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Home My WebLink AboutMinutes - EVWD Board of Directors - 10/08/2002APPROVED: OCTOBER 29, 2002 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING MINUTES OCTOBER 8, 2002 The meeting was called to order at 2:00 p.m. by President Goodin. Steven Kennedy, Esq. led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Negrete, Wilson, Goodin ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steven Kennedy GUEST(s): Bob Memory, Joe Walsh (RAMS) APPROVAL OF AGENDA Pursuant to Government code Section 54956.2(b)(2), the Board determined by unanimous vote and at the request of the General Manager to add the following New Business Item to the agenda as the need to take immediate action thereon arose after the Agenda was posted: 13(a). Reimburse employee, Tom Orton, for repairs to his personal vehicle from vandalism which occurred on Monday, October 7, 2002 while the vehicle was parked in the Employee's Parking Lot at the East Valley Water District. M /S /C (Sturgeon - Wilson) that the October 8, 2002 Agenda be approved with the revision recommended by the General Manager. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF SEPTEMBER 24, 2002 BOARD MEETING MINUTES. M /S /C (Sturgeon - Negrete) that the September 24, 2002 Board Meeting Minutes be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager stated that the charges identified by Account Numbers: 15301521 -00, 1620713 -01 and 1640668 -03 had been paid and should be removed from the lien list. M /S /C (Sturgeon - Negrete) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED AUGUST 31, 2002. M /S /C (Sturgeon - Negrete) that the Financial Statements for the period ended August 31, 2002 be accepted as submitted. DISBURSEMENTS M /S /C (Sturgeon - Negrete) that General Fund Disbursements #190673 through I #190866 distributed during the period of September 25, 2002 through October 3, 2002 in the amount of $1,933,315.53 and Payroll Fund Disbursements for period ended September 27, 2002 in the amount of $89,605.41 totaling $2,022,920.94 be approved. RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date; that VA/HIJD marked up the appropriation Bill late last night with language unknown at this time; that there are many other agencies in support of the District's proposed language. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING OPTIONS FOR THE LOCATION OF THE NEW DISTRICT HEADQUARTERS AND RELATED FACILITIES. Legal Counsel stated that a fully executed revised signature page of the CLC Agreement to Terminate the Lease of the 9.54 Acre Project Parcel has not been received. Action on the item was deferred to the October 29, 2002 Board Meeting. Information only. DIRECTOR'S FEES AND EXPENSES FOR SEPTEMBER 2002 were presented to the Board for approval. I� 2 MINUTES: 10/08/02 M /S /C (Lightfoot - Negrete) that the Director's fees and expenses for September 2002 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING REQUEST FOR ARSENIC RESEARCH FUNDS. M /S /C (Wilson- Sturgeon) that the District contribute $5,000 in support of Arsenic Research, to be managed by the Association of California Water Agencies, and allocate, through Board action, an additional $5,000 at a later date if needed. DISCUSSION AND POSSIBLE ACTION REGARDING AUDIT REPORT FOR FISCAL YEAR ENDING JUNE 30, 2002. Mr. Bob Memory (Rogers, Anderson, Malody & Scott) gave a detailed presentation of the East Valley Water District's Audit Report for Fiscal Year ending June 30, 2002 and the single Audit Report for year ended June 30, 2002. M /S /C (Lightfoot - Wilson) that the Audit Report for Fiscal Year ending June 30, 2002 and the Single Audit Report for year ended June 30, 2002 be adopted and approved. PRESIDENT GOODIN DECLARED A SHORT BREAK IN THE BOARD MEETING AT 2:50 P.M. PRESIDENT GOODIN DECLARED THE MEETING RE- OPENED AT 2:53 P.M. DISCUSSION AND POSSIBLE ACTION REGARDING LAND MITIGATION PURCHASE FOR THE 5TH STREET SEWER CROSSING AT CITY CREEK. M /S /C (Lightfoot - Wilson) that the General Manager be authorized to purchase land as mitigation of the disturbance caused by the 5th Street Sewer Crossing Project at City Creek. DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OR RESCHEDULING OF THE OCTOBER 22, 2002 BOARD MEETING DUE TO CONFLICTS WITH THE PERCHLORATE CONFERENCE. M /S /C (Wilson - Negrete) that the October 22, 2002 Board Meeting be re- scheduled to October 29, 2002 at 2:00 p.m. REIMBURSE EMPLOYEE, TOM ORTON, FOR REPAIRS TO HIS PERSONAL VEHICLE FROM VANDALISM WHICH OCCURRED ON MONDAY, OCTOBER 7, 2002 WHILE THE VEHICLE WAS PARKED IN THE EMPLOYEE'S PARKING LOT AT THE EAST VALLEY WATER DISTRICT. 3 MINUTES: 10/08/02 The Board of Directors elected to pay for repairs to Mr. Orton's vehicle wherein Mr. Orton will sign a release of District liability and agreement to surrender any recovery which might be received from the responsible parties for the vandalism. 1w M /S /C (Wilson Negrete) that the District reimburse Tom Orton for repairs made to his vehicle from vandalism which occurred in the employee's parking lot at the District on October 7, 2002. SEPTEMBER 27, 2002 RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on September 27, 2002 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; reminded all that that the Perchlorate Conference was scheduled for next week and that 183 attendees had registered to date; that two employees from the District would be traveling to Illinois to inspect and take possession of the District's new Sewer Vactor and drive it back to California; that the Plant 37 construction was progressing well. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS. ow Director Wilson stated that he had requested staff to send Perchlorate Conference registration information to various constituents. Information only. Director Goodin stated that he had accompanied the "Hillwood Group" and various EVWD staff this morning on a tour of District facilities and surrounding area and was optimistic about the meeting and Hillwood's potential development. Information only. There! being no further verbal or written comments from the Directors, this section of the meeting was closed. LETTER FROM CONCERNED CUSTOMER REGARDING THE DISTRICT'S BILLING PROCEDURES. Director Sturgeon suggested that a response letter be drafted by Legal Counsel for management's signature. Information only. ASBCSD MEMBERSHIP MEETING HOSTED BY JOSHUA BASIN WATER DISTRICT, OCTOBER 21, 2002. Information only. SAN BERNARDINO AREA CHAMBER OF COMMERCE & COLTON CHAMBER OF COMMERCE "BUSINESS AFTER HOURS ", 1950 SUNWEST LANE, SAN �"� BERNARDINO, CA., OCTOBER 24, 2002. Information only. 4 MINUTES: 10/08/02 NWRA 71ST ANNUAL CONFERENCE, EL CONQUISTADOR RESORT, TUCSON, AZ., DECEMBER 3 -5, 2002. Information only. WATER EDUCATION FOUNDATION 2003 WATER TOURS: (Information only) _.. LOWER COLORADO RIVER TOUR MARCH 26 -28 CENTRAL VALLEY TOUR MAY 14 -16 BAY -DELTA TOUR JUNE 4-6 NORTHERN CALIFORNIA TOUR SEPTEMBER 24 -26 SOUTHERN CALIF. GROUNDWATER TOUR OCTOBER 15 -17 CLOSED SESSION M /S /C (Lightfoot - Wilson) that the meeting adjourn to Closed Session. The Board entered into session at 3:25 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. ADJOURN TO REGULAR SESSION President Goodin declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:28 p.m. The items listed on the Agenda were ... discussed in closed session with no reportable action being taken except to authorize the General Manager, by a 5 -0 vote, to execute a proposed settlement agreement between the Gibson Bakersfield PRP Group (of which the District is a member) and various Evergreen Oil entities. ADJOURN The meeting was adjourned at 3:30 p.m. until the next regularly scheduled Board Meeting on October 29, 2002. Donald D. Goodin, Board President AV Robert E. Martin, Secretary 5 MINUTES: 10/08/02