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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/25/1982 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 25, 1982 ~!INUTES The meeting was called to order at 7:00 p.m. by Vice-President Gerald W. Stoops. He also led the flag salute. ROLL CALL: PRESENT: Gerald W. Stoops, Vice-President; Directors Philip A. Disch, Steven E. Beightler, Glenn R. Lightfoot ABSENT: Dennis L. Johnson CONSULTANTS: Attorney Robert J. Farrell STAFF: Edward C. Jakowczyk, General Manager; Larry W. Rowe, Assist. General Manager/Engineer; Lawrence Nutcher, Auditor-Treasurer; Bonnie R. Eastwood, Secretary GUESTS: Storm Minick, John Lightburn, Victor Hockey PRESIDENT PRO-TEM M/S/C (Beightler-Lightfoot) that Gerald W. Stoops, Vice-President, serve as President Pro-Tem in the absence of President Johnson. MINUTES OF JANUARY 9, 1982 - MINUTES OF JANUARY 10, 1982 Clarification of January 9, 1982 Minutes - page 3 - Line 30, "District" read East San Bernardino County Water District. M/S/C (Lightfoot-Beightler) that the Minutes of January 9, 1982 be approved as clarified. M/S/C (Lightfoot-Beightler) that the Minutes of January 10, 1982 be approved as submitted. MINUTES OF JANUARY 11, 1982 M/S/C (Disch-Lightfoot) that the Minutes of January 11, 1982 be approved as submitted. LOCATION OF BEES Mr. Storm Minick requested permission for his bee hives to be located in three separate areas, City Creek, Plant 108, an area in Santa Ana Canyon. He indicated they would be in these locations for approximately two months, between March and May. He would pay the District $1 Der hive or honey. The General Manager indicated the bees should not be inside the fence at Plant 108 due to the possibility of fecal matter getting into the water, which would cause bacteria problems. However, it was determined they could be located outside the fence at Plant 108, and in the City Creek area. The Santa Ana location is on North Fork property, therefore, he would have to 1/25/82 -1- make arrangements with the North Fork Water Company. M/S/C (Disch-Lightfoot) that authorization be made for legal counsel to draft an agreement allowinq Mr. Minick to locate bees at the Plant 108 site and City Creek site as discussed; that the agreement be prepared as soon as possible. CLASSIFICATION STUDY John Lightburn of Quantum, Inc., was present to review the status of the classification study and salary survey with the Board. He indicated they had compared the District's classifications and salary ranges with various other entities similar to this District. He reviewed the progress of their work since last July, as well as the purpose for the salary survey and the updated job descriptions. A review was made of the proposed classification titles. It was determined that on February 8, 1982 the final report and recommendations will be given to the Board for their review and consideration. The Board will address the matter at the February 22, 1982 Board Meeting. STEP INCREASES The Personnel Committee recommended the following step increases: David Hernandez 26C $6.17 to 28D $6.45/hr, effective 1/11/82 Michael Reardon 28D $6.45 to 28E $6.74/hr, effective 1/11/82 Ronnie Severson 32G $8.81 to 32H $9.22/hr, effective 1/11/82 Betty Rice - 23A $4.57 to 23B $4.76/hr, effective 1/11/82 M/S/C (Lightfoot-Disch) that the step increases as recommended by the Personnel Committee be approved. RECLASSIFICATIONS The Personnel Committee recommended the following salary increases for reclassifications: Mary Descaro - Meter Reader, 23C $4.98/hr to 26C $5.66/hr. eff. 9/28/81 Charles Karpinski, Construction Inspector, 28C $6.17/hr to 29C $6.45/hr., effective 7/27/81 Gary Young, Construction Inspector, 28C $6.17/hr to 29C $6.45/hr. effective 7/27/81 Ken Olive, Storekeeper, 29G $7.70/hr to 30G $8/05/hr, eff. 7/27/81 Gordon Grant, Meter Repairman, 27E $6.45/hr to 28E $6.74/hr, effective 8/14/81 M/S/C Disch-Beightler) that the reclassification and promotions be approved as submitted by the Personnel Committee. ROLL CALL VOTE: AYES: Directors Disch, Beightler, Stoops NOES: Director Lightfoot ABSENT: Director Johnson -2- 1/25/82 FINANCE COMMITTEE Director Lightfoot reported that the Finance Committee had met and discussed bi-monthly billing. They determined staff would review the present system, survey other entities billing methods and present a report to the Board on February 8, 1982. A discussion was held regarding the connection charges i.e. fixed fee for each meter size. A report is to be submitted by staff on February 8th to the Board. The matter of micro-filming the District's records was discussed. It was determined an overall review of the records that need to be considered for microfilming be made. An approximate cost at this time was $3,000. A report will be made to the Board on the ~r~atter at the February 22, 1982 Board Meeting. WATER AND SEWER COMMITTEE MEETING - WATER & SEWER MASTER PLANS The General Manager stated a master plan for the water and sewer systems of the District was discussed by the Water and Sewer Committee. It was determined the master plan would identify the makeup of the present system and also what would be needed in the future. The sewer master plan should be initiated first in order to determine the unknown quantities in the sewer system. Director Disch suggested the 1963 master sewer plan submitted by CM Engineering be reviewed before an outside commitment is made. DECEMBER REVENUES AND EXPENSES The Auditor submitted December's revenues and expenses for review. After a discussion on current District debts, the Auditor recommended redemption of a $100,000 note to bring the debts current. M/S/C (Lightfoot-Disch) that the Auditor be authorized to redeem a $100,000 note and the interest to pay the current obligations of the District. CORRESPONDENCE FROM SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT RE THEIR RESOLUTION OPPOSING THE MENTONE DAM was presented to the Board for their information and review. No action taken. CORRESPONDENCE FROM SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT RE THEIR WILLINGNESS TO PARTICIPATE IN THE COST OF A STUDY OPPOSING THE MENTONE DAM, ALONG WITH ZONE 3 CONTROL ADVISORY FLOOD CONTROL COMMITTE was presented to the Board for review. 1982 BOARD MEMBER COMMITTEE ASSIGNMENTS were presented to the Directors. Information only. RESOLUTION 1981.78 - AUTHORIZATION FOR EXECUTION OF AGREEMENT BETWEEN EAST SAN BERNARDINO COUNTY WATER DISTRICT AND PERPETUAL STORAGE, INC. was presented to the Board for authorization. M/S/C (Disch-Lightfoot) that Resolution 1981.78 be approved as presented. ROLL CALL: AYES: Directors Disch, Beightler, Lightfoot, Stoops NOES: None ABSENT: Director Johnson 1/25/82 -3- WARRANTS Gen. 8896-8982 $137,921.08 P/R 5661-5694 $14,518.08 M/S/C (Disch-Lightfoot) that the warrants be approved as submitted. REVENUES AND EXPENDITURES SUMMARY BY FISCAL YEAR The Auditor reviewed a revenue and expenditure summary by fiscal year which he had submitted to the Board. No action taken. DEFERRED COMPENSATION PROGRAM The General Manager advised the Board that it is difficult for Morgan & Franz, the current custodian of the deferred compensation program, to administer the program. In the past there have been difficulties with that Company. He recommended that the Board consider Paine Webber as custodian of the program because they are stock brokers and would be able to advise the employees of programs that can be invested in through their deferred compensation program. M/S/C (Lightfoot-Disch) that staff be authorized to prepare a study of the deferred compensation program and if results are warranted that a change be made in dealers; employees to be consulted; a report will be made to the Board on the results of the study. WASHINGTON'S BIRTHDAY It was determined that Washington's Birthday will be observed on February 15, 1982. DISTRICT INSURANCE PROGRAM The District's 1982-83 insurance program was discussed. It was determined the Auditor would proceed with letting out bids to the insurance industry. The ACWA insurance program will al. so be investigated this year. M/S/C (Disch-Lightfoot) that the Auditor-Treasurer be authorized to proceed with getting insurance quotations from at least two insurance agencies, as well as ACWA. 1982 EMPLOYEE NEGOTIATIONS It was determined that staff should begin addressing the employee negotiations for this year. M/S/C (Lightfoot-Disch) that Larry Rowe, Lawrence Nutcher and Bonnie Eastwood be authorized to work with the Employees Association during negotiations this year. ORDINANCE 324 - AN ORDINANCE OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT FIXING TIME AND PLACE FOR THE REGULAR MEETINGS AND RULES OF PROCEDURE OF THE BOARD OF DIRECTORS OF EAST SAN BERNARDINO COUNTY WATER DISTRICT AND REPEALING ORDINANCE NOS. 2, 290, 310, 311 AND 315 INSOFAR AS THEY CONFLICT HEREWITH was presented to the Board for approval. -4- 1/25/82 M/S/C (Lightfoot-Disch) that Ordinance 324 be approved as submitted. ROLL CALL VOTE: AYES: Directors Disch, Beightler, Lightfoot, Stoops NOES: None ABSENT: Director Johnson ORDINANCE NO. 325 - AN ORDINANCE OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT ~NDING ARTICLE 270, THEREOF, OF ORDINANCE NO. ENTITLED "ESTABLISHING RATES, RULES AND REGULATIONS FOR WATER SERVICE BY THE EAST SAN BERNARDINO COUNTY WATER DISTRICT", AND REPEALINC ORDINANCE NO. 313 was presented to the Board for approval. M/S/C (Lightfoot-Beightler) that Ordinance 325 be approved as submitted. ROLL CALL: AYES: Directors Disch, Beightler, Lightfoot, Stoops NOES: None ABSENT: Director Johnson ACWA COUNTY WATER DISTRICTS MINI-CONFERENCE, MARCH 5-7, 1987 M/S/C (Disch-Lightfoot) that any member of the Board may attend the conference; that any staff member recommendation by the General Manager be brought back to the Board for approval. TELEMETERING Engineer Rowe requested authorization to put out requests for proposals for a telemetering system for the District. The monies have been set aside within the 1.8 million lease program for installation of the system. After the proposals have been received, they will be presented to the Finance Committee for review and consideration. M/S/C (Disch-Beightler) that staff be authorized to put out requests for proposals for telemetering. RESOLUTION 1982.1 - RESOLUTION APPOINTING A CORPORATION REPRESENTATIVE TO ACT FOR AND IN BEHALF OF THE DISTRICT IN SMALL CLAIMS COURT IN SAN BERNARDINO COUNTY MUNICIPAL COURT DISTRICT was presented to the Board for approval. M/S/C (Lightfoot-Disch) that the Auditor-Treasurer with the General Manager as alternate, be appointed as the District representative to appear in Small Claims Court. ROLL CALL VOTE: AYES: Directors Disch, Beightler, Lightfoot, StooPs NOES: None - ABSENT: Director Johnson -5- 1/25/82 REQUEST TO BID ON 1.5 MILLION GALLON RESERVOIR AND PUMP HOUSE AT PLANT 37 Engineer Rowe requested authorization to call for bids on a 1.5 million gallon reservoir and Dump house at Plant 37. Bids would go out on February 15, 1982 and be opened on March 17 at 3 p.m. in the District Office for review at the March 22, 1982 Board Meeting. M/S/C (Lightfoot-Beightler) that staff be authorized to call for bids as recommended. INVOICE FOR $4805.51 - REGISTRAR OF VOTERS FOR NOVEMBER ELECTION COSTS was presented to the Board for authorization for payment. M/S/C (Disch-Beightler) that the payment to the Registrar of Voters in the amount of $4,805.51 be authorized. SEWER FACILITY CHARGES BEING SENT TO THE CITY The Auditor had checked with the City and they indicated the interest from the funds being sent for sewer facility charges are being put back into the sewer facility charge fund at this time. EDISON AGREEMENT WITH SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT will be discussed tomorrow at the Redlands Federal Bank Building in Redlands at 1:45 p.m. Information only. DISTRICT TO HOST SPECIAL DISTRICT'S MEETING IN MARCH The District will host the San Bernardino Special District Association Meeting in March. Sheriff Tidwell was proposed as a speaker for the meeting with his subject being crime prevention. MT. HARRISON MUTUAL WATER COMPANY Director Beightler indicated he had attended the Mt. Harrison Mutual Water Company Board Meeting. The District's share of the assessement for this year will be $550. ADJOURNN~ENT There being no further business the meeting was adjourned at 9:30 p.m. Dennis nson, President -6- 1/25/82