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Home My WebLink AboutMinutes - EVWD Board of Directors - 06/11/2002APPROVED: JUNE 25, 20 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING MINUTES JUNE 11, 2002 The meeting was called to order at 2:02 p.m. by President Goodin. Director Wilson led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Negrete, Wilson, Goodin ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant. it LEGAL COUNSEL: Steve Kennedy GUEST(s): Richard Castillo (City of Highland), Laurie Gunn (Arroyo Verde), Camille Bahri (Spring Pacific Properties), Steve Copelan (SBVMWD), Jo McAndrews. APPROVAL OF AGENDA The General Manager requested that the following CLOSED SESSION item (No. 27) : CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9(c): One Potential Case be added Item to the Agenda as the need to add the item arose after the Agenda had been posted. M /S /C (Wilson- Sturgeon) that the June 11, 2002 Agenda be approved with revision as noted. 1"N PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:05 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF MAY 28, 2002 BOARD MEETING MINUTES. Director Lightfoot noted that the President's name was incorrect as stated in the PUBLIC PARTICIPATION Section of the minutes. The minutes should be amended to read that President Goodin declared the public participation section of the meeting opened, not President Lightfoot. M /S /C (Lightfoot - Wilson) that the May 28, 2002 Board Meeting Minutes be approved with the revision as noted. APPROVAL OF SPECIAL MEETING MINUTES (BOARD WORKSHOP) FOR JUNE 5, 2002. M /S /C (Lightfoot - Wilson) that the June 5, 2002 Special Meeting Minutes be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager noted that the liens identified by Account Numbers 094 - 0037 -5 and 165- 0178 -1 had been paid and should be removed from the lien list. M /S /C (Lightfoot - Wilson) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND CENTEX HOMES TO PROVIDE WATER AND SEWER SERVICE TO 34 DWELLING UNITS WITHIN TRACT NO. 15825 LOCATED AT NORTHEAST CORNER OF WILLOWWOOD AND CLOVERHILL IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Lightfoot - Wilson) that the Development Agreement between East Valley Water District and Centex Homes to provide water and sewer service to 34 dwelling units within Tract 15825 in the City of Highland be approved. DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND CENTEX HOMES TO PROVIDE WATER AND SEWER SERVICE TO 37 DWELLING UNITS WITHIN TRACT NO. 15954 LOCATED AT SOUTHEAST CORNER OF HIGHLAND AVENUE AND CLOVERHILL IN THE CITY OF HIGHLAND was presented to the Board for approval. 2 MINUTES:06 /11/02 M /S /C (Lightfoot - Wilson) that the Development Agreement between East Valley Water District and Centex Homes to provide water and sewer service to 37 dwelling units within Tract 15954 in the City of Highland be approved. 1. DISBURSEMENTS M /S /C (Lightfoot - Wilson) that General Fund Disbursements #189262 through #189393 in the amount of $541,152.70 and Payroll Fund Disbursements for period ended May 24, 2002 in the amount of $81,912.40, totaling $623,065.10 be approved. RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date; that there had been letters of support for the District's position on the Radon issue; that we were waiting to see if the proposed language, submitted to the VA -HUD Appropriations Committee, on the issue is approved. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSED RE- DEVELOPMENT PROJECT FOR THE AREA LOCATED ON THE EAST SIDE OF CHURCH AVENUE, NORTH OF FIFTH STREET. M /S /C (Wilson- Sturgeon) that participation in the Highland Redevelopment planning effort be approved. Im REPORT ON THE ARROYO VERDE MUTUAL WATER COMPANY WATER SYSTEM IMPROVEMENT PROJECT was presented to the Board for review and approval. M /S /C ( Lightfoot- Sturgeon) that the Report from McKeever Engineering on the Water System Improvement Project for the Arroyo Verde Mutual Water Company be approved. RESOLUTION 2002.25 - RESOLUTION OF INTENTION TO FORM ARROYO VERDE ASSESSMENT DISTRICT was presented to the Board for adoption. Director Wilson acknowledged Ms. Laurie Gunn's efforts and commended her for contribution and hard work towards a successful completion of the project. Legal Counsel stated that the Resolution of Intention is the beginning of the Assessment proceeding process. M /S /C ( Wilson - Negrete) that Resolution 2002.25 be adopted. DIRECTOR'S FEES AND EXPENSES FOR MAY 2002 were presented to the Board for approval. 3 MINUTES:06 /11 /02 M /S /C (Lightfoot - Negrete) that the Director's fees and expenses for May 2002 be approved. REQUEST FROM CHRIS GRIBAS TO ADDRESS THE BOARD AND ASK ... QUESTIONS ABOUT VARIOUS ISSUES. Mr. Gribas was not present. No action was taken. REQUEST FROM LORIE ALLEN TO ADDRESS THE BOARD ABOUT VARIOUS ISSUES OF CONCERN. Ms. Allen was not present. No action was taken. RESOLUTION 2002.24 - PIPELINE LICENSE AGREEMENT FROM SAN MANUEL BAND OF SERRANO MISSION INDIANS was presented to the Board for acceptance. The General Manager and Legal Counsel recommended approval of Pipeline License Agreement. M /S /C ( Wilson - Negrete) that Resolution 2002.24 be accepted. DISCUSSION AND POSSIBLE ACTION REGARDING S -P EAST HIGHLANDS, LLC AGREEMENT TO ADJUST BOUNDARIES AND RELOCATE WATER FACILITIES. Mr. Camille Bahri of Spring Pacific Properties was present to address concerns about the project. M /S /C (Wilson - Negrete) that the Agreement be approved in concept, subject to concurrence by the General Manager and Legal Counsel, and that the Board President be authorized to sign the final amended Agreement. REVIEW OF BOARD POLICY ON DIRECTORS' REIMBURSEMENT OF FEES AND EXPENSES. Director Lightfoot stated that he did not agree with the need for a "special fund" and emphasized that all expenditures should be clearly defined. Director Sturgeon stated that he was comfortable with the current Board Policy on Director's Expenses. Director Negrete stated that he would support the distribution of $5,000 to each Director for expenses per fiscal year for travel, meals, lodging and registration fees. Director Wilson suggested an increase of $1,000 be authorized to a maximum of $7,000 for each Board Member and a maximum of $8,000 for the Board President per fiscal year for travel, meals, lodging and registration fees. 4 M1NUTES:06 /11/02 President Goodin stated that he considered the allowance under the current Board Policy to be adequate. Ir 1� M /S /C (Wilson - Negrete) that the expenses for each Board Member be increased by $1,000 to a maximum of $7,000 for each Board Member and $8,000 for the Board President. DIRECTOR STURGEON VOTED NO. PRESIDENT GOODIN VOTED NO. THE MOTION WAS CARRIED BY A 3 -2 VOTE DISCUSSION AND POSSIBLE ACTION REGARDING REMOVING PIPE EASEMENT AT 28342 BURNS STREET, HIGHLAND, CA. M /S /C (Sturgeon - Lightfoot) that Legal Counsel be authorized to prepare a resolution to vacate and that the General Manager be authorized to sign the document for processing. MAY 31, 2002 RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on May 31, 2002 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on district operations to date; that training with the new billing software was in process; that the Perchlorate Conference preparation is ongoing; that presentations by the Board President had been made for the winners of the District's first Poster Contest; that some of the winning posters will be placed on the District's Web Site and reproduced onto T -Shirts to promote the District's Water Conservation Program. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS. Director Wilson expressed appreciation and recognition for the work by Jo McAndrews on the Poster Contest. Information only. President Goodin introduced Steve Copelan, SBVMWD, who handed out information regarding the State Water Project and related costs. Information only. There being no further verbal or written comments from the Directors, this section of the lr.r meeting was closed. 5 MINUTES:06 /11/02 STATE OF THE COUNTY ADDRESS - RADISSON HOTEL & CONVENTION CENTER, JUNE 13, 2002. Information only. ASBCSD MEMBERSHIP MEETING — WOODY'S COCKY BULL, VICTORVILLE, CA., —� JUNE 17, 2002. Information only. SAN BERNARDINO AREA CHAMBER OF COMMERCE "BUSINESS AFTER HOURS ", INLAND EMPIRE JOB CORPS CENTER, 3173 KERRY STREET, SAN BERNARDINO, CA. Information only. CLOSED SESSION M /S /C (Wilson - Lightfoot) that the meeting adjourn to Closed Session. The Board entered into session at 3:10 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:40 p.m. The items listed on the Agenda were discussed in closed session with no reportable action being taken except: With respect to Item #27 - Authorize Legal counsel to send out a thirty (30) day Notice of Default. No other reportable action was taken. ADJOURN The meeting was adjourned at 3:45 p.m. z5el4e Robert E. Martin, Secretary MINUTES:06 /11/02