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Home My WebLink AboutMinutes - EVWD Board of Directors - 05/14/2002APPROVED: MAY 28, 2002 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING MAY 14, 2002 MINUTES The meeting was called to order at 2:03 p.m. by President Goodin. Director Wilson led the flag salute. PRESENT: Directors Wilson, Negrete, Goodin, Lightfoot ABSENT: Director Sturgeon STAF=F: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steve Kennedy 1r GUEST(s): Jo McAndrews APPROVAL OF AGENDA The General Manager requested that Agenda Item #8 be transferred from the "CONSENT CALENDAR" to the "OLD BUSINESS" section of the Agenda. M /S /C (Wilson- Lightfoot) that the May 15, 2002 Agenda be approved with revision as noted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:05 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF APRIL 23, 2002 BOARD MEETING MINUTES. M /S /C (Wilson - Negrete) that the April 23, 2002 Board Meeting Minutes be approved as submitted. r.+ APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager noted the liens identified by Account Numbers 021 - 0179 -5, 092- 0133-2, and 103 - 0031 -2 had been paid and should be removed from the lien list. M /S /C (Wilson - Negrete) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. RESOLUTION 2002.18 - DEDICATION OF SEWERS WITHIN TRACT 15969 IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Wilson - Negrete) that Resolution 2002.18 be approved. RESOLUTION 2002.19 - EXECUTION OF GRANT OF EASEMENT TO SOUTHERN CALIFORNIA EDISON COMPANY was presented to the Board for approval. M /S /C (Wilson - Negrete) that Resolution 2002.19 be approved RESOLUTION 2002.20 - NOTICE OF COMPLETION FOR THE INSTALLATION OF A 12" DRAIN LINE AS PART OF PLANT 9A LOCATED AT THE SOUTHWEST CORNER OF VICTORIA AVE. AND TEMPLE ST. IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Wilson - Negrete) that Resolution 2002.20 be approved. DISBURSEMENTS M /S /C (Wilson - Negrete) that General Fund Disbursements #188841 through #189084 in the amount of $907,048.42 and Payroll Fund Disbursements distributed April 26, 2002 in the amount of $83,600.10, totaling $990,648.52 be approved. FIRST AMENDMENT TO SECTION 3.b.1 OF THE DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND PCH -LAS FLORES, LLC. was presented to the Board for approval. The General Manager recommended approval of the Amendment to the Development Agreement. M /S /C ( Negrete- Wilson) that the Amendment to the Development Agreement between East Valley Water District and PCH -Las Flores, LLC. be approved. 2 MINUTES: 05/14/02 RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date; that the low Radon language composed is with the VA -HUD Appropriations Committee; that his and President Goodin's trip to Washington D.C. next week will encompass meetings on the Radon issue. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING ALTERNATIVE METHODS TO FUND THE SPECIAL DISTRICTS' SHARE OF THE NET COST FOR LAFCO. Three alternative funding formulas for the Independent Districts' share of the LAFCO cost FY 2002 -03 were discussed. M /S /C (Lightfoot - Wilson) that a Ballot be cast on behalf of the District for Alternative "A ". DIRECTOR'S FEES AND EXPENSES FOR APRIL 2002 were presented to the Board for approval. M /S /C (Lightfoot - Negrete) that the Director's fees and expenses for April 2002 be approved. CLAIM FOR DAMAGES AT 6570 MONTE VISTA DRIVE IN SAN BERNARDINO BY JACK GLASCOM. M /S /C (Lightfoot - Negrete) that the claim for damages at 6570 Monte Vista Drive from ,Jack Glascom be denied and referred to District's Legal Counsel and Insurance Agency. CLAIM FOR DAMAGES TO VEHICLE OWNED BY TERREL WADE. M /S /C (Lightfoot - Negrete) that the claim for damages by Terrel Wade be denied and referred to District's Legal Counsel and Insurance Agency. CLAIM FOR INJURIES INCURRED AT 2650 HIGHLAND AVE. BY JEROLE GOINES. M /S /C (Lightfoot - Negrete) that the claim for injuries incurred at 2650 Highland Ave. be denied and referred to District's Legal Counsel and Insurance Agency. DISCUSSION AND POSSIBLE ACTION REGARDING S -P EAST HIGHLANDS, LLC AGREEMENT TO ADJUST BOUNDARIES AND RELOCATE WATER FACILITIES. The General Manager requested that action on this item be deferred to the May 28th Board) Meeting to allow more time for review by Staff and Legal Counsel. Information only. j MINUTES: 05/14/02 DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSAL TO INITIATE DISTRICT CUSTOMER'S USE OF CREDIT CARDS FOR BILL PAYING PURPOSES, -.. FOR CONFERENCE REGISTRATION PURPOSES, ETC. The General Manager suggested that a credit card plan be implemented for processing registrations for the District's upcoming "Perchlorate Conference ". M /S /C (Wilson - Negrete) that Brian Tompkins (CFO) be authorized to make contact with BA Merchant Services for implementation of the credit card plan. DISCUSSION AND POSSIBLE ACTION REGARDING SB90 MANDATED COST REIMBURSEMENT. Brian Tompkins (CFO) presented a memo regarding the opportunity for the District (with the assistance of Centration, Inc.) to submit a claim for reimbursement for the cost of preparing meeting agendas in accordance with SB90. M /S /C (Wilson - Lightfoot) that Brian Tompkins contact " Centration, Inc." and bring a contract for those services discussed back to the Board for approval. INVESTMENT REPORT FOR QUARTER ENDED MARCH 31, 2002. Brian Tompkins (CFO) handed out a revised "Investment Report" with an "Interest Rate" change. Information only. APRIL 29, 2002 RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on April 29, 2002 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; that the "drain line "' down Victoria had been completed; that a courtesy letter to Harvest Farms had been prepared to advise them of the expiration of their lease on July 25, 2002; that he and Paul Dolter had met with Gary Miller (Architect) to review a preliminary study of the proposed District facilities and that the preliminary design report should be ready for presentation at the May 28th Board Meeting; that a good response had been received for the District's first "Poster Contest" and judging was underway for 1st, 2nd and 3rd place winners; that FERC's Environmental Assessment was favorable. Information only. 4 MINUTES: 05/14/02 ORAL COMMENTS FROM BOARD OF DIRECTORS. low Director Wilson stated that he had attended a Breakfast Meeting during the recent ACWA Conference in Monterey wherein California's Budget Challenge was the topic. Information only. There; being no further verbal or written comments from the Directors, this section of the meeting was closed. CORRESPONDENCE FROM JAMES CURTALO, JR. REGARDING HIS ELECTION AS THE SPECIAL DISTRICTS' ALTERNATE MEMBER FOR LAFCO. Information only. CITY OF HIGHLAND - "DEDICATION CEREMONY, JERRY LEWIS COMMUNITY CENTER ", MAY 25, 2002, 7793 CENTRAL AVENUE, HIGHLAND, CA. Information only. WATER EDUCATION FOUNDATION'S 25TH ANNIVERSARY, MAY 30, 2002, THE VIZCAYA INN, 2019 21ST STREET, SACRAMENTO, CA. Information only. WATER EDUCATION FOUNDATION - "THE BAY DELTA TOUR ", JUNE 19 -21, 2002, SACRAMENTO, CA. Information only. 1r WESTCAS - 11TH ANNUAL MEETING & SUMMER CONFERENCE, JUNE 19 -21, 2002, SAN DIEGO, CA. Information only. WATER LAW INSTITUTE - "THE CLEAN WATER ACT" AUGUST 15-16,2002, OMNI HOTEL, LOS ANGELES, CA. Information only. CLOSED SESSION M /S /C (Negrete - Wilson) that the meeting adjourn to Closed Session. The Board entered into session at 3:00 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. DIRECTOR NEGRETE LEFT AT 3:15 P.M. M /S /C (Negrete - Wilson) that the meeting adjourn to regular session. orr 5 MINUTES: 05/14/02 ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:50 p.m. The items listed on the Agenda were discussed in closed session with no reportable action being taken except: With Respect to Item #30 - Legal Counsel was authorized, by a 4 -0 vote (Director Sturgeon absent), to file a Notice of Agreement to be Bound by Consent Decree and Reservation of Right to Object to Payment of Attorneys' Fees to Defendant Class. ADJOURN The meeting was adjourned at 3:55 p.m. Donald D. Goodin, President z�& Robert E. Martin, Se retary 6 MINUTES: 05114/02