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Home My WebLink AboutMinutes - EVWD Board of Directors - 02/26/2002APPROVED: MARCH 12, 2002 i. EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING FEBRUARY 26, 2002 MINUTES The meeting was called to order at 2:00 p.m. by President Goodin. Robert Martin led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Negrete, Wilson, Goodin ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Treasurer /Chief Financial Officer; Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steve Kennedy aw GUEST(s): Jo McAndrews, Jim Browning (EVWD), Justine Hendricksen (EVWD), Mike Dzubnar (CDM), and Jeff Endicott (CDM) APPROVAL OF AGENDA M /S /C (Wilson- Sturgeon) that the February 26, 2002 Agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:03 p.m. As Robert Martin was at a Conference when the last Board Meeting was "Called to Order" on February 12th, he took this opportunity to formally introduce and welcome the District's new Chief Financial Officer, Brian Tompkins. Brian Tompkins responded that he was looking forward to a long and memorable relationship with the District. There being no further written or verbal comments, the public participation section was �� closed. APPROVAL OF THE FEBRUARY 12, 2002 BOARD MEETING MINUTES. M /S /C (Wilson - Negrete) that the February 12, 2002 Board Meeting Minutes be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General manager noted that the accounts identified by Numbers: 002 - 0173 -0, 081- 0186-2, 132 - 0048 -1 and 161 - 0063 -2 had been paid and should be removed from the lien list. M /S /C (Wilson - Negrete) that the liens for delinquent water and sewer accounts be approved for processing with the revisions noted by the General Manager RESOLUTION 2002.07 - EXECUTION OF A GRANT DEED TO THE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA was presented to the Board for approval. M /S /C (Wilson - Negrete) that the execution of a Grant Deed to the Metropolitan Water District of Southern California be authorized. DISBURSEMENTS M /S /C (Wilson - Negrete) that General Fund Disbursements #188022 through #188204 in the amount of $765,305.40, and Payroll Checks distributed February 15, 2002 in the amount of $91,948.83, totaling $857,254.23 be approved. WELL SITE ACQUISITION ON 6TH STREET, APN:1192- 201- 23 -24. The General Manager stated that escrow had closed on the property acquisition for the well site on 6th Street and that a copy of the closing statement was attached for review. Information only. THE DESIGN /BUILD CONTRACT WITH CDM ENGINEERING FOR THE PLANT 39 FLUORIDE BLENDING PROJECT was presented to the Board for approval. The General Manager recommended CDM be both the designer and construction manager for the Plant 39 Fluoride Blending Project due to the time element involved. M /S /C ( Lightfoot - Wilson) that the Design /Build Contract with CDM Engineering be approved. PATTON GOLF COURSE - PROPOSED LEASE AMENDMENTS WITH THE STATE OF CALIFORNIA. " 2 MINUTES: FEBRUARY 26, 2002 Legal counsel was directed to draft a letter to Noorigian & Associates citing concerns of the District and as a precursor to a default letter and to bring the item back to the Board �•� for further discussion. Information only. THE CONTRACT FOR ARCHITECTURAL SERVICES IN SUPPORT OF DEVELOPING A PRELIMINARY DESIGN AND COST ESTIMATE FOR CONSTRUCTING THE DISTRICT'S HEADQUARTERS BUILDING AND RELATED FACILITIES was presented to the Board for approval. The General Manager stated that he and Directors Lightfoot and Negrete had met with the City of Highland regarding the potential location of the District Headquarters and that the City of Highland would meet within the next two (2) months to further discuss the issue. M /S /C (Lightfoot - Negrete) that the Contract for Architectural Services in support of developing a preliminary design and cost estimate for the District's Headquarters and Related Facilities be awarded to Gary W. Miller Architect & Associates. RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date; that the General Accounting Office (GAO) had just released a report favorable to the issues air being raised about EPA's Proposed Rule on Radon. Information only. APPOINTMENT OF BRIAN W. TOMPKINS AS DISTRICT TREASURER/CHIEF FINANCIAL OFFICER was presented to the Board for approval. M /S /C (Lightfoot - Wilson) that Brian W. Tompkins be appointed District Treasurer /Chief Financial Officer. THE "INFORMATION SYSTEMS, INTERNET, E -MAIL and ELECTRONIC COMMUNICATIONS, ETHICS, USAGE and SECURITY POLICY" was presented to the Board for adoption. M /S /C (Lightfoot - Wilson) that the "Information Systems, Internet, E -Mail and Electronic Communications, Ethics, Usage and Security Policy" be adopted. DISCUSSION AND POSSIBLE ACTION REGARDING THE PURCHASE OF NEW BILLING SOFTWARE FOR THE DISTRICT. Jim Browning stated that he, Justine Hendricksen, Alberta Hess and Brian Tompkins had considered various programs, had observed demonstrations and talked to users of those programs and all were in agreement that the program offered by Harris Computer %.r Systems could offer the most features to accommodate the needs of the District. 3 MINUTES: FEBRUARY 26, 2002 M /S /C (Wilson- Sturgeon) that Harris Computer Systems be selected as the provider of services for the District's Utility Billing System. DISCUSSION AND POSSIBLE ACTION REGARDING THE DESIGNATION OF A VOTING DELEGATE TO REPRESENT EVWD TO MAKE SELECTIONS FOR THE SPECIAL DISTRICTS' VOTING MEMBER AND ALTERNATE VOTING MEMBER POSITIONS ON THE COMMISSION. M /S /C ( Sturgeon - Negrete) that Director Lightfoot be the primary delegate and Director Wilson the alternate. FEBRUARY 5 -14, 2002 - RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; that the ground water levels were low due to the "early summer" weather we are experiencing;that the Perchlorate Conference was "off and running" and that 50 +/- Sponsorship letters had been sent out. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS. Director Wilson stated that the Perchlorate Conference deserved our utmost support. Information only. Director Goodin expressed his concerns over situations which could be construed as violations of the Brown Act; suggested that the opportunity to view other district facilities could be a helpful experience when the final design phase of EVWD's facilities were ready to be reviewed. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. CORRESPONDENCE FROM DEPARTMENT OF HEALTH SERVICES REGARDING SOURCE WATER QUALITY MONITORING FREQUENCY. A sampling schedule was developed by Gary Young to achieve compliance with the DOHS' "Source Water Quality Monitoring Frequency Cycle ". The proposed schedule was approved by DOHS and, as recognition for their efforts, Staff was directed to place commendation letters in the personnel files of Gary Young, Fred Stafford and Paul Dolter for their achievement. Information only. DRAFT POLICIES AND PROCEDURES FOR THE CONDUCT OF SERVICE REVIEWS TO BE CONSIDERED BY LAFCO. Information only. 4 MINUTES: FEBRUARY 26,2002 NATIONAL WATER RESOURCES ASSOCIATION "2002 FEDERAL WATER SEMINAR, WASHINGTON D.C., APRIL 10-12,2002. Information only. now WATER ENVIRONMENT FEDERATION - "WASHINGTON BRIEFING 2002: INNOVATIONS IN WATER QUALITY ", HOTEL WASHINGTON, WASHINGTON D.C., APRIL. 16 -17, 2002. Information only. CLOSED SESSION M /S /C (Sturgeon - Wilson) that the meeting adjourn to Closed Session. The Board entered into session at 3:05 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. ADJOURN TO REGULAR SESSION M /S /C (Sturgeon - Wilson) that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:15 p.m. The items listed on the Agenda were Mr discussed in closed session with no reportable action being taken except: With Respect to Item #23 - There was no reportable action. Information only. With Respect to Item #24 - Authorize Legal Counsel to participate in the remediation process. ADJOURN The meeting was adjourned at 3:20 p.m. K)gn_ Qu Donald D. Goodin, President ".r Robert E. Martin, Secretary 5 MINUTES: FEBRUARY 26, 2002