserved .for emergencies 2,170,000.00
Reserved for unemployment insurance 16,450.00
Unreserved 37,794,185.73
Net Income for current year . 1~927~674.45
TOTAL EQUITY 70,198,049.43
TOTAL LIABILITIES AND EQUITY $89~806~556.71
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East Valley Water District
' Board Memorandum Date: OCT. 29, 2002
From: Brian W. Tompkins / Chief Financial Officer~
Subject: Disbursements.
Recommendation:
Approve the attached list of accounts payable checks and
payroll issued during the period October 4, 2002 through
October 24, 2002.
Background:
Accounts payable checks are shown on the attached listing and include numbers 190867 to 191094 for
A total of $1,040,428.24.
The source of funds for this amount is as follows:
COP Construction Funds
EPA Grant Funds
Unrestricted Funds $1,040,428.24
Payroll disbursed was for the period ended October 11, 2002 and October 25, 2002 and included
checks and direct deposits, Totaling $82,763.90 and $91,035.58, Grand Total $173,799.48.
Fiscal Impact:
Total disbursements- $1,214,227.72.
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GARY W, MILLER
ARCHITECT & ASSOCIATES, INC.
ARSHITECT~J RE
INTER~OR$
PLANNING
September 23, 2002
Robert E. Martin
General Manager
East Valley Water District
P.O. Box 3427
San Bernardino CA 92413
Re: Proposal for New Headquarters, Highland Avenue, San Bernardino, CA
A.P. No. 286-111-08
Dear Mr. Martin:
We are pleased to submit a proposal for the above referenced project. We propose
to provide all services for the project as described in attached Exhibit A. We
propose to provide these services for the fee amounts listed in attached Exhibit B.
We propose to perform these services in accordance with the activity schedule in
attached Exhibit C.
We also include the services of the consultants named our response to the RFP.
Those fees are as follows:
Civil Engineering -. ....................................... $6,200.00
Structural Engineering ..................................... 5,000.00
Mechanical Engineering .................................... 8,900.00
Electrical Engineering ...................................... 5,800.00
If this proposal is acceptable we will sign a EVWD contract prepared by your staff.
Thank you for this opportunity to be of Service.
GWM:ph
CALIFORNIA UTAH NEVADA ARIZONA
350 West Fifth Sb'eet, Suite 201 103 East Social Hill Avenua 2625 Graenvalley Padw~ay, Suite 225 3469 North 0hr~6ne Od*va
San Barnardino, CA 92401 Salt Lake City, UT 84111 Henderson, NV 89014 Prescott Valley, AZ 88314
Phone: 909/8884480 Phons: 8011368-9800 Phons: 702/4349695 Phons: 8001622-9025
Fax: 909/384-9034 Fac 801/366-9801 Fax: 702/434-9615 Fax: 602/772-9402
genmail@gwmarchitecb~ra.com gwmaia~ea~thlink,net gwrnarchitecture~aoLcom genmait@gvlmarchitact~ce
EAST VALLEY WATER DISTRICT
· HEADQUARTERS FACILITY
PAYMENT SCHEDULE
EXHIBIT B
Fees based on phases of work:
Project information phase: $3,800.00
E, ouudary & Topographic Survey 6,500.00
Conceptual Design and Conceptual Design Report 22,000.00
Valu~ Engineering (Service available at the option of the Owner) 16,100.00
Consultant Services (Available at the option of the Owner) 25,900.00
Lan~Use Entitlement Processing 15,200.00
TOT,AL FEE (including optional services) $89,$00.00
Payments for Basic services shall be made monthly and shall be in proportion to
servJ~ces performed within each phase of service as describe under scope of
services (exhibit A).
Rei~bursable expenses - All local (within a 60 mile radius) mileage and all
phone calls are included in the cost of basic services. Consultant's expenses for
doCu~ent reproduction, photographs, and similar expenses shall be reimbursed
in accordance with the fee schedule listed below.
Compensation for additional services, if requested, may compensated on an
hourly basis in accordance with the fee schedule listed below or a fixed fee may
be negotiated at the time of the request.
PROFESSIONAL AND TECHNICAL STAFF:
Senior Principal $125.00/hour
Court/Arbitration Appearance $120.00/hour
Deposition $180/hour
Principal $100.00
Associate $85.00/hour
Senior Project Manager $70,00/hour
Project Manager $65.00/hour
Staff Architect $60.00/hour
Contract Administrator $54.00/hour
Senior Technician $55.00/hour
Intermediate Technician $45.00
Junior Technician $35.00/hour
Administrative Assistant $45.00/hour
Secretarial/Clerical/Intern $25.00/hour
Archive_.Retrieval Fee $40.00
Overtime for ho=udy personnel will be charge at the base rate of 1.5 per hour for time in
excess of 8 hours per weekday or for work on Saturdays, Sundays and holidays.
EXPENSES:
1. Out of: pocket expenses, (i.e. photo copies, film development, shipping,
blueprints): cost plus 18%.
2. Reproduction done In-house:
· Blueprints: $.17 per square foot
· Sepias: $.50 per square foot
Mylers: $.84 per square print
Plotter Costs: 24 x 36 $39.00 each
30 x 42 $47.00 each
Photo Copies: $.15 for 8-1/2"x11" or 8-1/2"x14" page
3. Mileage: $.40 per mile.
4. For work which requires overnight lodging, a per diem charge will be made
appropriate to the area, based on actuat costs.
INVOICING
Invoices will be issued menthJy and are payable within 30 days, unless otherwise
agreed. Interest of 1-1/2% per month, but not exceeding the maximum rate allowed by
law, wilt be payable on any amounts not paid within 30 days. Payment thereafter to be
appJied first to accrued interest and then to the principal unpaid amount. Attorney's fees
or other costs incurred in coJlecting any delinquent amount shall be paid by the
prevaiJing party.
EAST VALLEY WATER DISTRICT
HEADQUARTERS FACILITY
ACTIVITY SCHEDULE
EXHIBIT C
Notice to Proceed October 7, 2002
Project Information Phase-
Complete Boundary & Topographic Survey October 28
Complete Agency and Utility research October 21
District Feedback November 4
Refine findings & make final report November 11
Conceptual Design Phase -
Conceptual Site and Floor Plans options submitted to District October 28
District Feedback November 4
Refined site and floor plan concepts submitted to Distdct November 18
District Feedback November 25
Exterior elevation concepts December 9
District Feedback December 16
Revised elevation concepts January 6, 2003
Final Design & Estimate January 20
Board approvsI of plans, elevations & costs February 10
Land Use Entitlement' Phase -
Submit applic&tions and required drawings February 24
Complete Planning Process May 19
EAST VALLEY WATER DISTRICT
HEADQUARTERS FACILITY
SCOPE OF WORK
Exhibit A
Project Description'.
General -
The purpose of the project is to meet the near term and plan for the long term
physical facility needs of the District. It is estimated that the department will grow
an additional 30 to 40% of its present staffing level. The facility will include a
headquarters building to house office and public functions such as
administration, management, public board meetings, customer service, finance,
building, engineering services and systems planning. Operations and
maintenance facilities expected to accommodate field personnel, parts and
equipment storage, parts, repair and maintenance equipment.
The consultant shall also consider means to provide natural light to the interior
offices, ways to maximize energy efficiency, safety, public relation opportunities,
screening equipment yard and the need to gain public support for this project at
this location.
Headquarters Building -
The headquarters building must include space for the followihg departments and
rooms: Customer Service and Finance, Engineering Services, Production
Department, Administration, Field Services, ComputedData Processing, Library
Archiving, Document Processing/Duplicating, file storage, conference rooms,
lunch rooms and a Public Areas.
Customer Service and Finance shall include space for a receptionist, customer
waiting, a customer service counter with appropriate security provisions, mail
processing area with sufficient data and power to accommodate equipment,
secure vault and/or safe for cash handling and storage, offices and workstations
as will be identified during the project information phase of the work.
Engineering Services shall include a reception area with space for a receptionist
and customer waiting, a customer service counter with sufficient counter space
for laying out plans, offices and work stations as required, services for future
GIS/CAD work station, fire-safe storage area for drawing archives, facilities for
design and drafting.
The Production Department shall include a Lab Facility for testing water quality, a
SCADA system room, also offices and workstations as required.
Administration shall include reception and waiting areas offices and workstations
as required. For administrative staff, human resources personal and public
relations staff.
Field Services shall include offices and workstations as determined by the
information gathered during the Project Information Phase of the work.
ComputedData Processing shall include space for server, appropriate services
and environment for equipment, data processing room, test bench/work area,
equipment storage and workstations as required.
Library/Archiving shall include adequate space and storage systems to store and
access District records.
Document Processing/Duplicating shall include space to accommodate existing
and anticipated equipment, counters, storage as necessary and sufficient power
and data for the identified need.
File storage shalt accommodate District files in an organized and accessible
manner.
Conference Rooms shall accommodate the number of peopte identified during
the project information phase and provide the communication technology
necessary for the room to function in the manner identified by the District.
The Public Area shall include a Board Room with seating for fifty people and
provisions for built-in multi-media equipment, Closed Session
Chambers/Conference room adjacent to the Board Room with seating for fifteen
people and communication equipment as needed, public restrooms sufficient to
meet the needs of the public area, an entrance and reception area clearly
identified as the building entrance. This reception area shall have controlled
access to other parts of the building. Courtyards and/or atriums shall be
considered and included where appropriate.
Shop/Yard Facilities
The Shop/Yard Facilities shall accommodate yard activities and space
requirements that include but are not limited to the following:
Vehicle and Equipment area shall include covered storage and parking,
maintenance and repair garage, remote area fueling, and parts storage. The
parts storage area shall include secured storage areas.
Water Meter Shop shall include workstations as required, maintenance and
repair area with appropriate benches, storage, power and meter-testing area.
Pipeline and Appurtenances area shall include construction staging and build-up
area, and a Welding shop.
The Warehouse shall include workstations as required, interior storage, exterior
storage and loading dock.
Additional space and area needs include interior meeting and training facility,
showers and lockers, and secure employee parking.
Description of Services:
Project Management - Consultant will provide overall project management for
the Distdct including but not limited to: Preparation of overall project schedule,
design process coordination and quality control, meeting scheduling, preparation
of agendas for design team meetings, maintenance and distribution of
communications to team members, assembling and organizing the product from
the various team members, maintaining the project schedule.
Project Information - Employ the design program developed in an earlier phase
of the work as the basis for building design. Coordinate site research including
but not limited to: Preliminary Soil Investigation, Topographic, utility and
Boundary Surveys. Obtain City of San Bernardino information necessary to
process all land use approvals.
Conceptual Design.- Using the information developed in the Project Information
Phase develop conceptual site and floor plans. Upon approval of conceptual site
and floor plans develop exterior elevation options and submit.to District for
consideration. Using the information provided by the Board refine the exterior
elevations and produce a final exterior view of all sides of all buildings.
Conceptual Design Report - Summarize the design team's findings in a report.
Report shall include a summary of primary design criteria. Design criteria shall
cover each design discipline and include a preliminary cost estimate
Meetings - Organize and attend with appropriate staff all meetings necessary to
process the work. In addition to staff level meetings include at least 4 meetings
with the Board of Directors or a Committee of the Board.
Reimbursable expenses - Except for mileage, consultant's expenses for
document reproduction, photographs, and similar expenses shall be reimbursed
in accordance with the attached schedule.
Compensation for additional services, if requested, will be negotiated at the time
of the request.
4
RESOLUTION 2002.44
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER
DISTRICT AUTHORIZING EXECUTION OF A QUITCLAIM DEED TO CENTEX
HOMES, A NEVADA GENERAL PARTNERSHIP.
BE IT HEREBY RESOLVED AND ORDERED that the East Valley Water District does
hereby grant, convey, sell, assign and transfer to Centex Homes, a Nevada General
Partnership an easement more particularly described in the Quitclaim Deed, and,
BE IF FUTHER RESOLVED that a copy of this resolution be attached to said
Quitclaim Deed, and that the same be recorded in the Office of the County Recorder,
County of San Bernardino, State of California and filed in the records of said Board.
The foregoing resolution was duly adopted at a meeting of the Board of
Directors of the East Valley Water District, by motion made, duly seconded and carried
unanimously on October 29, 2002.
AYES: DIRECTORS:
NOES:
ABSENT:
EAST VALLEY WATER DISTRICT
Donald D. Goodin, Board President
ATTEST:
Robert E. Martin, Board Secretary
W1976
10/04/02 JW
RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:
EAST VALLEY WATER DISTRICT
P.O. BOX 3427
SAN BERNARDINO, CA. 92413
SPACE ABOVE THIS LINE FOR RECORDEK~S USE
A.P.N. 288-251-21
QUITCLAIM DEED
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged,
EAST VALLEY WATER DISTRICT, a County water district
does hereby REMISE, RELEASE AND FOREVER QUITCLAIM to
CENTEX HOMES, a Nevada general partnership
An easement in the City of Highland, County of San Bemardino, State of California described as follows:
AN E.V.W.D. EASEMENT FOR WATER LINE PURPOSES LYING WITHIN LOT "A" AND ADJACENT TO AND
VNORTI-I~RLY OF LOT 19 OF TRACT NO. 15825, AS RECORDED IN BOOK 288, PAGES 14 THROUGH 16, IN
THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.
EAST VALLEY WATER DISTRICT
Dated BY:
Donald D. Goodim, Board President
STATE OF CALIFORNIA }
COUNTY OF SAN BERNARDINO } S.S. BY:
On Robert E. Martin, Board Secretary
before mo,
personally appeared
personally known to me (or proved to me on the basis of
satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me
that he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the inslrument.
WITNESS my hand and official seal.
Signature
(This area for official notarial seal)
£XI41~ l ~' l~ t~
VICINIT~ MAP.
N,~.
RESOLUTION 2002.45
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER
DISTRICT AUTHORIZING EXECUTION OF A QUITCLAIM DEED TO CENTEX
HOMES, A NEVADA GENERAL PARTNERSHIP
BE IT HEREBY RESOLVED AND ORDERED that the East Valley Water District does
hereby grant, convey, setl, assign and transfer to Centex Homes, a Nevada general
partnership an easement more particularly described in the Quitclaim Deed, and,
BE IF FUTHER RESOLVED that a copy of this resotution be attached to said
Quitclaim Deed, and that the same be recorded in the Office of the County Recorder,
County of San Bernardino, State of California and fi~ed in the records of said Board.
The foregoing resolution was du~y adopted at a meeting of the Board of
Directors of the East Valley Water District, by motion made, duly seconded and carried
unanimously on October 29, 2002.
AYES: DIRECTORS:
NOES:
ABSENT:
EAST VALLEY WATER DISTRICT
Donald D. Goodin, Board President
ATTEST:
Robert E. Martin, Board Secretary
W2126
10/04/02 jw
RECORDING REQUESTED BY AND
WHEN RECORDED MAiL TO:
~,
EAST VALLEY WATER DISTRICT
P.O. BOX 3427
SAN BERNARDINO, CA. 92413
SPACE ABOVE THIS LINE FOR KECORDER'S USE
A.P.N. 288-241-03,&...288-251-44
QUITCLAIM DEED
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged,
EAST VALLEY WATER DISTRICT, a County water district
does hereby REMISE, RELEASE AND FOREVER QUITCLAIM to
CENTEX HOMES, a Nevada general partnership
An easement in the City of Highland, County of San Bemardino, State of California described as follows:
AN E.V.W.D. EASEMENT LYING WITHIN LOT 29 OF TRACT NO. 15954, AS RECORDED IN BOOK 288, PAGES
THROUGH 13, IN TI-~ OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.
EAST VALLEY WATER DISTRICT
Dated BY:
Donald D. Goodin, Board President
STATE OF CALIFORlqlA }
COUNTY OF SAN BEKNARDINO } S.S. BY:
On Robert g. Martin, Board Secretary
before me,
personally appeared
personally known to me (or proved to me on the basis of
satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me
that he/she/they executed the same in his/her/their authorized
capacity(les), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
Signature
(This area for official notarial seal)
VI¢INI7'Yr MAP
N.~d.
· 31 28
$2 ~7
RESOLUTION 2002.46
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER
DISTRICT AUTHORIZING EXECUTION OF A QUITCLAIM DEED TO RANCHO SAN
ANDREAS COMPANY, A CALIFORNIA CORPORATION.
BE IT HEREBY RESOLVED AND ORDERED that the East Valley Water District does
hereby grant, convey, sell, assign and transfer to Rancho San Andreas Company, a
California Company an easement more particularly described in the Quitclaim Deed,
and,
BE IF FUTHER RESOLVED that a copy of this resolution be attached to said
Quitclaim Deed, and that the same be recorded in the Office of the County Recorder,
County of San Bernardino, State of California and filed in the records of said Board.
The foregoing resolution was duly adopted at a meeting of the Board of
Directors of the East Valley Water District, by motion made, duly seconded and carried
unanimously on October 29, 2002.
AYES: DIRECTORS:
NOES:
ABSENT:
EAST VALLEY WATER DISTRICT
Donald D. Goodin, Board President
ATTEST:
Robert E. Martin, Board Secretary
10/08/02 jw
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
Name Rancho San Andreas
Street PO Box 2146
Address
City, State & San Bernardlno, CA 92406
Zip Code
At'tn: Aaron W. Hodgdon
SPACE A~OVE THIS LINE FOR RECORDER'S USE
QUITCLAIM DEED
THE UNDER. SIGNED GRANTOR(S) DECLARE(S)
DOCUMENTARY TRANSFER TAX is $
[] unincorporated sma Fl City of
Parcel No.
[] computed on full value of property conveyed, or
r'l computed on full value less value of liens or encurnbre~ces mmainthg at time of sale, and
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged,
East Valley Water District, a County water district, Successor -in-interest to East San Bernardino County Water District
hereby REM[SE(S), RELEASE{S) AND FOREVER QUITCLAIM(S) to
Rancho San Andreas Company, a California Corporation
the following described real property in the
county of San I~ernardlno , State of California:
See Exhibit "A" attached hereto and made a part hereof.
Note: This conveyance {s to relinquish all right(s), title and interest the grantor acquired under that certain Temporary
Construction easement, Recorded October 11, 1994 as Document No. 94414173 of official records of said County.
Dated ,2002.
STATE OF CALIFORNIA
COUNTY OF San Bernardino }S.S.
On ,2002 before me,
FOR NOTARY SEAL OR STAMP
Mar'/E. Wallace a
Notary Public in and for said County and State, personally appeared
Donald D. Goodin
personally known to me (or proved to me on the basis of satisfactory evidence)
to be the person(s) whose name(a) ie/are subscribed to the within instrument
and acknowledged to me that he/she/they executed the same in hie/her/their
authorized capacity(i~s), and that by his/her/their signature(s) on the instrument
the person(s), or the entity upon behalf of which the Person(s) acted, executed
the instrument.
WITNESS my hand and official seal
Signature i
§4.-.41417
CONVEYANCE OF TEMPORARY CONSTRUCTION EASEMENT
Rancho San Andreas as Grantors, for valuable consideration, receipt of which is
hereby acknowledged, do hereby grant, bargain, sell and convey to ~he East Valley
Water District, a County Water District, its successors .and assigns, as Grantee, a
temporary easement for construction purposes across the real property located in the
County of San Bemardino, State of California, described as foIlows:
An.'ea~ement for temporary construction purposes in the West ½ of the Southwest
of Section 27, Township 1 North, Range 3 West, San Bernardino Meridian, County
of San 8ernardino, State of California over Parcel 2 as recorded *** in the
Office of the San Bernardino County Recorder, State of California; more particularly
described as follows.
*** A~ DESCRIBED IN T~T CERTAII~ CERTIFICATE OF COM2LIANCE ~OK LOT LINE
Parcel A ADJUSTMENT RECOP~DED CONCt~TLY HEP~EWIT~
The portion of land lying westerly of the following described tines:
Commencing at ~he South.east corner of said Southwest ~A of the Southwest ½ of
said Section 27, thence South 89o52'59" West 426.67 along the southerly llne of
said Southwest % of the Southwest ~A to the true point of beginning; thence North
0"07'01" West 538.82 feet to a point; said point being distant South 90000'00"
East 309.51 feet from the most westerly Northwest corner of said Parce~ 2
excepting therefrom those portions of [and withir~the Highland Avenue right-of~way.
Parcel B
A strip of land 75.00 feet wide contiguous to the following boundary line of said
Parcel '2 more particularly described as follows:
Beginning at the most westerly Northwest corner of said Parcel 2 .; thence South
90°00'00'' East 142.68 feet; thence North 30000'00'' East 76.24 feet; thence North
18°00'00'' East 240.32 feet; thence North 07°30~00'' East 327.22 feet to a point
on a nontangent curve concave to the west having a radius of 80.00 feet, a radial line
of said curve through said point bearing South 13°33'54a East; thence northerly
along said curve 232.39 feet through an angle of 166°26'06"; thence North
89°52'12'' West 60.34 feet.
All as shown on Exhibit A attached herewith and made a part hereof.
This property description has been prepared by ~ne or under my supervision
on April 6, 1994.
Dwayr~"H. D~ut~¢her, P.E.
L.S. 5423 ~CCWTP~2m'~P. tO
94r414173
EXHIBIT A
EASEMENT ~-- I ~ ~
This plat was prepareG by me or
/
~d~ my su~e~s~on on April 6, 1994. / /
Dwa~e ~. Deutscher, P.E.
L.S. 5423
/ ~c.o
/
~ / PARCEL B NOT~O
/
PARCEL A I ~z
RELEASES OF LIEN
OCTOBER 24, 2002
ACCOUNT OWNERS PROPERTY AMOUNT
NUMBER NAME ADDRESS OWED
1. 0020125-02 61,96
2. 0420127-03 19,57
3. 0430052-05 58.83
4. 0440107-04 67.38
5. 0841097-04 22.77
6. 0930124-06 89.81
7. 1020108-06 160.85
8. 1040188-0 209.00
9. 1110139-04 108.42
10. 1110151-01 148.97
11. 1161661-1 58.33
12. 1320246-03 61.55
13. 1443017-01 66.30
14. 1610011-0 16,04
TOTAL ~ $1,149.78
+PAID THROUGH TAX ROLLS
Page 1 of 1
,~ C~ ~-' e4 0 0 0 ~- ~'- C4 C~ CO CO ~--~"
For Board Members, Managers, Secretaries, and Senior Staff
of Special Districts, Cities, Counties, and Non-Profits
A Special District Institute Seminar
~ The_he~t=~.mizl~ o~ district governance
· ~ ~ an eye-opening educational experience
· ~ in today's technological and political environment
· Learn how to handle controversial Board Members and difficult constituents
This is the first in a series of three seminars designed to give you the tools needed to deal with the
challenges facing your district. This seminar incorporates learning and discussion ors the latest
techniques and technology for effective district governance.
A Must Attend Seminar l~or Newly Elected Officials
Embassy Suites
Monterey, CA
February 27-28, 2003
Accompanying IT~orkshops offered FebruarY 26~* o March
'If you want to manage your district successfully,
attend this unique seminar. It provides the information
special district board members, management, and
staff need to be d/stincrive leaders· New directors
will understand better what their responsibilities ar~
for the district. Experienced directors will update 7:30 - 8:00 a.m. Registration and Continental l
and expand their knowledge. Management, staff, 8:00 - 8:15 Introductions & Opening Remarks
and all directors will network with others and gain 8:15 - 9:18 Effective District Leadership
new insights. 9:30 - 10:30 Asset Management and Control: Keys to Success
10:45 - 11:45 Workshop 1 - Financial Issues
THIS PROGRAM IS DEVOTED SO¥ .F.l.~r TO Workshop 2 - Legislative Process
12:00 - 1:30 Keynote Luncheon:
. SPECIAL DISTRICT N~.I~.DS. The emphasis is on
New Legislature & Legislation Update
· - ~vrac~c~ and useful :~c,, ~,,,,~rma~on, which you can 1:45 - 2:45 Special Districts for the 21st Century
take
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away
you
put
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work
~emate~y. 3:00 - 4:00 Planning for Your District's Furore
o -~pecla~ consideration is --g~ven to the law and how it 4:18 - 5:30 Workshop 1 - Restoring Public Trust
affects you as special district leaders. Workshop 2 - Live Internet
5:30 - 6:30 Networking Reception
REGISTER NOW - 800-457-0237
7:45 - 8:18 a.m. Continental Breakfast
· ~ " ~'.: ,' ', , .... 8:15 - 9:45 Build and Maintain Community Support
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' '' ~:'"i" "~ ...... '~ . .,..~...,. _: ,, .. . , 1:15 - 2:45 Avoid Brown Act Problems
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.-practicing. au thorltl~.'~.~z.l~dthe..field' o f ¢..,; Workshop 2 - Legal Issues
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~,~ .q'~CCltl!~.~ ~.l'~lstrlct.,~'-ovc.rnaJlct 7' ~t;', ' ','.; ~',:," 4:15 - 4:30 ~ Session: Successful District Governance
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8:00 - 8:00 Brown Act & Corffiict of Interest Laws
Two Optional Workshops Offered
WHAT YOU'I.I, LEARN... WHAT YOU'II. LEARN...
· What matters most in making a good decision * Determine what is and what is not a public record
~ · Frame decisions, idenfi/'y options, md select the best choices * Procedures for adjourned, committee, and special meetings
· Reasons why so many decisions turn out poorly · Rules for dosed sessions, recording meetings, and agendas
· How to do better at ewluating your decision choices · What your liability is as a public official
· Avoid traps created by uncertainty and faulty assumptions * How to live within the laws governing your agency
· The best procedures to follow: who, what, when · How to spot conflicts of interest
Dean Derleth is a Parmer in the Public Law Department of Best Best & Kdeger, LLP's Riverside and Irvine offices. He represents municip~
,nd public agendes in all aspects of general munidpal and public agency law. He is General Counsel to the Rosamond Community Services
~D3strict, and he is the City Attorney for the Cities of Corona and Cokon. Mr. Dedeth graduated with distinction from the University of the
Pacific, McGenrge School of Law and was elected to the Order of the Coif, an international academic honor association. He received Ns
undergraduate degree in Economics fi:om UC Irvine w.here he graduated cum laude.
Jeff Ferre is a Partner in the Public Law Department of Best Best & Kriager, LLP's Riverside office. He is Chairman of the firm's Natural
Resources Practice Group and serves as General Counsel to the Lake Arrowhead Community Services District and the Twentynine Palms
Water District. In addition, he serves as Deputy General Counsel to the Hi-Desert Water District and the Big Bear City Community Services
District. Mr. Ferre's practice areas include the Brown Ach CEQA, conflict of interest laws, finance/rates and charges and public works
construction. He received his JD from the University of the Pacific, IVfcGeorge School of Law.
Janet L. Jaworski is the Seminar Manager of the Special District Institute. Janet is also the Administrative Director for the American
Membrane Technology Association, with an 18 member Board of Directors. She has been involved with public agencies for many years as
both Legislative Aide and Secretary for the City of Oceanside's Council and Clerk Offices. Before joining SDI, she was Marketing Director
and Marketing Manager of two San Diego companies as well as Owner/Manager of her own business.
Gregg A. Lowry is a Principal and Co-Founder of Reiter Lowry Consultants. He is a registered civil and environmental engineer specializia~
in financial management models, project management, and maintenance and infrastructure planning and management. With almost three
decades of experience, Mr. Lowry has held various management positions in the U.S. Navy and Southern California Special Districts. He has
developed a widely used model for district application in planning, management, and facilities and equipment control.
Dr. Stephen Morgan is an Application _Analyst in Governmem Financials for PeopleSofr. A director and past president of the San Rarnon
Valley Fire Protection District, Dr. Morgan is a recognized expert who has conducted extensive research in special district consolidations and
privatization issues. Dr. Morgan is a lecturer at the University of Southern California and at California State University. In 1996, he received
his Doctorate fi:om the University of Southern California in Public Administration with an emphasis in Public Finance and Intergovernmental
Relations. Dr. Morgan received his MA in Public Admirfistralion fi:om California State Hayward and a BA in History fi:om the University of
California, Berkeley.
'anet Morningstar is a Partner in the firm of McCormick, Kidman & Behrens in Costa Mesa, specializing in public law, water law, and real
~*,,~state matrets~ She is General Counsel for Rowland Water District and Associate General Counsel for Municipal Water District of Orange
County. Ms. Morningstar has fifteen years experience in advising governing bodies of local agencies and special districts in such areas as the
Ralph iVi. Brown Act, the Political Reform Act, the Public Records Act, and the California Environmental Quality Act. She earned her JD
from the University of Southern California.
Martin Rauch is President of Ranch Corm-nunication Consultants. He leads a team that prepares customized strategic outreach programs.
'Outreach products that range from one-page bulletins and fact sheets, to colorful and informative newsletters, brochures, and web sites. His
particular spedalty is strategizing and implementing direct outreach through one-on-one meetings, public talks, focus groups, dtizan's
advisory committees, community presentations, public meeting~ and conducting strategic planning sessions for Boards and senior managers.
Robert Rauch is a P£mdpal Consultant for Rauch Communication Consultants. With over 150 special districts, local agencies, and other
organizations as clients, Mr. Rauch is widely known t_hxoughout California. He specializes ia planning and implementing focused public
information programs, providing managemem consulting, and conducting strategic planning retreats. With over 30 years experience, Mr.
Rauch was privileged to serve as a consultant to the '0(/bite House and has spoken on management topics at numerous universities.
Glenn M. Reiter is a Principal in Reiter Lowry Consultants, a San Diego-based engineering, compu[er, and fmaneial consulting firm, foundec
in 1981. He has over 40 years experience in local government and special districts. Mr. Reiter has been General Manager and Chief Engineer
of a large southern California water district and a Director on the San Diego County Water Authority Board. He specializes in financial
planning, the setting of rates and fees, including the financing of capital improvements. A co-founder of the California Special Districts
Association and the Special District Institute, Mr. Reiter is a registered Cal/fornia civil and professional engineer and Life Member of the
American Water Works Association and the National Assodation of Independent Fmancial Advisors.
Will Randolph is the Executive Director of the County Admirfistrafive Officers Association of Cal/foruia. Mr. Randolph previously served
as the County Adminsitrative Officer of San Bernardino County where he !ed a corruption clean-up operation following the Federal indict-
ment of former county officials. He has also previously served as CAO of Fresno and Butte Counties and served as City Administrator of
the City of Oroville. Earlier in his career, Mr. Randolph served on the staff of a member of the U.S. House of Representatives and as the
'irector of a public management improvement program for the State of California.
~llll~Robert G. Waiters is an Owner/Principal in the legislative advo'cacy firm of California Advocates, Inc. His practice focuses on governmental
law, with an emphasis on legislative representation. Prior to his private practice, his governmental experience includes: Assistant to the
Secretary of the Cal/fornia Human Relations Agency, Executive Officer to the California Board of Corrections, Deputy Director and Legal
Counsel for the California State Office of Economic Opportunity, and Executive Assistant to the Majority Floor Leader of the California
State Assembly. He has also served as President and a Trustee for the San Juan Unified School District. Mr. Walters holds a BA from the '
University of California at LOs Angeles and received his JD fi:om the San Francisco Law School.
~'rfective District Leadership Build and Maintain Community Support
~,, Glenn M. Reiter, Relter Lowt3r Consultants Robert Rauch, Rauch Communication Consultants
· Keys to effective leaderskip Martin Rauch~ Rauch Communication Consultants
· Management and leadership styles
· The relationship of the district and the board to the
public, employees, ;md other governments :
· Deal with divergent issues and manage change
· Maintain your cool with disruptive board members ' ~:
'~sset Management and Control: Keys to Success . On the Right Side of Board and District Law
Gregg A. Lowry, Relter Lowry Consultants Forte, Best Best
·You are a steward of assets
· . The dangers of deferred maintenance .'~
· How do you plan for your infrastructure needs?
· Three goals for effective asset manigement
Workshops - Case Studies
1. Financial Issues - fiduciary responsibilities and "'i : ' '--:'?Ce bffi~
challenges. Presented by Glerm M. Reiter
2. Legislative Process - learn the roles of the agency and '
Avoid Brown Act Problems
lobbyist, and how to use resources to influence . Janet Mornlngstar, McCormick, Kidman & Behrens
legislation. Presented by Robert G. Walters · :' Unde~st~(xd the intent and application of the'Act
~pecial Districts for the21~t Century . ..?"~cent changes to the Act
Dr. Stephen Morgan, PeopleSoft ,: ii~Prakti~-aspects and h/gkl/ghts of the Act:'ili
· Effective' relationships of special districts with cities, / ·i.k~ ~cefit eom rulings . -~ .,
counties, and other cl~uScts Workshops - Case Studies
· Advantages and disadvantages of reorganization via - 1 .: P~:~s,s Relations - devel~ practical stratdgies for. :,
mergers, annexations, and/or consol/dations :_.: .5: i~;r~g with the press. Presehted by Mattin':Rafich
· The future of special districts ?; 2.: ,Leg~l'Isshes - deepen your understanding
: :i: ~ };ga~ipsfi~p discussed earl/er. Presented by~ -,
Planning for Your Distrlct's Future - ~.. :,:/J~Ot M6r~iingstar ;md Dean Derleth: ':& );: :.
Robert Rauch, Rauch Communication Consultants - . ; -
· District strategic planning '- Wrap-up Session: Successful District Governance
· Vision - what your district will be like in 5-10 years
· Addressing the priority issues of your district
· How to develop disthct goals md objectives
Workshops - Case Studies
1. Restoring Public Trust - ethics in public office for
Board Members and Staff. Presented by W~ll 1Lmdolph
2. Live Internet - tap into a world of information
available on the Internet: conduct research, sea'ch for
legislation, and get new ideas.' Presented by Dr.
~ Stephen Morgan
Students and Guests Networking Reception
One of the 3 Seminars Needed for Certification
Hotel Accommodations...
Suites off~s' comfortable
[ e~n~og reception, complh~entarY fim~ss . -'
. n, , o~0~ de~ ~ s~ce bus~ess c~t~, ~ shop, md domp~ shuffle
s~ m ~pnt~y P~s~ ~0~ ~ room~ ~e ~¢~* md feaze a.s~para~e ~g room, we[ b~ ~rg~v~ c~me m~er, :
ref~to~, du~ ~ ~epho~ ~ ~port ma ~h sp~ed T-5 In~net access ~o remote con,ti tele~si6~ ~ eomp~entary
p~'&~ Web ~ md So~ phySmfio~ h~, k6n md ~ ~e k0~g bo~'~d flemod~ long doom ' '. "
Each P~ticip~t Receives...
Comprehensive handbook, ~ class matefi~s, con~entM b~e~ast each day, re~es~ent bre~, lunch each day,
he,trig ~ ~s~uctors ~d pee~s. T~fion does not ~chde lod~g or o~er me~s.
Cer~cafion Program...
By a~en~g ~s se~, you are automafic~y e~oHed as a cm~date for ~e Certificate Proem ~ Spec[~ Dis~ct ~ad~s~p
md M~agment. ~ere is a ~35 a~s~afive fee ~at ~ be ch~ged ~ ~e e~o~ent of yo~ ~d Sem~. Semrs cm
be ~m ~ my order md must be completed ~ a ~ee~ye~ period.
Guest Me~ Package...
Guests may ~o~ you for ~ me~ ~ncfions proMded a separate me~ pac~ge is purchased ~ advmce. Yo~ ~est ~ be ~ven a
~me badge that ~ ~ow a~mce to ~ me~ ~cfions.
Discounts Available...
You ~6 ~fled ~ a$25 ~C0~t fi,we Att~d~ce of.groups of ~ee o~ ' Attegd the Se~J~a~ and d~et Workshop
reCd~76~ ~eOs~afio¢ and parrot =',= ~ore ~om ~e sine ~r~ni~afio~;~e';- :and save }gs 0r"a~end ~e Se~ md
byJ~u~;l~,2005 ,~ ' ~' ':::. ~:: .:' 'ihfifled t3 a 16% ~sco~t.:-' : ' b0~'Wor~hBpi-md'save $190. Y '
Speci~ Car Rent~ Discomt...
~ : ~ --' - ~ - sped~ ~rmgemenm have been ~ - ~sco~ted rates ~e a~ble. C~ A~s
made for reduced c~ ren~s. C~ Ente~fise at 800-593-0505 at 800-331-1600 reference Accost No. D900923 md ]Rate
reference Spe~ DNffict Institute ~d Code No. CD8818. Code: D~y or Wee~y - OO.
Speci~ ~e Discounts ~th...
~ offers ~scounted ~f~es for ~s event - ~ z~ = _ is offe~g a 10% ~scount on most
C~ U~ted 800-521-4041 to book yo~ reservations and of its ~eady Iow hres, for ~avel to md from ~s event.
receive a 5% ~scomt off ~e lowest apphcable ~sco~t f~e, C~ ~e Sou~west ~es Group and Mee~g Resermfions
~du~g Fkst Class, or a 10% ~scomt off ~d-week coa~ at 800-433-5368. Reservations must be made at least 5 days
f~es. ~ ad~fionfl 5% ~sco~t ~ apply ff fi~ts are prior to =avel. Disco~ts ~e subject to terms md a~ab~.
p~ased at le~t 60 days N advmce of UaveI date. Use Use Mee~ ID No. J8351.
Mee~g ~ No. 517BI.
~C~ce~afions and Re~ds...
Wfi~en cmce~fion reques~ recked on or before Febru~y 11, 2003 ~ receive a re~d, less a ~50 p*oces~g fee. F~ pa~ent is req~ed if
cance~fion is recdved on or aLer Febr~ 12, 2003 - no re~ds md no crests for ~e events ~ he ~ted. Howe~r, substitutions may
be made at my ~e. ~ere ~ be a ~25 fee ~ged for chec~ re~ned for Ns~fident ~ds or for cre~t c~ds d~ed.
SDI resets ~e ~ht to make ~mges N proem md spewers, or to cancel prog~s when con~fions beyond iu con=ol preyS. Eve~ effort ~
be made m contact ~ e~oEee ff a progrm is cmc~ed. If a pro~ is not held, SDI's hab~ is ~ted to ~e re~d of ~e progrm fee o~
FEBRUARY 2003 - ENROLLMENT FORM
PHONE: 800-457-0237 or 760-643-!760 * FAX: 760-643-1761
PO Box 769 * Bonsall, CA 92003-0769 * ww~.sdbmi.com · spc~stint~aol, com
~Name: Title:
AgencF
Mailing Address: For Official
Use Only
City: State: Zip: v
Phone: Fax: ~
E-mail: Website: g~
Guest Name: ~
(A). $295 Beyond the Basics - Make Better Derisions Workshop ~ ~
(B) $295 Brown Act & Confl/ct of Interest Laws Workshop
(C) $565 Spedal District Governance Seminar ~l~wo Days) P
(D) $765 Setr~ar + Workshop ($95 savings) o~
Select One: Beyond the Basics or Brown Act & Conflict of Interest Laws
(E) $965 Seminar + both Workshops ~$190 sadngs)
(F) $119 Order Handbook Only - Beyond the Basics - Make Better Decisions ~
(G) $119 Order Handbook Only - Brown Act & Conflict of Interest Laws
(H) $199 Order Handbook Only - Special District Governance Seminar ~
db ks dll b hipp d th katie th t) ~
(I) $ 50 Guest Meal Package for Workshop
{J) $100 Guest Meal Package for Seminar z
· 10% Discount for attendance for 3 or more from same District
· $25.00 Early registration discount (must receive payment by 1/15/03)
Sub Total of Registration $ ~
Subtract 10% Discount for 3 or more $ Of applicable) Special Needs:
Subtract $25.00 Early Registration $ (~f apjblicab]e) [] Wheelchair Access ~
Certification Fee ($35.00) $ Of app,?able) O Visually Impaired ~o
Total Registration Fee $ ~ HemSng Impaired ~
[] Vegetarian Meals
METHOD OF PAYM[ENT: Payable to Special District Institute [] Other ~
[] Check Enclosed for $ ~
[] Please Invoice PO# -
[~ Charge: [] Visa [] M/C Card #. +
(l~ ntmabez$ q- $ numbers h'~ted da tile $~g2mttwe at'ca on back oF c~ed~'t ca_rd)
Signature Expiration Date:
I I .hhh,h Ih,il ,
PO Box 769 ~a~a~a~*a*a~aUl0*x3-DIgll 924
~Bons~CA 92003-0769 3gS0 . O'l .~ ~V ]
~DNI~ISTRnTI~E flSSXSTfl~T 'kS~0