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Home My WebLink AboutMinutes - EVWD Board of Directors - 01/14/2003APPROVED: JANUARY 28. 2003 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING MINUTES JANUARY 14, 2003 The meeting was called to order at 2:00 p.m. by President Goodin. Robert Martin led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Wilson, Goodin ABSENT: Director Negrete STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews; Larry Cerquettini; Leonard Graves; Franke Santos (Press Enterprise); Kim Prendergast (The Sun). APPROVAL OF AGENDA M /S /C (Lightfoot - Wilson) that the January 14, 2003 Agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF DECEMBER 10, 2002 BOARD MEETING MINUTES. M /S /C (Wilson- Sturgeon) that the December 10, 2002 Board Meeting Minutes be approved as submitted. APPROVAL OF PUBLIC FACILITIES CORPORATION MEETING MINUTES FOR DECEMBER 10, 2002. Iw M /S /C (Wilson- Sturgeon) that the December 10, 2002 Public Facilities Corporation Meeting Minutes be approved as submitted. RESOLUTION 2003.01 - DEDICATION OF WATER DISTRIBUTION SYSTEM, 750,000 GALLON RESERVOIR AND APPURTENANT STRUCTURES CONSTRUCTED AT PLANT 148 IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Wilson- Sturgeon) that Resolution 2003.01 be approved. RESOLUTION 2003.02 - DEDICATION OF WATER DISTRIBUTION SYSTEM, BOOSTER STATION AND APPURTENANT STRUCTURES CONSTRUCTED AT PLANT 140 IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Wilson- Sturgeon) that Resolution 2003.02 be approved. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager stated that the charges identified by Account Numbers: 0020031 -00, 0330126 -11, 0820157 -04, 0820204 -03, and 1050033 -06 had been paid NNW and should be removed from the lien list. M /S /C (Wilson- Sturgeon) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED NOVEMBER 30, 2002. Director Wilson took this opportunity to express his appreciation to the Chief Financial Officer, Brian Tompkins, for his efforts in keeping the compilation of the District's Financial Statements current. M /S /C (Wilson- Sturgeon) that the Financial Statements for the period ended November 30, 2002 be accepted as submitted. DISBURSEMENTS M /S /C (Wilson- Sturgeon) that General Fund Disbursements #191528 through #191873 distributed during the period of December 6, 2002 through January 8, 2003 in the amount of $2,290,182.62 and Payroll Fund Disbursements for period ended _ December 20, 2002 in the amount of $90,468.48 and period ended January 3, 2003 in the amount of $82,442.51 totaling $2,463,093.61 be approved. 2 MINUTES:01 /14/03 RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date; that he and Director Wilson would be going to Washington D.C. next week; that a restructured Congress had convened and that a Radon Rule decision was due at the end of the calendar year. Information only. SITE OF DISTRICT HEADQUARTERS AND RELATED FACILITIES UPDATE The General Manger reported on the District's progress with the location of the District Headquarters to date; suggested three (3) options for the Board to consider: 1. Thirteen (13) acres located at 5th and Webster Streets about which the City of Highland has concerns. 2. Patton Property consisting of parcels located on the south side of Highland Avenue, west of Central Avenue (10 acres). 3. Property located at 5th and Church Streets and recommended by the City of Highland (10 acres). Information only. DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSAL FROM DEBBIE ... AND LARRY CERQUETTINI TO LEASE THE BUILDING AND ADJACENT AREA FOR REMOTE CONTROLLED CAR RACING. Mr. Cerquettini addressed the Board regarding a lease of District property located at 7920 Fifth Street for the purpose of opening a family oriented business involving remote controlled car racing. M /S /C (Lightfoot- Sturgeon) that Mr. Cerquettini's proposal be taken under advisement. DIRECTOR'S FEES AND EXPENSES FOR DECEMBER 2002 were presented to the Board for approval. M /S /C (Sturgeon - Wilson) that the Director's fees and expenses for December 2002 be approved. PUBLIC HEARING TO CONSIDER ADOPTION OF THE VACATION OF A CERTAIN PUBLIC SERVICE EASEMENT LOCATED AT 28342 BURNS STREET, HIGHLAND, CALIFORNIA. 3 MINUTES:01 / 14/03 President Goodin declared the Public Hearing Section of the Board Meeting open at 2:27 p.m. 100 There being no written or verbal comments on the project, President closed the Public Hearing Section of the Board Meeting at 2:30 p.m. and recommended that the vacation of the easement at 28342 Burns Street be considered. DISCUSSION AND POSSIBLE ACTION REGARDING ADOPTION OF THE VACATION OF A CERTAIN PUBLIC SERVICE EASEMENT LOCATED AT 28342 BURNS STREET, HIGHLAND, CALIFORNIA. M /S /C (Wilson - Lightfoot) that the Board President authorize Legal Counsel to prepare the necessary resolution for the Board President's signature, for the vacation of a Certain Public Service Easement located at 28342 Burns Street, Highland, California. NOTICE OF HEARING FOR LAFCO'S JANUARY 15, 2003 HEARING. �r Director Wilson will attend LAFCO's Public Hearing on January 15th and report pertinent information from that hearing to the Board. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING A SPONSORSHIP PROGRAM INVOLVING FUNDING SCHOLARSHIPS FOR WATER RESOURCES STUDENTS AT CAL STATE, SAN BERNARDINO. M /S /C ( Sturgeon - Lightfoot) that the District participate in the Water Resources Sponsorship Program at the "Table" level in the amount of $1,000. PROPOSAL FROM SO CAL PUMP & WELL FOR THE INSTALLATION OF PLANT #146 was presented to the Board for approval. M /S /C (Wilson- Sturgeon) that the proposal from So Cal for the installation of a new well at Plant #146 be approved. PROPOSAL FROM LAW PLUMBING FOR THE INSTALLATION OF A CONCRETE ENCASEMENT AND ROCK PROTECTION BARRIER AROUND EXISTING SEWER LOCATED AT CITY CREEK CROSSING NORTH OF 5TH STREET was presented to the Board for approval. M /S /C (Wilson - Lightfoot) that the proposal from Law Plumbing for the installation of a Concrete Encasement and Rock Protection Barrier around existing Sewer located at City Creek Crossing North of 5th Street be approved. CLAIM FOR DAMAGES TO WINDSHIELD OF PERSONAL VEHICLE FROM BRIAN SATE:RS. 4 MINUTES:01 /14/03 M /S /C (Sturgeon- Lightfoot) that the claim for damages received from Brian Saters be denied and referred to District's Legal Counsel and Insurance Agency. DISCUSSION AND POSSIBLE ACTION REGARDING THE PURCHASE OF A DOCUMENT IMAGING SYSTEM. w The General Manager recommended the purchase of a Document Imaging System for the conversion of all customer service documents currently stored in hard -copy form. M /S /C (Sturgeon - Wilson) that the purchase of a Document Imaging System be approved. RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on November 25 and December 16, 2002 was reviewed. Information only. PERCHLORATE CONFERENCE FINANCIAL SUMMARY Reconciliation of all funding and expenditures related to the October 2002 Perchlorate Conference was presented to the Board. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; that final plans were underway for the Arroyo Verde Project; that a trip to Waco, Texas will take place tomorrow to talk with officials there about their Perchlorate problems and to make them aware of the measures being taken in this area and also to express our support and interest in working with them to form legislation regarding the issue. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS. Director Goodin expressed his gratitude for the Annual Awards Banquet which was an apparent success and a happy time. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. CORRESPONDENCE FROM THE CITY OF HIGHLAND IN APPRECIATION FOR THE DISTRICT'S TIMELY PIPELINE REPLACEMENT WORK. Information only. ASBCSD MEMBERSHIP MEETING HOSTED BY EVWD, CASTAWAY'S, JANUARY 20, 2003. Information only. 5 MINUTES:01 /14/03 SAN BERNARDINO AREA CHAMBER OF COMMERCE, LEGISLATIVE BREAKFAST, SAN BERNARDINO GOLF CLUB, 1494 SOUTH WATERMAN AVE., JANUARY 31, 2003. Information only. I= WATER EDUCATION FOUNDATION'S 20TH ANNUAL EXECUTIVE BRIEFING, RADISSON HOTEL, SACRAMENTO, CA. MARCH 12-13,2003. Information only. WESTCAS, WINTER LEGISLATIVE FORUM, RADISSON RESORT, SCOTSDALE, ARIZONA, MARCH 12 -13, 2003. Information only. AWWA WATER SECURITY CONGRESS, CENTURY PLAZA HOTEL, LOS ANGELES, CALIFORNIA, MARCH 23-26,2003. Information only. PRESIDENT GOODIN DECLARED A BREAK BEFORE ENTERING TO CLOSED SESSION. CLOSED SESSION M /S /C (Lightfoot - Wilson) that the meeting adjourn to Closed Session. 8� The Board entered into session at 3:07 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. DIRECTOR LIGHTFOOT LEFT THE MEETING AT 3;40 P.M. ADJOURN TO REGULAR SESSION President Goodin adjourned the meeting to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 4:00 p.m. The items listed on the Agenda were discussed in closed session with no reportable action being taken ADJOURN The meeting was adjourned at 4:00 p.m. until the next regularly scheduled Board Meeting on January 28, 2003. Robert E. Martin, Board Secretary 'n L Donald D. Goodin, Board President 6 MINUTES:01 /14/03