HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/27/2003APPROVED: JUNE 10, 2003
EAST VALLEY WATER DISTRICT MAY 27, 2003
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 2:00 p.m. by President Goodin. Director Wilson led the
flag salute.
PRESENT: Directors Lightfoot, Sturgeon, Negrete, Wilson, Goodin
ABSENT: None
STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer;
Brian Tompkins, Chief Financial Officer; Mary Wallace,
Administrative Assistant
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Charles Roberts (Highland Community News)
APPROVAL OF AGENDA
M/S /C (Lightfoot - Wilson) that the May 27, 2003 Agenda be approved as
submitted.
PUBLIC PARTICIPATION
President Goodin declared the public participation section of the meeting open at 2:02
p.m. There being no written or verbal comments, the public participation section was
closed.
APPROVAL OF MAY 13, 2003 BOARD MEETING MINUTES.
M/S /C (Wilson - Sturgeon) that the May 13, 2003 Board Meeting Minutes be
approved as submitted.
APPROVAL OF SPECIAL MEETING MINUTES (BUDGET WORKSHOP) FOR
MAY 15, 2003.
Minutes: 05/27/03
M/S /C (Wilson- Sturgeon) that the May 15, 2003 Special Meeting Minutes (Budget
Workshop) be approved as submitted.
low
APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS.
The General Manager stated that the charges identified by Account Numbers: 0170256-
02, 0430126 -01, 0520053 -00, and 084337 -06 had been paid and should be removed from
the lien list.
M/S /C (Wilson- Sturgeon) that the liens for delinquent water and sewer accounts be
approved for processing with the exceptions as noted by the General Manager.
RESOLUTION 2003.24 DEDICATION OF WATER DISTRIBUTION SYSTEM
WITHIN TRACT 15985 -2 (LOTS 88 -1510) IN THE CITY OF HIGHLAND was
presented to the Board for approval.
M/S /C (Wilson - Sturgeon) that Resolution 2003.24 be approved.
RESOLUTION 2003.26 DEDICATION OF SEWERS WITHIN TRACT 15825 IN
THE CITY OF HIGHLAND was presented to the Board for approval.
M /S /C (Wilson - Sturgeon) that Resolution 2003.24 be approved.
1r
RESOLUTION 2003.27 DEDICATION OF WATER DISTRIBUTION SYSTEM
WITHIN TRACT 15825 IN THE CITY OF HIGHLAND was presented to the Board
for approval.
M/S /C (Wilson- Sturgeon) that Resolution 2003.24 be approved.
DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER
DISTRICT AND HAAGEN COMPANY, A CALIFORNIA LLC, TO PROVIDE
DOMESTIC WATER AND SEWER SERVICE TO 6.3 AC RETAIN CENTER
DWELLING UNITS LOCATED AT THE NORTHEAST CORNER OF
GREENSPOT ROAD AND CHURCH STREET, IN THE CITY OF HIGHLAND
was presented to the Board for approval.
M /S /C (Wilson - Sturgeon) that the Development Agreement between East Valley
Water District and Haagen Company be approved.
REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED
APRJL 30, 2003.
2 Minutes: 05/27/03
M/S /C (Wilson - Sturgeon) that the Financial Statements for the period ended April
30, 2003 be accepted as submitted.
DISBURSEMENTS
M /S /C (Wilson - Sturgeon) that General Fund Disbursements #193227 through
193370 distributed during the period of May 14, 2003 through May 21, 2003 in the
amount of $471,518.83. Payroll Fund Disbursements for the period ended May 23, 2003
in the amount of $84,096.50 totaling $555,615.14 be approved.
RADON RULE UPDATE
The General Manager reported on the District's progress with the Rule to date; that we are
still awaiting the VA/HUD Report on the issue, that Christine Whitman had resigned her
position with EPA. Information only.
SPONSORSHIP DONATION TO THE HIGHLAND AREA CHAMBER OF
COMMERCE was presented to the Board for approval.
M/S /C (Lightfoot - Negrete) that the District make a one lump sum sponsorship
donation to the Highland Area Chamber of Commerce in the amount of $1,000.
RESOLUTION 2003.25 - RECOGNITION OF D. BURNELL CAVENDER AS
GENERAL MANAGER OF THE SAN BERNARDINO VALLEY WATER
CONSERVATION DISTRICT was presented to the Board for approval.
M/S /C /(Lightfoot - Negrete) that Resolution 2003.25 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING CALL FOR
NOMINATIONS FOR CANDIDATE FOR REGION CHAIR, VICE CHAIR, AND
BOARD MEMBER POSITIONS FOR ACWA region 9. No action was taken.
Information only.
DISCUSSION AND POSSIBLE ACTION REGARDING DATE AND TIME FOR A
PUBLIC HEARING TO DISCUSS A POSSIBLE RATE INCREASE FOR WATER
AND /OR SEWER SERVICES.
M/S /C ( Negrete- Lightfoot) that a Public Hearing be scheduled for Monday, June
23, 2003 at 6:00 p.m. at the Donahue Council Chamber, 27215 Baseline, Highland, CA to
review water and/or sewer charges for service by the East Valley Water District.
3 Minutes: 05/27/03
REVIEW AND APPROVAL OF ENGAGEMENT LETTER FROM ROGERS,
MALODY & SCOTT, LLP (RAMS) FOR ANNUAL AUDITING SERVICES
PURSUANT TO GOVERNMENT AUDITING STANDARDS.
2r
M/S /C(Wilson- Ligbtfoot) that RAMS be authorized to provide the District with
audit services for the year ended June 30, 2003 as summarized in their engagement letter
to the Board of Directors.
RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS.
List of liens released on May 12, 2003 and May 19, 2003 was reviewed. Information only.
GENERAL MANAGER'S REPORT
The General Manager reported on the District's operations to date; that he had been to
Washington D.C. and met with several other Agencies with concerns over the Perchlorate
Issue; that the "Consumer confidence Report" was being sent for print today; that the
plans for the District's Headquarters were being submitted to San Bernardino this week for
review. Information only.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Negrete stated that he & President Goodin would like to visit the Plant 37 site
tomorrow. Information only.
Director Wilson stated that he had attended the "Basin" meeting on May 22nd and the
Water Advisory Committee Meeting at Congressman Baca'a on Friday. Information only.
Director Sturgeon stated that he and Director Wilson would visit the Plant #37 site on
Thursday at 10:30 a.m.. Information only.
There being no further verbal or written comments from the Directors, this section of the
meeting was closed.
ACWA LEGISLATIVE SYMPOSIUM, HOLIDAY INN CAPITOL PLAZA,
SACRAMENTO, CA., JUNE 10 & 11, 2003. Information only.
WESTCAS 11TH ANNUAL SUMMER CONFERENCE, SHELTER POINTE
HOTEL, SAN DIEGO, CA. JUNE 25-27,2003. Information only.
ACWA (REGION 7 & 9) TOUR OF KERN WATER BANK, BAKERSFIELD, CA.
JUNE 5 -6, 2003. \. Information only.
CLOSED SESSION
4 Minutes: 05/27/03
MIS /C (Wilson - Negrete) that the meeting adjourn to Closed Session.
The Board entered into Closed Session at 2:40 p.m. as provided for in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on, and
added to, the Agenda.
ADJOURN TO REGULAR SESSION
President Goodin declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 2:50 p.m. The items listed on the Agenda were discussed
in closed session with no reportable action being taken.
ADJOURN
The meeting was adjourned at 2:50 p.m. until the next regularly scheduled Board Meeting
on June 10, 2003.
Donald D. Goodin, President
obert E. Martin, ecretary
Minutes: 05/27/03