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Home My WebLink AboutMinutes - EVWD Board of Directors - 06/10/2003APPR OVED: JUNE 24, 20 too EAST VALLEY WATER DISTRICT JUNE 10, 2003 REGULAR BOARD MEETING MINUTES The meeting was called to order at 2:05 p.m. by President Goodin. Director Sturgeon led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Wilson, Goodin ABSENT: Director Negrete STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant LEGAL COUNSEL: Steve Kennedy law GUEST(s): Jo McAndrews, Bill McKeever ( Mckeever Engineering), Jim Cimino (Cimino Realty), Stephen Wall (Sun Newspaper), Paul Mordy, Sonya Scheffler & Rheba Hewitt (Item #12 San Manuel Lease) + Maria Uziiye (Spanish Interpreter), L. Alvarado, Maria Moraga, Julia Chavez, Virginia DeGroff, Laurie Gunn, Mildred Brooks, Ralph Brooks, Ruth Denault, J. Haven, Alfred Swanson, Onetio Conaway, Allen Blair, Angelica Espinoza, Luis Mondragon, Honoria Diego, Jorge Aalazar, Andy Gunn, Rodolfo Menchaca, Arnaldo Grassi, Irene Gomez, Angela Angeles, Fabiola Torres, Jose & Martina Angeles, Victor Adias. APPROVAL OF AGENDA M/S /C (Wilson- Lightfoot) that the June 10, 2003 Agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:06 p.m. There being no written or verbal comments, the public participation section was closed. 4. Minutes: 06/10/03 APPROVAL OF MAY 27, 2003 BOARD MEETING MINUTES. M/S /C (Sturgeon- Wilson) that the May 27, 2003 Board Meeting Minutes be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager stated that the charges identified by Account Number: 1050037 -02 had been paid and should be removed from the lien list. M/S /C (Sturgeon- Wilson) that the liens for delinquent water and sewer accounts be approved for processing with the exception as noted by the General Manager. DISBURSEMENTS M/S /C (Sturgeon- Wilson) that General Fund Disbursements #193371 through 193529 distributed during the period of May 22, 2003 through June 4, 2003 in the amount of $855,043.10 and Payroll Fund Disbursements for the period ended June 6, 2003 in the amount of $83,641.82 totaling $938,684.92 be approved. PUBLIC MEETING TO DISCUSS THE FORMATION OF THE ARROYO VERDE ASSESSMENT DISTRICT TO FUND THE REPAIR AND REPLACEMENT OF THE WATER DISTRIBUTION SYSTEM WITHIN THE SERVICE AREA OF THE ARROYO VERDE MUTUAL WATER COMPANY. .r President Goodin declared the Public Meeting Section of the Board Meeting open at 2:10 p.m. Approximately 25 owners, or their designees, within the boundaries of the Arroyo Verde MWC were present to pose questions to the District regarding the formation, financial impact, procedures, etc. involved. An appointed "interpreter" was present to help facilitate the meeting. Information only. The Public Meeting Section of the Meeting was closed at 3:10 p.m. and President Goodin declared a short break in the Meeting. PRESIDENT GOODIN RE- OPENED THE MEETING AT 3:18 P.M. RADON RULE UPDATE The General Manager reported that there was nothing new to report on the issue. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSAL FOR THE SAN MANUEL BAND OF MISSION INDIANS TO LEASE THE DISTRICT'S PROPERTY ON HIGHLAND AVENUE FOR USE AS A PARKING LOT. 2 Minutes: 06/10/03 Neighboring homeowners, Paul FiMordy, Sonya Scheffler, Rheba Hewitt, attended the Board Meeting to voice their objections to the proposed expansion plans of the San Manuel Band and of the District's temporary lease of property on Highland Avenue for San Manuel's use as SEW a parking lot. Staff was directed to secure more information on the use of the property and the requirement for an Environmental Analysis before further action was taken on the lease of the property on Highland Avenue. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING THE MODIFICATION OF EVWD PERSONNEL RULES PERTAINING TO "WORKING OUT OF CLASS ". The General Manager presented a memo to the Board recommending a change to Section 6.07, Paragraph A of the District's Personnel Rules wherein the word "consecutive" be removed from the paragraph. M/S /C (Lightfoot- Wilson) that the modification to the EVWD Personnel Rules be approved with an effective date of June 10, 2003. DISCUSSION AND POSSIBLE ACTION REGARDING A LISTING AGREEMENT WITH CIMINO REALTY FOR 13.2 ACRES OF LAND AT FIFTH STREET AND WEBSTER STREET IN THE CITY OF HIGHLAND. two The General Manager requested that this item deferred until after "Closed Session ". DISCUSSION AND POSSIBLE ACTION REGARDING REQUEST FROM SSC CONSTRUCTION TO MODIFY THE RETENTION PROVISIONS FOR THE WORK AT DISTRICT'S PLANT #37. The General Manager recommended that SSC's retention for their work at District Plant #37 be lowered from 7.5% to 5 %. M /S /C (Wilson- Lightfoot) that the retention for work done by SSC at District Plant #37 be lowered from 7.5% to 5 %. DISCUSSION AND POSSIBLE ACTION REGARDING STOCK PURCHASE AGREEMENT WITH MCNEAL, DUCKWORTH & MCNEAL TO ACQUIRE SHARES OF STOCK IN CITY CREEK MUTUAL WATER COMPANY. The General Manager recommended adoption of the agreement between EVWD and McNeal, Duckworth & McNeal. M/S /C (Lightfoot- Wilson) that the Stock Purchase Agreement to acquire shares of stock, in City Creek Mutual Water Company be approved. 3 Minutes: 06/10/03 REQUEST FROM GENERAL MANAGER TO "SELL BACK" VACATION HOURS was presented to the Board for approval. M /S /C (Lightfoot - Sturgeon) that the request for the General Manager be approved. DIRECTOR'S FEES AND EXPENSES FOR MAY 2003 was presented to the Board for approval. M/S /C (Wilson- Lightfoot) that the Director's fees and expenses for May 2003 be approved. RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on June 3, 2003 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Sturgeon stated that he would be attending the AWWA 2003 Annual Conference in Anaheim next week. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. NOTE FROM MARGARET WRIGHT IN APPRECIATION FOR THE GET WELL WISHES AND FLOWERS DURING HER RECOVERY. Information only. ASBCSD MEMBERSHIP MEETING HOSTED BY WEST VALLEY WATER DISTRICT, EL RANCHO VERDE ROYAL VISTA GOLF COURSE, RIALTO, CA., JUNE 16, 2003. Information only. CLOSED SESSION M/S /C (Lightfoot - Wilson) that the meeting adjourn to Closed Session. The Board entered into Closed Session at 3:55 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. ADJOURN TO REGULAR SESSION 4 Minutes: 06/10/03 President Goodin declared that the meeting adjourn to regular session at 4:20 p.m. and Agenda Item #8: 110 LISTING AGREEMENT WITH CIMINO REALTY FOR 13.2 ACRES OF LAND AT FIFTH AND WEBSTER STREET was presented to the Board for approval. The Board settled on a listing price of $3.5 million and a commission to broker (Jim Cimino Realty, Inc.) of 10 %. M/S /C ( Lightfoot - Wilson) that the Listing Agreement with Jim Cimino Realty be approved with the recommended listing price and commission. ADJOURN The meeting was adjourned at 4:22 p.m. until the Public Hearing on June 23, 2003. a-..,k-x? o Donald D. Goodin, President low za, W Robert E. Martin, Secretary 5 Minutes: 06/10/03