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Home My WebLink AboutMinutes - EVWD Board of Directors - 02/11/2003APPROVED: FEBRUARY 25, 2003 1y ..r EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING MINUTES FEBRUARY 11, 2003 The meeting was called to order at 2:00 p.m. by President Goodin. Director Lightfoot led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Negrete, Wilson, Goodin ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant. LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Charles Roberts (Highland Community News), Franke Santos (Press Enterprise) APPROVAL OF AGENDA Pursuant to Government code Section 54956.2(b)(2), the Board determined by unanimous vote and at the request of the General Manager to add the following New Business Item to the agenda as the need to take immediate action thereon arose after the Agenda was posted: 12(a). Correspondence from Hank Stoy (Director, Cucamonga County Water District) requesting the District's support for his election to a position on the Board of directors for the Association of San Bernardino County Special Districts. Discussion and possible action. M /S /C (Wilson - Negrete) that the February 11, 2003 Agenda be approved with the revision recommended by the General Manager. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF JANUARY 28, 2003 BOARD MEETING MINUTES. M /S /C (Sturgeon - Wilson) that the January 28, 2003 Board Meeting Minutes be approved as submitted. RESOLUTION 2003.09 — DEDICATION OF WATER DISTRIBUTION SYSTEM WITHIN TRACT 14326 -2, LOTS 115 -203 IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Sturgeon - Wilson) that Resolution 2003.09 be approved. RESOLUTION 2003.10 — DEDICATION OF SEWERS WITHIN TRACT 14326 -2, LOTS 115 -203 IN THE CITY OF HIGHLAND was presented to the Board for approval. President Goodin, noted that the signature block on the Resolution which indicated Edward S. Negrete, Board President was incorrect and that the signature block should be corrected to read Donald D. Goodin, President. M /S /C (Sturgeon - Wilson) that Resolution 2003.10 be approved with the revision as noted by President Goodin. RESOLUTION 2003.11 — DEDICATION OF WATER DISTRIBUTION SYSTEM WITHIN TRACT 16068 IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Sturgeon - Wilson) that Resolution 2003.11 be approved. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED DECEMBER 31, 2002. M /S /C (Sturgeon - Wilson) that the Financial Statements for the period ended December 31, 2002 be accepted as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager stated that the charges identified by Account Numbers: 0170119 -00, 0310067 -00, 0530209 -07, 0730215 -01 and 0730224 -06 had been paid and should be removed from the lien list. 2 MINUTES: 02/11/03 M /S /C (Sturgeon - Wilson) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. low DISBURSEMENTS M /S /C (Sturgeon - Wilson) that General Fund Disbursements #192016 through #192181 distributed during the period of January 29, 2003 through February 5, 2003 in the arnount of $1,345,607.05 and Payroll Fund Disbursements for period ended January 31, 2003 in the amount of $87,759.04 totaling $1,433,366.09 be approved. RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date; that the Omnibus bill was being prepared by House /Senate and that EPA would be "held to" the Radon language within that bill. Information only. SITE OF DISTRICT HEADQUARTERS AND RELATED FACILITIES UPDATE (GENERAL MANAGER). The General Manager recommended that the District's property on Highland Avenue across from Patton State Hospital be the site of the District's Headquarters. M /S /C (Wilson - Lightfoot) that the District proceed with the development of the two property on Highland Avenue to include new District Headquarters and Related Facilities. DIRECTOR'S FEES AND EXPENSES FOR January 2003 were presented to the Board for approval. M /S /C (Negrete - Wilson) that the Director's fees and expenses for January 2003 be approved. CORRESPONDENCE FROM HANK STOY (DIRECTOR, CUCAMONGA COUNTY WATER DISTRICT) REQUESTING THE DISTRICT'S SUPPORT FOR HIS ELECTION TO A POSITION ON THE BOARD OF DIRECTORS FOR THE ASSOCIATION OF SAN BERNARDINO COUNTY SPECIAL DISTRICTS. DISCUSSION AND POSSIBLE ACTION. M /S /C (Wilson - Negrete) that the Board President be authorized to cast a vote in favor of Mr. Hank Stoy on behalf of the District. FEBRUARY 4, 2003 - RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on February 4, 2003 was reviewed. Information only. 3 MINUTES: 02/11/03 INVESTMENT REPORT FOR QUARTER ENDED DECEMBER 31, 2002. The Investment Report for Quarter ended December 31, 2002 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; that the wrapping and coating project at Plant #37 had been completed and the tank will now be filled and tested; that the Blending Project at Plant #39 had been completed; that the drilling of the District's new Well at #146 was ready to start and that sound -proof walls have been installed; that District's Cull Plant, #132, was in the comment phase; that the City Creek sewer project was underway. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS. Director Sturgeon expressed a desire to coordinate the District's 50 Year Anniversary with the Dedication of the new District Headquarters. Information only. President Goodin stated that he would like a general meeting arranged for all employees to talk about the Board's decision to locate its new facilities on the Highland Avenue Property as well as to answer any questions that they might have; that he had received complimentary remarks about the District's Web Site when he attended the dinner hosted by the Water Research Institute on February 8th. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. SAN BERNARDINO AREA CHAMBER OF COMMERCE "BUSINESS AFTER HOURS ", hosted by CITIZENS BUSINESS BANK, 1555 E. HIGHLAND AVE., SAN BERNARDINO, CA. Information only. WATER EDUCATION FOUNDATION'S 20TH ANNUAL EXECUTIVE BRIEFING, MARCH 12-13,2003, RADISSON HOTEL, SACRAMENTO, CA. Information only. WATER EDUCATION FOUNDATION'S LOWER COLORADO RIVER TOUR, MARCH 26 -28, 2003, LAS VEGAS, NV. Information only. ACWA[WEF "GROUND WATER QUALITY + GROUND WATER QUANTITY, APRIL 8-9,2003, DOUBLETREE HOTEL, ONTARIO, CA. Information only. WATER LAW INSTITUTE 11TH ANNUAL CONFERENCE, APRIL 10 -11, 2003, PAN PACIFIC HOTEL, SAN FRANCISCO, CA. 4 MINUTES: 02/11/03 AWWA ANNUAL CONFERENCE & EXPOSITION, JUNE 15-19,2003, ANAHEIM, CA. Information only. $as 2003 SPECIAL DISTRICT GOVERNANCE ACADEMY COURSE SCHEDULE (Information only): GOVERNANCE FOUNDATION April 8, 2003, Rancho Cordova, CA. April 10, 2003, Doubletree Hotel, Santa Ana, CA. Sept.15, 2003, Resort at Squaw Creek, Olympic Valley, CA. SETT DIRECTION /COMMUNITY May 2, 2003, Marriott, Irvine, CA. May 20, 2003., Holiday Inn, Irvine, CA. NTABILITY two Sept. 15, 2003, Resort at Squaw Creek, O Oct. 1, 2003, Ayres Suites, Ontario, CA. BOARD'S ROLE IN HUMAN RESOURCES Oct. 21, 2003, Marriott, Rancho Cordova, CA. Oct. 24, 2003, Doubletree Hotel, Santa Ana, CA. CLOSED SESSION M /S /C (Wilson - Negrete) that the meeting adjourn to Closed Session. The Board entered into closed session at 2:25 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. ADJOURN TO REGULAR SESSION President Goodin declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 2:30 p.m. The items listed on the Agenda were discussed in closed session with no reportable action being taken. 5 MINUTES: 02/11/03 ADJOURN The meeting was adjourned at 2:30 p.m. until the next regularly scheduled Board Meeting on February 25, 2003. Donald D. Goodin, Board President 'O�OrAl RollAert E. Martin, Board Secretary 6 MINUTES: 02/11/03