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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/11/1982 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR BOARD MEETING JANUARY 11, 1982 MINUTES The meeting was called to order at 7:00 p.m. by President Dennis L. Johnson. He also led the flag salute. ROLL CALL: pRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice- President; Directors Philip A. Disch, Steven Beightler, Glenn R. Lightfoot ABSENT: None CONSULTANTS: Robert J. Farrell, Legal Counsel STAFF: Edward C. Jakowczyk, General Manager; Larry Rowe, Assistant General Manager/Engineer; Lawrence Nutcher, Auditor-Treasurer; Bonnie R. Eastwood, Secretary GUESTS: None MINUTES OF DECEMBER 28, 1981 M/S/C (Disch-Lightfoot) that the Minutes of December 28, 1981 be approved as submitted. President Johnson abstained since he was absent from the meeting. PERSONNEL COMMITTEE The Personnel Committee will report at the January 25, 1982 Board Meeting. RATES Water rates were reviewed by Engineer Rowe in detail. Fees listed in Ordinance 313 are currently based on the Engineering News Record Construction Cost Index, which reflects the changing cost of construct- ion. The ordinance provides for adjustment of the water rates accordingly on the first day of February each year. The new rate with the built in ENR increase would be .413¢ per hundred cubic foot of water, an increase of approximately 7%. This change will be instigated with a notification in February and bi~ling star~ing in April. The basic consumption charge was then discussed in detail. It has not been increased in the past six years. After reviewing the District's financial situation in detail, it was determined the consumption charge would be increased from 22.1¢ to 23.9¢. This charge will not be tied to the ENR, it will be reviewed on an annual basis M/S/C (Stoops-Lightfoot) that Ordinance 313, Article 17, Paragraph 270 thereof, of Ordinance No. 4, be amended to reflect the change in the existing consumption rate of 22.1¢ to 23.9¢ per hundred cubic foot. The vote was unanimous. The entire Board of Directors expressed reluctance in having to increase the water rates, however, the needs of the District are such that in order to continue with adequate service, the rates have to be increased. The increase reflects the increase in electrical rates charged by Southern California Edison Company, as well as the first increase in the cons~nptic~_ rate in six years, due to rising costs in manpower and oDerational expenses. It was determined that the increase would be about $1.00 per month for the average consumer. ROLL CALL VOTE: AYES: Directors Disch, Beightler, Lightfoot, Stoops, Johnson NOES: None ABSENT: None ANNUAL SALARY AND FRINGE BENEFITS Review of a prior 15% increase in annual fringe and salary benefits to employees was referred to the Personnel Committee - Director Disch, Chairman. REVIEW OF BI-MONTHLY BILLING Review during the next month of bi-monthly billing will be made by the Finance Committee - Director Lightfoot, Chairman. WATER AND SEWER MASTER PLANS Development of a master plan for water and sewer was referred to the Water and Sewer Committee - Director Stoops, Chairman. SERVICE CONNECTION CHARGES The service connection charges were reviewed by the Board. It was determined these charges would be referred to the Sewer and Finance Committee for review and consideration. The matter will be brought back to the Board for consideration by staff. SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT AND SOUTHERN CALIFORNIA EDISON COMPANY AGREEMENT Engineer Rowe reviewed an agreement between San Bernardino Valley Municipal Water District and Southern California Edison Company. The agreement basically provides for an exchange of power for water diversion at the Santa Ana No. 3 Power Plant and Mill Creek No. 1 Power Plant, to provide water for Yucaipa. Mr. Rowe stated the agreement appears to be reasonable for the exchange of power. The only portion of the agreement which he felt should be clarified was that San Bernardino Valley Municipal Water District should not be able to speak on behalf of the Exchange Committee regarding 0peration of the facilities. The main reaso~ for the agreement is to get high elevation water directly to the highest zone possible and to get water to Yucaipa, as well as safeguarding the flumes of the water districts. M/S/C (Lightfoot-Beightler) that staff be authorized to contact San Bernardin~ Valley Municipal Water District relative to the agreement being modified to state that Valley District would not be the beneficiary of facilities for the Exchange Committee. -2- 1/11/82 MEETING WITH CITY OF SAN BERNARDINO RE WASTEWATER TREATMENT PLANT The General Manager and Auditor met with Mr. Bernard Kersey of the City of San Bernardino Water Department relative to the District being a party to the Joint Powers Agreement and participating in the operating loss of the City's Wastewater Treatment Plant. The loss was pointed out by the District's Consulting Auditor, Mr. Patterson. Mr. Kersey indicated the monthly sewage treatment charge will be increased to make up the loss. Apparently, a one time assessment cannot be made, it will have to be made up on a monthly basis. The amount of the increase has not been determined by the City. The matter has to be presented to the City Water Board and City Council. The question was raised as to which entitity receives the interest on monies being held in the sewer facilities charges account. It was requested that staff inquire and bring the information back to the Board. MENTONE DAM It was reported that meetings have been held with Supervisor Older and Congressman Jerry Lewis to reiterate the District's concerns regarding the proposed Mentone Dam. It was indicated that they would lend their support in putting the issues before the general public. A balloon fly-in was sponsored by San Bernardino Valley Municipal Water District which gave a visual idea as to the size and location of the proposed Ment~e Dam. There were four television stations and other news media at the site. Engineer Rowe indicated that John James a reputable meteorolo- qist had reviewed the information provided by the Corps relative to storms and he had indicated that the figures did not appear accurate. MRS. NUTCHER HOSPITALIZED ~ The Board requested the Secretary to send flowers and a card to Mrs. Nutcher at the Riverside Community Hospital. WATER RIGHTS STUDY BY JOE ROWE Joseph Rowe of CM Engineering had submitted an outline on the review and comments that he proposes to make on the District's~water rights. Attorney Denslow Green had been contacted and he agreed that it would be very worthwhile for the District to have updated information on their current water rights. The cost for the study will be $7,500. It should take about 90,to complete the study from the date of approval. /days M/S/C (Disch-Stoops) that Joseph Rowe be authorized to proceed with his outline of review and comments re the District's groundwater extractions and surface water diversions, as outlined in his December 21, 1981 letter. CLAIM FOR DAMAGE - ROBERT H. MERRITT, THE MERRITT HOUSE, 8048 PALM AVENUE, HIGHLAND A claim in the amount of $578.87 was submitted to the Board for review and action. Mr. Merritt claimed that the ice maker in his place of business became inoperable because the water was shut off when a construction firm damaged District facilities. The General Manager ~ indicated he felt Riverside Construction Company is liable for the damage, due to their equipment causing a water main break. --3-- 1/11/82 M/S/C (Stoops-Disch) that the Dis~rict%s insurance carrier be contacted relative to the claim from Mr. Merritt; that this item be Sent, along with a bill for work performed by ~ye~s Constructors, to the Riverside Construction Company for damage to the District's facilities. PERPETUAL STORAGE, INC. The Geneal Managsr indicated that after several months of searching for a depository for the District's microfilm and finding none available in the area, he was recommending that Perpetual Storage, Inc., located near Salt Lake City, Utah, be selected for District use. The cost is about $50 for one cubic foot of space. All original films will be stored at the facility. It is anticipated that maximum storage space required would be about two cubic feet. M/S/C (Stoops-Disch) that the District enter into an agreement with Perpetual Storage, Inc. to store original microfilm documents. The initial storage would be one cubic foot. 1981-82 LEGISLATIVE BILL - $100 M/S/C (Lightfoot-StooDs) that payment in the amount of $100 be authorized for the 1982 legislative bills. JON MOSSER, COMPUTER CONSULTANT Correspondence was received from Jon Mosser relative to his presenting the District with documentation of the computer system. A tutorial re the documentation was also included. No action taken, information only. RETIREMENT PARTY, NICK PRESECAN, FORMER GENERAL MANAGER, WEST SAN BERNARDINO COUNTY WATER DISTRICT, JANUARY 23, 1982, RIALTO, CA was announced to the Board. WARRANTS Gen. 8872-8895 $62,660.24 P/R 5627-5660 $14,627.17 Total $77,287.41 M/S/C (Lightfoot-Stoops) that the warrants be approved as submitted. DIRECTOR'S FEES AND EXPENSES The following fees and expenses were submitted by the Board of Directors. Harold V. Kelvington - November $50.00 M/S/C (Disch-Lightfoot) that the fees submitted by former Director Kelvington, in the amount of $50 be approved. For December: Directors Disch $150; Lightfoot $150; Beightler $100; Stoops $150; Johnson $100 For November: Director Johnson $150 M/S/C (Disch-Beightler) that the Director's fees and expenses be approved as submitted. -4- 1/11/82 BILL FOR ELECTION The charges for the November 1981 election has not been received. Information only. NEW MEETING TIME FOR BOARD MEETINGS A discussion was held relative to the Board Meeting time being held at 5:30, rather than 7:00 p.m. M/S/C (Disch-Lightfoot) that effective February ~, 1982 the Board Meeting time be changed from 7:00 p.m. to 5:30 p.m. on the 2nd and 4th Monday of each month. ROLL CALL VOTE: AYES: Directors Disch, Beightler, Lightfoot, Stoops, Johnson NOES: None ABSENT: None TITLE CHANGE FOR DISTRICT SECRETARY M/S/C (Lightfoot-Stoops) that effective January 12, 1982 the District Secretary's title be changed to Administrative Assistant to the General Manager; that she remain as District Secretary for the Board; that the General Manager; Assistant General Manager and ~ec~etary develop a procedure for her also assuming the duties for community and public relations by February 1, 1982. A progress report to be submitted to the Board at the March 8, 1982 Board Meeting. That she serve a six month probation period. MANPOWER EMPLOYEES The District's policy of employing Manpower employees was reviewed. SICK LEAVE TAKEN BY EMPLOYEES President Johnson requested the Personnel Committee to review all sick leave taken by each employee. EMERGENCY WATER CONNECTIONS President Johnson requested Engineer Rowe to check with Norton_Air Force Base regarding their allowing the District to connect to their water supply in the event of an emergency. ELK'S LODGE REQUEST FOR WATER SERVICE ON PERRIS HILL Engineer Rowe stated that he had been requested by the Board to prepare a cost estimate for rebuilding the entire water system in Perris Hill. It was determined to cost $23,200. With the Elk's Club's request for service, they will provide about one-third of the cash for the install- ation of the system. It has been noted that the system on Perris Hill is in such poor condition, it will have to be rebuilt. If a ready~te- serve letter is provided to the Elk's Club for service, water will have to be provided by July 1982. M/S/C (Disch-Lightfoot) that District staff be authorized to pro- vide the Elk's Club with a ready-to-serve letter indicating the District will provide service with proper financial conditions being met. SAN BERNARDINO AREA CHAMBER OF COMMERCE ANNUAL MEETING AND INSTALLATION DINNER, JANUARY 21, 1982 was announced to the Board. ADJOURNMENT There being no further business, the meeting was adjourned at 9:05 p.m., ~pon motion of Director Disch, seconded by Director Beightler. / Bonnie R. Eastwood, Secretary Dennis L. Johnson, President -6- 1/11/82