HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/28/2002APPROVED: JUNE 11. 2002
EAST VALLEY WATER DISTRICT
REGULAR BOARD MEETING
MAY 28, 2002
MINUTES
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The meeting was called to order at 2:00 p.m. by President Goodin. Director Sturgeon
led the flag salute.
PRESENT: Directors Lightfoot, Sturgeon, Negrete, Wilson, Goodin
ABSENT: None
STAFF: Robert Martin, General Manager, Paul Dolter, District Engineer;
Brian Tompkins, Chief Financial Officer, Mary Wallace,
Administrative Assistant.
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Gary Miller (Architect), Jo McAndrews
APPROVAL OF AGENDA
M /S /C (Negrete- Sturgeon) that the May 28, 2002 Agenda be approved as
submitted.
PUBLIC PARTICIPATION
"Goodin
President '"d eclared the public participation section of the meeting open at 2:02
p.m. There being no written or verbal comments, the public participation section was
closed. "Director Lightfoot noted that the President's name was entered
incorrectly and should be corrected to read President Goodin.
APPROVAL OF MAY 14, 2002 BOARD MEETING MINUTES.
M /S /C (Wilson - Negrete) that the May 14, 2002 Board Meeting Minutes be
approved as submitted.
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APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS.
The General Manager noted the liens identified by Account Numbers 123 - 1166 -3 and
156- 0609 -2 had been paid and should be removed from the lien list. --
M /S /C (Wilson - Negrete) that the liens for delinquent water and sewer accounts
be approved for processing with the exceptions as noted by the General Manager.
RESOLUTION 2002.21 - ESTABLISH AN INVESTMENT POLICY FOR PUBLIC
FUNDS was presented to the Board for approval.
M /S /C (Wilson - Negrete) that Resolution 2002.21 be approved.
REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED
APRIL 30, 2002.
M /S /C (Wilson - Negrete) that the Financial Statements for the period ended April
30, 2002 be accepted.
DISBURSEMENTS
M /S /C (Wilson - Negrete) that General Fund Disbursements #189085 through
#189261 in the amount of $317,621.84 and Payroll Fund Disbursements for period
ended May 3, 2002 in the amount of $78,586.64, totaling $396,208.48 be approved.
RADON RULE UPDATE
The General Manager reported on the District's progress with the Rule to date; that he
and President Goodin had been in Washington D.C. last week enlisting support on the
Radon issue; that the Rural Water Association had expressed their support for EVWD's
position on the issue; that a meeting had been arranged with Mr. Lewis on Thursday to
ask his help on several "key" issues. Information only.
RESOLUTION 2002.23 — AUTHORIZING EXECUTION OF A GRANT DEED FROM
METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA was presented to
the Board for approval.
M /S /C ( Lightfoot- Sturgeon) that Resolution 2002.23 be approved.
CLAIM FOR DAMAGES AT 25352 E. 6th Street by Jack Cramp.
M /S /C (Wilson - Negrete) that the claim for damages at 25352 E. 6th Street from Jack
Cramp be denied and referred to District's Legal Counsel and Insurance Agency.
2 MINUTES: MAY 28, 2002
DISCUSSION AND POSSIBLE ACTION REGARDING THE PRELIMINARY DESIGN
REPORT FOR THE PROPOSED DISTRICT HEADQUARTER FACILITIES.
, fto Gary Miller, Architect, presented a Preliminary Design Report of the proposed District's
Headquarters and related facilities, answered questions, and received constructive
comments about the report from the Board Members. The General Manager
recommended approval of the Preliminary Design Report with an Exterior Design
Report to follow.
M /S /C (Lightfoot - Negrete) that the Preliminary Design Report by Gary W. Miller
Architect & Associates be approved.
PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION OF NECESSITY
OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT
DECLARING THAT THE ACQUISITION OF CERTAIN PROPERTY BY EMINENT
DOMAIN IS NECESSARY FOR THE OPERATION, MAINTENANCE, REPAIR,
REPLACEMENT, AND IMPROVEMENT OF PLANT 120.
M /S /C (Lightfoot - Negrete) that the Public Hearing Section of the Board Meeting
to consider the Adoption of a Resolution of Necessity be opened at 3:23 p.m.
There: being no written or verbal comments on the project, President Goodin
recommended that the Public Hearing Section of the meeting be closed and that the
low Resolution of Necessity be adopted .
M /S /C (Lightfoot - Negrete) that the Public Hearing Section of the Board Meeting
be closed at 3:25 p.m.
RESOLUTION 2002.22 - ADOPT RESOLUTION OF NECESSITY TO AUTHORIZE
COMMENCEMENT OF EMINENT DOMAIN PROCEEDINGS TO ACQUIRE
PROPERTY BY CONDEMNATION was presented to the Board for approval.
M /S /C (Lightfoot - Wilson) that Resolution 2002.22 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING HIGHLAND AREA CHAMBER
OF COMMERCE SPONSORSHIP.
M /S /C (Wilson- Sturgeon) that the District support the Highland Area Chamber of
Commerce at the $1,000 sponsorship level.
ENGAGEMENT LETTER FOR ANNUAL AUDITING SERVICES BY RAMS was
presented to the Board for review and approval.
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3 MINUTES: MAY 28, 2002
M /S /C ( Wilson- Sturgeon) that RAMS be authorized to provide the District with
audit services for the year ended June 30, 2002 as summarized in their engagement
letter to the Board of Directors.
DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSED
REDEVELOPMENT PROJECT FOR THE AREA LOCATED ON THE EAST SIDE OF
CHURCH AVENUE, NORTH OF FIFTH STREET.
The General Manager requested that action on this item be deferred to the June 11th
Board Meeting to allow more time for review by Legal Counsel.
M /S /C (Lightfoot - Negrete) that a decision on the City of Highland's proposed
redevelopment project be deferred until the next regularly scheduled Board Meeting on
June 11, 2002.
MAY 14, 2002 RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER
ACCOUNTS.
List of liens released on May 14, 2002 was reviewed. Information only.
PRESIDENT GOODIN DECLARED A FIVE (5) MINUTE BREAK IN THE MEETING AT
3:50 P.M.
DIRECTORS LIGHTFOOT AND STURGEON LEFT THE BOARD MEETING AT 3:50
P.M.
PRESENTATION OF THE WINNING POSTERS FOR THE DISTRICT'S POSTER
CONTEST.
Jo McAndrews presented the winning posters selected by votes from District
Employees; stated that gifts had been purchased for the First, Second and Third Place
Winners in each category; that award presentation dates at the applicable schools had
been arranged for the winners and their respective teachers; that Directors would be
welcomed to make the presentations on those dates. Information only.
GENERAL MANAGER'S REPORT
The General Manager reported on District operations to date; reminded all Directors of
the Budget Workshop scheduled for June 5th; that the Plant 37 project was underway;
that vandalism has occurred several times at the District's vacant building on Webster
(i.e.: broken windows); that the District's billing system is in the conversion process.
Information only.
4 MINUTES: MAY 28, 2002
ORAL COMMENTS FROM BOARD OF DIRECTORS.
Director Goodin asked other Director's about their thoughts regarding communicating
,,,.,, with each other by means of personal "e- mail" and also asked Legal Counsel if this
could be considered a violation of the Brown Act. Information only.
There being no further verbal or written comments from the Directors, this section of the
meeting was closed.
WRI - "SALTON SEA: OLD & NEW CHALLENGES ". CSUSB, 5500 UNIVERSITY
PARKWAY, SAN BERNARDINO, CA., JUNE 3, 2002. Information only.
WATER EDUCATION FOUNDATION'S 2002 WATER LAW & POLICY BRIEFING,
HYATT REGENCY ISLANDIA HOTEL, SAN DIEGO, JULY 18-19,2002. Information
only.
CLOSED SESSION
M /S /C (Wilson - Negrete) that the meeting adjourn to Closed Session.
The Board entered into session at 4:08 p.m. as provided for in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the
Agenda.
ADJOURN TO REGULAR SESSION
M /S /C (Wilson - Negrete) that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 4:30 p.m. The items listed on the Agenda were
discussed in closed session with no reportable action being taken.
ADJOURN
The meeting was adjourned at 4:30 p.m.
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Robert E. Martin, Secretary
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Donald D Goodin Preside
5 MINUTES: MAY 28, 2002