HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 07/08/2003APPROVED: JULY 22, 20
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EAST VALLEY WATER DISTRICT JULY 8, 2003
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 2:00 p.m. by President Goodin. Director Negrete led
the flag salute.
PRESENT: Directors Lightfoot, Sturgeon, Negrete, Wilson, Goodin
ABSENT: None
STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer;
Brian Tompkins, Chief Financial Officer; Mary Wallace,
Administrative Assistant
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Charles Roberts (Highland Community News), Stephen Wall ( The
11.o Sun), Elena Arnold ( Press Enterprise), John Stenz (Citizens
Business Bank), Carolyn Cox (Citizens Business Bank), Ron
Buchwald (EVWD), Jo McAndrews, Ronald Bloom & Joshua Merel
(Sander A. Kessler & Assoc. Insurance), Ralf Brooks, Mildred
Brooks, Onetio Conoway. David Rumpf, Ruth Denault, Laurie
Gunn, Jack Mortensen, Rheba Hewitt, Gregg Gridley, James
Jennings, George Stagg, Lisa Kennedy, Tim Sharp, Paul Mordy,
Julian Gomez, Andy Gunn
APPROVAL OF AGENDA
The General Manager requested the Agenda order be adjusted to accommodate the
discussion of Item #21 as Item #14a.
M/S /C (Wilson- Lightfoot) that the July 8, 2003 Agenda be approved with the
revision requested.
PUBLIC PARTICIPATION
President Goodin declared the public participation section of the meeting open at 2:02
p.m.
Minutes: 07/08/03
President Goodin asked if an interpreter (Spanish) would be necessary for the Arroyo
Verde Assessment District portion of the meeting. A negative response was received and
the interpreter was dismissed. Information only.
Mr. Mordy asked about the availability and charges applicable to the documents he
requested regarding the San Manuel Band of Mission Indians ( "Tribe ") and was told that
he would be duly advised of the cost for the documents which would be provided in a
timely manner. Information only.
Ms. Hewitt expressed the neighborhood's opposition to the District's leasing the "Park &
Ride" to the "Tribe" and was advised by the General Manager that a letter was
forthcoming from legal counsel for the "Tribe" withdrawing the request to lease the
District's "Park & Ride" property. Information only.
Mr. Rumpf expressed his concerns regarding the location of the waterline referred to in
the amendment to the "Pipeline License Agreement" between the San Manuel Band of
Mission Indians and the District. Information only.
There being no further written or verbal comments, the public participation section was
closed.
APPROVAL OF JUNE 23, 2003 SPECIAL MEETING AND PUBLIC HEARING
MINUTES.
M/S /C (Wilson - Negrete) that the June 23, 2003 Special Meeting and Public
Hearing Minutes be approved as submitted.
APPROVAL OF JUNE 24, 2003 BOARD MEETING MINUTES.
M/S /C (Wilson - Negrete) that the June 24, 2003 Board Meeting Minutes be
approved as submitted.
RESOLUTION 2003.28 - ACCEPTING DEDICATION OF SEWERS WITHIN
TRACT 15985 -2 was presented to the Board for approval.
M/S /C (Wilson - Negrete) that Resolution 2003.28 be approved.
RESOLUTION 2003.29 - ACCEPTING DEDICATION OF SEWERS WITHIN
TRACT 16068 was presented to the Board for approval.
M/S /C (Wilson - Negrete) that Resolution 2003.28 be approved.
2 Minutes: 07/08/03
APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS.
The General Manager stated that the charges identified by Account Numbers: 0940120 -04
Orr had been paid and should be removed from the lien list.
M /S /C (Wilson - Negrete) that the liens for delinquent water and sewer accounts be
approved for processing with the exception as noted by the General Manager.
DISBURSEMENTS
M/S /C (Wilson - Negrete) that General Fund Disbursements #193705 through
193843 distributed during the period of June 25, 2003 through July 1, 2003 in the amount
of $943,679.21 and Payroll Fund Disbursements for the period ended June 27, 2003 in the
amount of $86,335.44 totaling $943,679.21 be approved.
PUBLIC HEARING TO CONSIDER THE FORMATION OF THE ARROYO
VERDE ASSESSMENT DISTRICT
President Goodin declared the Public Hearing Section of the Board Meeting open at 2:15
p.m.
The General Manager presented the criteria for the formation of the assessment district to
those: present: 1) 80% Grant from the State; 2) 20% Low Interest: Loan for the balance of
1100 eligible costs; 3) All Improvements to be paid back to EVWD at the legal rate of 10 %.
There being no written or verbal comments regarding the project, President Goodin closed
the Public Hearing Section of the Board Meeting at 2:30 p.m.
RESOLUTION 2003.30 - FORMATION OF THE ARROYO VERDE
ASSESSMENT DISTRICT TO FUND THE REPAIR AND REPLACEMENT OF
THE WATER DISTRIBUTION SYSTEM WITHIN THE ARROYO VERDE
MUTUAL WATER COMPANY was presented to the Board for approval.
Mr. Andy Gunn suggested a modification to the resolution wherein the last sentence of
Section No. 6 would state that "said monies would be used to reimburse EVWD for the
portion of the Project costs not covered by the Fund.
M/S /C (Lightfoot - Sturgeon) that Resolution 2003.30 be approved as submitted.
RADON RULE UPDATE
The General Manager reported on the District's progress with the Rule to date; that the
VA/HUD "mark -up" was due next week and that he and Director Wilson would be in
Washington D.C. at that time. Information only.
3 Minutes: 07 /08/03
DISCUSSION AND POSSIBLE ACTION REGARDING NEW UNIFORM STYLE
AND CONTRACT RENEWAL.
Issues concerning a new color and style of uniforms were addressed by employees at
informal Union meetings and their desire to change the District's contract was stated.
M/S /C (Wilson - Negrete) that the new style and color of uniform be initiated by
contract with AmeriPride.
NOTICE OF EXEMPTION FOR PIPELINE LICENSE AGREEMENT was
presented to the Board for adoption.
Mr. Mordy presented opposing arguments to the District's approval of the Notice of
Exemption. Information only.
Ms/ Hewitt stated that she felt that there was no reason to move the waterline except to
allow expansion of the Tribe's Casino operation. Information only.
No action was taken and the item was deferred until the next regularly scheduled Board
Meeting on July 22, 2003. Information only.
REVIEW AND CONSIDERATION OF PROPOSALS FOR THE 2003 -2004
WORKERS COMPENSATION INSURANCE were presented to the Board.
A recommendation memorandum from the District's Chief Financial Officer, Brian
Tompkins, to accept the Workers Compensation Insurance Program, outlined by
representatives from Sander Kessler , with Crum & Forster and to be effective July 8,
2003 was presented to the Board for approval.
M/S /C ( Wilson- Lightfoot) that the Workers Compensation Insurance coverage for
the 2003 -2004 fiscal year be provided to the District as proposed by Sander Kessler
Insurance Company.
PRESIDENT GOODIN DECLARED A SHORT BREAK IN THE MEETING AT
3:05 P.M.
PRESIDENT GOODIN CALLED THE MEETING TO ORDER AT 3:10 P.M.
DIRECTORS' FEES AND EXPENSES FOR JUNE 2003 were presented to the Board
for approval.
M/S /C (Lightfoot - Wilson) that the Directors' fees and expenses for June 2003 be
approved.
"Mr
4 Minutes: 07/08/03
INVESTMENT PROGRAM WITH CITIZENS BUSINESS BANK FOR
DISTRICT'S RESERVE FUND was presented to the Board for discussion and possible
action.
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Mr. John Stenz introduced Ms. Carolyn Cox who presented two programs which could
proviide alternative investments to the money currently invested with LAIR Information
only.
The Board suggested that a Personnel & Finance Committee Meeting be arranged to
discuss the programs outlined by Ms. Cox and bring back a recommendation to the next
regularly scheduled Board Meeting on July 22nd. No action was taken. Information only.
DISCUSSION AND POSSIBLE ACTION REGARDING A MEMORIAL
DONATION TO THE JAMES M. RODDY FUND FOR A SCHOLARSHIP TO A
CAI, STATE STUDENT OF HISTORY/POLITICAL SCIENCE.
The General Manager referred the item to Legal Counsel who stated that a donation to a
memorial fund as described was inappropriate for participation by the District because it
could be considered as improper use of public funds. No action was taken. Information
only.
DIRECTOR LIGHTFOOT LEFT THE MEETING AT 4:22 P.M.
Now WATER CONSERVATION MATERIALS OFFERED BY SBVMWD were
presented to the Board for review and approval.
M /S /C ( Negrete- Wilson) that the District participate in the "Water Conservation"
promotion offered by SBVMWD and provide them with a logo format and number of
"Table Tents" desired.
REVIEW LAFCO MUNICIPAL SERVICE REVIEW DOCUMENT IN
ACCORDANCE WITH AB2838.
The General Manager presented the LAFCO document for review and recommended
approval.
M/S /C ( Wilson - Negrete) that the LAFCO MUNICIPAL SERVICE REVIEW be
approved and that staff prepare the required number of copies and cost for the service
review.
DISCUSSION AND POSSIBLE ACTION REGARDING "THIRD SUNDAY
SPONSOR" WHICH PROVIDES FREE ADMISSION FOR ALL VISITORS TO
THE SAN BERNARDINO COUNTY MUSEUM ON A SELECTED THIRD
SUNDAY OF THE MONTH.
5 Minutes: 07/08/03
Concerns that the Museum was outside of the District and that it could be deemed
inappropriate for the District to participate as a sponsor were considered and staff was
directed to send a letter of explanation and regrets to the Association of the San
Bernardino County Museum. Information only.
RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS.
List of liens released on June 24, 2003 was reviewed. Information only.
GENERAL MANAGER'S REPORT
The General Manager reported on the District's operations to date; that the annual audit
was approaching and that a request to schedule a "Pre -Audit Workshop" with RAMS had
been suggested; District Engineer, Paul Dolter, stated that a Dedication Ceremony for
Plant #37 would be appropriate because of the joint efforts we have had with the City of
San Bernardino. Information only.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Negrete stated that he had attended the recent NALEO Conference and that many
Democratic Political Candidates and Members of the "House" had been present and that
there had been much discussion about the Perchlorate and Radon issues. Information only.
Director Goodin stated that he had attended the Westcas Conference in San Diego and that
the District's General Manager had been elected to the Westcas Board. Information only.
There being no further verbal or written comments from the Directors, this section of the
meeting was closed.
ASBCSD MEMBERSHIP MEETING HOSTED BY BIG BEAR MWD AND BIG
BEAR CSD, BLUE WHALE LAKESIDE RESTAURANT, JULY 21, 2003.
Information only.
SPECIAL DISTRICT INSTITUTE SEMINAR, CATAMARAN RESORT, SAN
DIEGO, CA., OCTOBER 16-17,2003. Information only.
ADJOURN
The meeting was adjourned at 4:40 p.m. until the next regularly scheduled Board Meeting
on July 22, 2003.
,Zez�w
Robert E. Martin, Secretary
Donald D. Goodin, President
6 Minutes: 07/08/03