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Home My WebLink AboutMinutes - EVWD Board of Directors - 08/27/2002APPROVED: SEPTEMBER 10, 2002 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING MINUTES AUGUST 27, 2002 The meeting was called to order at 2:00 p.m. by President Goodin. Director Wilson led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Negrete, Wilson, Goodin ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews; Mayor Larry Brown (City of Highland); Councilman Brad Sundquist (City of Highland); Sam Racadio (City of Highland); Rick Hartman (City of Highland). APPROVAL OF AGENDA M /S /C (Wilson- Sturgeon) that the August 27, 2002 Agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AUGUST 13, 2002 BOARD MEETING MINUTES. M /S /C (Sturgeon - Negrete) that the August 13, 2002 Board Meeting Minutes be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. M /S /C (Sturgeon - Negrete) that the liens for delinquent water and sewer accounts low be approved for processing as submitted. DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND LITTLE PULSAR, LEN ONE, INC. TO PROVIDE WATER AND SEWER SERVICE TO FORTY -TWO (42) DWELLING UNITS LOCATED ON THE NORTH SIDE OF GREEENSPOT ROAD AT ALTA VISTA IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Sturgeon - Negrete) that the Development Agreement between East Valley Water District and Little Pulsar, LenOne, Inc. be approved. DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND REDL.ANDS UNIFIED SCHOOL DISTRICT TO PROVIDE DOMESTIC WATER SERVICE TO AN ELEMENTARY AND MIDDLE SCHOOL LOCATED NEAR ORANGE ST. AND EUCALYPTUS AVE. IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Sturgeon - Negrete) that the Development Agreement between East Valley Water District and Redlands Unified School District be approved. 1r DISBURSEMENTS M /S /C (Sturgeon - Negrete) that General Fund Disbursements #190251 through #190394 distributed during the period of August 14, 2002 through August 21, 2002 in the amount of $539,042.12 and Payroll Fund Disbursements for period ended August 16, 2002 in the amount of $80,826.35 totaling $619,868.47 be approved. RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date; that there was nothing new to report until Congress resumes next week ; that the District remained hopeful that the language submitted for the VA -HUD Bill would be approved; that the District's efforts to build support to the modification of the Radon Rule was ongoing. Information only. PROPOSAL TO PARTICIPATE AND FUND A JOINT GROUNDWATER RECHARGE PROJECT was presented to the Board for approval. The General Manager presented a memo to the Board about the cooperative recharge program and recommended approval. 2 MINUTES: AUGUST 27, 2002 M /S /C (Sturgeon - Negrete) that the District commit up to $378,000. for the purchase of State Project Water for recharge in the Santa Ana River Basin. RESOLUTION 2002.35— RESOLUTION OF INTENTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT TO VACATE CERTAIN PROPERTY INTERESTS was presented to the Board for approval. M /S /C ( Negrete- Sturgeon) that Resolution 2002.35 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING OPTIONS TO THE CITY OF HIGHLAND FOR THE LOCATION OF THE NEW DISTRICT HEADQUARTERS AND RELATED FACILITIES. Mayor Brown and Councilman Sundquist addressed the Board with their concerns about the District's property on Webster Street and the financial future of the City of Highland. All representatives from Highland made themselves available for questions from the Board and Staff and stated that the issues discussed would be presented at the City's meeting this evening. Information only. The Board requested that any action on the issue be deferred to the September 10th Board Meeting. Information only. RESOLUTION 2002.32 — RESOLUTION ADOPTING A CONFLICT OF INTEREST CODE was presented to the Board for approval. M /S /C (Lightfoot - Wilson) that Resolution 2002.32 be approved. DIRECTOR NEGRETE LEFT THE MEETING AT 2:45 P.M. THE HIGHLAND AREA CHAMBER OF COMMERCE SPONSORSHIP PACKAGE was presented to the Board for approval. No action was taken. Information only. OFFICIAL BALLOT FOR THE CSDA BOARD OF DIRECTORS ELECTION 2002 was presented to the Board for action. M /S /C (Wilson - Lightfoot) that a ballot be cast for Dirk Voss on behalf of the District. 3 MINUTES: AUGUST 27, 2002 DISCUSSION AND POSSIBLE ACTION AUTHORIZING THE TREASURER TO WRITE OFF ALL STALE DATED CHECKS THAT ARE MORE THAN ONE (1) YEAR OLD AND LESS THAN $15.00 AND TO PUBLISH A NOTICE REGARDING ALL �■+ STALE DATED CHECKS THAT ARE THREE (3) YEARS OLD AND MORE THAN $15.00. M /S /C (Sturgeon - Wilson) that the District's Treasurer be authorized to take appropriate action regarding stale dated checks. DISCUSSION AND POSSIBLE ACTION AUTHORIZING THAT RECEIVABLES RELATED TO DISTRICT PROPERTY DAMAGED BY MOTORISTS BE WRITTEN OFF. A list of eleven (11) receivables related to damage by motorists was presented to the Board for review. M /S /C ( Sturgeon - Wilson) that the top seven (7) items on the receivables list be written off; that staff bring back the last four (4) items with more information for action to be taken at the September 24th Board Meeting. DIRECTOR GOODIN VOTED NO. AUGUST 20, 2002 RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on August 20, 2002 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; that progress was being made on the District's Plant #37 and that a major concrete pour had taken place at that site; that progress was being made on the Plant #39 Blending Facility; that the pipeline replacement was almost completed in the Sycamore Heights area; that full "on -line" registrations were taking place for the Perchlorate Conference and that 5,000 Conference Announcements were to be mailed this week. Information only. ORAL. COMMENTS FROM BOARD OF DIRECTORS. There being no verbal or written comments from the Directors, this section of the meeting was closed. LETTER OF APPRECIATION FROM THE WATER RESOURCES INSTITUTE AT CAL STATE, SAN BERNARDINO FOR THE DISTRICT'S CONTRIBUTION TO THEIR PROGRAM. Information only. 4 MINUTES: AUGUST 27, 2002 SAN BERNARDINO AREA CHAMBER OF COMMERCE - LEGISLATIVE BREAKFAST, SAN BERNARDINO HILTON, AUGUST 30, 2002. Information only. WRI QUARTERLY ISSUES BREAKFAST "MET'S INLAND EMPIRE ACTIVITIES ", _ SAN BERNARDINO HILTON, SEPTEMBER 11, 2002. Information only. ACWA'S 2002 CONTINUING LEGAL EDUCATION WORKSHOP, NAPA VALLEY MARRIOTT, OCTOBER 3 & 4M 2002. Information only. WESTCAS FALL CONFERENCE, ANTLER ADAM'S MARK HOTEL, COLORADO SPRINGS, CO., OCTOBER 23-25,2002. Information only. ACWA'S 2002 FALL CONFERENCE, DISNEYLAND HOTEL, ANAHEIM, CA. NOVEMBER 20 & 21, 2002. Information only. Information only. CLOSED SESSION M /S /C (Lightfoot - Wilson) that the meeting adjourn to Closed Session. The Board entered into Closed Session at 3:10 p.m, as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. ADJOURN TO REGULAR SESSION President Goodin declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:12 p.m. The items listed on the Agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 3:12 p.m. until the next regularly scheduled Board Meeting on September 10, 2002. Donald D. Goodin, President Robert E. Martin, Secretary 5 MINUTES: AUGUST 27, 2002