HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/12/2002APPROVED: FEBRUARY 26, 2002
EAST VALLEY WATER DISTRICT
REGULAR BOARD MEETING
MINUTES
FEBRUARY 12, 2002
The meeting was called to order at 2:00 p.m. by President Goodin. Director Sturgeon
led the flag salute.
PRESENT: Directors Goodin, Lightfoot, Sturgeon
ABSENT: Director Negrete, Wilson
STAFF: Paul Dolter, District Engineer; Brian Tompkins, Chief Financial
Officer; Mary Wallace, Administrative Assistant.
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Jo McAndrews, Ron Buchwald, Jeff Endicott (CDM), Bill
Hendrickson (DYK), and David Devlin (Lyon & Lyon)
APPROVAL OF AGENDA
M /S /C (Lightfoot- Sturgeon) that the February 12, 2002 Agenda be approved as
submitted.
PUBLIC PARTICIPATION
President Goodin declared the public participation section of the meeting open at 2:03
p.m. There being no written or verbal comments, the public participation section was
closed.
President Goodin took this opportunity to welcome Brian Tompkins to the staff of East
Valley Water District.
APPROVAL OF JANUARY 14, 2002 SPECIAL BOARD MEETING MINUTES.
M /S /C (Lightfoot- Sturgeon) that the Special Board Meeting Minutes for January
14, 2002 be approved as submitted.
APPROVAL OF JANUARY 15, 2002 SPECIAL BOARD MEETING MINUTES.
M /S /C (Lightfoot- Sturgeon) that the Special Board Meeting Minutes for January
15, 2002 be approved as submitted.
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APPROVAL OF JANUARY 22, 2002 BOARD MEETING MINUTES.
M /S /C (Lightfoot- Sturgeon) that the Board Meeting Minutes for January 22, 2002
be approved as submitted.
RESOLUTION 2002.04 — NOTICE OF COMPLETION FOR INSTALLATION OF 20"
WATER MAIN IN MISSION STREET IN THE CITY OF HIGHLAND BY LAW
PLUMBING was presented to the Board for approval.
M /S /C (Lightfoot- Sturgeon) that Resolution 2002.04 be approved.
RESOLUTION 2002.05 — CORPORATE RESOLUTION TO AUTHORIZE DELETION
AND ADDITION TO DISTRICT CHECKING ACCOUNTING was presented to the
Board for approval.
M /S /C (Lightfoot- Sturgeon) that Resolution 2002.05 be approved.
RESOLUTION 2002.06 — NOTICE OF COMPLETION FOR INSTALLATION OF WELL
BUILDING, CONCRETE SIDEWALK, DRIVEWAY APPROACH, AND BLOCK WALL
1W AT 7695 VISTA RIO IN THE CITY OF HIGHLAND BY MALCOM ENTERPRISES, INC.
was presented to the Board for approval.
M /S /C (Lightfoot- Sturgeon) that Resolution 2002.06 be approved.
DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND
STANDARD PACIFIC HOMES TO PROVIDE WATER AND SEWER SERVICE TO 87
DWELLING UNITS WITHIN TRACT NO. 15985 -1 LOCATED NORTH EAST OF THE
INTERSECTION OF HIGHLAND AVENUE AND CLOVERHILL DRIVE IN THE CITY
OF HIGHLAND was presented to the Board for approval.
M /S /C (Lightfoot- Sturgeon) that the Development Agreement between East
Valley Water District and Standard Pacific Homes be approved.
REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED
DECEMBER 31,2001.
M /S /C (Lightfoot- Sturgeon) that the Financial Statements for the period ended
December 31, 2002 be accepted.
*Wr APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS.
2 MINUTES: 02/12/02
The Administrative Assistant stated that Account No. 114-0078-9 had been paid and
should be removed from the lien list.
M /S /C (Lightfoot- Sturgeon) that the liens for delinquent water and sewer
accounts be approved for processing with the revision noted by the Administrative
Assistant.
DISBURSEMENTS
M /S /C (Lightfoot- Sturgeon) that General Fund Disbursements #187775 through
#188021 in the amount of $585,529.56, and Payroll Fund Disbursements distributed
January 18, 2002 in the amount of $83,948.31 and February 1, 2002 in the amount of
$76,857.16 totaling $746,335.03 be approved.
AWARD OF BID FOR PLANT 37 RESERVOIR PROJECT.
M /S /C (Sturgeon - Lightfoot) that staffs recommendation to reject the current bids
for Contract Documents and Specifications for East Valley Water District Plant 37
Relocation be adopted and that the project be re- advertised and, at Director's
Lightfoot's request, be amended to include BBR's suggested revisions as deemed
appropriate by staff.
DISCUSSION AND POSSIBLE ACTION REGARDING SPECIAL DISTRICTS'
FUNDING FOR LAFCO - FY2002 -03.
The issue of sharing the LAFCO cost by independent special districts FY2003 -03 was
reviewed. Information only.
DIRECTOR'S FEES AND EXPENSES FOR JANUARY 2002 were presented to the
Board for approval.
M /S /C (Lightfoot- Sturgeon) that the Director's fees and expenses for January
2002 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING SUPPORT OF MWD'S
POSITION IN THE CARGILL ACTION.
Legal counsel was directed to request a copy of the amicus brief filed by MWD in the
Cargill action for review by the General Manager and Legal Counsel. Information only.
CLAIM FOR DAMAGES AT 25015 UNION STREET, SAN BERNARDINO, BY
RAYMOND BILBREW.
3 MINUTES: 02112/02
M /S /C (Sturgeon - Lightfoot) that the claim for damages at 25015 Union Street
from Raymond Bilbrew be denied and referred to District's Legal counsel and
Insurance Agency.
law
DISCUSSION AND POSSIBLE ACTION REGARDING THE PURCHASE OF A
PROMOTIONAL VEHICLE FOR THE DISTRICT.
M /S /C (Lightfoot- Sturgeon) that the District be authorized to purchase a 1954
Service Truck for promotional purposes with a budget figure not to exceed $30,000.
REVISION TO PERCHLORATE ACTION LEVEL AND GOVERNING BODY
NOTIFICATION.
Action was deferred pending further review of the revision to the State Action Level for
Perchlorate by DHS. Legal Counsel and the General Manager were directed to confer
and prepare a staff report for presentation to the Board on the issue. Information only.
JANUARY 16 TO FEBRUARY 4, 2002 RELEASES OF LIEN FOR DELINQUENT
WATER AND SEWER ACCOUNTS.
List of liens released from January 16 to February 2, 2002 was reviewed. Information
only.
1W ORAL. COMMENTS FROM BOARD OF DIRECTORS.
There being no verbal or written comments from the Directors, this section of the
meeting was closed.
CORRESPONDENCE FROM DR. PAUL WU REGARDING SUGGESTED CHANGE
TO DISTRICT'S BILLING CYCLE. Information only.
LETTER OF APPRECIATION FROM THE YMCA FOR THE DISTRICT'S DONATION
OF WATER FOR THEIR 19TH ANNUAL RUN. Information only.
ASBCSD MEMBERSHIP MEETING — FEBRUARY 18, 2002, THE OLD SPAGHETTI
FACTORY, RANCHO CUCAMONGA. Information only.
WATER EDUCATION FOUNDATION - "MAKING SENSE OF THE NEW WATER AND
GROWTH LAWS ", FEBRUARY 21, 2002, CAPITOL PLAZA HOLIDAY INN,
SACRAMENTO. Information only.
SAN BERNARDINO AREA C.O.C. LEGISLATIVE BREAKFAST FEATURING STATE
,`- OF THE CITY ADDRESS BY MAYOR JUDITH VALLES, FEBRUARY 26, 2002, SAN
BERNARDINO HILTON. Information only.
4 MINUTES: 02/12/02
SAN BERNARDINO AREA C.O.C. 'BUSINESS AFTER HOURS ", FEBRUARY 28,
2002, BUSINESS BANK OF CALIFORNIA, 505 W. 2ND STREET, SAN
BERNARDINO. Information only.
ACWA - "LEGISLATIVE SYMPOSIUM & DAY AT THE CAPITOL ", MARCH 19 & 20,
2002, SHERATON GRAND, SACRAMENTO. Information only.
WATER EDUCATION FOUNDATION - "LOWER COLORADO RIVER TOUR ",
MARCH 2O -22, 2002, LAS VEGAS, NV. Information only.
CLOSED SESSION
M /S /C (Lightfoot- Sturgeon) that the meeting adjourn to Closed Session.
The Board entered into session at 2:30 p.m. as provided for in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the
Agenda.
ADJOURN TO REGULAR SESSION
M /S /C (Lightfoot- Sturgeon) that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to open session at 2:40 p.m. The items listed on the Agenda were
discussed in closed session with no reportable action being taken except:
With Respect to Item #30 - Authorize acceptance of service of the cross
complaint from Banner elementary School and to instruct special counsel to continue to
handle defense.
With Respect to Item #31 - The Vote was 3 -0 to authorize Legal counsel to file
a Notice of Non - Opposition.
With Respect to Item #32 - There was no reportable action. Information only.
ADJOURN
The meeting was adjourned at 2:45 p.m.
— _4�46
Robert E. Martin, Secretary
Donald D. doodin, President
5 MINUTES: 02/12/02