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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 12/09/2003 EAST VALLEY PUBLIC FACILITIES CORPORATION 1155 DEL ROSA AVENUE DECEMBER 9, 2003 San Bernardino, California 2:00 p.m. AGENDA CALL TO ORDER 1, Public Participation 2. .Approval of December 10, 2002 Public Facilities Corporation Minutes 3. Appointment of Directors 4. Board Re-organization President 1st Vice President 2nd Vice President ,5~,~, Secreta.w Treasurer 5. Adjourn to East Valley Water District Board Meeting, DRAFT SUBJECT TO APPROVAL EAST VALLEY PUBLIC FACILITIES DECEMBER '10, 2002 CORPORATION MINUTES The meeting was called to order at 2:0t p.m. by President Goodin. PRESENT: Directors: Lighffoot, Negrete, Sturgeon, Wilson, Goodin AE~SI=NT: None STAFF: Robert Martin, Paul Dolter, Brian Tompkins, Mary Wallace Gl JEST(s): Jo McAndrews APPP, OVAL OF AGENDA M/S/C (Negrete-Wilson) that the December 10, 2002 Agenda be approved as submitted. PUE~!LIC PARTICIPATION Pr,~sident Goodin declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF THE DECEMBER 11, 2001 MEETING MINUTES M/S/C (Sturgeon-Lightfoot) that the December 11,2001 minutes be approved as submitted. APPOINTMENT OF DIRECTORS AND BOARD RE-ORGANIZATION M/S/C (Lightfoot-Sturgeon) that the following slate of officers remain and be approved: President - Donald D. Goodin '1 st Vice President George E. "Skip" Wilson 2nd Vice President - Kip E. Sturgeon Secretary - Edward S. Negrete Treasurer Glenn R. Light-foot ADJOURN M/S/C (Lightfoot-Sturgeon) that the Public Facilities Corporation meeting be closed and adjourned to the East Valley Water District meeting at 2:10 p.m. Donald D. Goodin, President ~ward S. Negrete, Secretary 2 EVPFC MINUTES: 12/10/02 East V~ey Water District PUBLIC FACILITIES CORPORATION DECEMBER t0, 2002 Board President Donald D. Goodin 1st Vice President George E. "Skip" Wilson 2nd Vice President Kip E. Sturgeon Secretary Edward S. Negrete Treasurer Glenn R. Lightfoot ("PFC Officers".doc":MW/'l 2J11/02) DRAFT SUBJECT TO APPROVAL EAST VALLEY WATER DISTRICT NOVEMBER 18, 2003 REGULAR BOARD M~ETING lVIINUTES Tiae ~meeting was called to order at 2:00 p.m. by President Goodin. Director Lighffoot led the flag salute. P]~ESENT: Directors Lightfoot, Sturgeon, Negrete, Good'm AB $1E'N~r: Director Wilson STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant LiEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews; Charles Roberts (Highland Community News) APPROVAL OF AGENDA M/S/C (S~urgeon-Lighlfoo0 that the November 18, 2003 Agenda be approved as sttbn~i~ed. PUBLIC PARTICIPATION P::esident Good'm declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public Participation section was closed. A~PPROVAL OF OCTOBER 28, 2003 BOARD MEETING MINUTES. M/S/C (Negrete-Sturgeon) that the October 28, 2003 Board Meeting Minutes be approved as submitted. I~;~FiEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD Ei~DED oc'rOBER 31, 2003. Minutes: 11/15/03 lVlfS/C (Negrete-Sturgeon) that the Financial Statements for period ended October 31, :2003 be accepted. 3~PROVAL OF LI]~NS FOR DELINQUENT WATER AND SEWER ACCOUNTS. ~tte General Manager stated that the charges identified by Account Numbers: 0040026- 02, 0830003-01, 1130177-07, 1270034-02, 1270145-06, 1400059-02, 1410033-00, and 1640666-01 had been paid and should be removed from the lien list. M/S/C (Negrete-Sturgeon) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. DISBURSEMENTS M/S/C (Negrete-Sturgeon) that General Fund Disbursements #195079 through 195:288 distributed during the period of October 27, 2003 through November 12, 2003 in fl~e mnount of $1,082,979.54 and Payroll Fund Disbursements for the period ended November 7, 2003 in the amount of $100,219.93 totaling $1,183,199.47 be approved. ]?~DON RULE UPDATE The General Manager reported on the District's progress with the Knle to date, l~formation only. DISTRICT lqEADQUARTERS SITE UPDATE The General Manager gave an updated report on the District Headquarters' site; that the design work was proceeding as planned and that a meeting had been scheduled with Gary Miller, Architect, tomorrow to discuss progress; that we were awaiting the final approval fi:ora the City; that the sign placement should be effected at the District site within one (1) to two (2) weeks. Information only. Director Sturgeon requested that another tour of the Inland Empire Utilities Agency Headquarters be scheduled as he had been impressed with the high level of energy and env:[ronmental efficiency design standards that they had used. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING OFFER TO PURCHASE DISTRICT'S PROPERTY, IDENTIFIED AS APN: 1201-361-01,02, & 03, LOCATED ON FIFTtt STREET, WEST OF WEBSTER STREET IN ~ CITY OF HIGHLAND. Discussion regarding the letter from City of Highland's Mayor Rucker and a motion regarding that letter was conducted in "Open Session" making it unnecessary to discuss the item in "Closed Session". 2 Minutes: 11/18/03 M/S/C (Lighffoot-Negrete) that EVWD not authorize .its appraiser to discuss the · property value with the City of Highland's appraiser, nor release the appraisal for cornparison with the City of Highland's appraisal for the property located on Fifth Street, West of Webster Street, in the City of Highland and that a letter regarding the Board's decision be sent to the attention of Mayor Rucker at the City of Highland. Ill[LECTORS' FEES AND EXPENSES FOR OCTOBER 2003 were presented to the Board for approval. M/S/C (Sturgeon-Lightfoot) that the Director's fees and expenses for October 2003 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING ~ RENEWAL OF TITle, GENERAL MANAGER'S EMPLOYMENT CONTRACT. ~lhe renewal of the General Manager's Employment Contract was discussed in "Open Session" and a motion was made regarding same; discussion of the item in "Closed Session" was therefore unnecessary. 1WS/C (Negrete-Lightfoot) that the General Manager's Employment Contract be renewed according the terms therein. IIISCUSSION AND POSSIBLE ACTION REGARDING SELECTION OF A VOTING DELEGATE WHO WILL BE ATTENDING THE GENERAL SESSION AT TIlE ACWA FALL CONFERENCE TO VOTE ON BEItALF OF T1TE DISTRICT FOR ACWA'S PRESIDENT AND VICE PRESIDENT FOR TFfE 2004- 115 TERM, AND TO REVIEW A PROPOSED BY-LAW A/VIENDMENT ttEGARDING RECONSTITUTION OF TIqE ACWA FINANCE COMMITTEE. Director Sturgeon was appointed the primary voting delegate at the General Session of the ACWA Fall Conference and Director Negrete as the alternate in the event of Director Stm:geon's absence. DISCUSSION AND POSSIBLE ACTION REGARDING ~ FEDERAL MILEAGE RATE FOR 2004. M/S/C (Lighffoot-Negrete) that the Federal Mileage rate of .37,5/cents per mile with an effective date of January 1, 2004 be approved. I)ISCUSSION AND POSSIBLE ACTION REGARDING TI:rE RESClq~EDULING OR CANCELING OF Tm*~ DECEMBER 23, 2003 BOARD MEETING DUE TO THE HOLIDAY SEASON. M/S/C (Negrete-Lighffoot) that the December 23, 2003 Board Meeting be canceled. 3 Minutes: 11/18/03 CLAIM FOR DAMAGES FROM RICHARD DOOTSON, DOOTSON ]INVESTMENTS, FOR PINECREST APTS. LOCATED AT 1683 PUMA.LO STREET. M/S/C (Lighffoot-Negrete) that the claim for damages at the Pinecrest Apts. from Doota,'on Investments be denied and referred to District's Legal Counsel and Insurance Agency. PROPOSAL TO PURCItASE STATE PROJECT WATER FOR GROUNDWATER ][[ECHARGE PURPOSES was presented to the Board for approval. The General Manager presented a Memo to the Board as an explanation for the need and the purchase costs of the project. M/S/C (Lightfoot-Negrete) that the District participate in the Groundwater Recharge Program. L~ELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. ]List of liens released on November 4, 2003 was reviewed. Information only. GENERAL MANAGER'S REPORT Fh, General Manager reported on the District's operations to date; that the District has reco,/ered from the devastating fire within our service area and that rehabilitation work is underway on those wells which were affected; because of flooding and potential mud flow daraage the District has engaged in a contract for hydro-seeding; that a "pump-out" program, in conjunction with the City of San Bemardino, is underway for swimming pogls which remained at destroyed residences; that letters requested by the Board to those customers who lost thek homes during the fire, as well as to all customers regarding the "Precautionary Boil Water Notice", had been mailed. Information only. Oll~AL COMlVlENTS FROM BOARD OF DIRECTORS Director Negrete stated that he had received complimentary comments about the expedient, courteous, and efficient manner in which the District responded to the needs of those residents affected by the fire. Information only. Director Goodin expressed his gratitude to District staff who provided assistance during the fire. Information only. There being no further verbal or written comments fi:om the Directors, this section of the meeting was closed. 4 Minutes: 11/18/03 I~R]ED PRYOR SEMINARS, "FINANCE and ACCOUNTING for NON- t~I~IANCIAL PEOPLE"; REGISTRATION on VARIOUS DATES and at VA~RIOUS LOCATIONS. Information only. '"BUSI2NESS AFTER HOURS" HOSTED BY THE PRESS ENTERPRISE, 1650 SOUTH "E" STREET, SAN BERNARDINO, CA., NOVE1VIBER 20, 2003. ~aformation only. "QUARTERLY ISSUES BREAKFAST" CO-HOSTED by WCD and WRI, ][IILTON HOTEL, 285 E. HOSPITALITY LANE, SAN BERNARDINO, CA., NOVE1VIBER 21, 2003. Information only. "STATE of the COMMUNITY LUNCI:rEON", HOSTED by HIGH-LAND AREA CHAMBER of COMMERCE, ROCKIN ROBIN BANQUET and CONFERENCE CENTER, 225 N. DEL ROSA DR., NOVEMBER 25, 2003. Information only. CLOSED SESSION 2l'~e need to enter into Closed Session to discuss those items listed on the Agenda was not relvvant due to the fact that the following items were discussed and voted on during "Open Session": 1. OLD BUSINESS ITEM # 9 2. NEW BUSINESS ITEM #11 ,~D,IOURN 'l~e meeting was adjourned at 2:47 p.m. until the next regularly scheduled Board Meeting on December 9, 2003. Donald D. Goodin, President ~'~obert E. Martin, Secretary 5 Minutes: 11/18/03 DRAFT SUBJECT TO APPROVAL EAST V~I J.EY WATER DISTRICT NOVEMBER 26, 2003 SPF. CIAL BOARD MEETING MINUTES Thc; Special Board Meeting was called to order at 2:01 p.m. by President Goodin who then led the flag salute. PKESENT: Directors Negrete, Sturgeon, Goodin ABSENT: Directors Lightfoot, Wilson STA. FF: Robert Martin, General Manager; Paul Dolter, District Engineer; Eileen Batman, Administrative Secretary LEGA.L COUNSEL: Steve Kennedy GE'ESTS: None APP]~[OVAL OF AGENDA The Board asked for any Public Comments prior to the approval of the agenda. The General Manager stated that there were no written comments received and passed on to the Agenda. M/S/C (Sturgeon/Negrete) that the November 26, 2003 Agenda be approved as submitted. CI_.OSED SESSION The Board entered into Closed Session at 2:04 p.m. as provided for in the California Open Meeting Law, Govermnent Code Section 54945.9(a), to discuss the item listed on the Agenda. AIYNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 2:45 p.m. The item listed on the Agenda was discussed in Closed Session with no reportable action being taken. AI2~JOUltN Th~ meeting was adjourned at 2:45p.m. until the next regularly scheduled Board Meeting on December 9, 2003. Donald D. Goodin, Board President Robert E. Martin, Board Secretary EXHIBIT "A" RESOLUTION 2003.44 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT NOTICE OF COMPLETION BE IT HEREBY RESOLVED, by the Board of Directors of the East Valley Water District, as follows: WHEREAS, based upon the certificate of completion executed by the District for construction of 4.0 MG Reservoir at Plant 37 located at 2006 Foothill Blvd. in the City of San Bernardino. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors hereby determine that said contract is completed and the President and Secretary are hereby authorized to execute a Notice of Completion on behalf of the District, and the Secretary is hereby authorized and directed to record said Notice of Completion in the office of the County Recorder, County of San Bernardino, State of California. The foregoing resolution was duly adopted at a meeting of the Board of Directors of the East Valley Water District upon motion duly made, seconded and carried on December 9, 2003. Ayes: Noes: Absent: EAST VALLEY WATER DISTRICT Donald D. Goodin, Board President Attest: Robert E. Martin, Board Secretary (Seal) W17£,7 jw 12/04/03 RECORr)ING REQUESTED BY AND WHEN RECORDED MAIL TO Name East Valle), Water District Street 1155 Del Rosa Avenue Address City & Sa~ Bemardino, CA 92410 State Attention: Jenn!! WI[Items SPACE ABOVE THIS LINE FOR RECORDER'S USE NOTICE OF COMPLETION Notice pursu~nt k) Civil Code Sect[on 3093, must be filed within 10 days after completion, (See reverse side for Complete requirements.) Notice is hereby 9ivan that: 1. The und arsi~ned is ovmer er co~porate officer of the owner of the interest or estate stated below in the property 2. The full name of the owner is East Valtey Water DisMct 3. Thefutl~3ddr~softheownerisPOBQx3427 SanBemardino. CA92413 4. The nature et the interest or estate of the owner is, in fee. NONE (if o~er than fee, str~ke 'In fee' and Insert. fer example, "purchaser under contract of pumhase, 'or losses') 5. The ~ll ,~ames ~nd full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants NAME ADDRESS East Valley Water Disl~ct, a County Water District 6. A work ¢~f improvement on the property hereinafter deschbed was completed on November 14, 2003. The work done was 7. The name of the cont~actar, if any, for such work of improvement was SSC Construction, Inc. 4/5/02 8. The prope~ on which said worl( of improvement was completed is in the city of San Bernardino County of Sawn Eernardino , State of California, and is described as follows: See Exhibit "A" Donald D. Goodin, Board President VERIFICATION Robed E. Martin, Secretary CERTIFICATE OF LIEN DECEMBER 9, 2003 ACCOUNT OWNERS PROPERTY AMOUNT NUMBER NAME ADDRESS OWED 1. 0(142585-02' $48.36 2. 0~[9t508-00' $35.27 P~ 3. 0:!40087-03 $73.04 4. 0,H1145-05' $165.48 5. 0~110020-08' $80.16 6. 0541490-03' $166.29 ~ 7. 0730098-04* $130.93 8. 0810247-01' $73.37 9. 0820087-00 $82.83 ~ 10. 0!)40229-09' $78.42 I~ 11. 1'120048-04' $38.31 TOT.AL ~ $ 972.46 *STILL OINNS PROPERTY + MULTIPLE UNITS Page 1 of 1 East V,a ' ey Water District ~,~' Board Memorandum Date: DEC. 9, 2003 From: Brian W. Tompkins / Chief Financial ~ Subject: Disbursements. Recommendation: Approve the attached list of accounts payable checks and payroll issued during the period November 13, 2003 throucjh December 3, 2003. Background: Accounts l:,ayable checks are shown on the attached listing and include numbers 195289 to 195525 for A total o1' $1,211,225.04. The source of funds for this amount is as follows: COP Construction Funds Funds depleted EPA Grant Funds Unre.~;tricted Funds . $1,211,225.04 Payrc~ll disbursed was for the period ended November 14, 2003 and November 28, 2003 included checl,:s and direct deposits. Totaling $90,086.88 and $110,705.76. Grand total $200,792.64. Fiscal Impact: Total disbursements- $1,412,017.68. ~ ~ o o oooooo o o o ~~ zz ' ~< ~ ~ ~2 o o o 0 o 0 0 o 0 o 0 0 0 0 o 0 0 IN NOVEMBER 1989 A 3-2 VOTE MADE THE TERM OF OFFICE FOR PRESIDENT AND VICE PRESIDENT TWO' (2) YEARS ELECT PRESIDENT ~r)eclare nominations in order for President ~Motion to nominate ~Motion to close nominations and cast unanimous ballot ELECT VICE PRESIDENT ~r:~eclare nominations in order for Vice President ~Motion to nominate ~Motion to close nominations and cast unanimous ballot APF'OINTMENT OF GENERAL MANAGER ~Motion to appoint APPOINTMENT OF BOARD SECRETARY ~Motion to appoint APPOINTMENT OF CHIEF FINANCIAL OFFICER ~Motion to appoint TIME AND PLACE FOR HOLDING MEETINGS President declares that the time and place for holding regular meetings is open for discussion Motion stating time and place METHOD FOR CALLING SPECIAl_ MEETINGS President states that the method for calling special meetings in accordance with Government Code Section 54956 be followed: MOTION: That the Board follow Government Code Section 54956 provision for calling special meetings. EAST VALLEY WATER DISTRICT 2002 COMMITTEE ASSIGNMENTS PERSONNEL/FINANCE OPERATIONS / PLANNING Glenn Lightf oot Don Goodin Steve Negrete Kip Sturgeon NORTtt FORK WATER CO. EXCHANGE PLAN Glenn Lightfoot Robert Martin, Primary Kip S~u:rgeon Paul DoIter, Alt. Don Goodin Skip Wilson Steve Negrete ,CITY CREEK WATER CO. LEGISLATIVE COMMITTEE Don ¢~odin Skip Wilson, Chair Skip Wilson Glenn Lightfoot, Co-chair ~' Note: Legislative Committe SBV~D ADVISORY COMMISSION was formed: 4/18/0I Steve Negrete, Primary Skip Wi/son, Alt. UPPER SANTA ANA WATER RESOURCES ASSOCIATION Robert Martin, Primary Don Goodin, Alt. January 22, 2002 cc: Don Goodin Sk/p Wilson Glenn Lighffoot Kip Sturgeon Steve Negrete Fast Valley Water District MEMORANDUM De:ember 8, 2003 To: Board of Directors From: Robert E. Martin Subject: Steve Santini We have spent a considerable amount of time discussing the impacts the recent fires have had upon our District. As you are aware, the Old Fire burned from the west end to the east end of our District over a period of three days. During this time, we lost power to numerous pump stations~, had a boil water order in effect and had crews at each of our at-risk facilities doing what they could to protect the site until they were forced to evacuate. Not only were our facilities at risk, hut. also the homes of many of our employees. As such, quite a few of our employees were ewtcuated from their homes during this time period and were not able to report to work. This added an additional burden to our staff members who were able to respond. As you might well imagine, this resulted in very long hours spent on the job by many of orr: employees and contractors who were also assisting. All of these employees were paid in accordance with our policy, for their total hours worked (including overtime) with one exception. Steve Santini is the District's Superintendent and has been with EVWD longer than any other employee. Although Steve is called by his staff many times to help or advise on emergency repaixs, he is not expected to spend hours on a job site during the nights or weekends. We have established his position as exempt from receiving overtime pay. In lieu of this, he receives five days a year of paid administrative leave. This arrangement works well during the normal course of business. What happened last month during the fires was anything but normal. :Steve was one of the key people who ultimately kept our Water Utility in business during a ve~z trying 3-4 days. The hours he spent here at the District offices directing operations as well as the hours he spent patrolling our facilities and overseeing our emergency efforts were many. I want to take this opportunity to personally commend Steve for his efforts and for the leadership he displayed during the emergency we had last month. He approached each crisis with a calm demeanor and a positive "We will get it done" attitude. I would also like to recommend to the. Board that the District provide a one-time special compensation to Steve in recognition of the time and commitment he made to the District during the fires. Specifically, I am asking for the Bc~ard's approval for a special compensation of sixty (60) hours to be made to Steve Santini. I would ask that this be processed during the last payroll of the Calendar year. Your consideration of this very important matter is appreciated. REM: etb ~ o o o o o o 0 ~ O0 ~0 m>g~< ~<~o~~ <0 w 0 z o 0 ~ zz~ 0 0 0® ~ ~ ' m ~o~z ~ ~ 0 ~ w ~z ~o ~ < 0 0 EAST VALLEY WATER DISTRICT DIRECTORS FEES AND EXPENSE REPORT DIRECTOR: Don Goodin MONTH OF: November, 2003 ,ard Meetings 18 Conferences and Other Meetin(~s: D,ate: 3 Organization Muni Description Muni Board Mtg Date: 4 Organization IEUA Description Building Tour D,ate: 5 Organization Muni Description Basin Recharge Comm Date: 11 Organization PA 633 Descri 3tion Public Budgeting Class Date: 17 Organization Special DistrictsDescri ~tion SBCSD Mtg Date: 24 Organization EVVVS Descri ~tion Swearing In Ceremony D,ate: 25 Organization Highland Community Descri ~tion State of the City Date: 26 Organization EVVVD Descri 3tion special Board Meeting Date: Organization Descri ~tion Date: Organization Descri ~tion Date: Organization Descri )tion Date: Organization Descri ~tion Date: Organization Description Date: Organization Description TOTAL # OF MEETINGS 9 ~ 125.00 each $ 1,125.00 Personal Aut.~_o: 80 Miles X .325 per mile $ 26.00 Parking Fees $ Total Lodgings, Meals & Other; (Details on Back) $ 28.00 Total Director's Expenses $ 54.oo Total Director's Meetings & Expenses $ 1,179.00 .qigned ~;~L-.,~,~ ~,,~--,-~. Less any Advance Payments ~.~te of Board Approval TOTAL DUE DIRECTOR $ 1,179.00 Lod.qin.qs: (Receipts Attached) Date: Function Attended $ ,,.~ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ SUB TOTAL $ Meals; (Reciepts Attached) 13ate: 17 Function Attended special Districts $ 28.00 E)ate: Function Attended $ I~)ate: Function Attended $ IDate: Function Attended $ IDate: Function Attended $ IDate: Function Attended $ IDate: Function Attended $ IDate: Function Attended $ 1;3ate: Function Attended $ IDate: Function Attended $ SUB TOTAL $ 28.00 Other; (Receipts Attached) IE3ate: Function Attended $ IDate: Function Attended $ Date: Function Attended $ SUB TOTAL $ TOTAL LODGINGS, MEALS AND OTHER $ 28.00 (Enter this total on the front of form) .!..odq['n.qs: (Receipts attached) Date:_ Function Attended : Date:_ Function Attended $ Date:_ Function Attended $ Date:_ Function Attended $ Date:_ Function Attended $ Date:_ Function Attended $ Date:_ Function Attended $ Date:_ Function Attended $ Date:_ FUnction Attended $ Date:_ Function Attended $ SUB TOTAL $ Meals: (Receipts .attached) Date:_Function Attended $ Date:_Function Attended $ Date:_Function Attended $ ~, Date:_Function Attended $ Date:_Function Attended '$ Date:_Function Attended $ Date:_Function Attended $ Date:_Function Attended $ Date:_Function Attended $ Date; Function Attended $ SUB TOTAL $ Cther: (Receipts attached) Date: 11/07 Function Attended SB C of C Legislative Breakfast $ 25.00 Date: 12/01 Function Attended seminar $ 179.00 Date: various Function Attended Workshop Series (4 Dates) $ 100.00 113/15 Water Education Foundation Tour 550.00 SUB TOTAL $ 854.00 TOTAL LODGINGS, MEALS AND OTHER $ 854. oo (Enter this total on the front of form) EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: '1,0~/~ ~ MONTH OF: ,ard Meetings: -~. Conference,'~ and Other Meetinqs Date:~ Organ~ation ~v~ Description Date:~/~ ~ .. Organization ~ Description Date: ¢/-~7 . Organization ~v~ Description Date:~'/., ~' Organization ~h c ~ Description Date:~- / ~' Organization~ os~ ,~ Description ~"~./r Date:~( DescriptionA~ ~ ~ ~ Date: Description ~ ~ Date: Date: ~ .~. Besc~ption ~.~ Date: .............................. pe~gp~to~ *~ Date:_ Organization Description Date:_ Organization Description Date:~ Organization Description Date:~ Organization Description Date:~ Organization Description TOTAL ~ OF MEETINGS y ~125.00 each ,Personal Auto~, Miles x .36 per mile Pa~ing Fees Total Lodgings, Meals & Other: (Details on Back) Total Directoes Expenses //~/~.. Total Director's Meetings & Expenses $ *~ned Less any Advance Payments. $ -~- Date of Board Approval TOTAL DUE DIRECTOR $ ~' 7~-'- ~pd~in.~s: (;Receipts attached) Date: Function Attended $ Date: Function Attended $ Date:: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ SUB TOTAL Meals: (Receipts attached) Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended SUB TOTAL Other: (Receipts attached) Date: Function Attended Date: Function Attended Date: Function Attended SUB TOTAL TOTAL LODGINGS~ MEALS AND OTHER (Enter this total on the front of form) EAST VALLEY WATER DISTRICT ,,~ / DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: ,/f~/~¢/"~ MONTH OF: ~,,,,?ard Meetings: Conference~ and Other Meetinqs D,te:~O Organization ~, ~ ~. D, Doscri2tion Date:~ Organization Descri )tion Data:_ Organization Descri )tion Date:_ Organization Descri )tion Date:_ ;¢:;Organization: Descri )tion Date: Descri )tion Date: Descri )tion Date: Date: ~'~" Date:___ Organization Description Date:__ Organization Description Date:__ Organization Description Date:__ Organization Description Date:__ Organization Description TOTAL # OF MEETINGS ~- (~125.00 each Personal Auto_: Miles x .375 per mile Parking Fees ?otal Lodqinq~. Meals & Other: (Details on Back) Total Director's Expenses Total Director's Meetings & Expenses · l~ned Less any Advance Payments Date of Board Approval TOTAL DUE DIRECTOR Lodqings: (Receipts attached) Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $. Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended -$ Date: Function Attended $ SUB TOTAL Meals: (Receipts attached) Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended SUB TOTAL Other: (Receipts attached) Date: Function Attended Date: Function Attended Date: Function Attended SUB TOTAL TOTAL LODGINGS, MEALS AND OTHER (Enter this total on the front of form) FROM : HI[iH CDUNTRY MI]RTGAGE PHONE 140. : ~G2G . Dec, ~ EAST VALLEY WATER DISTRICT D~R~CTOR'S FEES ~D EXPENSE REPORT ~ DIRECTOR: //~~ MONTH OF: Board Meetings: ~onferen~nd O~her ~eetln~s Date: O~anization Description Date: Organization. Description Date:. Organization Description Data:. Organization Description Date; OrganJ~tion. Description Date:. Organization Description Date:. Organization Description Data:_ Organization Description. Data:_ Organ~ation Descrip~on Date: Organization Description Date:_ Organi~tion Description Date:_ Organization Description Date;_ Organization Descdption Date:_ Organization Description TOTAL ~ OF MEETINGS ,, ~,, ~125,00 each Personal A,~I~; Miles x .~65 per mile. Parking Fees Total Lo~i~qs, Meals & Other: (Details on Back) Total Director's Expenses Signed Le~ any Advance Pa~ents_ . Date of Bo~rd Approval TOTAL DUE DIRECTOR East Valley Water District To: Board of Directors From: Rober~ E. Martin fF ~,,/ Date: December 9, 2003 Subject: Vacation Buy Back In accordance with the provisions of my employment contract with the District, I am requesting the buy back of fifty (50) hours of vacation time. Your consideration of this request is appreciated. VENDOR INFORMATION' ;PACKET Info. (9091864-8732, ext 250 .'' 2. The deadline for vendor applications is March 5, 2004. The Highland Historic and Cultural Preservation Board ("Board") has the right to review all applications and memhandise before the application is accepted. A_c'r'IVITY CLASSIFICATION & NOTIFICATION OF BOOTH NUMBER R~ad the following classifications carefully. They determine booth location and fees. + D~rrect Sales: Vendors selling merchandise including, bht not limited to, crafts, apparel, ad, jewelry, toys, collectibles, etc. Activities such as a pony ride, petting zoo and air bounce belong in this category. Nonprofit Organizations wishing to raise funds through the sale of merchandise, raffles or similar activity also belong in this category. + Food Concessions: Vendors selling any food or consumable item, It is the vendor's responsibility to contact the San Bernardino County Department of Health Services before submitting an application. Appropriate Health Department permits and verification of insurance shall be submitted with the application. + Government and Nonl~rofit Orclanizatlons: Nonprofit organizations, service clubs and govemment acjencies distributing information only. If the organization wishes to raise funds dudng the Festival, it would be classified as Direct Sales. Verification of nonprofit status is required. To receive a full refund of yc,ur vendor fee, dress in period costume (1890-1940) or exhibit a historical display to complement the thorne of the Festival. This is available to Government and Nonprofit Organizations only. + H~rstoric Demonstrators: Demonstrators include persons or groups exhibiting a specific craft, trade, artifact or hobby (i.e., blacksmith, weaver, sculpture, gem collector, etc.). Final selection of booth locations will be made by the Board following the application deadline. It is the Board's discretion to limit the number of vendors in any category. All vendors accepted will receive wdtten notice of booth location by March 12, 2004. BOOTH FEES ~. Direct Sales- $25 fee per booth space + Food Concessions- $100 fee per booth space +- Nonprofit Organizations and Government Agencies (distributing info. only)- $2S fee per booth space (refundable with confirmation of historic exhibit or costume}. · Historic Demonstrators. Free Late Fee- An additional $'15 late fee is required for applications received after the March $, 2004 deadline. All fees must be paid at the time the application is submitted. Vendors may pay by cash, check or money o~de~r made payable to the CITY OF HIGHLAND. There will be a $20 charge for all returned checks. Please do not mail cash with an application. If you require a booth space larger than 10X10', you will be required to pay full price for each additional space. PER.]VIITS AND DOCUMENTATION P;articipants shall comply with all City, County and State permit requirements. It is the responsibility of the wmdor to be aware of all permit requirements, and pay any fees associated with the issuance of such p(;rmits. The following permits shall be on premises during the Festival; + San Bernardino County Environmental Health (Temporary Health Permit, for food vendors only) (909) 387-4198- Geri Mon-Fri, 8 a.m. to 9 a.m. + State Board of Equalization Permit (Sellers Permit) naming 27215 Base Line as the business location (909) 680-6400 _CANCELLATION The Board recognizes that situations may arise preventing participation. Vendors must inform the Festival staff' o1' cancellation 24 hours in advance. Failure to do so will result in the loss of fees paid. Refunds will be C'ete~rrnined on a case by case basis at the Board's regularly scheduled meeting. Alt decisions are final. ffweather is very poor, the City will cancel the March 27, 2004 date, and the event will be resoheduled for April 3, 2004. On April 3, 2004, the Festival will be held 'Rain or Shine". Vendors canceling participation in the Festival on April 3, 2004 due to threatening weather shall forfeit all fees paid. IN$1JI~ANCE All Food Vendors and Direct Sale Vendors conducting an activity (air bounce, pony ride, petting zoo, etc.) mus'l provide $1,000,000 General Liability Insurance. The'enclosed insurance fo~rn shall be completed by the vendor's insurance company and returned with the application. NO SUBSTITUTIONS will be accepted! Vendors shall procure and maintain for the duration of the event insurance against claims for injuries to p~.=rs,ans or damages to property which may arise from or in connection with the performance of the work hereunder by the Vendor, his agents, representatives, employees or subcontractors, Such insurance shall include coverage for general liability, automobile liability, and Worker's Compensation if applicable, as required by State law. Such coverages shall be endorsed to cover the City of Highland and their officers, employees, and vendors as respects to liability arising out of the activities performed by or on behalf of the w.~ndor. Such coverage shall be pdmary as respects to the City of Highland. Vendors shall furnish the City with certificates of insurance with original endorsements affecting coverage required by this clause and endorsements shall be to the satisfaction of the Ciys Risk Manager. $._j?A CE ALLOCATION AI booths are outdoor. Booth spaces are 10'x 10'. Participants must stay within these boundaries. Sidewalks, planters, and fire lanes must remain clear at all times. Vendors must present an attractive display including the use of table drapes long enough to cover any items stored underneath. Festival staff reserves the right to relocate vendors and/or reassign spaces. Activities deemed inappropriate will not be permitted. Food vendors shall place drop cloth on the ground within the booth area and any other area where food or grea,;e may leave residue. All food remnants must be removed from Festival streets at the end of the day. $._TREET CLOSURE. SET IJP AND DISMANTLING Vendors will not be permitted on the Festival streets before 8:00 a.m. At 8:00 a.m. vendors may enter and unloved at curbside, After unloading, but before setting up, vehicles must be removed from the street. B[tsiness entrances and their "Private Parking" spaces cannot be blocked at any time. All vehicles must be of~' Festival streets by 9:30 a.m. All PARKING RULES AND REGULATIONS WILL BE STRICTLY ENFORCED. Vendors arriving after 9:30 a.m, are not guaranteed access, and shall forfeit their entry fees. Activities conclude at 3:30 p.m. Vendors shall not start dismantling their booths until the conclusion of the Festival at 3:30 p.m, Booths shall be dismantled and merchandise packed before bringing vehicles on Festival streets, Vehicles will be allowed on the streets for loading only. Blocking streets is not allowed at any time during the Festival. Barricades will be promptly removed and the streets opened to traffic at 4:00 p.m.. FiRE LANES Fire hanes must be maintained open throughout the festival and during set up and break down of booths. Only people shall be permitted in fire lanes. No vehicles, tables, risers, or other equipment are allowed in fire lanes without express written permission by the Fire Dept. and/or Festival staff. Offenders will be cited. E._[.£CTRICAL & EOTJ,~?.,s,~[ENT REOUIRE~,{ENT$ The City will no~t provide water, tables, chairs, canopies or other equipment. Generators are stdctly prohibited. The City will provide electrical power free of charge. If electrical power is required, vendors must indicate the full load amps and number of outlets required on the vendor application. Electrical power will only be made available to those who submit this written request. VENDOR APPLICATION · k Return applications & make checks payable to: CltTY OF HIGHLAND For O.O~ce Use Only 272~15 BASE LINE, HIGHLAND, CA 92346 Phone (909) 864-8732, ext. 250 Booth No, F;~x (909) 862-3180 Name of Business or Group: Address: Street City Zip Contact Person: Telephone: Day Evening Fax State Board of Equalization Permit No.: Business insurance (Food Concessions & Activities Only): Check One Category: D Direct Sales (general merchandise, crafts, apparel, jewelry, art, etc.) [3 Food Concessions Activity (air bounce, pony rides, petting zoo, etc.) Nonprofit or Government Organization (distributing info. only, proof of 501(c)(3) no. required) Historic Demonstrator (display or activity demonstrating an historic craft or trade) L st all items to be sold and/or description of activities (items not listed Can not be sold): List all special needs (City will not provide tables, chairs or canopies): c;i Electrical Power Needed- Full Load Amps Required __ No. of Outlets Required FEES: Please refer to "Vendor Information Packet" for complete detatls regarding fees. Information provided below Is for easy reference only and does not Include all "Fee" information. · ~. Direct Sales & Activities ............................................... $25.00 ,. Food Concessions ................................................. $100.00 + Non-Profit Groups & Government Organizations ............................ $25.00 + Historic Demonstrators .................................................. Free Number of booths x $ /per booth = $ [3 Add $15.00 Late Fee (after 3/5/04) Total Amount Enclosed $ Would you like your phone number made available to the public for referrals? Q Yes [3 No For Office Use Only: Date Received / / Amount of Payment $ . Check# - OVER - 'LIABILITY WAIVER The undersigned acknowledges receipt of the Citrus Harvest Festival Vendor Information Packet, and agrees that he/she will comply with said rules. Noncompliance will result in removal of the actMtiss from the streets. The undersigned further certifies that he/she is responsible for the actMty, and is authorized to a) execute on behalf of the group; and b) accept legal process on bghalf of the group. The undersigned also agrees to indemnify and hold harmless the City of Highland, the Historic and Cultural Preservation Board, Chamber of Commerce and building owners and tenants from all damages, liabilities, costs and expenditures, includihg attorney fees a 3d costs of defense, which may occur by reason of use of street for Festival activities. Ir~ consideration of the acceptance of my application for entry into the above event, I hereby waive, release and discharge any and all claims for damage for death, personal injury or property damage I ,'nay have, or which hereafter accrue to me, against the city as a result of participation in the e,/er~t. This release is intended to discharge the city, its officers, officials, employees and volunteers, any other involved municipalities or agencies from and against any and all liability arising out of or connected in any way with my participation in the event, even though that liability may arise out of the negligence or carelessness on the part of the persons or cities mentioned above. I further understand that accidents and injuries can arise out of the event; knowing the risks, nevertheless, I hereby agree to assume those risks and to release and to hold harmless all of the persons or agencies mentioned above who (through negligence or carelessness) might otherwise be liable to me (or my heirs or assigns) for damages. It is further understood and agreed that this waiw.=r, releases and assumption of risk is to be binding on my heirs and assigns. SIGNATURE DATE PP, Ih, rTE D NAME FOR OFFICE USE ONLY Notes To: Bob Martin, General Manager; Paul Dolter, District Engineer From: Ron Buchwald, Assistant District Engineer Date: 12/04/03 ~> /~'7~9' Re: Plant 134 Treatment Units Maintenance Upgrade - Construction Proposal The production staff has recently performed their annual inspection of the Philip A. Disch Surface Water Treatment Plant (treatment plant) for the winter season maintenance and repairs. This year's inspection revealed typical maintenance required on a yearly and/or bi-yearly basis, such as opening up and cleaning the Tate/Andale pre-water treatment unit, rebuilding regulating valves in the intake vault, cleaning and servicing the chemical feed pumps, and servicing all the booster pumps (including booster pumps used for backwashing). The costs of these maimenance repairs are usually absorbed as part of the routine maintenance costs of the District. The treatment plant is approaching 8 years of use. The treatment units of the treatment plant have required little maintenance to date. However, the treatment units are starting to show typical wear and tear associated with this service. This year's annual inspection of the treatment units has shown weaknesses in the interior and exterior coating on both units. The coating is bubbling, cracking, peeling and in some areas, rust is present. These coating deficiencies will continue to expand if left unattended. Repairing the spot deficiencies are a short-term solution and does not address those portions of the coating with impending failure. Recoating the entire units both interior and exterior is recommended for a long-term solution. Our goal is to upgrade the coating of these units to last another eight or more years. In order to successfully recoat the interior of the units removing the media of both the clar/fier and filter units as well as removing the screens, underdrains and support system is required. Removing these items are labor intensive. Inside the filter units is anthracite coal. Typical life spans for the effective use of anthracite coal is 10 years. As stated above, the recoating of the interior of the units will require removing all the media. During the removal process, an inspection and December 4, 2003 analysis will be performed on the anthracite coal to determine its actual condition. It is anticipated that replacement of most of the coal will be required in order to meet the long-term goal of eight or more years before re-servicing these units. ERS is a company that specializes in work on and around the type of treatment units at the treatment plant. ERS has satisfactorily performed work for the District in the past by removing and re-installing the media in the clarifier and other minor work. ERS has not previously painted for the District. However, ERS have submitted a proposal (attached) to perform all work required to include recoating the interior and exterior of the both treatment units, Their cost to perform the work is $141,106.90. This includes replacing all the anthracite coal (estimated at $8,500). As stated above the work to remove all the media, screens, underdrains and supports is labor intensive and the primary reason for the majority of the proposed costs. The District's preferred contractor for painting and coating is Pacific Titan. The District requested Pacific Titan to submit a cost to recoat the interior and exterior of both units. Pacific Titan is a painting and coating contractor not equipped to remove the media and other appurtenant items. Pacific Titan submitted a proposal for the recoating work (attached) for $42,000. This compares closely to ERS's estimate of $48,000 to recoat the interior and exterior of both units. One of the concerns of having two different contractors working on or near the same project that are not working through an agreement (as in a primary/subcontractor type relationship) is that the liability is limited. In other words, if ERS only removes and reinstalls the media and appurtenant items while Pacific Titan performs the recoating work, the chance exists that damage can occur to the coating during the re- installation of the media. At the very least, this is a challenging situation. Our recommendation is to use one contractor to complete all the work. Therefore, I recommend we use ERS to complete the work as stated in their proposal for a cost of $141,106.90. INDUSTRIAL SERVICES, INC. November 17, 2003 MY. Fred Stafford East Valley Water District PO Box 3427 Sim Bernardino, Ca. 92413 QUOTE # 111003-3Q Fax: 909-383-1481 Dear: Fred ERS is pleased to submit its proposal for our TurnKey Service on your 2 each Roberts filters. This project includes the Blasting and Painting of the interior and exterior of both filters. Our service includes removal, packaging and disposal of existing media, interior filter cleaning where required, supply and installation of new media, per design. ERS will also repair or replace existing underdrains as needed, on a time and materials basis*. See attached scope of work. ERS to ~rovide: 1) Qualified Manpower 21) Forklift 3) Disposal and disposal transport 4) High power industrial vacuum system 51) Confined space equipmem as follows: a) Supervisor/Environmental Technician/Hole watch b) Ventilation fan for air circulation c) Tripod/winch for emergency evacuation d) Four gas monitor for pre-entry testing, as well as for continuous testing e) 2-way Radios for communication with in-tank personnel f) Cellular phone as an emergency response tool g) Half-face cartridge type respirators (Supplied air respirators available if required) h) Harnesses with safety ropes for all men i) Daily monitoring log j) Complete and post-confined space entry permit (if required) 2120 WAI::IM SPRINGS COURT · FREMONT, CALIFORNIA 94539-6774 · PHONE (510) 770-0202 · FAX (510) 490-3024 Pt, ge 2 of 2 Quote # 111003-3Q November 17, 2003 6) Educting machinery if required for specialized installation 7) New media as follows: a) 1 ½ x 3A Gravel b) 3A x 3/8 Gravel e) 3/8 x 3/16 Gravel d) 8 x 12 Garnet e) # 50 Garnet J) .45-.55mm<l.Suc Sand g) 1.0-1.2mm<l.5uc Anthracite 8), Tools and parts to repair/replace underdrains (if required)* PRICING: $141,106.90 (Coatings pricing: $48,000.00) If Anthracite and Sand are able to be reused following testing there would be a savings of $8,500.00. P~dcing reflecls Prevailing wages: Our time and materials work is billed at $75.00 per man-hour, straight time, plus materials with a 20% margin. Price includes all applicable sales tax. Please feel free to call me should you need further information or any clarification. My c~ phone is 510-552-5301; office is 510-770-0202. Sincerely, Rick D. Langlois Vice President Sales l:!ast Valley Water District 10-29-03 5icope of Work l~move Gravel fi.om up-flow Clarifier and package in new Supersacks Slurry out Sand and Anthracite into new Supersacks lq:emove and dispose of all other media I(emove all internal screens and beams as well as laterals if required to do interior painting Whipblast and recoat interior of both units complete-White metal corroded area Sandblast and re¢oat problem areas on exterior Repaint edge around bottom of filter and seal Add 2 18" hatches 1 to each exterior of filter-per pictures Reiastall all interior components Reinstall all media and include extra to bring to proper levels Plant can be off-line for 30-45 Days J~muary start IPlIClFIC 'IlTR. nPACIFIC TITAN, INC. .... -- 11671 STERLING AVE., SUITE H · RIVERSIDE, CA 92603 · (909) 343-2070 · FAX (909) 343-2068 East Val~/Water Distdct Novenlber 20, 2003 P.O. Box 3427 ].155 De~ Ro~a San I~ernardlrlO~ Ca 92413 Af~Uon: Mr. Ron 8uo~wald Re: Trea:rnent P~ant ~ T~'¢ A r,-,~ n4"' SuHec~. Price for m..maUn~ Znterlo~ (2) cIm4fler Dear Ro~; We will furnish at the above all lalx~, matel'lal, tools, Workmeft's CompensaU°n, Properb/Damage, Liability insurance, and supewl~on to cornplet~ In a workmanlike manner all t~e work A. PrelmmUon and CoMtn~ of All :~nllrior Surf~ole: (Tncludl~g floor, walls, pa~s, a~d ~cmctural SUppo~.) · High pressure wash 3000 F~ ~11 surfaces to remova sadimant and co~miflmen~s ~or the purpose.of not i01a~ng tham into profile. · ~ Oea~ SSPC-! ms needed ~11 oils ~5 needed. Abra~,a I~las'c 55PC40 nil interior s~rfaces. Remove sper~ al:vasive and vao~m surfaces recelvklg Apply (1) coat of 5herwin-Wllllam's Macropoxy 646 NSF · 5-10 mils D.~.T · AROly Strl~ coat all welds and irregular surfaces. · Ai~Iy (1) coat: of Sherwlll-WIIIlam's Macroaoxy 646 NSF ~ 5-10 mils D.F.T. Color: Blue For ~e Sum of $ 2e,~42.00 ].. (].2-14) working days.~o complete ]fyou have any que~tons please do no~ he~t~t~ tO call 90g-343-20:70 I~ 23 CA Lio. #~.38280 AZ Lic. #ROC162757 NV Lic. #011031 WA Lic. #U1~1-602-116-531 OR Uc. #1§6148 P ICIFIC " "1 IT n EalSt Valley Water District November 25, 2003 P.O. Box 3427 1]55 Del Rosa San Bernardino, Ca 92413 Attention: Mr. Ron Buchwald Re: Treatment Plant Subject: Price for re-coating Exterior (2) clarifier tanks. Dear Ron; We will furnish at the above all labor, material, tools, Workmen's Compensation, Property Damage, Liability Insurance, and supervision to complete in a workmanlike manner all the work described below: A, Preparation and Coating of Ail Exterior Surfaces and appurtances: ,, High pressure wash 3000 Psi all surfaces to remove sediment and containments for the purpose of not blasting them into profile. · Solvent Clean SSPC-1 as needed all oils as needed. ,, Abrasive Blast SSPC-:!.3 all interior surfaces. SSPC-13 is a complete blast to etch and provide tooth to the surface. · Remove spent abrasive and dispose. ,, Apply (1) coat of Sherwin-William's Hacropoxy 646 NSF @ 5-10 mils D.F.T · Apply (1) coat of Sherwin-WiUiam's Macropoxy 646 NSF @ 5-10 mils D.F.T. Color: Blue For the Sum of $12,ggS.00 Note{s) 1. (5-6) working days to complete Alternate 1. Prepare and Caulk Chime area on bottom using Sika 2C add $ 2,4S0.00 If yo~J have any questions please do not hesitate to call 909-343-2070 Ext 23 Respectfully submitted Patrick Ricciardi Chief Estimator OFFICE OF EMERGEN ~Y gERVICES P.A. No.: 071-91153 Resolution 200B ./45 DESIGNATION OF APPLICANT'S AGENT RESOLUTION ah~r~aJ~ ',rr'-- ~' BE IT RESOLVED BY THE Board of Directors OFTHE East Valley Water District (Governing Body) (Name of Appllcant) THAT Robert E. Martin, General Manager , OR (Title of Aufl~orizod Agent) Brian Tompkins, Chief Financial Officer . OR (Title o£Auglorized Agent) Gary Sturdivan, Safety and Regulatory Affairs Coordinator (Title of Augmrized Agent) is hereby uuthorized to execute for and in behalf of the East Valley Water District , a public entity established under the Iaws of the State of California, this application and to file it in the Office of Emergency Services for the purpose of obtaining certain federal financial assistance under P.L. 93-288 as amended by tbe Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act. THAT the Bast Valley Water District, a public entity established under the laws of the State offCatifomia, hereby authorizes its agent(s) to provide to the State Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required. Passed and approved this 9th day of December ,20 03 ~~,d Title) Robert E. M~in, GeneroO_ ~er Title) Gary Sturdivsl% SsfetYcoordinatorand Regulatory Affairs CERTIFICATION l, Robert g. Martin , duly appointed and Secretary of (Name) (Title) the Board of Directors , do hereby certify that the above is a tree and correct copy of a resolution passed and approved bythe Board of Directors of the East Valley Water District on the (Governing body) (Name of Applicant) 9th __dayof December ,20 03. Date: Board Secretary (Official Position) (Signature) RELEASES OF LIEN DECEMBER 1, 2003 ACCOUNT OWNERS PROPERTY AMOUNT _NUMBER NAME ADDRESS OWED 1. 0020,'!03-01 $ 71.96 2. 0252[155-03 $ 88.17 3. 0630;177-03+ $ 40.01 4. 0640018-03+ $ 12.81 5. 0730145,-06 $139.65 6. 0820163,-07 $ 94.55 7. 0830~60,.0;! $ 73,96 8. 08401;,03.-00 $ 78.92 9. 0930124..07 $ 23.68 10. 0940l}09..05+ $ 23.74 11. 0940263..07 $ 68.15 12. 0940263..08 $ 54.15 13. 1010205..00 $166.94 14. 1020018..01 $ 57.71 15. 1040009-05 $145.32 16. 1040203-09+ $ 88.91 17. 1120118-,05+ $ 48.11 18. 1140006-03 $127.92 19. 1140006-04 $175.59 20. 1140025-05 $ 44.33 21. 1140054-03 $ 77.37 22. 1140054-04 $ 22.91 23. 1140206-03 $158.24 24. 1320101-,0~ $ 79.62 25. 1410190-,01;~ $ 81.61 ~1~6. 1550794-00'+ $ 21.13 Page 1 of 2 27. 15507!)5-04 $172.$5 ~8. 16427,i5-01 $ 24.25 TOTAl. ~.~. $2,262.26 +PAID THROUGH TAX ROLLS Page 2 of 2 MONTHLY SUMMARY REPORT CONSUMPTIONS IN HCF ~,,~MONTH DISTRICT HIGHLAND ENERGY-ONLY REPORT YEAR SYSTEM SYSTEM PLANT 11A ACCOUNTS TOTAL DATE Nov-00 492,058 74,297 91,740 6,284 664,379 1113012000 Dec-00 443,336 65,:~59 91,880 3,822 604 397 12/28/2000 Jan-01 482 966 76,334 93,240 2,059 664 599 113112001 Feb-01 325 840 49,649 100,816 1,807 478 112 2/28/2001 Mar-01 319 278 49,283 96,429 3,313 468 303 3/30/2001 Apr-01 395 499 57,837 96,589 1,068 550 993 4/30/200t May-01 561 637 79,720 84,300 2,681 728 338 5/31/2001 Jun-01 727 238 113,116 84,372 4,828 929 554 6129/2001 Jul-01 846,704 120,531 78,966 6,064 1,052,265 7/31/2001 Aug-01 858,610 119,807 78,413 6,972 1,063,802 8/31/2001 Sep-01 847,419 132,546 78,891 7,572 1,066,428 9128/2001 Oct-01 708,605 100,501 82,216 5,069 896,391 10131/2001 Nov-01 592,241 84,728 86,532 5,288 768,789 11/3012001 Dec-01 404,787 57,372 89,756 2,6t 1 554,526 t2128/2001 Jan-02 438,084 61,413 93,006 3,393 595,896 1/31/2002 Feb-02 405,170 57,176 92,847 1,424 556,617 2~28~2002 '~' Mar-02 472,153 67,114 79,351 1,304 619,922 3/29/2002 Apr-02 480,455 65,639 68,666 4,727 619,487 4~30~2002 May-02 632,628 85,456 0 4,040 722,124 513112002 Jun-02 745,243 108,681 23,481 5,062 882,467 6/2812002 Jul-02 1,084,595 69,478 7,096 1,161,169 811512002 Aug-02 993,29t 0 7,149 1,900,440 9/t0/2002 Sep-02 978,070 0 24,228 1,002,298 t0/1/2002 Oct-02 837,383 0 12,205 849,588 11/5/2002 Nov-02 614,648 0 12,622 627,270 12/212002 Dec-02 500,013 67,215 11,534 578,762 1/312003 Jan-03 550,372 72,504 6,499 629,375 2~5~2003 Feb-03 528,268 6,047 2,591 536,906 3117/2003 Mar-03 409,210 0 5,108 414,318 414/2003 Apr-03 547,387 0 6,738 554,t25 5112/2003 May-03 591,545 6,817 8,345 606,707 6/5/2003 J un-03 832,334 71,153 7,217 910,704 7110/2003 Jul-03 903,120 65,220 5,499 973,839 8/6/2003 ~1111~ Aug-03 1,131,080 47,644 9,406 1,188,130 9/4/2003 S~p-03 1,052,865 59,257 9,245 1,121,367 9~30~2003 Oct-03 868,172 45,667 11,848 925,677 11/5/2003 Printed 11/5/2003 MONTHI OF: OCTOBER 2003 Chemical Amount Price Total Northfork W;~ter price per day 31 153.41 4755.71 State Wal~er Project 0 0.000184 0.00 Wheeling Charge (SWP) per acre foot 0 6.00 0.00 Sub-Total Raw Water 98594000 $4,755.71 Aluminum SulP,~te 2255 0.74 1668.70 NAOH (Caustic) 1.30 0.00 Cationic F'olym~sr - Nalcolyte 8105 14 13.48 188.72 Sodium Hypochiodte (.8%) gallon 25702 0.027 693.95 PO4 Ca[ciquest SEIO0 (gallon) 160 8.50 1360.00 Sub-Total Materials $3.911.37 Effluent Pump #1 702.30 2.37 1664.45 Effluent Pump #2 705.38 2.46 1735.23 Backwash Pump 12.68 7.94 100.68 Surface VVash Pump 5.27 2.51 13.23 Recycle F'ump #1 247.20 0.43 106.30 Recycle F'urnp #2 0.44 0.00 Fumping Cost $3,619.89 ,Grand Total $12,286.97 Raw Water Cost 0.000048 per gal. Treated Chemical Cost 0.000040 per gal. Pumping Cost (SCE) 0,000037 per gal. Treated Watar Production Total Cost 0,000125 per gal. 40,6 per acre foot 0.09 per 100 cubic foot [NNORTHFOR,K WATER IS COMPUTED AT THE RATE OF $f 3t.08 PER DAY ORTHFORK ASSESSMENT DOLLARS DIVIDE B Y 365 = COST PER DA ¥ As~ocia~on 'of ~..~.: San Bernardmo County Spcdal ct~ "-,' ~P~$0~$ is hosUng the December t5~ meeting .', p~ prlmaVera: ~agna: ~aJ~lonaL ~g~ I~Lian ..'. : -~ ProStor: ~e Ike S~gem of E~enhower ~gh School .:.~ ' : ~alto, ~I ent~n ~s ~ HoUday so~s , ..~ .............. . ~ ................................................... . . . , RSVP to ~lma Soniuk by December ~ Fax: 626-~0-633~ :'.'~ :~ ' '~' zoo w~t ~a~ut street . .,~ :,~.~?" Pasadena, CA 91124 ~.f;,~-~, " ~'.~, ~ D~ic~Associate ~' '" ' A~endees: ~'' ~ER: ~e,~s a ~ ~ge ~ ~rmn for ~afi~ mad d~e date ~ing to ~:, , not m~ived P~OR to ~a~tm . ~ /i~ '~,,~. ' ~ ~' ', Sierra Lakes Golf Club 16600 Clubhouse Drive Fontana, CA 92336 210 Freeway to Sierra Avenue; north on Sierra Avenue to Clubhouse Drive. Left to clubhouse. 15 Freeway to Sierra Avenue; south on Sierra Avenue to Clubhouse Drive. Right to clubhouse. N ,. v, ,, .... ."":<:~ . .... ~ . Verde ....... ~' , ~ ~ ~..'~.~::~ --- '. ~ ~-Ur~ "--' ~.~ ......... . ..,, ~ ~, ~ ~ ~:~ ~ ~-.. Il R~ncho :?:::~'" Et:iw~nd~ J ~mm~A~ ~=~T.-: '~=. Verde ~-~: ~Cr eeR P ---~ ,.' .... . .' ' '~ '".'. :D-.'.'x .."': .- . I I / ....~--~;~.~. -- ...... ~~. ' [ H~h~nd Ave J W H~h~n~-A~/:H~h~nd A~ " -, . == ~ .'--.:-'W~Line~ ,. ~F- E .... ::::~:=~ --.'F == T;=-<.-~ =-" :=.-- ~:';=~':':=.' ~ ]- ~F~hiflg~'~< 2~-::-~ ~5~' CALIFORNIA MUNICIPAL UTILITIES ASSOCIATION 915 L STREET, SUITE 1460 ' SACRAMENTO, CALIFORNIAgSgl4 · (916) 441-1733 · FAX (916) 441-4053 November, 2003 1'O: Legislative Committee, Heads of Utilities & Elected Officials FROiVt: Lany Gardner, CMUA President & Lanren Hamlin, Legislative Committee Chairperson ~:UI~CT: CMUA's Capitol Day - Monday, January 12, 2004 Legislative Briefing, Legislative Visits & President's Reception Leg~!slative Briefing The Legislative Briefing provides an opportunity for every CMUA member utility manager, staff and local elected official to learn from key legislative staff what water and energy issues will be considered in the second year of the two year session (2003~004 Legislative Session). The briefing will be held at the Hyatt Regency Sacrmnento (1209 L Street ) beginning at 10:30 a.m. through lunch, Monday, Jenua~y 12, 2004. A special government rate of $84 is available at the Sheraton Grand Sacramento (1230 J Street - a short walk from the Hyatt) for those stayLng over the night of the 11a' and/or 12*b. Please make your reservations with the Sheraton (916-447-1700) by December 12m and be sure to mention CMUA to get this special government rate. Transportation to and from the au-port can be arranged by cuntacfing Super Shuttle (g00- 25g..3~126). LegiSlative V~tsits & Reception Please begin scheduling appoinauents to meet with your legislators and their staffs the afteanoon of January 12~ and invite them to the President's Reception plaamed for that evening at fl~e Sheraton Grand Saeramemo (1230 J Street). Because of FPPC regulations, these personal invitations cannot come from CMUA start. Formal invitations will be mailed ia December from the President o£the Association to the Legislature. Please keep CMUA informed of who you invite to the reception at the Sheraton Grand Sacramento (1230 J S~reet) 5:00-6:30 p.m. Agenda Legislative Brief'rog, Visits and President's Reception Monday - .January 12~h 10:30-Noon Brief'rog with Legislative StaxT on Water & Energy Issues (Hyatt) Noon Lunch (Hyatt) 1:30-5:00 Capitol Visits 5:00-6:30 Legislative Reception (Sheraton) ~!eg/~ter To register for the 2004 Legislative Briefing, Visits & President's Reception please return the roi!lowing form to CMUA with your registration fee of $65 per person (for briefing, lunch and/or reception). You may also access th/s information on our web site: www.emua, ore CMUA's CAPITOL DAY-MONDAY, JANUARY 12, 2004 LEGISLATI'~rE BRIEFING, LEGISLAT]VE VISITS & PRESIDENT'S RECEPTION HYATT REGENCY SACRAMENTO & SHERATON GRAND SACRAMENTO RegL~tration Agead~ Legislative Brietrmg, Visits and President's Reception Monday- January 12a' 10:30-Noon Briefing with Legislative Staff on Water & Energy Issues (Hyatt) Noon Lunch (Hyatt) 1:30-5:00 Capitol Visits 5:00-6:30 Legislative Reception (Sheraton) Pi[ease return this form with your registration fee of $65 per person (for briefing, lunch and/or reception) to: California Municipal Utilities Association 915 L Street Suite 1460 Sacramento CA 95814-3705 Quea;fions: Contact Ann Linnekens or Monlque Zavalza at CMUA. (l:'lease complete one form per individua0 Name (/'or badge) Title U.~.~ility Telephone Fax Address Ez~ai,l Ple. a~e keep CMUA knformed of who you invite to the Legislative Reception, 5:00-6:.30 p.m. at the Sheraton Grand Sacramente (1230 J Sweet). Please let us know which events you plan to attend (The registration fee is $65 for one or all events): ____.Morning Briefing Lunch .... Keception A specisl government rate of $84 is available at the Sheraton Grand Sacramento (1230 1 Street - a short w~lk from the Hyatt) for those stayLug over the n~ght of the l 1 t~ and/or 12a'. Please make your reservations with the Sheraton (916-447-1700) by December 12m and be sure to mention CMUA to get this special gove~vanent rate. Transportation to and from the airport can be arnmged by contacting Super Shuttle (800-258-3826). Registration infonuation may also be accessed on our web site v.~vw.cmua.om. ,; ............................... ' ........ :',~ ,:,~-~,,~,~,:,,; .......... 'i~ ............... ~:~,,,,i', ............. ,;OUTHERN CALIFORNIA'S WATER INFRASTRUCTURE 4th Annual C=lifomia Stete Universlly, FRSTPLASS PRESORT Water Resources San Bernardlno U.S. POSTAGE Institute Conference College of Ex~ended Learning ~§00 Un[v.r$11y P~ rkwoy PAID Double Tree Hotel, Ontario, California Son 8emardino, CA 92407-239? SAN BERNAROINO CA Thursday, February 26, 2004 PSRM~T NO. 174 Our region's water infrastructure is conslantly in the news. Can we maintain the integrity of aging distribution :;ystems? Con we build the facilities required to keep up with our growth? How con public agencies manage their ~[nfrostructure assets? In the current budget, environment ~ncl with the ovenvhelming defeat 6f Prop53, how public agencies fund infrastructure repairs end construction? Bob Martin I-{ow ten we treat water for such new pollutants as East Ve]le¥ Weter District perchlorote? ?0 Box 342? The Water Resources Institute will examine these questions San Bemardino, CA 92410 encl others in our fourth annual conference. ;Jessions will focus on: · Politics and finance of our infrastructure , Infrastructure and changing technologies ' Sustainable infrastructure , Asset Management , Water and wastewater infrastructure case studies Keynote Speaker: Bob Herfzberg, :i ~: :'i ' " former Speaker a~ the Colifornla ^ssemb[¥ .... 'Who should attend: Water agency menogers, staff, and board members; students and faculty in water related curricula; environmental organizations; elected officials; cib' managers ~artment heads; engineering consultants who plan structure; a.~ h,LA.LII, ~&tl~nk41~l119091880-5995.