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Home My WebLink AboutMinutes - EVWD Board of Directors - 07/22/2003APPROVED: AUGUST 12, 2003 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING MINUTES JULY 22, 2003 The meeting was called to order at 2:00 p.m. by President Goodin. Director Sturgeon led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Negrete, Wilson, Goodin ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant. .r LEGAL COUNSEL: Steve Kennedy GUEST(s): David Rumpf, Jack Mortensen, Erin Copeland, Gil Oviedo, Bill Holland, Paul Mordy, Charles Roberts, Jo McAndrews, Jim Cimino APPROVAL OF AGENDA At the request of the General Manager the following Old Business Item was deleted from the Agenda. 14. Consider and approve Amendment to Development Agreement between East Valley Water District and San Manuel Band of Mission Indians to relocate and enlarge a certain 12" Water Transmission Main within the boundaries of the District generally located between Rockford Ave., and Victoria Ave., in the City of San Bernardino. M /S /C (Wilson - Negrete) that the July 22, 2003 Agenda be approved with the revision recommended by the General Manager. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF JULY 8, 2003 BOARD MEETING MINUTES. M /S /C (Lightfoot - Wilson) that the July 8, 2003 Board Meeting Minutes be approved as submitted. RESOLUTION 2003.31 - NOTICE OF COMPLETION FOR THE 5TH STREET WATERLINE IMPROVEMENT PROJECT IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Lightfoot - Wilson) that Resolution 2003.31 be approved. RESOLUTION 2003.32 - NOTICE OF COMPLETION FOR EAST HIGHLANDS RANCH WELL #146A IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Lightfoot - Wilson) that Resolution 2003.32 be approved. RESOLUTION 2003.33 - DEDICATION OF WATER DISTRIBUTION SYSTEM WITHIN TRACT 16068 IN THE CITY OF HIGHLAND was presented to the Board for approval. M /S /C (Lightfoot - Wilson) that Resolution 2003.33 be approved. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager stated that the charges identified by Account Numbers: 0530205 -01 and 0730063 -08 had been paid and should be removed from the lien list. M /S /C (Lightfoot - Wilson) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. DISBURSEMENTS M /S /C (Lightfoot - Wilson) that General Fund Disbursements #193844 through #194024 distributed during the period of July 2, 2003 through July 16, 2003 in the amount of $950,379.06 and Payroll Fund Disbursements for period ended July 11, 2003 in the amount of $94,860.60 totaling $1,045,239.66 be approved. 2 Minutes:07 /22/03 AGENDA ITEM #9 - ADOPTION OF NOTICE OF EXEMPTION FOR PIPELINE LICENSE AGREEMENT and AGENDA ITEM #10 - AMENDMENT TO PIPELINE LICENSE AGREEMENT were deferred for discussion at a Special Board Meeting aw scheduled for 10:00 a.m. on Thursday, July 24, 2003. DELETED AGENDA ITEM #14 - AMENDMENT TO DEVELOPMENT AGREEMENT BETWEEN EVWD AND SAN MANUEL BAND OF MISSION INDIANS will also be a topic for discussion at the Special Meeting on July 24th. Information only. RESOLUTION 2003.35 - ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS was presented to the Board for approval. The General Manager stated that this resolution reaffirmed the existing policy. Director Wilson requested that Item #2 of Section 4.0 contain language specifying that 1/3 would be available to the District within a 30 -day period. M /S /C ( Wilson - Negrete) that Resolution 2003.35 be approved with amendment as noted. INVESTMENT PROGRAM WITH CITIZENS BUSINESS BANK FOR THE DISTRICT'S RESERVE FUND was presented to the Board for approval. M/S ( Negrete- Wilson) that funds be withdrawn from LAIF and invested with .r Citizens Business Bank for the District's Reserve Fund. DIRECTORS: GOODIN, LIGHTFOOT, NEGRETE, WILSON VOTED YES DIRECTOR STURGEON VOTED NO. MOTION WAS CARRIED BY a 4 -1 VOTE RESOLUTION 2003.36 - AUTHORIZE GENERAL MANAGER TO SIGN THE SDWSRF CONTRACT AND APPROVE RELATED DOCUMENTS PERTINENT TO THE DEPARTMENT OF WATER RESOURCES GRANT AND LOW INTEREST LOAN FOR THE ARROYO VERDE MUTUAL WATER COMPANY was presented to the Board for approval. M /S /C (Sturgeon - Lightfoot) that Resolution 2003.36 be approved. RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date; stated that the suggested language to modify the Radon Rule had been included by the VA/HUD Appropriation committee. Information only. 3 Minutes:07 /22/03 AUTHORIZATION TO WRITE -OFF UN- COLLECTABLE DELINQUENT ACCOUNTS THAT ARE AT LEAST TEN YEARS OLD AND THOSE ACCOUNTS WHICH HAVE BALANCES OF LESS THAN $12.00 was presented to the Board for approval. M /S /C (Sturgeon - Wilson) that authorization to write -off un- collectable delinquent accounts and accounts which have balances of less than $12.00 be granted. RESOLUTION 2003.34 - AUTHORIZATION TO ADD DELINQUENT AND NON -PAID CHARGES TO ANNUAL PROPERTY TAXES was presented to the Board for approval. The General Manager recommended approval of Resolution 2003.34. M /S /C (Wilson- Sturgeon) that Resolution 2003.34 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING A RESOLUTION IN SUPPORT OF NOMINATION FOR THE POSITION OF ACWA PRESIDENT AND VICE PRESIDENT TO BE CONSIDERED DURING THE FALL CONFERENCE. Information only. AN INVITATION FROM ACWA TO PARTICIPATE AS A SPONSOR DURING THE 2003 FALL CONFERENCE TO BE HELD IN SAN DIEGO, CA. Jo McAndrews suggested that the District consider participation in ACWA's sponsorship program during their Spring Conference in 2004. Information only. ... JULY 14, 2003 RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on August 2, 2002 was reviewed. Information only. INVESTMENT REPORT FOR QUARTER ENDED JUNE 30, 2003. The Investment Report for Quarter ended June 30, 2003 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on District operations to date; that, at the request of Director Lightfoot, plans to alleviate the North Fork Ditch problem along Highland Avenue were being addressed. Information only. CFO Brian Tompkins presented a brochure outlining the District's proposed "Automatic Payment Plan ". Information only. 4 Minutes:07 /22/03 District Engineer Paul Dolter stated that he had been asked to attend an Invitation Only Perchlorate Conference at UCR next month. Information only. 11M ORAL. COMMENTS FROM BOARD OF DIRECTORS. low Director Goodin expressed his appreciation for the efforts to secure "back -up" materials for Agenda items, but that, if material is unavailable and deemed necessary for review, the item should not be included. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. LETTER FROM MS. SONIA BAKER AND MR. KENDALL BAKER EXPRESSING CONCERNS OVER THE PROPOSED CASINO EXPANSION AND CONSTRUCTION BY THE SAN MANUEL BAND OF INDIANS. Information only. SAN BERNARDINO AREA CHAMBER OF COMMERCE "BUSINESS AFTER HOURS ", HOSTED BY ARROWHEAD COUNTRY CLUB, 3433 PARKSIDE DR., SAN BERNARDINO, CA., JULY 24, 2003. Information only. "WATER THE NEXT CRISIS II ", SPONSORED BY U.S. CONGRESSMAN JOE BACA, SAN BERNARDINO HILTON, 285 E. HOSPITALITY LANE, SAN BERNARDINO, JULY 25, 2003. Information only. WRI QUARTERLY ISSUES BREAKFAST, "DROUGHT IN THE SAN BERNARDINO MOUNTAINS ", HILTON HOTEL, 285 E. HOSPITALITY LANE, SAN BERNARDINO, CA., JULY 29, 2003. Information only. "LEGISLATIVE ADVOCACY: HOW TO STAY ENGAGED ", SPONSORED BY ASBCSD AND CUCAMONGA CWD, ETIWANDA GARDENS, RANCHO CUCAMONGA, AUGUST 8, 2003. Information only. CSDA,'S ANNUAL CONFERENCE, RESORT AT SQUAW CREEK, NORTH SHORE, LAKE TAHOE, CA., SEPTEMBER 16 -18, 2003. Information only. WEF "NORTHERN CALIFORNIA WATER FACILITIES & FISHERIES TOUR", SACRAMENTO VALLEY, SEPTEMBER 24-26,2003. Information only. ASDWA EIGHTEENTH ANNUAL CONFERENCE, BOSTON, MA. OCTOBER 6 -8, 2003. Information only. 2004 WATER SOURCES CONFERENCE & EXPOSITION, SPONSORED BY AMERICAN WATER WORKS ASSOCIATION AND WATER ENVIRONMENTAL FEDERATION, HILTON AUSTIN HOTEL, AUSTIN, TX., JANUARY 11 -15, 2004. Information only. 5 Minutes:07 /22/03 CLOSED SESSION M /S /C (Lightfoot - Negrete) that the meeting adjourn to Closed Session. The Board entered into session at 3:05 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item listed on the Agenda. ADJOURN TO REGULAR SESSION President Goodin declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 3:25 p.m. The item listed on the Agenda was discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 3:25 p.m. until the Special Board Meeting at 10:00 a.m. on July 24, 2003. Robqrrt E. Martin, Board Secretary E's-L Donald D. Goodin, Board President 6 Minutes:07 /22/03