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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 12/10/2002tl 6 East Valrey Water District 1155 DEL ROSA AVENUE, SAN BERNARDINO, CA. REGULAR BOARD MEETING AGENDA December 10, 2002 2:00 p.m. "In order to comply with legal requirements for posting of the agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation will be considered by the Board of Directors." CALL TO ORDER PLEDGE OF ALLEGIANCE 1. Approval of Agenda 2. Public Comments 3. Adjourn to East Valley Public Facilities Corporation Meeting. 4. Reconvene to East Valley Water District Regular Board Meeting. CO NSENT CALENDAR 5. Approval of Board Meeting Minutes for November 26, 2002. 6. Approval of Special Meeting Minutes for December 2, 2002. 7. Approval of Liens for Delinquent Water and Sewer Accounts. 8. Accounts Payable Disbursements issued during the period of November 21, 2002 through December 4, 2002 totaling $802,023.95; Accounts Payable Checks #191385 through #191527 in the amount of $707,579.77; Payroll Checks for period ended December 6, 2002 in the amount of $94,023.95. OLD BUSINESS 9. Radon Rule Update (General Manager) 10. Santa Ana River Wash Plan Task Force Agreement. Discussion and possible action. 11. Site of District Headquarters and Related Facilities Update (General Manager) NEW BUSINESS 12. Board Reorganization: a. Election of Officers - President - Vice President b. Appointment of - General Manager - Chief Financial Officer - Board Secretary C. Committee Assignments for 2003 13. Setting Time and Place for Holding Meetings 14. Setting Method for calling Special Meetings in accordance with Government Code Section 54956. 15. Directors fees and expenses for November 2002. 16. Resolution 2002.51 - Authorizing a Correction to the Amendment to Contract between the CaIPERS Board of Administration and the EVWD Board of Directors. 17. Discussion and possible action regarding auctioning of three (3) District vehicles as surplus. 18. Review and consider proposal for removal of Nitrate at District's Cull Wells ( #132 -2, 132 -3, 132 -4). REPORTS 19. December 4, 2002 - Releases of Lien for Delinquent Water and Sewer Accounts. 20. General Manager's Report 21. Oral Comments from Board of Directors. MEETINGS 22. ASBCSD Membership Meeting hosted by West San Bernardino County Water District, at El Rancho Verde Royal Vista Golf Course, December 16, 2002. 23. CSDA'S GOVERNANCE SERIES (Workshops 1 and 2): 1. Rancho Las Palmas Marriott, 41000 Bob Hope Drive, Rancho Mirage, CA. January 16, 2003. & 2. Sacramento Marriott, 11211 Point East Drive, Rancho Cordova, CA. January 31, 2003 24. A SPECIAL DISTRICT INSTITUTE SEMINAR - Embassy Suites, Monterey, CA., February 27 -28, 2003 & Accompanying Workshops: Wednesday, February 26th - "Beyond the Basics, Make Better Decisions" Saturday, March 1st - "Brown Act & Conflict of Interest Laws" ADJOURN East Valley Water District EAST VALLEY PUBLIC FACILITIES CORPORATION 1155 DEL ROSA AVENUE San Bernardino, California AGENDA CALL TO ORDER 1. Public Participation DECEMBER 10, 2002 2:00 p.m. 2. Approval of December 11, 2001 Public Facilities Corporation Minutes 3. Appointment of Directors 4. Board Re- organization President 1 st Vice President 2nd Vice President Secretary Treasurer 5. Adjourn to East Valley Water District Board Meeting. POSTED:03 /23101 DRAFT SUBJECT TO APPROVAL EAST VALLEY PUBLIC FACILITIES DECEMBER 11,2001 CORPORATION MINUTES The meeting was called to order at 3:00 p.m. by President Lightfoot PRESENT: Directors: Goodin, Sturgeon, Light-foot, Negrete, Wilson ABSENT: None STAFF: Robert Martin, Alberta Hess, Mary Wallace. GUEST(s): Jo McAndrews APPROVAL OF AGENDA M/S/C (Negrete-Goodin) that the December 11, 2001 Agenda be approved as submitted. PUBLIC PARTICIPATION President Negrete declared the public participation section of the meeting open at 3:02 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF THE MARCH 26, 2001 MEETING MINUTES M/S/C (Wilson-Goodin) that the March 26, 2001 minutes be approved as submitted. APPOINTMENT OF DIRECTORS Director Sturgeon requested that Items 3 & 4 (APPOINTMENT OF DIRECTORS AND BOARD RE-ORGANIZATION) be combined for voting. M/SIC (Sturgeon-Wilson) that the following slate of officers be approved: President Donald D. Goodin 1st Vice President George E. "Skip" Wilson 2"~ Vice President Kip E. Sturgeon Secretary Edward S. Negrete Treasurer Glenn R. Lightfoot ADJOURN M/S/C (Sturgeon-Wilson) that the Public Facilities Corporation meeting be closed and adjourned to the East Valley Water District meeting at 3:05 p.m. Glenn E. Lightfoot, President Kip E. Sturgeon, Secretary PUBLIC FACILITIES CORPORATION DECEMBER 11, 2001 Board President Donald D. Goodin 1st Vice President George E. "Skip" Wilson 2nd Vice President Kip E. Sturgeon Secretary Edward S. Negrete Treasurer Glenn R. Lightfoot ("PFC Officers".doc":MW/12/11101) DRAFT SUBJECT TO APPROVAL EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING NOVEMBER 26, 2002 MINUTES The meeting was called to order at 2:00 p.m. by President Goodin. Director Sturgeon led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Negrete, Goodin ABSENT: Director Wilson STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; ~-~-~ k' ~ 01,;..'[ 7; .... ,,.;.~; ..... Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steve Kennedy GUEST(s): Wallace Platner (Consumer); Charles Roberts (Highland Community News); Jo McAndrews APPROVAL OF AGENDA M/S/C (Lightl'oot-Negrete) that the November 26, 2002 Agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF NOVEMBER '12, 2002 BOARD MEETING MINUTES, Within the item regarding the "LOCATION OF THE NEW DISTRICT HEADQUARTERS AND RELATED FACILITIES" a spelling error was pointed out by President Goodin in that the word "comlex" should be corrected to read "complex"; that the request by Director Sturgeon directing staff to order appraisals for District owned property on Webster Street in the City of Highland and on Highland Avenue in the City of San Bernardino be made a part of the minutes submitted for approval. M/SIC (Sturgeon-Negrete)that the November 12, 2002 Board Meeting Minutes be approved with the revisions as noted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager stated that the charges identified by Account Numbers: 0020117-00, 0362425-00, 1110070-01,1520212-02,1540333-03 and 1570017-00 should be removed from the lien list. M/S/C (Sturgeon-Negrete) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General .Manager. DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND RICHMOND AMERICAN HOMES TO PROVIDE DOMESTIC WATER AND SEWER SERVICE TO EIGHTY-THREE (83) DWELLING UNITS LOCATED AT BASELINE AND WEAVER IN THE CITY OF SAN BERNARDINO was presented to the Board for approval. M/S/C (Sturgeon-Negrete) that the Development Agreement between East Valley Water District and Richmond American Homes be approved. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED OCTOBER 3'1, 2002. M/S/C (Sturgeon-Negrete) that the Financial Statements for the period ended October 31,2002 be accepted as submitted. DISBURSEMENTS M/SIC (Sturgeon-Negrete) that General Fund Disbursements #191238 through #191384 distributed during the period of November 7, 2002 through November 20, 2002 in the amount of $942,333.90 and Payroll Fund Disbursements for period ended November 22, 2002 in the amount of $108,334.88 totaling $1,050,668.78 be approved. RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date; that the elections were over and suggested that the Radon Rule report language may need to be re-evaluated and revised. Information only. SITE OF DISTRICT HEADQUARTERS AND RELATED FACILITIES UPDATE The General Manager reported on the District's progress with the location of the District Headquarters to date; that appraisals had been ordered for the District's property in the City of Highland and San Bernardino; that a special meeting including a tour of potential sites for the District's Headquarters would be on Monday, December 2, 2002 at 10:00 a.m. Information only. 2 MINUTES:Il/26/02 PUBLIC HEARING TO CONSIDER ADOPTION OF A NEGATIVE DECLARATION AND NOTICE OF AVAILABILITY OF AN INITIAL STUDY FOR EAST VALLEY WATER DISTRICT'S ARROYO VERDE MUTUAL WATER COMPANY TAKE-OVER AND WATER SYSTEM IMPROVEMENT PROJECT. President Goodin declared the Public Hearing Section of the Board Meeting open at 2:15 p.m. There being no written or verbal comments on the project, President Goodin closed the Public Hearing Section of the Board Meeting at 2:20 p:m: and recommended that the Adoption of a Negative Declaration and Notice of Availability of an Initial Study for East Valley Water District's Arroyo Verde Mutual Water Company Take-over and Water System Project be considered. DISCUSSION AND POSSIBLE ACTION REGARDING ADOPTION OF NEGATIVE DECLARATION AND NOTICE OF AVAILABILITY OF AN INITIAL STUDY FOR EAST VALLEY WATER DISTRICT'S ARROYO VERDE MUTUAL WATER COMPANY AND WATER SYSTEM IMPROVEMENT PROJECT. M/S/C (Sturgeon-Lightfoot) that the Board adopt the Negative Declaration; Adopt the Mitigation Monitoring and Reporting Program; adopt a DeMinimus Impact Finding; and File the Notice of Determination and Certificate of Fee Exemption with the County of San Bernardino Clerk of the Board of Supervisors and the State Office of Planning and Research, State Clearinghouse. DISCUSSION AND POSSIBLE ACTION REGARDING OPTIONS FOR THE DESIGN AND CONSTRUCTION OF A SEWER MAIN ON MILLAR STREET IN RESPONSE TO CORRESPONDENCE RECEIVED FROM MR. WALLACE PLATNER. The General Manager presented three (3) options involving the design and construction of a sewer main on Millar Street and suggested that Mr. Platner secure opinions from the involved property owners regarding these choices and report back to the Board. DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELING OR RESCHEDULING OF THE DECEMBER 24, 2002 BOARD MEETING DUE TO THE HOLIDAY CONFLICT. M/S/C (Lighffoot-Sturgeon) that the December 24, 2002 Meeting be cancelled. RESOLUTION 2002.50 - AUTHORIZE EXECUTION OF A QUITCLAIM DEED TO RANCHO SAN ANDREAS COMPANY was presented to the Board for approval. M/S/C (Lightfoot-Sturgeon) that Resolution 2002.50 be approved. NOVEMBER 18, 2002 RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. 3 MINUTES:I 1/26/02 List of liens released on November 18, 2002 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; that W.R.I. was co- hosting a day-long tour to the Salton Sea, a water bottling plant in Palm Springs, as well as other sites of interest on Friday, December 6th; that permits had been received for the City Creek Sewer Project. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS. Director Negrete commented on the recent ACWA Fall Conference in Anaheim which he had attended. Information only. Director Goodin stated that he had attended a luncheon hosted by the Highland Area Chamber of Commerce and that a representative from the Hillwood Group had presented plans for their development of Norton AFB. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. CORRESPONDENCE FROM BETTE BOATMAN, ACWA BOARD PRESIDENT, IN RESPONSE TO A LETTER FROM MR. PISTORESI WHEREIN HE TOOK ISSUE WITH ACWA'S POSITION ON PROPOSITION 50. Information only. CMUA "2003 LEGISLATIVE BRIEFING, LEGISLATIVE VISITS & RECEPTION", HYATT REGENCY SACRAMENTO, JANUARY 27, 2003. Information only. ADJOURN The meeting was adjourned at 3:05 p.m. until the next regularly scheduled Board Meeting on December 10, 2002. Donald D. Goodin, Board President Robert E. Martin, Board Secretary 4 MINUTES;I 1/26/02 DRAFT SUBJECT. TO APPROVAL EAST VALLEY WATER DISTRICT SPECIAL BOARD MEETING DECEMBER 2, 2002 MINUTES The meeting was called to order at 10:00 a.m. by President Goodin. Steven Kennedy, Esq. led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Wilson, Goodin ABSENT: Director Negrete STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant LEGAL COUNSEL: Steven Kennedy GUEST(s): Jo McAndrews PUBLIC PARTICIPATION There being no written or verbal comments, President Goodin closed the public participation section of the meeting. BOARD WILL BE TOURING THE FOLLOWING PROPERTIES: a) 5th & Webster (Northwest Corner) b) Highland Avenue (south Side) across from Patton State Hospital c) Boulder Avenue, West side (between 5th Street and Eucalyptus Ave.) The above designated properties were viewed as noted: b) The Highland Avenue site was visited first. The inspection was completed at approximately 10:30 a.m. c) The site West of Boulder between 5th Street and Eucalyptus Avenue was examined between 10:45 and 11:00 a.m. a) 13.3 acres at 5th & Webster Street was the last site on the Agenda and was visited between 11:10 and 11:20 a.m. SP]~CIAL MTG. MI~IIJTES:12/02/02 The meeting listed on the Agenda took place with no repor[able action being taken. Information only. ADJOURN The meeting was adjourned at 11:31 a.m. until the next regularly scheduled Board Meeting on December 10, 2002. Donald D. Goodin, President Robert E. Martin, Secretary SPECIAL MTG. MINUTES: 12/02/02 East Va ' ey Water District Board Memo~;andum Date: DEC. 10, 2002 From: Brian W. Tompkins / Chief Finan~r Subject: Disbursements. Recommendation: Approve the attached list of accounts payable checks and payroll issued during the period November 21, 2002 through December 4, 2002. Background: Accounts payable checks are shown on the attached listing and include numbers 191385 to 191527 for A total of $707,579.77. The source of funds for this amount is as follows: COP Construction Funds EPA Grant Funds Unrestricted Funds $707,579.77 Payroll disbursed was for the period ended December 6, 2002 and included checks and direct deposits, Totaling $94,444,18. Fiscal Impact: Total disbursements- $802,023.95 oo >> ~ ~ o~ o~o~ ddddd~dd qqqqqqq . ,.~ dd~d~ ooooooo rmartin From: "D. Bumell Cavender" <bcavender@sbvwcd.dst. ca.us> To: <rscott@lusd.sbcounty.gov>; <dlovell@dpw. sbcounty.gov>; <rick_hartmann@eee.org>; <steve_walker@eee.org>; <jjaquess@cityofredlands.org>; <dheadrick@cityofredlands.org>; <rmartin@eastvaIley.org>; <pdolter@eastvalley.org>; <cjones@cemexusa.com>; <marty@lilbumcorp.com>; <jcp@rrmca.com>; <richr@rrmca.com>; <rvillalobos@usace.army.mil>; <hlovan@usace.army.mil>; <kkramer@dfg2.ca.gov>; <susanW@water. ca.gov>; <michael.wellbom@ocgov.com>; <nancy_ferguson@rl.fws.gov>; <emisquez@ca.blm.gov>; <tgey@ca.blm,gov> Cc: <jkenna@ca.blm.gov>; <cmanager@eee.org>; <melodyhenriques@prodigy.net>; <swilson@sbcounty.gov>; <d-jwoodbury@msn.com>; <wchristensen@sbvwcd.dst.ca.us>; <Lloyd.Zola@[sa-assoc. com> Sent: Thursday. December 05, 2002 9:36 AM Subject: Wash Plan Task Force Meeting Hi Team: At long last, we have all the signatures on the Task Force Agreement. Because it has been so long since we collectively reviewed the Scope of Work with Lloyd Zola, I believe it is prudent to conduct a Pre-Final Scoping review before we issue a notice to proceed. Therefore, in coordination with Lloyd, we are scheduling a meeting of the Wash Committee TAC to review the scope on December 20, at 9:00 a.m. Please make plans to attend. In addition, please note that the Task Force Agreement asks that each agency notify the District of the names of the people who will be official members of the Task Force. Please initiate that action. We will be sending a final signed copy of the Task Fome Agreement separately. Thanks, and we will see you here on Friday, December 20 at 9:00 a.m. I will wish all of you a Happy Holiday Season at the meeting. Burnie 12/5/02 IN NOVEMBER 1989 A 3-2 VOTE MADE THE TERM OF OFFICE FOR PRESIDENT AND VICE PRESIDENT TVVO (2) YEARS ELECT PRESIDENT ~Declare nominations in order for President -Motion to nominate -Motion to close nominations and cast unanimous ballot ELECT VICE PRESIDENT -Declare nominations in order for Vice President ~Motion to nominate -Motion to close nominations and cast unanimous ballot APPOINTMENT OF GENERAL MANAGER -Motion to appoint APPOINTMENT OF BOARD SECRETARY ~Motion to appoint APPOINTMENT OF CHIEF FINANCIAL OFFICER -Motion to appoint TIME AND PLACE FOR HOLDING MEETINGS President declares that the time and place for holding regular meetings is open for discussion Motion stating time and place METHOD FOR CALLING SPECIAL MEETINGS President states that the method for calling special meetings in accordance with Government Code Section 54956 be followed: MOTION: That the Board follow Government Code Section 54956 provision for calling special meetings. EAST VALLEY WATER DISTRICT 2002 COMMITTEE ASSIGNMENTS PERSONNEL/FINANCE OPERATIONS/PLANNING Glenn Lightfoot Don Goodin Steve Negrete Kip Sturgeon NORTH FORK WATER CO. EXCHANGE PLAN Glenn Lightfoot Robert Martin, Primary Kip Sturgeon Paul Dolter, Alt. Don Goodin Skip Wilson Steve Negrete CITY CREEK WATER CO. LEGISLATIVE COMMITTEE Don Goodin Skip Wilson, Chair Skip Wilson Glenn Lightfoot, Co-chair Note: Legislative Committe SBVMWD ADVISORY COMMISSION was foi¥,&ed: 4/18/01 Steve Negrete, Primary Skip Wilson, Alt. UPPER SANTA ANA WATER RESOURCES ASSOCIATION Robert Martin, Primary Don Goodin, Alt. January 22, 2002 cc: Don Goodin Skip W/lson Glenn Li~hffoot K/p Sturgeon Steve Negrete 0 ~ 0 ~ _.. ! EAST VALLEY WATER DISTRICT DIRECTOR'S FEE AND EXPENSES REPORT DIRECTOR: DON GOODIN MONTH November, 2002 Meetin.qs Claimed: Board Meetin,qs (Dates) 12,26 Conferences and Other Meetinqs Date: 6 Organizatior Workshop Location: District Date: 8 OrganizatiorWRI Conference Location: Ontario Date: 18 Organizatior Special Districts Location: Victon/ille Date: 19,20,21,22, OrganizatiorACWA Location: Anaheim Date: Organization: Location: Date: Organization: Location: Date: Organization: Location: Date: Organization: Location: TOTAL M~ETINGS 9 X $125.00= $ 1,'125.00 Personal Auto Date: 18 Function: Special Districts .365 X 84 $ 30.66 Date: 19,22 Function: ACWA .365 X 110 $ 40,15 Total $ 70.81 Lod,qin,q Date: Function: Date: Function: Total $ Meals {'Receipts) Date: 18 Function: Special Districts $ 27.00 Date: Function: Total $ 27.00 Other Date: Function: Date: Function: Total $ Total Directors Expenses $ 97.81 Total Directors Fees (Meetings) $ 1,125.00 Less Advance Payments Signed Approved Date of Board Meeting December 10, .2002 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: ~ ~u=9'eon MONTH OF: Novembez' 2002 ~oardMeetings: 12 & 26 & 6 ~'~onferences and Other Meetings Date: 5 Organization ACWA Description Meeting Date: 19-22 Organization .ACWA Description Coz~fe~:ence Date: 21 Orgamzation S]3 c of c Description Reception Date: 26 Organization Highland C of C Description Lunch Date: Organization Description Date: Organization Description Date: Organization Description Date: .Orgamzation Description Date: Orgamzation Description Date: Organization Description ~ Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description TOTAL # OF MEETINGS 8 @125.00 each $. 1,000.00 Personal Auto: Gasoline (ACWA) Miles x .325 per mile $ 65.19 Parking Fees (AC~TA) $. 30.00 Total Lodgings, Meals & Other: (Details on Back) Rail Transportation (ACWA) $ 31.75 Total Director's Expenses $ 126. ,~~ Total Director's Meetings & Expenses $. 1,126.94 ~ned ~ Less any Advance Payments $. Date of Board Approval 12/10/2002 TOTAL DUE DIRECTOR $. 1,126.94 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT )IRECTOR: ~' ~ ~, $ ¢,,,J MONTH OF: ~ ! Meetings: ll{~ :onferences and Other Meetings Date: /r/¢;o~ Organization ~o Description ~.,~ Date: tt'~ Organization ~ v~o Description ¢~v~ Date: //- ~ Organization ~ ~ ~ Description .~/,zo~{ Date: ti- I~ Organization~v~o Description ~T6 ~/ Date: ¢/- ¢ ¢; ,¢~z~Organization ~o~ Description Fei/ Date: /,-2 ~ Organization ¢ v ~o Description ~f ~ ~,/ Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description ~ate: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description TOTAL¢OF MEETINGS lO ~125.00 each Personal Auto: Miles x .325 per mile Parking Fees Total Lodqin~s, Meals & Other: (Details on Back) Total Director's Expenses ~d .... ~ Less any Advance Paymen'ts Date of Board ~pproval TOTAL DUE DIRECTOR EAST VALLEY WATER DISTRICT ! DIREC}TOR'S FEES AND EXPENSE REPORT ',ce" Meetings: ~/~ ] >__ ~ . ~ o~ences and Other ~eetin~s Date: ~' Organization ~)' ~} ~, Description ~2¢ Date: .~) OrganizatiogA~.,/~,~ , _Description .Z), Date: ~ / Organization ~ , ~. ~/. ~, Description // ~/ Date: ~ Z Organization,~ . .~' . ~/~. Description / Z / / Date: ~ ~ Organization,~, ~. ~. ~. Description / / / Date: Organization Description Date: Organization Description Date: Organization Description ~ate: Organization Description Date: Organization Description Date: Organization .- Description Date: Organization Description Date: Organization Description TOTAL ~ OF MEETINGS /~ ~125.00 each $ 7 Personal Auto: ~¢ Miles x .365 per mile__ $ , Parking Fees $ Total Lodgings, Meals & Other: (Details on Back). $ 74,77 Total Director's Expenses $ Total Director's Meetings & Expenses $ b-'~ed Less any Advance Payments $ Date of Board Approval TOTAL DUE DIRECTOR $ Lodgings: (Receipts attached) Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended SUB TOTAL $. Meals: (Receipts attached) Date: ;~2-O Function Attended ',~,. Date: ~ / Function Attended /'~ . ('~., /,Z,,), /~¢-/ $/~7', 7~' Date: / Function Attended Date: Function Attended v/ $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Other: (Receipts attached) Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ SUB TOTAL $ TOTAL LODGINGS, MEALS AND OTHER $ (Enter this total on the front of form) EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: L~ ~"¢' MONTH OF: ' ~ ~' //--~,/2, P--ard Meetings: /t/1~ i ~nferences and Other Meetings Date: /¢/ Organization ~&~ Description Date: //~ Organization ~ ¢~0 Description Date: '/fi; ~/~Z Organization ~" ~ Descdption ~ Date: Organization ~escdption Dato: Or0anization ~oscription Date: Organization Oescription ~ato: Organization ~oscription ~ato: Or~nization Descdption Dato: Organization ~oscription Dato: Or0anization ~escdption ~ Date: Organization Description Date: Organization Description Date: Organization Description Date: .Organization Description Date: .Organization Description TOTAL ¢ OF MEETINGS ¢~ ~125.00 each $ Personal Auto: /Z~ Miles x ~ per mile $ ¢~. Parking Fees $ Total Lodgings, Meals & Other: (Details on Back) $ /¢/, Total Director's Expenses $ p~ ~¢~ Total Director's Meetings & Expenses $ ~ed Less any Advance Payments $ Date of Board Ap TOTAL DUE DIRECTOR $ /, Lodc:linqs: (Receipts attached) Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date:. Function Attended SUB TOTAL $ Meals: (Receipts attached) Date: Function Attended Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $. Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ SUB TOTAL $ Other: (Receipts attached) Date:,'/~¢cf /;/Z~FunctionAttended //C~-t.'4 ,~¢~'.,~.'f- £~£ ~.¢0 //Z),4¢ $.__20,70 Date: Function Attended $ Date: Function Attended $ SUB TOTAL $ TOTAL LODGINGS, MEALS AND OTHER $ (Enter this total on the front of form) Actuadal& Employer Services Division P.O. Box 942709 Sacramento, CA 94229-2709 Telecommunications Device for the Deaf - (916) 326-3240 (016) 326-8420 FAX (o e) 326-3o0S September 30, 2002 Employer Code #0903 Reply to Section 105 Mr. Robert E, Martin General Manager East Valley Water District P.O. Box 3427 San Bernardino, CA 92413 Dear Mr. Martin: The Contract Amendment adopted providing the new benefit formula for your local miscellaneous members was written to Indicate that the new formula was applicable to all local miscellaneous employees, This was done because legislation was being considered to make the new formulas applicable to all inactive and active employees who had not yet retired,. That legislative proposal is no longer being considered and the new formula is applicable to only those local miscellaneous employees In employment on or after the amendment effective date. Enclosed are two copies of a Resolution authorizing a correction to the Amendment to Contract providing for the new benefit formula for local miscellaneous members. Adoption of the enclosed Resolution clarifies that the contract is in accordance with the Government Code by indicating that the new formula applies only to the local miscellaneous members employed by your agency on or after the amendment effective date. It does not change the effective date of the original amendment effective date. Please present the Resolution to your governing body for its adoption at the earliest possible meeting and return two executed copies of the Resolution, A copy will be returned for your records after it has been executed by CalPERS. A. new coverage group has been established for employees eligible for the new benefit formula. Please notify your payroll office to begin using coverage group number 70003 on all payroll reports for all local miscellaneous members beginning immediately, If you have any questions, please do not hesitate to contact me at (916) 795--0242. Sincerely ....... Michael Latino Employer Representative Public Agency Contract Services, Enclosures California Public Employees' Retirement System Liocoln Plaza - 4s0 P Street - SAcramento, CA 95S~4 RESOLUTION 200Z.5~ AUTHORIZING A CORRECTION TO THE AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE Board of Directors East Valley Water District WHEREAS, the Board of Directors of the East Valley Water District hereinafter referred to as Public Agency, and the Board of Administration of the Public Employees' Retirement System entered into a contract effective August 21, 1972 providing for the participation of Public Agency in the Public Employees' Retirement System; and WHEREAS, due to an inadvertence, paragraph "5" read: "The percentage of final compensation to be provided for each year of credited prior and current service for local miscellaneous members shall be determined in accordance with Section 21354.5 of said Retirement Law, subject to the reduction provided therein for service prior to September 30, 1979, termination of Social Security, for members whose service has been included in Federal Social Security (2.7% at age 55 Full and Modified). [Note that a future legislative proposal is being considered which could amend Government Code Section 21354.5 to make the 2.7% at 55 benefit formula applicable to both active members and inactive members who have not yet retired. If enacted, this amendment could have an effect on your agency's actuarial valuation and employer contribution rates in future years.] WHEREAS, Section 20472 of the Government Code provides that corrections may be made through amendments approved by the adoption of suitable resolutions by the contracting parties; NOW, THEREFORE, BE IT RESOLVED that said governing body of Public Agency authorizes, and it does hereby authorize, a correction to the amendment to contract effective September 21, 2002 as follows: A. Paragraph 5 of said contract shall be changed as follows: "The percentage of final compensation to be provided for each year of credited prior and current service for local miscellaneous members shall be determined in accordance with Section 21354 of said Retirement Law, subject to the reduction provided therein for service prior to September 30, 1979, termination of Social Security, for members whose service has been included in Federal Social Security 2% at age 55 Full and Modified). and B. Paragraph 6 of said contract shall be added as follows: "The percentage of final compensation to be provided for each year of credited prior and current service for local miscellaneous members shall be determined in accordance with Section 21354.5 of said Retirement Law, subject to the reduction provided therein for service prior to September 30, 1979, termination of Social Security, for members whose service has been included in Federal Social Security (2.7% at age 55 Full and Modified).)"; and A. Paragraph numbers "6 through 11"; shall be renumbered paragraph numbers "7 through 12". BE IT FURTHER RESOLVED, that the presiding officer of the governing body of Public Agency is hereby authorized, empowered, and directed to execute said amendment for and on behalf of Public Agency. Adopted this day of , BOARD OF ADMINISTRATION BOARD OF DIRECTORS PUBLIC EMPLOYEES' RETIREMENT SYSTEM East Valley Water District KENNETH W. MARZiON, CHIEF PRESIDING OFFICER Board President ACTUARIAL & EMPLOYER SERVICES DIVISION PUBLIC EMPLOYEES' RETIREMENT SYSTEM Attest: Robert E, Martin, Board Secretary Clerk 616 Resolution 7-2002 Memorandum To:Bob Martin, Paul Dolter, Brian Tompkins, Steve Santini F?om Gary Sturdiva Da'~e: December 3, 2002 Subject: Surplus vehicles / Equipment i The Distdct currently has three vehicles and a welder that need to be declared s,urplus, by the Board of Directors. These items are each listed below for approval. The items will be sent to Ritchie Bros. Auctioneers, for auction at the next available auction date after approval. Vehicle number 14 . A 1992, Ford Crown Victoria, vehicle identification number 2FACP74WONX120542, license number E390259. This vehicle was purchased new on May 19, 1991 at Inland Motors Ford in Redlands, for $18,582.12. This vehicle has 99,942 miles on it and has been used in the District pool since February 1997. This vehicle was purchased originally for the General Manager and was transferred to the pool when the District purchased the 1997 GMC Suburban. The District purchased a 2002 Suburban for Bob Martin's use July 18, 2002 and the 1997 Suburban was transferred to the pool. The 1997 Suburban replaced the Crown Victoria in the pool. : Number 14 is in fairly good shape paint, body and interior however, it is in need of ah engine overhaul. The estimated price on an overhaul is $2,800.00. This vehicle has never had any major mechanical repairs done to it. Low Kelly Blue Book on this vehicle is $2,700.00. It is my recommendation that this vehicle be declared surplus apd sold at public auction. Vehicle number 3 : A 1994, Ford F-150, 4x4 regular cab, pick-up truck, vehicle identification number 1FTEF14N4RLB61236, license number E 878005. This vehicle was purchased new on August 15,1994 from Raceway Ford in Riverside for $15,935.15. Unit number 3 has 112,518 miles on the odometer and has been used in the Production department s!nCe it's purchase. : This vehicle is also, in need of an engine overhaul as well as a transfer case oyerhaul and front-end overhaul. This truck had an electrical fire three years ago and Was repaired in the District garage. The estimated repair cost for this vehicle is $3,800.00. Low Kelly Blue Book on this vehicle is $3,675.00. The paint and interior of thisl unit is in good condition. It is my recommendation that this unit be sold at public auction. Vehicle number 49 A 1997, Ford F-250 regular cab, service-body truck vehicle identification number 3FEHF25G7VMA57276, license number E 996950. This vehicle was purchased on Qctober 8, 'i997 from L.J. Snow Ford in the amount of $19,024.39. Number 49 has 1~ 5,619 miles on the Odometer and has been used in the production department since it was new. : This unit is in need of a transmission overhaul, engine overhaul, rear-end overhaul and major brake work. This truck also, had a engine compartment fire on Ma~'ch 12, 2001 which, caused major damage to the truck, The District insurance paid for the repairs on this unit at a cost of $9,000.00. This truck has not been the same after it was repaired. The garage has had to make continued repairs to this vehicle, just to keep it in service. This unit is simply worn out. The estimated cost of needed repairs to this unit is $ 5,500.00. The Iow Kelly Blue Book on this unit is $~t,250.00. It is my recommendation that this unit be sold at public auction. E~quipment : i 990 Miller welder/generator, unit number 75, model number 9216GI10866B Serial number 893523180. This unit was purchased on January 1, 1990 for $1,850.00, from General Welding Supply. This welder was installed on vehicle nur~ber 36 (meter test truck) and ran the meter test electronic equipment mounted in tl~e:service body. The engine was overhauled once in this unit back in 1994. The generator portion of this unit has failed. The cost of a new generator for this unit was $~1,500.00 and a new generator and engine cost $2,200.00 therefore, this unit was re. placed with a new welder/generator in July 2002. : I estimate the value of the old unit at $300.00. It is my recommendation that this uhit be sent to public auction. Date of Board approval: Concur: Robert Martin (~oncur: Paul Dolter , ! Concur: Brian Tomkins ~' Concur: Steve Santini .- ~ Bas nWate ' East Valley Water District Proposal Outline Cull Well Z I. t)escri, pti.9.a.. Basin Waler Technology (3roup, thc. ("Basin") will supply one (I) Nitrate wellhead t~'eatment unit to East Valley Water District I'or use to reduce Nitrate concentration.,; in/ts Cull Well 2. 2. Unit Descrit~tion. The wellhead treatment milt is completely scllLcontained and is housed in a mobile container mca.quring 10'x30' and 9' high. Thc unit requires a minimal electrical supply and includes two sixty five hundred (6,500) gallou storage tanks, one for salt and one for waste brine. Tolal space requirements for this iflsl'allation is est/mated to be approximately 800 .square feet. 3. Unit Pe,'lbrmance. The unit is designed to process up to 800 Gallons ['ur Minute ("GPM"). Nitrate In ~' XX mg/1 Nitrate ()ut = < 25 rog/1 V Feed Rate = 800 gpm Product Water = 798.5 gpm Waste Rate = 1.5 gpm 4. Basin's 'Respon.s. jbilitg. Basin is responsible for the {blluwing: A. Provide and imtall complete unit B. Wastc di.qltx~sal C. Guarantee Unit Pcrlbrmance D. Remote Monitoring orUn.it Operation }':. Assist with appropriate permitting 5. Fast Vall¢~f Water I)istricL..RcsI~msibilitie~;. East Valley Water District is rcspensible fi>~ tile following: A. Provide Pad or other suitable location lbr the unit East VnHey Wster District V Prooosal Outline Coil Well 2 (Continued) B. Provide eleetrica~ power(Approximately 1.5 HY). C. Routine Operator attendance (Approximately 3 to .5 hours per wcck). D. Provide for all on-site piping necessary to connect BWT I/nit to East 'Valley Water District System. 6. Financial AS:East Valley Water DJ~rict will lie nbTigated to pay Ba.qin $168 per acre- foot for water processed fl~at mccls or exceeds the mutually agreed to water quality objective, [t is important to note that brine dispesal is one of the most significant costs associated with treating nitrates at this well. If Basin i.s successful in locating a less costly brine disposal method or site, an adjustment to the per acre-foot charge will be made. ~ B. Contract Term is 10 Years from thc t~me the unit is permitted by thc California Department of I~calth Services. Basin Watcr als() offers the opportunity to purchase its Ion Exchange Unit after thc initial contract term. Basin Water rcprcscnlatives are available to discuss this optiun. C. Take or Pay contract for a minimum of S00 Acre l:eet per year. I. Existing an4...Future Water Q.u.a. li~v. This proposal is based on Basin's understanding of existing quality of water produced by Cull Well 2. Should the quality or the wa~er produced by Cull Well 2 deteriorate over-time, Basin reserves ~he right to adjust thc unit treatment charge to reflect the increased costs of meeting the water quality objectives. SOCAL PuMP WELL DRILLINGNC. Licensed Contractors License NO. 51(3836 December 5, 2002 East Falley }Eater District P.O. Box 3427 San Bernardino, CA 92413 Attention: Bob Martin Reference: Equip VFell 132- 2 }ge are pleased to offer our estimate for the above referenced: Furnish and Install Liner complete: 1. Move in, move out and site clean up. 2. Apply for permit to reconstruct well with 50' seal. 3. Run mandrel test of well to determine straightness. 4. Perforate existing 18" casing from 0 to 50' with mills knife perforator. 5. Furnish and install acid treatment to well and swab into perforations with bailer. 6. Furnish and install 273' of14" x .250 wall steel liner with mill slot perforations from 130' to 260' slot size .090. 7. Furnish and install 4 x 8 gravel pack material from 50' to 273 '. 8. Furnish and install 10 sack cement sand slurry well seal between 14" and 18" casing from O' to 50 '. 9. Dual swab perforations from 130' to 260' estimate 16 hours. 10. Demo existing pump base, furnish and install new 6'x6'x18" concrete slab with sole plate and sounding tube. Design · Installation · Sates · Service · Repair · Maintenance · Complete Electrical and Motor Repair P.O. Box 5488 · Riverside, CA 92517 4, 1510 Palmyrita Ave. · Riverside, CA 92507 Bus. (909) 341-5025 · Fax (909) 341-5031 "Note" EVWD to provide area to discharge development water during dual swab operation including discharge permits if necessary. Total amount for liner and work above: $39, 736.00 Old Equipment Removal Remove PSI tank, concrete stands and booster pump equipment. Haul off Site and scrap. Total amount for oM equipment removal: $6832. O0 Well Pump AssemblF Gallons per Minute 850 Head in Feet 420 Fluid H20 Clear Specific Gravity 1.0 Cool Driver Electric 1- 125 HP, 3 phase, 60 cycle, 480 volt, VHS with a 1.15 service factor, standard high thrust electric motor with a WP1 enclosure as manufactured by US. 1- 10" x 10" discharge head constructed of cast iron with a 150# standard discharge flange. Approximately 220feet of l O inch column assembly constructed of threaded and coupled column pipe in 20foot lengths, 2 ~ inch enclosed tube in 5foot lengths and 1 ~ inch line shaft in 20foot lengths. I- 7 Stage/12" bowl assembly constructed of cast iron with bronze impellers and a 410 SS AISI bowl shaft. Approximately lO feet of l O" diameter suction pipe and a galvanized cone strainer will also be provided. Total Cost to furnish and install well pump equipment: $27394. O0 }Fell Pump Discharge Line 13- 8" standard 150#flanges 2- 8" Victaulic nipples 1- 8" Victaulic coupling Approximately 20feet of 8" CML x standard pipe 1 - 8" 150# Cla- Val slow closing and slow opening check valve 1- 8" Water Specialty flow meter, ML - 4 with TR - 16 transmitter 1- 6" Cla-Val deep well pump control valve 1- 8" gear operated wafer style butterfly valve 4- Pipe supports One lot of half couplings, corp stops, nuts, bolts, gaskets and paint Shop and field labor to fabricate and install all the above Total cost for the well pump discharge: $25950.55 Well Pump Electrical Furnish and install one NEMA 3R switchboard, 800 Amp 3PH/4W 50KA bracing. Left end section: UGPS/SCE metering. 2nd Section: 800 Ampere main circuit breaker, lighting distribution panel with lO each 20/1 circuit breakers. 3rd Section: Digi-Fire 125 Hp combination shunt duty starter with main circuit breaker, full size bypass contactor, restart timer and pump control valve circuit. Empty compartment for customer controls. 4th Section: Empty with 2 compartments, for future 75 HP combination motor starters. Also included: GFCI duplex receptacle and vestibule lighting and switch. One 25 KVA, 1 phase 480-120/240 transformer, supplied loose for customer installation. Excavate trenches for conduit to Edison, flow meters, spares and well #2. Lay conduit and stub up into proper locations. Form and pour one concrete pad for electrical panel and stub out for filter station and future wells. Furnish and install all wires, miscellaneous connections, start up, adjustments and check for proper operation. Total cost for the well pump electrical: $93795.00 Total amount for work described above: $193707.55 Please Note: These prices do include prevailing wage rates. These prices could change after we have received Edison requirements and the Filter plants electrical needs. For quoting purposes a 100 AMP service has been provided into the panel for the filter plants needs. These prices are firm for thirty days, after such time they may be subject to review and/or possible change. These prices do include applicable sales taxes. If you shouM require further information please contact our office. Thank you for choosing SoCal Pump & Well Drilling, Inc., a full service pump, electrical and water well drilling company. This undersigned hereby agrees to all of the terms and conditions set forth in the foregoing agreement. Each individual signing below on behalf of any corporation or other entity represents and warrants that the individual is authorized by the corporation or other entity to enter into this agreement on its behalf. Signature RELEASES OF LIEN DECEMBER 4, 2002 ACCOUNT OWNERS PROPERTY AMOUNT NUMBER .NAME ADDRESS OWED 1. 0081803-00+ 156.21 2. 1010105-02+ 55.85 3. 1120150-03+ 134.71 4. 1140170-05+ 100.20 5. 1400250-00 69.10 6. 1420202~04+ 98.91 7. 1520037-01 131.80 TOTAL $ 746.78 +PAID THROUGH TAX ROLLS Page 1 of 1 ~ociation of San Bernardino County Speci~ Dis~c~ ~e~r ~, ~00~ West San Bernardino Coun~ Wate~ DisMct is hosting the December 'meeUng at the El Rancho Verde Royal Vista Golf Course in San Bernardino. The social hour will begin at 6 p.m. with a c~l to order at 6:45 p.m. A sit-down ~nner will be se~ed. Comb~na~on: Charbroi~ Top D~r~m (~ cz) an~ ~rea~ 6Chic~n &e~d wi~h:' VreshLy baked roL~ and buyer; baked p&a~o: 5~asona[ mixed veCe~ab~s: coffee; ~a: ~o~ &in~: and a chocoh~ 5un&e Gos~ Halibut $26.00 Combination $27.50 ....................... h~Vff ~8-~l¢-~-b~¢~¢~- .................... Telephone: 909-875-1804 Fax: 909-875-7284 P O Box 920 Rialto, CA 92377 DistricffAssociate Attendees: Entree: E1 Rancho Verde Royal Vista Golf Course 355 East Country Club Drive Rialto, CA Interstate 15 to Sierra Avenue. South on Sierra Avenue to North Riverside Avenue (stop sign); left on Riverside Avenue to Country Club Drive (approximately 2½ miles): turn left to golf course. REMINDER: There is a $2 surcharge per person for reservations made after the deadline date a~d coming to the dinner meeting without having made reservations. You will also be billed for the dinner if cancellation is not received PRIOR to the deadline date. ':~ cornm:~nity is like a ship, et,.e~.rme o~ght :o he pmPare~J ro m'ke the · ~r Registration ~ ] Cancellations must be made IN WRITING and receive~' ~ ~ via fax or marl three busness days p~or to the event. A[' cancellations made within the specified time will be please make copies o~ form For addih'onal aHendees refunded le~ a ~25 processing fee. O MEMBER - 5165 O NON-MEMBER- $205 O RANCHO ~IR~GE (Palm Springs area) - January 16 O RANCHO CORDOVA - January 31 Name~tle: District: Address: Ci~: State: Zip: Tel: Email: Payment: O Check O Visa O Mastercard Acct Name: Acct ~: ~DJratian Date: Authorized S flnature: Other Needs: 0 Vegetarian Option 0 Wheelchair Option FAX O~ MAIL ~EGI~ATION TO: CSDA, 1215 K Street, Suite 930, Sac~mento, CA 95814 - {F~) 916.~2.7889 877.924. C~DA * www. csda.net @ For Board Members, Managers, Secretaries, and Senior Staff ~,f Special Districts, Cities, Counties, and Non-Profits A Special District Institute Seminar · The h_e3~_e_mLuzr on district governance o C_~mp~ y tt~d~- an eye-opening educational experience · Add~e~~ in today's technological and p~litical en~ronment · I~ how t~_~.~l~l~b_er~.~o~gffk~flt coo~_t~ This is the fi?st in a series of three seminars designed to give you the tools needed to deal with the challenges facing your district. This semln~r incorporates learning and discussion on the latest techniqnes and technology for effective district governance. Must Attend Seminar For Newly Elected Officials Embassy Suites Monterey, CA ebruary 27 28, 2003 ~cco,~nyh~g [t~'~orkshops ~red Februa~, 26'~' ~ March If you want to manage your district successftflly, attend this unique seminar. It provides the information special district board members, management, and staff, need to be distinctive leaders. New directors will understand better what their responsibilities are ~ , m , for the district. Experienced directors will update 7:30 - 8:00 a.m. Registration and Continental Breakfast and expand fl~eir -lmowledge. Management, staff, 8:00 - 8:15 Introductions & Opening Remarks and aL! ckh:ectors will net~vork wifl~ others and gain 8:15 - 9:15 Effective District Leadership 9:30 - 10:30 Asset Management and Control: Keys to Success new insights. 10:45 - 11:45 Workshop 1 - Financial Issues THIS PROGP,.AM IS DEVOTED SOLELY TO Workshop 2 - Legislative Process 12:00 - l:30 Keynote Luncheon: SPECIAL DISTRICT NEEDS. The emphasis is un New Legislature & Legislation Update practical and useful in£ormation, xvhich you can l:43 - 2:45 Special Districts for the 21st Century take away with you and put to work immediateh,. 3:00 - 4:00 Planning for Your Districes Furore Special consideration is given to the law and how it 4:15 - 5:30 Workshop 1 - Restoring Public Trust affects you as special district leaders. Workshop 2 - Live Internet 5:30 - 6:30 Networkiog Reception 8:15 - 9:45 Build and Maintain Community Support Thousands have attended this valuable .10:00 - 12:00 On the Right Side of Board & District Law 12:00 - 1:15 Luncheon: Presentation of Certificates annual program over the past 30 years. 1:15- 2:45 Avoid Bro,vn Act Problems All instructors are experienced and 3:00 - 4:15 Workshop 1 - Press Relations practicing authorities in the field of Workshop 2- Legal Issues Special District Governance. 4:15 - 4:30 Wrap-up Session: Successful District Gt,vernancc Two Optiona3_.__W.~'ks.h_~ps Offered \WHA F YOU'LL LEARN XJ,hat matter, a , t 'n ma -' g, o ad ~"/ · L)ctem~inc what is and what is not a public rccurd · Frame decisions, iden~i£y opti{,~s, and select thc bcs~ chalices · I'rt,cedures fi)r adiotu'ned, committee, :mci spccm] · How to do better at evaluating your decision choices · \Vhat your liabiiin' is :ts a public official · Avoid traps created by uncertainty and faulty assumptitans * Ht,w u, Live within thc bws governinc v, Jur · The best procedures to follow: who, what, when · I h~w to spot cont'licts oF interest Embassy Suites Monterey - Hotel Accommodations... A special rate of $139 single/double has been negotiated for two days before and afte. r these event~ for reserwtions made by February 7, 2003 (subject to availability). Make arrangements directly wkh the hotel: 831~393-1115 and refer to Special District Institute event for d~scomuted rates. If you need complimentary shuttle service from Monterey Peninsula Akport, please notif3, the hotel when making lodging arrangements. The Embassy Suites is located on the beautiful Monterey Peninsula just two blocks from the beach. The Embassy Suites offers comfortable meeting rooms, exquisite cuisine ha restaurants wkh complimentary cooked4o~order breakfast and evening reception, complimentary fimess center with indoor sxx4mming pool, whklpool, and sauna, outdoor deck, ~.dl service business center, gift shop, and complimentary shuttle service to Monterey Peninsula Ak~ort. Ali the rooms are suites and feature a separate li~ng room, wet bar, microwave, coffee make, refcigerator, dual line telephones with dataport and 15gh speed T-I lmernet access~ two remote control televisions with complimentary premium channels, Web T~, and Sony PlsyStafion, hakdryer, iron and fail size irocdag bo~'ds, and elec~ouic loc-king doors. Each Participant Receives... Comprehensive handbook, aLl class materlals~ continental breakfast each day, refreshment breaks~ lunch each day, networldng with instructors and peers. Tuition does not include lodging or other meals. Certification Program... By attending this seminar, yo_u a~e automatically enrolled as a candidate for the Certificate Program in Special District Leadership and blanagemeot. There is a $35 administratix~e fee that will be charged with the enrollment of ),our thixd Seminar. Seminars can be taken in any order and must be completed within a three-year period. Guest Meal Package... Guests may join you for all meal functions provided a separate meal package is purchased in advance. Your guest will be given a name badge that wdl allow admittance to all meal functions. Discounts Available... Early Registration Discount... Team Discounts... Multi-Event Discounts... You are entitled to a $25 discount if we Attendance of groups of three or Attend the Seminar and either Workshop receive your registration and payment more fi'om the same organization are and save $95 or attend the Seminar and by January 15, 2003. entitled to a 10% discount, both Workshops and save $190. Special Car Rental Discount... · - - - special arrangements have been ~ - discounted rates are ava/lable. Call Avis made for reduced car rentals. Call Enterprise at 800-593-0505 at 800-331-1600 reference Account No. D900923 and Rate reference Special District Institute and Code No. CD8818. Code: Daily or Weekly - OO. Special Airline Discounts with... ~ offers discounted airfares for this event, w ' ' is offering a 10% discount on most Call United 800-521~4041 to book ),our reservations and of its already low fares, for travel to and from this event. receive a 5% discount off the lowest applicable discount fare, (2all the Southwest Airlines Group and Meeting Reservations including First Class, or a 10% discount off mid-week coach ar 800-433-5368. Reservations must be made ar least 5 days fares. An additional 5% discount will apply if tickets are prior to travel. Discounts are subject to terms and availability. purchased at least 60 days in advance of travel date. Use Use Meeting ID No. J8351. Meeting ID No. 517BI. Cancellations and Refunds... ,~xVtitten cancellar/rm requests received nn or before February l I, 2( L~ wflI r~:ceive a reGnd, less a S50 processing fee. l;'ull payment is required it' cancellation is received on or after February 12, 2003 - no refunds and rl~ credits for future ex~ents will be granted. However, substitutions may be made at any time. There will be s S25 fee charged for checks returned fr,r insufficiem funds or for credit cards denied. SD1 r~:serves tile right to make changes in programs anti speakers..r r,~ caoccl pre*grams when c~mdifions bc)~nd its ctmtrol prevail, lEvery effort hc made t~ c.ntact each enrollee if a prt}gram is cancdled. If a pr,gram is n.t hckl, SDI~ liability is limited to £hc refund of thc program fee onh: FEBRUARY 2003 - ENROLLMENT FORM PHONE: 800-457-0237 or 760-643-1760 * FAX: 760-643-1761 PO Box 769 * Bonsali, CA 92003-0769 * www. sdbm/.com * spcdistint~aol.com ~Name: Title: Agency: M~iling Address: For Official Use Only City: State: Zip: u Phone: Fax: u E-mail: Website: . ~ Guest Name: ~< (A) $295 Beyond the Basics - Make Better Decisions Workshop ~ (B) $295 Brown Act & Conflict of Interest Laws Workshop (C) $565 Spedal District Governance Seminar ('Two Days) ~ (D) $765 Seminar + Workshop ($95 sadngs) ~, Select One: Beyond the Basics or __ Brown Act & Conflict of Interest Laws CE) $965 Seminar + both Workshops ($190 savings) r~ (F) $119 O~,d. er Handbook Only - Beyond the Basics - Make Better Decisions ~ (G) $119 Ord'er Handbook Only - Brown Act & Conflict of Interest Laws (FI) $199 Order Handbook Only - Special District Governance Seminar .[ (Handbooks udll be shipped the week 'after the event) ~ (I) $ 50 Guest Meal Package for Workshop ~(J) $100 Guest Meal Package for Seminar z · 10% Discount for attendance for 3 or more from same District · $25.00 Early registration discount (must receive payment by 1/15/03) Sub Total of Registration $ =. Subtract 10% Discount for 3 or more $ Of applicable) Special Needs: Subtract $25.00 Early Registration $ Of apfllicablc) [] Wheelchair Access ~ Certification Fee ($35.00) $ Of applicable) El Visually Impaired . Total Registration Fee $ [] Hearing Impaired =" [] Vegetarian Meals /v[ETHOD OF PAY1Vi2ENT: Payable to Special District Institute [] Other ~ [] Check Enclosed for $ ~- [] Please Invoice PO# [] Charge: [] Visa C3 M/C Card #, + (16 ntm~bera + 3 nmmber$ h'~ted ln the signature area on back of credit card) Signature Expiration Date:.