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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 09/09/2003 East Valley Water District 1155 DEL ROSA AVENUE, SAN BERNARDINO, CA REGULAR BOARD MEETING September 9, 2003 2:00 P.M. AGENDA "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors". CALL TO ORDER PLEDGE OF ALLEGIANCE 1. Approval of Agenda 2. Public Comments CONSENT CALENDAR 3. Approval of Board Meeting Minutes for August 26, 2003. 4. Approval of Liens for Delinquent Water and Sewer Accounts. 5. Review and accept Financial Statements for period ended July 31, 2003. 6. Accounts Payable Disbursements: Accounts Payable Checks #194399 through #194551 were distributed August 21, 2003 through September 3, 2003 in the amount of $1,119,193.94. Payroll Checks for period ended August 29, 2003 and included checks and direct deposits in the amount of $92,151.08. Total Disbursements for the period were $1,211,345.02. OLD BUSINESS 7. Radon Rule Update (General Manager) 8. Discussion and possible action regarding request from SSC Construction to modify the retention provisions for the work at District's Plant #37. NEW BUSINESS 9. Directors' fees and expenses for August 2003. 10. San Bernardino Municipal Water Department's 2003 Sewer Rate Study with new rates to be implemented on January 1, 2004 if approval received from the Board of Water Commissioners. 11. Discussion and possible action regarding submission of a candidate to represent the East Valley Water District on the Board of Directors for the Association of the San Bernardino County Special Districts. 12. Discussion and possible action regarding Water Agency Guidelines for elected officials prepared by ACWA. t[EPORTS 13. September 3, 2003 - Releases of Lien for Delinquent Water and Sewer Accounts. 14. General Manager's Report 15. Oral Comments from Board of Directors. CORRESPONDENCE 16. Letter of appreciation from JeffDavis, Director at CSUSB for Ex, rWD's support of the Will program. 17. Correspondence from Clarence Adams regarding construction of a single family residence at ]~EETINGS 18. 5t'' ANNIJAL STATE OF THE INLAND EMPIRE, sponsored by The Business Press, Radisson Hotel, September 26, 2003. 19. SOUTHERN CALIFORNIA GROUNDWATER TOUR sponsored by the Water Education Fotmdation, Ontario International Airport, October 15-17, 2003. 20. 24"' BIENNIAL GROUNDWATER CONFERENCE "The Role of Groundwater in Integrated Water Management", Doubletree Hotel, Ontario, CA., October 28~29, 2003. 21. WESTCAS FALL CONFERENCE, Westward Look Resort, Tucson Arizona, October 29-31, 2003. ADJOURN DRAFT SUBJECT TO APPROVAL EAST VALLEY WATER DISTRICT AUGUST 26, 2003 REGULAR BOARD MEETING MINUTES The meeting was called to order at 2:00 p.m. by President Goodin. Director Negrete led the flag salute. PRESENT: Directors Lighffoot, Sturgeon, Negrete, Wilson, Goodin ABSENT: None STA~FF: Kobert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Charles Koberts (Highland Community News) APPROVAL OF AGENDA M/S/C (SturgeomNegrete) that the August 26, 2003 Agenda be approved as subrrfitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AUGUST 12, 2003 BOARD MEETING MINUTES. lv[/s/c (Sturgeon-Wilson) that the August 12, 2003 Board Meeting Minutes be approved as submitted. DIRECTOR NEGRETE ABSTAINED FROM TI~E VOTE. Minutes: 08/26/03 DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND STANDARD PACIFIC CORP TO PROVIDE DOMESTIC WATER AND SEWER SERVICE TO 22 DWELLING UNITS ~ITWIN TRACT NO. 15985-3 LOCATED NORTlq~,AST OF HIGHLAND AVENUE AND PLEASANT VIEW LANE IN THE CITY OF HIGHI,AND was presented to the Board for approval. M/S/C (Sturgeon-Wilson) that the Development Agreement between East Valley Water District and Standard Pacific Corp be approved. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager stated that the charges identified by Account Numbers: 0170095- 03, 1040021-05, 1260230-00 and 1540321-01 had been paid and should be removed from the lien list. M/S/C (Sturgeon-Wilson) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED JUNE 30, 2003. M/S/C (Sturgeon-Wilson) that the Financial Statements for the period ended June 30, 2003 be accepted as submitted. DISBURSEMENTS M/S/C (Sturgeon-Wilson) that General Fund Disbursements #194275 through 194398 distributed during the period of August 13, 2003 through August 21, 2003 in the amount of $262,335.80 and Payroll Fund Disbursements for the perind ended August 15, 2003 in the mount of $90,221.54 totaling $352,557.34 be approved. PUBLIC HEARING TO CONSIDER ADOPTION OF A NEGATIVE DECLARATION TO REHABILITATE AN EXISTING WELL AT PLANT 146/ President Goodin declared the Public Hearing Section of the Board Meet'rog open at 2:10 p.m. The General Manager stated that there had been no written or verbal comments received during the conunent period. There being no further written or verbal comments, President Goodin recommended that the Public Hearing Section of the Board Meeting be closed AT 2:12 p.m. and that the adoption of a Negative Declaration, and filing of the Notice of Determ/nation and Certificate of Fee Exemption be considered. 2 Minutes: 08/26/03 DISCUSSION AND POSSIBLE ACTION REGARDING ADOPTION OF A NEGATIVE DECLARATION AND FILE THE NOTICE OF DETERMINATION AND CERTIFICATE OF FEE EXEMPTION WITH TWI*~ COUNTY OF SAN BE 'I~IARDINO CLERK OF THE BOARD OF SUPERVISORS AND THE STATE OFFICE OF PLANNING AND RESEARCH, STATE CLEARINGHOUSE FOR THE EAST VALLEY WATER DISTRICT'S PLANT 146 WELL REHABILITATION PROJECT. M/S/C (Wilson-Sturgeon) that the Board adopt the Negative Declaration and file the Notice of Determination and Certificate of Fee Exemption with the County of San Bernardino Clerk of the Board of Supervisors and the State Office of Planning and Research, State Clearinghouse. RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date; referred to an excerpt fi:om a VA/ITU-D report which stated that a report on pending regulations on radon in (hSnking water was being developed.. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING ACWA COMMITTEE APPOINTMENT NOMINEES FOR THE 2004-2005 TERM. Consideration of nominees to various committee appointments was discussed. Director Wilson's name was submitted for consideration to the Federal Affairs and Safe Drinking Water Subcommittee; Robert Martin's name was submitted for consideration to the Safe Drinking Water Subcommittee. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING SELECTION OF A REPRESENTATIVE FROM EVWD TO CAST A VOTE ON BEHALF OF THE DISTRICT FOR THE CHAIR AND VICE CHAIR FOR REGION 9 AT THE ACWA MEMBERSItlP MEETING ON SEPTEM2BER 12, 2003. M/S/C (Sturgeon/Negrete) that Director Wilson represent the District and cast a vote on their behalf for the ACWA Region 9 positions at the elections to be held during the Membership Meeting on September 12, 2003. SCE[OLARSHIP AGREEMENT FOR THE "WATER RESOURCES INSTITUTE" AT CAL STATE UNIVERSITY SAN BERNARDINO (CSUSB) was presented to the Board of consideration. Participation in the contribution towards an endowed scholarship was suggested and an amended agreement would be presented by the Board President at the upcoming ASBCSD Membership Meeting in Victorville. 3 Minutes: 08/26/03 M/S/C (Lightfoot-Wilson) that an Endowment Scholarship and Award be established in honor of James Roddy for $10,500 to the Water Resources Institute at CSUSB and that the Board President be authorized to sign on behalf of the District after the a~eement is reviewed and amended by legal counsel. CLAIM FROM CUSTOMER, DONNA ItORTON, FOR REIMBURSEMENT OF RECONNECTION FEE AT 25426 PALOMA RD., IN SAN BERNARDINO. M/S/C that the claim for reimbursement from Ms. Donna Horton be denied and refen:ed to District's Legal Counsel and Insurance Agency. RELEASES OF LI~N FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on August 19, 2003 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that the District's Plant #37 had been completed is now on line and the District will coordinate demolition of the old tank with the City of San Bemardino; that the Nitrate Removal Project at District's Cull Plant is in place and is being prepared for service; that he and Director Wilson had attended a Water Quality Committee Meeting in Los Angeles sponsored by ACWA wherein Perchlorate contamination was discussed; that DOHS will adopt a Perchlorate Rule next year. Information only. ORAL COMM]ENTS FROM BOARD OF DIRECTORS Directors Sturgeon distributed an a~icle about Mr. Terry Bryant, Colton's Utilites C(~mmissioner. Information only. Director Negrete wished Don Goodin and Kip Sturgeon well in their unopposed election to another term of office as Directors on the Board of the District; stated that a f~re hydrant in his neighborhood had been painted red, white, and blue and that he thought the painter was attempting to charge homeowners for same. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. RESPONSE LETTER TO TIlE CITY OF ~IGIILAND RESPECTFULLY DECLINING THEIR OFFER TO PURCHASE THE DISTRICT'S 5TH AND WEBSTER STREET PROPERTY. Information only. BUSINESS AFTER HOURS, HOSTED BY TOYOTA, 650 AUTO CENTER DRIVE, SAN BERNARDINO, AUGUST 28, 2003. Information only. 4 Minutes: 08/26/03 ASBCSD 1VIEMBERSIIll' iVIEETING HOSTED BY BALDY MESA WATER DISTRICT, GREEN TREE INN, VICTORVILLE, CA. Information only. BUSINESS CONFERENCE GET-A-WAY HOSTED BY TIIE ~tIG~qI,AND CHA2VIBER OF COM2VIERCE, TEIVIECULA VALLEY AT TI:IE EMBASSY SUITES, NOVEMBER 8-10, 2003. Information only. ADJOURN The meeting was adjourned at 2:50 p.m. until the next regularly scheduled Board Meeting on September 9, 2003. Donald D. Goodin, President Robert E. Martin, Secretary 5 M~utes: 08~26~03 CERTIFICATE OF LIEN SEPTEMBER 9, 2003 ACCOUNT OWNERS PROPERTY AMOUNT NUMBER NAME ADDRESS OWED_ 1. 0020047-04' $165.40 2. 0252055'03* $88.17 3. 0330011-02 $69.77 4. 0330120-01' $89.42 5. 0350205-00* $73.29 ~[~ 6. 0420167-13' $62.01 7. 0530191-00 $61.19 '~ 8. 0640081-02* $47.05 9. 1052993-01' $16.36 10. 1140129-01'+ $29.54 11. 1140206-03* $158.24 12. 1211620-00' $23.18 13. 1420230-00 $tt4.01 TOTAL (~ $ 997,63 * STILL OWNS PROPERTY + MULTIPLE UNITS Page 1 of 1 East Valley Water District Balance Sheet - Unaudited July 31, 2003 ASSE-'TS UTILITY PLANT- at cost: Utili .ty plant in service - water department $74,810,119 Utility plant in service - sewer department 22,013,188 96,823,308 Less: Accumulated depreciation (29,922,529) 66,900,779 Construction in progress 8,966,748 Land held for resale 2,207,749 78,075~277 RESTRICTED ASSETS: Water department - bond funds - cash in bank 6,475 Certificate of Participation reserved funds - cash in bank 1,146,931 Reserved funds - designations - cash in bank 2,186,450 3,339,856 CURRENT ASSETS: Cash and Investments 10,884,820 Less: Restricted Cash and Investments 3,339,856 7,544,964 Accounts receivable (net of allowance) 1,061,555 Other receivables (net of allowance) 46,605 Inventory 775,196 Prepaid expenses 190,218 9,618,538 OTHER ASSETS AND DEFERRED COSTS (Net of Amortization): Bond discount and incidental bond expenses 24,709 Deferred financing charges 401,188 425,897 TOTAL ASSETS $9'1,459,568 East Valley Water District Balance Sheet - Unaudited July 31, 2003 LIABILITIES AND EQUITY LONG. TERM DEBT: Certificates of Participation due after one year $13,765,505 Less: Deferred amount on refunding of COPs (708,180) 13,057,325 CURRENT LIABILITIES: Accounts Payable 1,665,906 Accrued payroll and benefits 483,793 Customer service deposits 1,163,335 Deferred Rental Income 2,500 Accrued interest payable 6,475 Deposits - refundable 261,950 Certificates of Participation due within one year 1,726,266 5,310,225 TOTAL LIABILITIES 18,367,550 EQUITY: Contributed capital: Invested in utility plant 27,356,571 Other contributed capital 3,695,064 Retained earnings: Reserved for water bond funds 6,475 Reserved for emergencies 2,170,000 Reserved for unemployment insurance 16,450 Unreserved 39,610,574 Net Income for current year 236,884 TOTAL EQUITY 73,092,018 TOTAL LIABILITIES AND EQUITY $91,459,568 least Water District Board Memorandum Date: Sept. 9, 2003 From: Brian W. Tompkins / Chief Financia~r Subject: Disbursements. Recommendation: Approve the attached list of accounts payable checks and payroll issued during the period August 21, 2003 through September 3, 2003. Background: Accounts payable checks are shown on the attached listing and include numbers 194399 to 194551 for A total of $1,119,193.94. The source of funds for this amount is as follows: COP Construction Funds Funds depleted EPA Grant Funds Unrestricted Funds . $1,119,193.94 Payroll disbursed was for the period ended August 29, 2003 and included checks and direct deposits, Totaling $92,151.08 · Fiscal Impact: Total disbursements- $1,211,345,02 ~i ° ° ° ° ° ° ° Au~.27. 2~03 9:19A~ $$¢ C01tSTRU~',T[0ii 909 278 2538 N0.~Sl 'F. ;/I East. ValJ~yWate~DJstr[ct "' '. .... · ~m Mr. R'~n Buchwald .... "' . ,.. .1155.Qel~esa. A~. . · , · . ,' .. "- San. BernaNino, CA 9241~ ' . .... ' Reqaest fo~ Reduction ~n ~eten~on D~ar M~..Buchwald~.. . ' '.. .. SSC Conslru~tiofi will be 6o~plAting the ~ontract works of this Pro, eot by August ~9, 2003 wit~ the exception of th~ Hydro~eeding, which yQur ~pecs require, this to be pe~or~d 'by O~tober 16~ 2003 ' ' . ' . ' In connection, to this, 88C Cons~iion is. requesting, to have ~e rema]nlng, reten~o~ of this Project released a~eF Augusi 29, 2003 and retain an amount of $50,000 fromihe total Contra~ until the Hydmseeding. is completed. 'SSC Construction is al~ looking fo~ard' ~ receive the )s~uance of'the Notice.of CompJ~tlon after ~e wo~ ,completion of August 29, 2003. ' ~our co~side~Uon ahJ grantin~ of cue ~equest will ba appreciated. Please '~nta~ me if you haye ~ny questions. Sincerely, ~g-278-1177, e~.. 109 Cc: Mark Van Dam (CDM), ' IVlemorandum To: Ron Buchwa/d, EVWD From: Mark Van Dam, CDM Date: August 27, 2003 Subject: SSC Request for Reduction in Retention On August 27, 2003, CDM received a letter [rom 55C requesting to have the majority of fl~e retention held for the Flau~ 37 Relocation project re[unded on August 29, 2003. They suggested a retention st [xS0,000 [rom the total Conb'act be withheld until the hydroseeding is completed inOctober, 2003. I have reviewed thls letter and have the following rcco]~uuendations. There are three outstanding issues that are relevant m this request. S$C needs to complete the hydroseeding and the 60-day maff~tenance period [or the hydroseeding, There is st/Il quite a bit of outstanding preliminary notices that need to be cleared by S$C ($1.5 million). And finally~ due to a confl/ct between 55C and the pump rnanufac~urer, the pump manufacturer is w:ithholding the operations and maintenance manuals and test data. They will not release these items until the issue is resolved. The retention being held by EVWD for this p~oject totals approximately $275,000. EVWD has indicated to me that you are hesitant to return any retention until the outstanding preliminary notices are resolved, and I ag-tee. Since the outstanding prelir~nary notices total more thm~ the remaining retention, [ recommend that EVWD hold the all the remaining retention until the vast majority o~ these preliminary, notices are resolved. Once the preliminary notices ere resolved, there are stLtl 2 outstanding items, the O&M manuals and the hydroseeding. I recommend retaining $50,000 for each of these itera.~, for a total of $100,000, This will provide adeq~tate incentive to ensure that $5C will address the two items, yet still return a good portion of the retention to them. If you have any questions or comments, please don't hesitate to contact me. Sincerely, Mark Van Dam EAST VALLEY WATER DISTRICT DIRECTOR'S FEE AND EXPENSES REPORT DIRECTOR: DON GOODIN MONTH August, 2003 Meetin,qs Claimed: Board Meetin.qs (Dates) 12, 26 Conferences and Other Meetin,qs Date: 8 Organization: Cucamonga Conference Location: Rancho Cucamonga Date: 15 Organization: 5th St Bridge dedication Location: Highland Date: 18 Organization: Muni Location: Muni Date: 19 Organization: Mtg w/State Fund Location: State Fund Office Date: 25 Organization: State Real Estate Location: sacramento Date: 27 Organization: Mtg w/Dir Negrete Location: Kay's restaurant Date: Organization: Location: Date: Organization: Location: TOTAL MEETINGS 8 X $125.00= $ 1~000.00 Personal Auto Date: Function: Date: Function: Total $ Lod,qin,q Date: Function: Date: Function: Total $ Meals (Receipts) Date: Function: Date: Function: Total $ Other Date: 14 Function: Air Fare WESTCAS DC $ 291.50 Date: 18 Function: CSUSB Fees $ 655.50 Total $ 947.00 Total Directors Expenses $ 947.00 Total Directors Fees (Meetings) $ 1,000.00 Less Advance Payments ,// TOTAL DUE DIRECTOR $ 1,947.00 Signed /~-~"¢~.~ ~ ,.~2¢~--.~, Approved Date of Board Meeting September 9, 2003 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: _/../~//7-)c~/~ 7" MONTH OF: ~/./' voard Meetings: ~,//z-; Conferences and Other Meetinqs Date: ,~"/~/~ Organization ~J2~'.]) Description ¢'~ ,~,,/',~- Date: .~/'/&' Organization FJ2,~¢.O Description~V~/~/Cc~C. zM¢,¢C2.4~,..cz,+~. Date: ~//2.,7~ Organization ~;~.~/,d.D Description;~'~, ~.,/~/~-~/' Date: .Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description ~ Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description TOTAL # OF MEETINGS .~' @125.00 each $ x .365 per mile $ Personal Auto: Miles Parking Fees $ ~" Total Lodq nqs, Meals & Other: (Deta'ils on Back) $ Total Director's Expenses $ / V~'~//A'/'~,-~L//~//~ ~/~¢~' . Total Director's Mee tings& Expenses $ '_.-2-~' t'.~ ~l!ll¢'gned __ Less any Advance Payments $ Date of Board ApCroval TOTAL DUE DIRECTOR . $ Lod.qin,qs: (Receipts attached) Date: Function Attended Date: Function Attended $., ~"~' Date: Function Attended $. Date: Function Attended $. Date: Function Attended $. Date: Function Attended $. Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ SUB TOTAL $ Meals.: (Receipts attached) Date: Function Attended $ Date: Function Attended $. Date: Function Attended $~ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $. Date: Function Attended $ Date: Function Attended $ Date: Function Attended $. Date: Function Attended $. SUB TOTAL $ Other,: (Receipts attached) Date: Function Attended $. Date: Function Attended $. Date: Function Attended $ SUB TOTAL $ TOTAL LODGINGS, MEALS AND OTHER $. (Enter this total on the front of form) DI:R.EC-FOR'S FEES' AND EXPENSE REPORT DI:Rt.-3GTOR; Sturgeon MONTH OF:' August 2003 ~eard Meetings: 08/12 & 08/26 ~onferenges and Other Meetin,qs *Date: :.~_.0.~.0.. ~4__..:O.rganiza.tion ..,_~_v~._ .W,.D.,_._...: ...~..., ... De$cdpt o:n_.~_.e~: ._.. ~..: .:.....~:.. ~......: .:~:. :: Date: 08 / 18 .O(ganization S~V~WD Description Meeting Date:...08/?_ . Organization...SBVWgD Desoription Board Meeting Date: 08/15 Organization EAC Description Board Meeting :l;)ate{ 08/z2 Organization City of Highland Description Meeting Date:. 0_8_/.z.~ ....... Orgasiza~Jon.. ACW~ .... D sot* t'on Committee Meeting .......... e .~p ~ Date: 08/05 .Organization SAWPA Descr(ption Meetings Date: 08/14 O.r~ganization Upper Santa Aha Desodption Meeting Da~e! .Org~n:i~afi0n :[).ate:.,. Organization .D:escHption . ........ k~ [)ate: .... Organ zat on Descrption ..................... [)ate:.. Organization ~)escription [)ate: .Orgsnization Descdpt.i0n [)ate; .otgaii:batio~ Desgdp~i0n [)ate: ..Organization Description TOTAL Cf OF MEETINGS 9 @t25.00 each $1 ,____z 25. oo Personal Auto: Miles x .325 . per mile $ Pa~king Fees .$. Water Education Foundation $o~al bod.qin.qs, Meals. & Other: (Details on ~ack) Tour Fee $ 400.00 Total Director's 'Expenses $ 4 0 0.0 0 ¢[~,x~.~ Total Director% Meetings &. Expenses $..~, 525. O0 i~ned Less any Advance Payments $ .... Date of Board Approval September 9, 2003 YOYAL DUE DIRECTOR $1,525. oo ~ EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR:_ A,,/~So.,¢ MONTH OF: ~)oard Meetings: ~//~ .,' Conferences and Other Meetings Date: ¢'/t Organization ~ v/.~p Description ~f¢.~ ~/ ~',1, Date: ~/,'! Organization ~,~,¢ Description~/? ~,!/ Date: ~/~ Organization ,~v¢~ Description ~¢? ~ Date: ~']t¢- Organization u ~ ~ ~, ~z A Description 4¢,,~,/¥ ,~¢..~ Date: ~),~. Organization E>¢~, .,( /~(~[~.~/ Description /¢~,'./,¢¢ Date: O'/is~ Organization 5¢ ¢ ~ ~/~ Description /~¢,,~,/ Date: $] .~t. .Organization -¢.~/-)# Descriptionsz~ Date: ~l,z.¢ Organization ~ ~ Description~d~, b~ Date: Organization DescriPtion Date: Organization Description ~ Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization . Descr pt on TOTAL#OF MEETINGS /¢ @125.00 each Personal Auto: Miles x .36 per mile Parking Fees Total Lodgings, Meals & Other: (Details on Back) Total Director's Expenses ~ .~_.,,~..~ Total Director's Meetings & Expenses $ Less any Advance Payments ~ned -.- Date of Board Approval TOTAL DUE DIRECTOR CITY OF SAN BERNARDINO. MUNICIPAL WATER DEPARTMENT MARTIN A. MAI'ICH ~~O'~'' Director, Water Reclamation NORIN~I, MILLER ~'~ ~'~ ~)~ DAViDS. ERICKSON August 20, 2003 Mr. Brian Thomkins East Valley Water District 1155 Del Rosa Avenue San Bernardino, CA 92413 Dear Btian: Enclosed is the San Bernardino Municipal Water Department's 2003 Sewer Rate Study. It has received the approval of the State Water Resource Control Board and will receive approval from our Bohrd of Water Commissioners at their regularly scheduled meeting of Augmt 26, 2003. The rate study will then be submitted to the Mayor and Common Cotmcil to set the public hearing before final approval. The planned effective date of the new rates identified in the 2003 Sewer Rate Study is January 1, 2004. Please call me at (909) 384-5184 if you have any questions about the rate study. Sinoerely yours, David S. Erickson Director, Administration and Finance City of 8an Bemardmo Municipal Water Department Enclosure 9, 300 North "D" Street, San Bemardino, California 92418 P.O. Box 710, 92402 Phone: (909) 384-5141 FACSLMILE NUMBERS: Administration: (909) 384-5235 Engineering: (909) 384-5532 Customer Service: (909) 384-7211 Coq~orate Yards: (909) 384-5260 Water Reclamation Plant: (909) 384-5258 City of San Bemardino Municipal Water Department Rate Determination Table D Total Revenues Category Regional Rates $8,763,469.00 Residential $14,05 per month 5,458,742.00 Multi Family $0.82/hcf 1,806,352.00 Commercial, Retail $1.69/hcf 185,536.00 Auto Repair, Car Wash $1.18/hcf 1,256,370.00 Offices, Motels $1.34/'ncf 710,594.00 Restaurants, Hotels $1.82/hcf 93,189.00 Laundromats .$1.13/hcf 380,632.00 Hospitals, Convalescent $0.83/hcf 474,335.00 Schools, Churches $0.61/hcf $19,129,219.00 Subtotal Regional 547,368.00 Industry $796.'10 MG/FLOW $256.16/1,000 LBS/BOD $568.31/1,000 LBS/SS $19,676,587.00 Total Regional 2,113,608.00 Total Local $21,790,195.00 Total Page ORDINANCE NO. 363 AN ORDINANCE OF THE EAST VALLEY WATER DISTRICT ENTITLED "AN ORDINANCE ESTABLISHING RATES AND CHARGES FOR SEWER SERVICE" AND RESCINDING ORDINANCE NUMBER 360 BE IT ORDAINED by the Board of Directors of the East Valley Water District as follows: WHEREAS, the Board of Directors of the East Valley Water District desires to establish rates, rules and regulations for sewer service by the East Valley Water District; and WHEREAS, the amount of the charges hereby adopted do not exceed the reasonable anticipated costs for the corresponding services provided by the District, and therefore the fees imposed, hereby do not qualify as "special taxes" under Govemment Code Section 50076, and the actions taken herein are exempt from the additional notice and public meeting requirements of the Brown Act pursuant to Government Code Section ~. 54954;6 (a) (1) (A) and (B); and WHEREAS, the actions taken herein are necessary for setting rates, fees and charges for the East Valley Water District, and are therefore exempt from the requirements of the California Environmental Quality Act pursuant to Public Resources Code Section 21080 (b) (8); and WHEREAS, the charges set forth herein are not levied upon any person as an incident of property ownership, the fees hereby adopted are not subject to the substantive and procedural prerequisites of Article XIIID of the California Constitution. SECTION 1. MONTHLY SEWER CHARGE The monthly sewer charge is the charge per sewer service for the collection and treatment of the customer's sewage. The following monthly charges for sewer service are hereby set and established for each of the following classifications: Residential collection charge $ 5.85/edu Residential treatment charge 13.25/edu Total EVWD Residential Charge $19.10/mo Residential collection charge East of Boulder Ave. $ 7.85/edu '- Residential treatment charge 13.25/edu Total EVWD residential charge East of Boulder Ave. $21.10/mo SEWER ORDINANCE: NO.363 ~,' Commercial collection charge $ 0.29/hcf ® Commercial collection charge East of Boulder Ave. $ 0.38/hcf Commercial Treatment Charge ® Commercial Total Total EVWD Treatment EVWD Charge East Charge Charge of Boulder Ave. Multi-family $ 0.75/hcf,~- $ 1.04/hcf $ 1.13/hcf Commercial/Retail 1.10/hcf I,~,fl 1.39/hcf 1.48/hcf Restaurants/Lounges 1.70/hcf J,SZ, 1.99/hcf 2.08/hcf Laundromats .90/hcf ~,1:~ 1.19/hcf 1.28/hcf Dry Cleaners 1.10/hcf 1.39/hcf 1.48/hcf Schools/Churches 0.50/hcf ,~,l 0.79/hcf 0.88/hcf Govt./Municipal 0.95/hcf I,~J~- 1.24/hcf 1.33/hcf Convalescent Homes 0.80/hcf , 8~ 1.0g/hcf 1.18/hcf Hotels 1.70/hcf I ,~2.- 1.99/hcf 2.08/hcf -. Office BIdgs/Motels 0.95/hcf 1,5~- 1.24/hcf 1.33/hcf Auto Repair/Service Sta. 1.20/hcf I,l~ 1.49/hcf 1.58/hcf ,~ Car Wash 1.20/hcf 1,1~ 1.49/hcf 1.58/hcf Oedu = Equivalent Dwelling Unit ~ hcf = hundred cubic feet ® Rates for the hotel categories are based on hotels with restaurants, Hotels/motels without restaurants fit in the office building category in this table. a. Users other than Residential: Rates for users other than "residential" shall be computed on the basis of actual consumption as reflected by water meter readings for the billing period. Such water consumption may be reduced for the purpose of establishing sewer service charges subject to "seasonal" or "consumptive" use as recognized and approved by the Governing Board. b. Unmetered Commercial Dischargers: Unmetered commercial dischargers dischargers shall be billed as follows: Residential units in apartments, condominiums and mobile home parks shall be billed for each dwelling unit at the rate established for single family dwelling units. Other commercial dischargers shall be billed at a rate determined by the Generat Manager, based on experience from similar metered dischargers. 2 SEWER ORDINANCE NO.363 · .AssociatiOn of The OF.,CERS D,REC ORS · DIRK VOSS . ' 'ff]/ ' GERALD W. SMITH · President ' Z ' '' Baldy Mesa Water District East Valley Resource Conservation District ~'/ ' " '.H,~NK STOY EARL T~LrMAN Jr. ~Cucemonga County Water District Vice President West Valley VVater District DICK FORTYUNE ..../ ~. ~"- ' MojaveWaterAgency KATIrI~ COCHRAN ,'. , x' ,;- '-...- -.. . . . Secretary/Treasurer . ~ ,~, -, ,, MARY MURPHY San Bernardino County Victor Va[ley Water District ...: ..... ~r. /~? '~.~Adminis[rative Secretary · ,: 41/,,-..'~'..;~. Special Districts " August 31, 2003' ' Dear Regular Member: ,,. The Annual Meeting and election of Directors will be held on November 17, 2003.- The Board will have four (4) seats open. For those interested, in serving~ please submit a letter with a one-page resume. A letter of recommendation must accompany this from your ~3oard stating they will also support their candidate financially allowing him/her to attend all meetings. For your .review, following are excerpts from the Bylaws: ' ARTICLE 11, Section 2 Voting Rights . : . Each Regular Member.shall be entided to one (1) '~ote on all matters b~'ought before the membership for vote. ARTICLE. 111, Section 1 Number and Term of Office The Board of Directors of the Association shall consist of seven (7) Directors. Each Director electbd shall hold office for a term of two (2) years Or until the election or re-election of his successor. It is the intent of the membership of the Association that Directors shall be elected so as to reflect as broad a geographical 'and different classification of Special Districts as possible. ARTICLE 11I, Section 2. Qualifications of Election Directors shall be elected at the Annual Meeting of members. The Nominating Committee, appointed pursuant to these Bylaws, shall submit the names of at least as many persons as there are positions open for the Board of Directors by the Annual Meeting in November. Each Regular Member through its representative shall have the right to nominate candidates from the floor for the Board of Directors. P.O. BOX 697 · RANCHO CUCAMONGA, CA 91729 · (909) 993-1801 · FAX (909) 947-2598 · 2004 Election ' August 31, 2003 ~ · ' ' Page 2 No person shall be eligible to be a'Director unless ·such a person is an elected · member.0fthe governing body ofa l~egular.M~mber (in good standing/paid up). The candidates receiving.the most nUmber of ¥otes shalI be elected as Directors.. Voting shall be done by written secret ball0i at th~ Annual Meeting provided, however ii' a quorum of l~egular Members is not present at the Annual meeting, voting shall be by mailed written ballot, which shall be returned to the Secretary net later than fifteen (15).days followin$ the date of the Annual Meeting. Nominations Will be accepted fi:om ttie fleer at theNovember meeting; however, you must have the letter of recommendation from your Board available at that time. Please submit you~ nominations prior to Novemb'e~ 11, 2003 to: Mary Murphy Inland Empire Utilities Agency · P O Box 9020 Chino Hills, CA 91709 (909) 993-1801 (909) 947-2595 fax E-mail: mmurph¥ ~(~,ieua.org Thank you[ Nominating Committee President Dirk Voss Vice President Earl Tillman, Jr. ' Director Dick Fortyune MM:h$ h:~speciaI dis~c~2003~2004 election letter.doc Association of California Water Agencies '",' ~-~r-' ~i ~.~ ilc3dO!l Since1910 .. '/-'::,'"":"'/":~. ':- Leac~ersnip r~,,O~,~y ~-:~' MEMO UM August 26, 2003 TO: Member Agency General Managers FROM: Bette Boatmun, ACWA President SUBJECT: DRAFT ACWA WATER AGENCY GUIDELINES DEADLINE FOR COMMENTS: SEPTEMBER 29, 2003 Public water agencies and the elected officials who direct them are under increasing scrutiny in the press and by the Legislature. As a result, earlier this year, I appointed a special task force to draft guidelines intended to assist ACWA member agencies in establishing sound policies for general conduct, expenses, travel and related policies and processes. The task force held several conference calls and developed a set of guidelines derived largely from current legal requirements. They also included practices that are not legally required but are recormnended. At its August 1 meeting, the ACWA Board of Directors approved these draft guidelines and authorized their distribution to members for input and acceptance. The set of draft guidelines and response form are attached for your review and action. Please return your response by Monday, September~29, 2003; Based'on the feedback from members, ACWA will move ahead to finalize the guidelines and prepare them for official distribution by the 2003 ACWA Fall Conference. I have already receiw.~d several remarks from members who believe these guidelines would be very helpful to them, I hope you will agree. If you have any questions, please contact me or ACWA's Executive Director, Steve Hall at (916) 4414545. Thank you for your timely attention to this issue. attachments Association of California Water Agencies 910 K Street, Suite 100, Sacramento, California 95814-3577 916/441-4545 FAX 916/325-4849 Hall of the States 400 N. Capitol St., N.W., Suite 357 South, Washington, D.C. 20001-1512 202/4:t4-4760 ~^x 202/434-4763 WATER AGENCY GUIDELINES Prepared by Association of California Water Agencie~ Input & Acceptance Form ~ ~ep~ ~ Return Contact Name Title Agency Phone Number [] We a~ee that the draft Water Agency Guidelines are acceptable as presented and are a valuable tool for special districts. [21 We agree that the draft Water Agency Guidelines are acceptable, with the following changes/additions below (or attached). [] We do not agree that the draft Water Agency Guidelines are necessary for special districts. (please explain below) Does your agency cUrrently have guidelines and/or policies in place fo]: general conduct, expense, travel and related policies and processes for elected directors? [Z! Yes (If yes, when were they adopted?) Date adopted: o Attached is a copy of our guidelines PLEASE COMPLETE that are currently in use. AND RETURN [] Currently Have None ONLY ONE FORM PER AGENCY ~ Currently Developing Fax to: ACWA - Attention Wendy Phillippe - (916) 325-2316 Or mail to ACWA: Attn: ~endy Phillippe, 9t0 K Street, Suite 100, Sacramento CA 95814 DRAFT WATER AGENCY GUIDELINES Prepared by Association of Californi~ Wager. Agencies - August 2003 Preamble: The most fundamental principle of public service ethics was stated by Henry Clay in ]829: "Government is a trust, and the officers of government are the trustees; and both the trust and the trustees are created for the benefit of the people." Section. 1~ Purpose and Scope. 2_. Responsibilities of Public Office. 3_. Fair and Equal Treatment. 4~ Proper Use and Safeguarding of District Property and Resources. 5_. Use of Confidential Information. 6_. ConfliCt of Interest. 7_. Soliciting Political Contributions. 8~ Board Member-General Manager Relationship. 9~ Improper Activities and the Reporting of Such Activities; Protection of "Whistle Blowers." 10__: Compliance with the Brown Act. 11__~. Directors' Compensation and Expense Reimbursement. 12._~. Changes in Compensation · 13__~. Candidate's Statement. 14~ Incompatible Offices 15. Violation of Ethics Policy. Section il. Purpose and Scope. '[he policy of the Water District is to maintain the highest standards of ethics from its Board members. The proper operation of the District requires decisions and policy to be made in the proper charnels of govern_mental structure, that public office not be used for personal gain, and that all individuals associated with the District remain impartial and responsible toward .the public. Accordingly, it is the policy of the District that Board members and District employees Will maintain the highest standard of personal honesty and fairness in carrying out their duties. 'rigs policy sets forth the minimum ethical standards to be followed by the Board of Directors of the Water District. The objectives of this policy are (1) heighten awareness of ethics and values and critical elements in Board members' conduct, (2) to provide guidance for dealing with ethical issues, and (3) improve ethical decision-making and values-based management. Section 2. . Responsibilities of Public Office. Board members are sworn to uphold the Constitution of the United States and the Constitution of the State of California. Board members will comply with applicable laws regulating their conduct, including conflict of interest, financial disclosure and open government laws. Board 1 members will work in cooperation With other public officials unless prohibited from so doing by law or officially-recognized confidentiality of their work. · (Government Code Section 1360; Article 20, Section 3 of the Cal/fomia Constitution.) Section 3. Fair and Equal Treatment. Board members will not in the performance of their official functions, discriminate against or harass any person on the basis of race, religion, color, creed, age, marital status, national origin, ancestry, sex, sexual p~eference, medical condition or disability. A Board member will not grant any special consideration, treatment or advantage to any person or group beyond that which is available to every 'other person or group in'similar circumstances. (See, e.g., Article 1, Section 31 of the California Constitution; Age Discrimination in Employment Act of 1967; Americans with Disabilities Act of 1990; Fair Employment and Housing Act; Rehabilitation Act of 1973; Title 'VT[ of the Civil Rights Act of !964; Labor Code Section 1102.1.) Section4. Proper Use and Safeguarding of District Property and Resources. F. xcept as specifically authorized, a Board member will not use or permit the use of District- owned vehicles, equipment, telephones, materials or property for personal convenience or profit. A Board member will not ask or require a District employee to perform services for the personal convenience or profit of a Board member or employee. Each Board member must protect and . properly use any District asset within his or her control, including information recorded on paper or in electronic form. Board members will safeguard District property, equipment, moneys and assets against unauthorized use or removal, as well as from loss due to criminal act or breach of trust. (Article 16, Section 6 of the California Constitution, Government Code Section- 1855.) .................... ........................ Section 5.' Use of Confidential Information. A. A DirectOr is not authorized, without approval of the Board of Directors, to disclose information that qualifies as confidential information under applicable'provisions of law to a person not authorized to receive it, that (1) has been received for, or during, a closed session meeting of the Board, (2) is protected from disclosure under the attorney/client or other evidenfiary privilege, or (3) is not required to be disclosed under the California Public Records Act. B. This section does not prohibit any of the following: (1) making a confidential inquiry or complaint to a district attorney or grand jury concerning a perceived violation of law, including disclosing facts to a district attorney or grand jury that are necessary to establish the alleged illegality of an action taken by the District, (2) expressing an opinion concerning the propriety or legality of actions taken by the District in closed session, including disclosure of the nature and extent of the allegedly illegal action, or (3) disclosing information acquired by being 2 present in a closed session that is not confidential information. Prior to disclosing confidential information pursuant to (1) or (2), above, however, a Board member wilt first bring the matter to the' attention of either the President of the Board or the full Board, in a lawful and appropriate manner, to provide the Board an oppormrdty to cure an alleged violation. C. A Director who willfully and knowingly discloses for pecuniary gain confidential information received by him or her in the course of his or her official duties may be guilty of a misdemeanor under Govermuent Code section 1098. (Government Code Section 54963.) Section 6. Conflict of Interest. A. A Board member will not have a financial interest in a contract with the District, or be purchaser at a sale by the District or a vendor at a pumhase made by the District, unless the Board member's participation was authorized under Government Code sectionl091. A Board member will not participate.in, the discussion, deliberation or vote on a matter before the Board of Directors, or in anyway attempt to use his or her official position to influence a decision of the Board, if he or she has a prohibited interest with respect to the matter, as defined in the Political Reform Act, Government Code sections 81000, and following, relating to financial conflicts of interest. Generally, a Director has a financial interest in a matter if it is reasonably foreseeable that the Board decision would have a material financial effect (as defined by the Fair Political Practices Commission's regulations) that is distinguishable from the effect on the public generally on (a) a' business entity in which the Director has a direct or indirect investment in the amount specified in FPPC regulations; Co) real property in which the Director has a direct or indirect investment interest, with a worth in the amount specified in FPPC regulations; (c) a source of income of the Director in the amount specified in FPPC regulations, Within twelve months before the Board decision; (d) a source of gifts to the Director in an amount specified in FPPC regulations within twelve months before the Board decision; or (e) a business entity in wtfich the Director holds a position as a director, trustee, officer, partner, manager or employee. An "indirect interest" means any investment or interest owned by the spouse or dependent child of the Director, by an agent on behalf of the Director, or by a business entity or trust in which the Director, or the Director's spouse, dependent ch/Id or agent, owns directly, indirectly or beneficially a ten percent interest or greater. A Director will not accept gifts or honoraria that exceed the limitations specified in the Fair Political Practices Act or FPPC regulations. Board members will report all gifts, honoraria, campaign contributions, income and financial information as required under the District's Conflict of Interest Code and the provisions of the Fair Political Practices Act and the FPPC Regulations. (Government Code sections 87100 and following.) B. If a member of the Board believes that he or she may be disqualified from participation in the discussion, deliberations or vote on a particular matter due to a conflict of interest, the following procedure will be followed: (a) if the Director becomes aware of the potential conflict of interest before the Board meeting at which the matter will be discussed or acted on, the Director will notify the District's General Manager of the potential conflict of interest, so that a deterrrdnation can be made whether it is a disqualifying conflict of interest; Co) if it is not possible for the Dkector to discuss the potential conflict with the General Manager before the meeting, or if the Director does not become aware of the potential conflict until during the meeting, the Director 3 will inunediately disclose the potential conflict during the'Board .meeting, so that there can be a determination whether it is a disqualifying conflict of ~nterest; and (c) upon a determination that there is a disqualifying conflict of interest, the Director (1) will nor participate in the dlscussion,. deliberation or vote on the matter for which a conflict of interests exist, which will be so noted in the Board minutes, and (2) leave the mom until after the discussion, vote and any other disposition of the matter is concluded, unless the matter has been placed on the portion of the agenda reserved for uncontested matters; except that the Director may speak on the issue during the time that the general publ/c speaks on the issue. C. A Board member will not recommend the employment of a relative by the District. In addition, a Board member will' not recommend the employment of a relative to any person known by the Board member to be bidding for or negotiating a contradt with the District. D. A Board member who knowingly asks for, accepts or agrees to receive any gift, reward or promise thereof for doing an official act, except as may be authorized by law, may be guilty of a misdemeanor under Penal Code section 70. (Government Code Sections 1090, and following, 81000, and following, and ' 87105 (as to public officials that manage public investments).) Section 7. Soliciting Political Contributions. Board members are prohibited from soliciting political funds or contributions at District facilities or from District employees. A Board member will not accept, solicit or direct a political contribution from District vendors or consultants who have a material financial interest in a contract or other matter while that contract or other matter is pending before the District. A Director will not use the District's seal, trademark, stationery or other indicia of the District's identity, or facsimile thereof, in any solicitation for political comributions contrary to state or federal law. (Government Code Section 3205.) Section 8. Board-General Manager RelatiOnship. A. The Board sets the policy for the District. The District's General Manager (a) has full charge and control of the construction, maintenance and operation of the water system and other facilities of the District, Co) has full power and authority to employ and discharge employees and asslstants, consistent with District policy and other provisions of law, (c) prescribes the duties of employees and assistants, consistent with District policy, and (d) fixes and alters the compensation of employees and assistants, subject to approval by the Board. The Board will, after considering the recommendation of the General Manager, appoint the District's Chief Financial Officer/Treasurer (who will report to the General Manager). The Chief Financial Officer/Treasurer will install and maintain a system of auditing and accounting that will completely and at all times show the financial condition of the District. The Board will retain and periodically review the work of an auditor as an independent contractor of the District (other than the Chief Financial Officer/Treasurer), who will report to the Board, to conduct an annual audit of the District's books, records and financial affairs. 4 B. The District's General Manager serves at the pleasure of the Board. The Board will provide policy direction and instructions to the General Manager on matters within the authority of the Board by the requisite vote of the Board during duly-convened Board and Board committee meetings. Members of the Board will deal with matters within the authority of the General Manager through the General Manager, and not through other District emplo)ees, except as it pertains to the functions of the Chief Financial Officer/Treasurer and District consultants, including the District auditor. Members of the Board will refrain from making requests directly to District employees (rather than to the General Manager) to undertake analyses, perform other work assignments or change the priority of work assignments. Members 6f the Board may request non-confidential, factual information regarding District operations from District employees. (Water Code sections 21185, 27186, 21385 (from District enabling act) .) Section 9. Improper Activities and the Reporting of Such Activities; Protection of "Whistle Blowers." A. The General Manager has primary responsibility for (1) ensuring compliance with the District's personnel policies and procedures, and ensuring that District employees do not engage in improper activities, (2) investigating allegations of improper' activities, and (3) taking appropriate corrective and disciplinary actions. The Board has a duty to ensure that the General Manager is operating the District ancording to law and the policies approved by the Board. Board members are encouraged to fulfill their obligation to the public and the District by disclosing to the General Manager to the extent not expressly prohibited by law, improper activities within their knowledge. Board members will not interfere with the General Manager's responsibilities in identifying, investigating and correcting knproper activities, unless the Board determines that the General Manager is not properly carrying out these responsibilities. Nothing in this section affects the responsibility of the Board to oversee the performance of the General Manager. B. ' A Board member will not directly or indirectly use or attempt to use the authority or influence of his or her position for the purpose of intimidating, threatening, coeming, commanding or influencing any other person for the purpose o~' preventing such person from acting in good faith to report or otherwise bring to the attention of the General Manager or the Board any information that, if tree, would constitute: a work-related violation by a Board member or District employee of any law or regulation, gross waste of District funds, gross abuse of authority, a specified and substantial danger to public health or safety due to an act or omission of a District official or employe~, use of a District office or position or of District resources for personal gain, or a conflict of interest of a District Board member or District employee. C. A Board member will not use or threaten to use any official authority or influence to effect any action as a reprisal against a District Board member or District employee who reports or otherwise brings to the attention of the General Manager any information regarding the subjects described in this section. (Labor Code section 1102.5, and following, and Government Code section 53296.) 5 Section 10. Compliance with the Brown Act. The members of the Board of Directors will fuily comply with the provisions of the State's open meeting law for public agencies (the Brown Act). (Government Code sections 54950, and following.) Section 11. Directors' Compensation and Expense Reimbursement. The members of the Board of Directors will fully comply with the provisions of the following Board's "Policy on D~rectors' Compensation and Expense Reimbursement." A. .Compensation for Attendance at Conferences and Meetings Board members will be compensated at the rate detem'fined by the Board consistent with applicable law for attendance at meetings of the Board, including Board committee meetings, · and for each day's service rendered as a member of the Board as' approved by the Board, and for travel days to and from any conference, meeting or other event where service is rendered as a member of the Board, as approved by the Board; provided, however, that pursuant to Water Code Section 20202, such compensation will not be paid for more than a total of ten days in any calendar month. Such compensation will be provided in addition to any reimbursement for meals, lodging and travel expenses incu~zed in attending any conference, meeting or approved event; provided, however, that no compensation will be paid to any Board member unless an expense report has been submitted by that Board member, as provided in greater detail in Paragraph C, below. B. Directors Expenses 1. General Principles. Each member of the Board of Directors is encouraged to. participate in those outside activities and organizations which in the judgment of the Board further the interests of the District. Expenses incurred by Board members in connection with such activities are reimbursable, where authorized in advance or subsequently ratified by the Board. The following roles apply: (a) All expenses will be reasonable and necessary and Directors are encouraged to exercise restraint in all expenditures. (b) The most economical mode and class of transportation reasonably consistent with scheduling requirements will be used. In the event a more expensive class of transportation is used, the reimbursable amount will be limited to the cost of the most economical class of transportation available. Reimbursement for use of personal autos will be at the applicable IRS-.approved rate. (c) Expenditures for food and lodging will be moderate and reasonable and in accordance with existing District policy. 6 (d) Upon incurring said expenses, Directors may Submit a request for reimbursement, accompanied by evidence of payment of such expenses and receipts for all amounts in excess of $i0.00, and will meet the requirements of an II~S Accountable Plan. No request for reimbursement will be considered unless submitted within 60 days after the expense was incurred. (e) The policy is intended to result in no personal gain or loss to a Director. 2. Travel Expenses. Directors will be reimbursed for all expenses consistent with Paragraph 1 above, incurred in traveling to and from conferences, meetings and other events. which are attended on behalf of the District in their capacity as Directors. Travel expenses will include round-trip air fare as approved in advance by the Board, actual expenses for ground transportation to and from airports and hotels, car rental, and or mileage reimbursement (at the maximum allowable per mile rate established from time to time by the IntemaI Revenue Service) for use by Directors of privately-owned vehicles in the con~luct of District business. 3. Overnight Accommodations] No reimbursement claim or request for overnight accommodations will be approved for expenses incurred within the District's service area, except upon approval of the Board. Actual accommodation expenses will .be reimbursed only for authorized personnel and such expenses will not be reimbursed for guests or family members of the authorized personnel. Where reasonably possible, accommodations wilt be obtained in proximity to the conference or meeting site. 4. Meal Expenses. Directors will be entitled tO receive reimbursement for actual cost of meals, including tips, consistent with Paragraph 1 above. 5. Reimbursement. All requests for reimbursement will be s. ubmitted to the District's Board (or its designee) within 30 days after the expenses were incurred or expenditures made, unless circumstances warrant otherwise. Requests for reimbursement or accountings will be submitted, where possible, on forms provided by the District, and will be accompanied by regeipts evidencing each expense or other documentation deemed satisfactory by the Board or its designee. Expenditures which are improper or otherwise not properly accounted for or not consistent with the prohibition against gifts of public funds' set forth in the California Constitution will not be reimbursed or accepted by the District. Where such improper expenses have been paid by the District, they will be deducted from monies otherwise due a Director. Alcoholic beverages and other non-essential expenses (including, but not limited to, in-room movies, Service Bar, etc.) will not be reimbursed. 7. Use of District Credit Cards. Authorized Board members, and Board authorized employees may be supplied with a credit card issued in the District's name. Such credit cards will only be used for official District business. Credit card expenses will be reasonable and necessmt, to the furtherance of District business. Credit card statements will be periodically reviewed by the Board or designee. Each credit card holder will, as a portion of that person's periodic expense report, provide documentation regarding the District purpose of each credit card expenditure, including the business purpose for the expenditure and the identity of those in attendance for meals and other expenses incurred on behalf of others. Any amount charged to a 7 Director's credit card that is disallowed by the Board or designee for any reason (including, but not limited to, the fact that the amount was for personal expenses, was undocumented or was unapproved) will be deducted from compensation to be paid to the Director whose card was utilized. [ACWA recommends against the issuance of credit cards to members of the Board.] (Water Code sections 20200, and following.) Section 12. Changes in Compensation. Changes in the compensation of the Board Members will requh'e 'the approval of the Board during an open meeting of the Board held at least 60 days prior to the effective date of the change. Section 13. Candidate's statement. A Board member will not include false or misleading information in a candidate's statement for a general District election filed pursuant to section 13307 of the Elections Code. ~glections Code section 13313.) Section 14. Incompatible Offices. Any Board member appointed or elected to a public office or another public entity,, the duties of which may require action contradictory or. inconsistent with the Board action, will resign from the former Board. Section 15. Violation of Ethics Policy. A perceived violation of this policy by a Board member should be referred Jo the President of the Board or the full Board of Directors for investigation, and consideration of any appropriate action warranted. A violation of this policy may be addressed by the use of such remedies as are available by law to the District, including but not limited to: (a) adoption of a resolution expressing ~isapproval of the conduct of the Board member who has violated this policy, (b) injunctive relief, or (c) referral of the violation to the District Attorney and/or the Grand Jmry. Adopted'by the Board of Directors, ,2003 RELEASES OF LIEN SEPTEMBER 3, 2003 ACCOUNT OWNERS PROPERTY AMOUNT NUMBER NAME ADDRESS OWED 2. 0450391-01 61,76 3. 0530036-03 43.96 4. 0730036-00 48,74 5. 0730100-03 75,00 6. 0730100-04 15.38 7. 0730235-03 29,59 8. 0841097-0t 99,03 9. '1040147-03 67,33 10. '135014'1-05 205,68 11. 1410147-(t0 263,69 TOTAL $1,095.08 +PAID THROUGH TAX ROLLS Page I of 1 INFORMATION RESOURCES AND TECHNOLOGY CALIFORI~IIA STATE UNIVERSITY Water Resources Institute SAN SERBI[ARDINO (909) 880-7681 5500 University Parkway, San Bernardlno, CA 9240%2397 fa x: ( 9 09 ) 8 8 0- ? 682 August 21, 2003 Mr. Bob Martin General Manager East Valley Water District P. O. Box 3427 San Bemardino, CA 92413 Dear Bob: I would like to take this opportunity to thank you and your agency for your recent gift: to the Water Resources Institute of $15,000, consistent with your pledge. East Valley Water District has, from the beginning, been one of our strongest supporters. We have been working hard to supplement the annual gifts of our supporters with other funds, and these efforts have begun to pay off. We have recently been notified that we have received a $40,000 grant from the USGS for some GIS related work. In addition, we have been shortlisted by the State Water Resources Control Board for a detailed proposal to produce a Santa Ana watershed atlas. We are partnering on this prqject with the Redlands Institute, SAWPA, and Edaw Consultants. Should this project be funded, we would be the recipient of several hundred thousand dollars for work toward the atlas. Our programs are also growing. We have recently added a large, important · collect/on of Colqrado River books tad papers to our archives. We now have large collections on both the Santa Aha and Colorado Rivers. The Executive Director of the Colorado River Board of California,' Jerry Zimmerman, recently viewed our new Colorado River Collection and we have discussed the possibility of the entire Colorado River Board meeting on our campus so that they can tour this collection. This fall, we are embarking on an aggressive applied research agenda to support solving water and environmental problems in our region. This research agenda will include both scientific and public policy research. We still hope to parmer with East Valley and perhaps other partners on a perchlorate-related conference in 2004. The Cali[ornia State Univer*i~. Bakersfield · Ch~l Isla~ · Ch~o · Domin~ Hills. Fres~ . Fullerton · Hayw~ · Humboldt · ~ng B~h · ~s Angeles · Maritime Ac~emy Mr. Bob Martin Page 2 August 21, 2003 As you can see, the WRI is growing and expanding. Our name is becoming better known every day. We recently received a phone call from an aid to Agriculture Secretary Venneman, asking for some talking points to put into a briefing book for the Secretary, who recently toured the San Bernardino National Forest. We were able to provide a great deal of useful information to the aid, who found us via our web site, and much of it was included in the briefing book for the Secretary. This is just one example of helping someone who was looking for water-related information and who had heard about the WRI. Once again, thank you for your agency's continued support of the WRI. As always, I stand ready to provide a personal update on our activities to your board at any time. On a personal note, let me thank you for your continued support on our Advisory Board, especially in your work as Chair. I look forward to continuing our personal working relationship. Very truly yours, ~a~vis Director Cc President Alber~ Karnig Vice President William Aguila Associate Vice President Mike Tracey Associate Director Susan Lien Longville RECEIVED: September3, 2003 The following letter was typed in order to make it more legible: Directors, East Valley Water Co., Sept. 1, 1903 Dear Sirs - Ladles: I am in the process of building a new home at directly behind your water pump. I am now in the process of landscaping. My property line is approx. 6 ft from the side of your wall and 1 ff behind the wall. I would like to know if you would help me to landscape this piece of land or help me to do so. Also the barbed wire on top of the wall As a P.O.W. in the Second World War, this irritates me. In places it is rusty and broken. I am not an attorney, but I believe it is illegal to put barbed wire or broken glass on top of any wall. If you believe there should be wire on top of the wall, it should be ordinary wire and straight up and down, Sincerely, ("CORRESPONDENCE" item on September 9, 2003 Agenda) T....,H::E.,': : ,.~. . _l .. - ~ P ... ..l. ... · RESERVE.NO'W'.-'LA:'S'T EVENT SOLD. OUT! $'I'~TE OF '1'~i~ INL.~ND EMPIRE LUNCH,E'eN REGISTRATION Melhadaf payment: :' ' ' ' ' 4. ing assign~ in the order of registrations received. Payment must be receNed by Septe~be[.19, (No r~ds or canoe Jafi6~ a~er $~bi~ 1 ~ '~$rATER EDUCATION FOUNDATION 717 K Street, Suite 317 Sacramento, CA 95814 PI:tone: (916) 444-6240 Fax: (916) 448-7699 Intemet: wv~,.wate~education.org Southern California Groundwater Tour 'October 15-17, 2003 Sponsored by the Water Education Foundation The role of groundwater is often overlooked in California. California's famous surface water system of dams and canals is the source of much of the state's water, and the.focus of much of the debate over water management. But half of all Californians rely on groundwater for at least a portion of the water flowing from their taps, and in some regions, groundwater accounts for 100 percent of the supply. Groundwater management and quality issues in southern California are the focus of L..~,,...~ I~ .~his tour sponsored by the Water Education Foundation. This three-day, two-night . '~tour discusses groundwater recharge and conjunctive use, groundwater ' contamination problems and Clean'up efforts, groundwater treatment, well destruction programs, groundwater overdraft and groundwater law. ~/'t, This fast-paced tour begins Wednesday, October 15at Ontario International Ah'port and travels to Orange County, Los Angeles, Ventura County, and east Kern and San Bernardino counties before returning to the airport by 6 p.m. ' Friday, October 17. Thetourisco-sponsoredbytheCaliforniaDepartmentof ~'~" Water Resources, the James Irvine Foundation, the San Francisco Foundation, U.S. Bureau of Reclamation Mid-Pacific Region, and the California State University San Bernardino Water Resources Institute. On the tour, you will learn about: · groundwater use and management · groundwater recharge and conjunctive use · groundwater overdraft · seawater intrusion in coastal aquifers · ground.water pollution · MTBE, nitrates, Superfund sites · wellhead destruction programs · groundwater/land use litigation The mission of the Water Education Foundation, an impartial, non-profit organization, is to create a better understanding of water issues and help resolve water resource problems through educational programs. Wewillvisit: · Prado Dam and wetlands · The Santa Ann River · Water Factory 21 · San Gabriel River ; WhittierNarrows Superfund site · Freeman Diversion Dam · Santa Clara River · The SantaClaritaValley · San Andreas Fault inMojave · The Mojave River · BunkerHillBasin Registration fee for one person, single occupancy room - $550 Registration fee for two'people, double occupancy room - $950 Register four or more people for the Southern California Groundwater Tour and receive a discount- single occupancy rooms, $500 each; double occupancy rooms, $900 each. The tour begins at 8 a.m., Wednesday, October 15, at the Ontario airport and ends by 6 p.m. Friday, October 17 at the Ontario airport. Travel will be by air-conditioned bus equipped with video monitors and restroom. The tour registration fee includes meals, transportation and rooms at the RadissonHotel Newport Beach (Wednesday) and the Holiday Inn Ventura Beach Resort (Thursday). Tour p articip ants are resp onsib!e..f, or their own tr~!nsportation to and from Ontario. '~rhis is a one bus tour, and seating is limited. Ail reservations are'on a first-e0me, first-serve basis. Reservations can be made by completing the attached form and returning it to the Water Education FOundation with your payment. Faxed reservations will be accepted with credit card or purchase order payments. Fee includes all meals, lodging, transportation while on the tour and background material. Deadline for a full refund is 5 p.m. Oct. 3 due to hotel, meal and transportation bookings. Request for a refund must be in writing. Substitutions maybe made atanytime. On-line regis~ation is available at our web site: www. watereducation.org This activity has been approved for Minimum Continuing LegalEducation credit by the State Bar of California in the amount of 16 hours. The Water Education Foundation certifies that this activity conforms to the standards for approved education activities prescribed bythe rules and regulations o fttfe State Bar of California governing mlnim um continuing legal education. There is an additional charge of$100 to register for MCLE credit. Additional tour information, complete itinerary and reference materi- als willbe mailed approximately I month before the tour. Please notify ~he l*o,undation prior to the tour if you have a medical condition we should know about in order to ~a-~c'c°mm°date you. ~ Water Education Foundation 2003 Southern California Groundwater Tour Registration Form Title(s) Organization (Name, Title, Organization information will appear on your name badge) Address City, State, Zip Phone No. B-mail Driver's License or I.D. Card No. State Date of Birth (Necessary for security clearance at some facilities) My $ fee is enclosed ($550; $500 per person fi4 or more :[re registering). Includes all transportation, meals and overnight lodging while on the tour based on a single person occupancy per room. Our $ fee is enclosed ($950; $900 per room if4 or more are registering). Includes all 'ransportation, meals and overnight lodging while on the tour for two people sharing a room. ___ Yes, register me for MCLE credits for an additional $100 fee. $ Total enclosed For payment by [] Visa [] M~terCard [] AmericanExpress: PurchaseOrderNo: _] Credit card number: Exp. date / Signature- (must be signed to process order) We reserve as many non-smoking rooms as are available. If you ,WANT a smoking room, please check here: __ 5 p.m. on Oct. 3 is the last date to cancel and receive a full refund. Refund request must be in writing. Substitutions may be made at any time. taxed reservations accepted with purchase order or credit card. Please make checks payable to the Water [~ducationFoundation and send check with completed form to 717 K St., Ste. 317, Sacramento, CA 95814; 916-444-6240; fax 916-448-7699. On-line registration is available at www. wgtereducation, org .~ , ~ ' .. .:.,.: ,...,....,... :,'::..',..., :.:,/.. ..,.,.?..:..,~ .... ~ ,,,.~ ......... .,. ,, ,~,..,,~ ............... ,,,, .......... ~.., ,, ,,,...~,, ............. ~.,~, .~ .......... ~ .................. ,,~ ................. . ,~ ~ -, ,. ~J.. S.~$sion: Wh~=t's ih a Goo(I Grou.clw,al(,r ' S(~iOlt: I)es,ilifhition ~lanagemenl: ~lan? :.: '"' "' !'~ ','~ ;.:~,., · '. ~ttle~' ":1'. ' '.'..~ ' ":: ~:00 ' " ' ~ ....... . ~r~:,.~ '....." .' ~. : ', . ,~..:' '.:' .,' ''. .,.~.,,: .~ .,., '. '"'" I ','',: lC~,~,',',.~'.~'i :. '~O~.:~I~:~eeds ~6~Zh~g~te~at~: · ..' :. ', ~) : ]~ ~oh~, Chie~ Wat~ Transfers' Offi~; ~liforn~ 4:30 Departm~t of Water ~sour~s ~. ' ' Location Conference Cancellation Policy The Doubletree Hotel, Ontario Airport, 222 North Full refunds will be given to registrants if written notice Vineyard, Ontario, CA, 91764. The hotel is located is received by $ p.m. October 12. Substitutions are 3 minutes from Ontario International Airport via wetcome, but substitutions after October 12 are not complimentary hotel transportation, guaranteed an official badge or registration packet. No refunds after October 12. R~gistration Fee Tt~e special early registration fee is $195 for For More information those registering by October 12. Late (after October Visit these web sites: www. grac.org and 12) and omsite registration is $250. Students are $65. www. waterresources.ucr, edu. Or, contact Pamela Dick at The fee includes breaks, lunch both days, the official the UC Center for Water Resources (CWRES@ucr. edu) or conference program book, and a hosted reception (909) 787w4327. October 28. Hotel Reservations For reservations, call (800) 222-8733 or direct, (909) 937~0900. Or, log onto ww. doubletreehotels.com (Ontario, CA). Until September 29 we have secured a .~pecial room rate of $95 a night (plus taxes and surcharges). By phone, mention that you are attending the Groundwater Conference. On line, use Group/ Convention code BGW. Name Title Affiliation Address. City. State Zip Phone ( ) Email Registration fee includes breaks, lunch both days, the official program book and a reception October 28. Enclosed is my registration fee: ~11 plan to attend lunch on Day 1, October 28 I~[ $19.5 (If paid by October 12) Q I plan to attend lunch on Day 2, October 29 [~ $250 (Late, paid after October 12, and on-site registration) [~l $6.5 Student Lunch Choice [~ Vegetarian f-I Non-vegetarian I:l Special Make check or mOney order payable to UC Regents [~1 Visa ~1 Mastercard Card Number Exp. Date Signature (must be signed to process credit card payment) Return this form with payment to: ~ ~o Or Fax to (909) 787-5295 Groundwater Registration (with credit card information and signature) ~ ~ UC Center for Water Resources ~ ~ Rubidoux Hall - 094 On-line registration is available at www. waterresources, ucr. edu °~ ~*~r~ Riverside, CA 92521-0436 Poster applications and instructions also are on line. T~e Western Coalition' of Arid States' Fall Conference October 29-31, 2003., at WestWard Look ReSort 245 East Ina Road Tucson, Arizona 85704-6296 Tel: 520 297-1151 Fax: 520 742-1573 WESTCAS is the Voice of Water QUality In the Arid West Dedicated to environmentally conscientious planning of water resources and development of water quality standards for the unique ecosystem of the Arid West Announcing WESTCAS' Fall Conference October 29-31,2003 Westward Look Resort Hotell info 24~5 East Ina Road Tucson, Arizona 85704-6296 Tel: 520 297-1,15.1: Fax: 520 742-1573 ~> $58/night 'for single/double occupancy; rates good 2 days prior & 2.day. s after conference dates ~ Located in the desert foothills of the 9,000-foot Santa Catalina Mountains overlooking the city of Tucson in Southern Arizona. Approximately 40-minutes from Tucson International Airport (see maps on back), shuttle and taxi services are'-'availfible from airport or Amtrak train station. ~. Every room has either a private balcony or patio with spectacular views, an army of all-natural personal amenities and every comfort of home - from robes and hair dryers to voice message phones, rninibars and cable TV with movies. ~Log on to their website for more details: www.westwardlook.com To receive the reduced rate, make reservations before ~ & MENTION WESTCAS --~ .-~ Please complete the foll?win~ fqr e~h attendee: ~-- ~ Conference Registration Deadline for early registration is: OCTOBER 3, 2003 For members: ~ $150 eady registration [] $15 additional breakfast* E3 $200 late registration [] $20 additional lunch* [] meeting fees prepaid w/membership [] $35 confer(~nce materials** .F. or non-members: [] $150 non-member, first meeting registration [] $255 eady registration E3 Free for fi~st time, non-member, Arizona Agencies [] $295 late registration Name: Robe'r't Mart~n (as you'd like it to appear on name badfle) · Agency: East Valley Water District Address: 1155 Del Rosa Ave. ~ Sam Barnardino~ CA 92410 Phone: (90¢)885-4900 ~-mailAddress: rmartin@eastvalle~r.org ~Nill you be staying at the hotel? ~ yes [ ] no If so, will you book under our room block? ~ yes [ ] no WESTCAS c/o EMWD (909) 928-3777, ext. 4206 Attn: Donna Jacomet FAX Number (909) 928-6160 (forms can be faxed, PO Box 8300 ' please indicate when payment will be mailed) Perris, CA 92572-8300 Check will follow, you should receive same next week. Make checks payable to WESTCAS. Sorry, we don't accept credit cards *.4ll meals included in registration fee; add'l meals are for paid attendees' guests who 'd like to join us **For those who cannot attend but wish to purchase the conference materials Ganta Catalina Mtnl 'S.~flt3 ~dln~ Mountains W~ Ina R~d , . I ~k Reso~ m ~ I~A RD ~ ORANGE GROVE RD ~KYLIN~ DR ~CSON M[~ ~ u