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Home My WebLink AboutMinutes - EVWD Board of Directors - 08/13/2002APPROVED: AUGUST 27, 2002 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING MINUTES AUGUST 13, 2002 The meeting was called to order at 2:00 p.m. by President Goodin. Director Sturgeon led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Negrete, Wilson, Goodin ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Patrick Milligan APPROVAL OF AGENDA M /S /C (Wilson- Sturgeon) that the August 13, 2002 Agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF JULY 23, 2002 BOARD MEETING MINUTES. M /S /C (Lightfoot - Negrete) that the July 23, 2002 Board Meeting Minutes be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. lam+ The General Manager stated that the charges identified by Account Numbers: 0420271 -2, 0610119 -4, and 1140140 -2 had been paid and should be removed from the lien list. M /S /C (Lightfoot - Negrete) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. RESOLUTION 2002.33 — DEDICATION WITHIN TRACT 15985 -1, LOTS "Y" & presented to the Board for approval. OF WATER DISTRIBUTION SYSTEM "Z" IN THE CITY OF HIGHLAND was M /S /C (Lightfoot - Negrete) that Resolution 2002.33 be approved. DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND TRIMARK PACIFIC EAST HIGHLANDS, LLC TO PROVIDE DOMESTIC WATER AND SEWER SERVICE TO SIXTY -FOUR (64) DWELLING UNITS LOCATED AT HIGHLAND AVENUE & VAN LEUVEN LANE IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Lightfoot - Negrete) that the Development Agreement between East Valley Water District and Trimark Pacific East Highlands, LLC be approved. 16W REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED JUNE: 30, 2002. M /S /C (Lightfoot - Negrete) that the Financial Statements for the period ended June 30, 2002 be accepted as submitted. DISBURSEMENTS M /S /C (Lightfoot - Negrete) that General Fund Disbursements #190054 through #190250 distributed during the period of July 18, 2002 through August 7, 2002 in the amount of $1,389,764,66 and Payroll Fund Disbursements for period ended August 2, 2002 in the amount of $173,927.45 totaling $1,563,692.11 be approved. RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date; presented letters from Rural Water Associations requesting continued assistance from various key Congressional figures in modifying the EPA drinking water rule for Radon to small and rural communities; that the District was continuing their efforts to build support to the modification of the Radon Rule; that the VA -HUD Bill was due for "mark - INMW up" next month. Information only. 2 MINUTES: AUGUST l3, 2002 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN EAST VALLEY WATER DISTRICT AND CENTRATION, INC. TO PROVIDE THE SERVICE OF PREPARING CLAIMS FOR REIMBURSEMENT FROM THE STATE OF CALIFORNIA FOR COSTS INCURRED was presented to the Board for approval. M /S /C (Sturgeon - Wilson) that the Agreement for Professional Services between East Valley Water District and Centration, Inc. be approved subject to minor changes by Legal Counsel DIRECTOR'S FEES AND EXPENSES FOR JULY 2002 were presented to the Board for approval. M /S /C (Lightfoot - Negrete) that the Director's fees and expenses for July 2002 be approved. RESOLUTION 2002.31 — RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE CALPERS BOARD OF ADMINISTRATION AND EAST VALLEY WATER DISTRICT BOARD OF DIRECTORS TO PROVIDE SECTION 21354.5 (2.7% @ 55 FULL AND MODIFIED FORMULA) FOR LOCAL MISCELLANEOUS was presented to the Board for approval. M /S /C (Lightfoot - Negrete) that Resolution 2002.31 be approved. r REQUEST FROM THE GENERAL MANAGER FOR BUY -BACK OF EIGHTY (80) HOURS OF VACATION TIME was presented to the Board for approval. M /S /C (Lightfoot- Sturgeon) that the General Manager's request for vacation time buy -back be approved, DISCUSSION AND POSSIBLE ACTION REGARDING SALARY SURVEY CONSIDERATION FOR EXEMPT STAFF MEMBERS. M /S /C (Wilson - Negrete) that the salary change recommendations made by the General Manager for exempt staff members be approved. DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSALS FROM "HAAKER EQUIPMENT" AND "RICKER MACHINERY" FOR THE PURCHASE OF A VACTOR 2112 CATCH BASIC CLEANER AND SEWER CLEANER. The General Manager requested authority to place an order with Haaker Equipment for the purchase of a Vactor 2112. 3 MINUTES: AUGUST 13,2002 Director Sturgeon suggested that the District investigate the possibility of sending two (2) employees to the factory, when the equipment is ready, for "inspection" purposes as well as to accomplish delivery of the equipment to the District. Illm M /S /C (Lightfoot - Negrete) that the proposal from Haaker Equipment for a Vactor 2112 be accepted and that delivery options be considered. NOTICE OF EXEMPTION - PLANT #146 WELL PROJECT LOCATED AT THE SOUTHWEST CORNER OF CHURCH STREET AND GREENSPOT ROAD IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Lightfoot - Wilson) that the Notice of Exemption for the Plant #146 Well Project be approved. DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSAL TO PURCHASE AND /OR SPREAD WATER FOR GROUNDWATER RE- CHARGE PURPOSES FROM SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT (SBVMWD). Mr. Patrick Milligan spoke to the Board and responded to questions about various issuers of concerns regarding "groundwater" and SBVMWD's obligations to its constituents. Information only. PRESIDENT GOODIN DECLARED A SHORT BREAK IN THE BOARD MEETING AT low 3:35 P.M. DIRECTOR LIGHTFOOT LEFT THE MEETING AT 3:35 P.M. PRESIDENT GOODIN DECLARED THE MEETING RE- OPENED AT 3:40 P.M. INVESTMENT REPORT FOR QUARTER ENDED JUNE 30, 2002. The Investment Report for Quarter ended June 30, 2002 was reviewed. Information only. AUGUST 2, 2002 RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on August 2, 2002 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; that the Annual Awards Banquet will be held on December 20th at the Arrowhead Country Club; that he had had a meeting with IVDA regarding the existing water system at Norton; Called I " attention to Item #22 on the Agenda regarding the District's contribution; that the 4 MINUTES: AUGUST ]3, 2002 Perchlorate Conference was progressing well and that plans for various receptions for certain dignitaries, sponsors and speakers were underway; that there had been discussions with the City of Highland about the location(s) for the District's new facilities. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS. Director Sturgeon stated that he would like to have a tour of the San Manuel bottling Plant arranged; that the YMCA is hosting an event at Norton AFB on September 28th and requested that the District contribute 4,000 bottles of water to that event. Information only. Director Wilson commented on his ongoing pursuit for support of the Radon Issue. Information only. Director Goodin stated that he had been present at the City of Highland when the location of the District's Headquarters was discussed; that he felt the District should be represented at the City of Highland's general meetings whenever an issue involving EVWD is an agenda item. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. PUBLIC PROTECTION CLASSIFICATION RESULTS FROM SURVEY TAKEN BY ISO OF THE CITY OF HIGHLAND'S FIRE SUPPRESSION SERVICES. Information only. LETTER OF APPRECIATION FROM SHEREE STEWART, CAPTAIN (HIGHLAND SHERIFF'S STATION) FOR DRINKING WATER DONATION. Information only. SAN BERNARDINO AREA CHAMBER OF COMMERCE "BUSINESS AFTER HOURS ", LOIS LAUER REALTY, 1998 ORANGE TREE LANE, REDLANDS, CA., AUGUST 22, 2002. Information only. ACWA REGION 9 ANNUAL MEMBERSHIP MEETING, PGA OF SOUTHERN CALIFORNIA GOLD CLUB AT OAK VALLEY, 36211 CHAMPIONS DRIVE, CALIMESA, CA. AUGUST 23, 2002. Information only. ACWA COUNTY WATER DISTRICTS SECTION 2002 MINI - CONFERENCE, "SHOW ME THE WATER ", LAKE SAN MARCOS CONFERENCE CENTER, SEPTEMBER 19- 20, 2002. Information only. WATER EDUCATION FOUNDATION "NORTHERN CALIFORNIA WATER FACILITIES & FISHERIES TOUR ", SACRAMENTO, CA., OCTOBER 2- 4,2002. Information only. """ 5 MINUTES: AUGUST 13, 2002 ASDWA 17TH ANNUAL CONFERENCE, MARRIOTT DOWNTOWN, SALT LAKE CITY, UTAH, SEPTEMBER 30 - OCTOBER 3, 2002. Information only. 1� CALIFORNIA WATER LAW & POLICY CONFERENCE, HYATT HOTEL, IRVINE, CA., OCTOBER 17 -18, 2002. Information only. CLOSED SESSION M /S /C; (Negrete- Wilson) that the meeting adjourn to Closed Session. The Board entered into session at 4:23 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. ADJOURN TO REGULAR SESSION President Goodin declared that the meeting adjourn to Regular Session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 4:30 p.m. The items listed on the Agenda were discussed in closed session with no reportable action being taken. %r ADJOURN The meeting was adjourned at 4:30 p.m. until the next regularly scheduled Board Meeting on August 27, 2002. s Donald D. Goodin President I"" MINUTES: AUGUST 13, 2002