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Agenda Packet - EVWD Board of Directors - 01/13/2004
1155 DEL ROSA AVENUE, SAN BERNARDINO, CA BOARD MEETING January 13, 2004 2:00 P.M. AGENDA "In order to comply with legal requirements for posting of agenda, only those items filed with the Distr/ct Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors". CALL TO ORDER PLEDGE OF ALLEGIANCE I. Approval of Agenda 2. Public Comments CONSENT CALENDAR 3. Approval of Board Meeting Minutes for December 9, 2003. 4. Approval of Special Board Meeting Minutes for December 22, 2003. 5. Review and accept Financial Statements for period ended November 30, 2003. 6. Resolution 2004.01 - Accept Conveyance of Pipeline Easement from Highland 87, L.P. 7. Approval of Liens for Delinquent Water and Sewer Accounts. 8. Accounts Payable. Disbursements: Accounts Payable Checks #195526 through #195925 were distributed December 2, 2003 through January 7, 2004 in the amount of $1,274,519.68. Payroll Checks for period ended December 12, 2003 and December 29, 2003 and included checks and direct deposits in the mount of $93,489.50 and $83,149.02. Total Disbursements for the period were $1,451,158.20. OLD BUSINESS 9. Radon Rule Update (General Manager) 10. District Headquarters Site Update (General Manager) NEW BUSINESS I 1. Directors' fees and expenses fo~/December 2003. 12. Request from Mr. Bemard'mo Castaneda to address the Board regarding the District's policies and procedures related to meter reading. 13. Discussion and possible action regarding the proposal fi'om SoCal Pump & Well to re-line and re- equip District Well #146. 14. Presentation by CDM Engineering regarding Perchlorate Treatment Investigation for East Valley Water District. REPORTS 15. December 18, 2003 - Releases of Lien for Delinquem Water and Sewer Accounts. 16. General Manager's Report 17. Oral Comments from Board of Directors. MEETINGS 18. ASBCSD MEMBERSHIP MEETING hosted by Cucamonga Water District, Sierra Lakes Golf Course in Fontana, January 19, 2004. 19. Salton Sea Conference sponsored by Water Education Foundation and co-sponsored by the California Department of Water Resources, Holiday Inn, Capitol Plaza, Sacr~unento, January 2 I, 2004. 20. WESTCAS' Winter Conference Workshop & Tours, Golden Nugget Hotel, Las Vegas, NV, February 17-20, 2004. 21. CSDA's Governance Series "Building an Effective Leadership Team": Ontario Airport Marriott, Ontario, CA. February 10, 2004 and Sacramento Marriott, Rancho Cordova CA. February 19, 2004. 22. ACWA DC Conference, Washington Court Hotel, Washington, D.C., February 22-25, 2004. 23. SAN BERNARDINO AREA CHAMBER OF COMIvIERCE, Legislative Breakfast, National Orange Show, February 24, 2004. 24. WATER EDUCATION FOUNDATION'S "Executive Briefing", Radisson Hotel, Sacrm~ento, CA., March 11-12, 2004. 2 25. WATER EDUCATION FOUNDATION 2004 DATES: February 12 WEF Open House March 24-26 Lower Colorado River Tour May 12-14 Central Valley Tour Jtme 16-18 Bay Delta Tour July 15-16 Water Law & Policy Conference September 15-17 Nortt~em California Tour October 6-8 Southern California Tour CLOSED SESSION 26. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(b) One Potential Case ANNOUNCEMENT OF CLOSED SESSION ACTION ADJOURN 3 DRAFT SUBJECT TO APPROVAL EAST VALLEY WATER DISTRICT DECEMBER 9, 2003 REGULAR BOARD MEETING MINUTES The meeting was called to order at 2:00 p.m. by President Goodin. Director Sturgeon led the flag salute. PRESENT: Directors Sturgeon, Negrete, Wilson, Goodin ABSENT: Director Lightfoot STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Charles Roberts (Highland Community News), APPROVAL OF AGENDA The General Manager requested that the following items: 3. Adjourn to East Valley Public Facilities Corporation Meeting 4. Reconvene to East Valley Water District Regular Board Meeting be moved on the Agenda to follow Item #14 as #14a & b. M/S/C (Wilson-Sturgeon) that the December 9, 2003 Agenda be approved with the revision recommended by the General Manager. DIRECTOR NEGRETE ARRIVED AT 2:02 P.M. Minutes: !2/09/03 PUBLIC PARTICIPATION president Goodin declared the public participation section of the meeting open at 2:03 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF NOVEMBER 18, 2003 BOARD MEETING MINUTES. M/S/C (Sturgeon-Wilson)that the November 18, 2003 Board Meeting Minutes be approved as submitted. APPROVAL OF NOVEMBER 26, 2003 SPECIAL BOARD MEETING MINUTES. M/S/C (Sturgeon-Wilson) that the November 26, 2003 Special Board Meeting Minutes be approved as submitted. RESOLUTION 2003.44 - NOTICE OF COMPLETION FOR CONSTRUCTION OF A 4.0 MG RESERVOIR AT PLANT 37 LOCATED AT 2006 FOOTHILL BLVD. IN THE CITY OF SAN BERNARDINO was presented to the Board for approval. M/S/C (Sturgeon-Wilson) that Resolution 2003.44 be approved. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager stated that the charges identified by Account Numbers: 0191508~00, 0541490-03, 0820087-00 and 0940229-09 had been paid and should be removed from the lien list. M/S/C (Sturgeon-Wilson) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. DISBURSEMENTS M/S/C (Sturgeon-Wilson) that General Fund Disbursements #195289 through 195525 distributed during the period of November 13, 2003 through December 3, 2003 in the amount of $1,211,225.04 and Payroll Fund Disbursements for the period ended November 14, 2003 and November 28, 2003 in the amount of $110,705.76 totaling $1,412,017.68 be approved. RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date; that the Radon Rule appropriation language was still on hold awaiting approval from the Senate. Information only. 2 Minutes: 12/09/03 DISTRICT HEADQUARTERS SITE UPDATE The General Manager gave an updated report on the District's Headquarters Site; that the District Headquarters Announcement sign had been placed at the site; that building plans were in the "detailed design phase", information only. Director Sturgeon presented the idea of "bricks, stepping-stones, etc." to be used somewhere on the grounds, or on the new headquarters' building, which would be in recognition of past EVWD General Managers, Directors, Long Time Employee Retirees, etc. Information only. BOARD REORGANIZATION President Goodin declared nominations open for President. Director Sturgeon nominated George E. "Skip" Wilson for President. M/S/C (Negrete-Sturgeon) that the hominations for President be closed and that a ballot be cast for Skip Wilson as President to the Board. Vote: Yes:3 (Negrete, Sturgeon, Wilson) No: I (Goodin) Absent: 1_- (Lightfoot) President Wilson assumed the chair and declared nominations open for Vice President. Director Negrete nominated Kip Sturgeon for Vice President. M/S/C (Goodin-Negrete) that the nominations for Vice President be closed and that a ballot be cast for Kip Sturgeon as Vice President to the Board. Vote: Yes: _4 (Negrete, Sturgeon, Goodin, Wilson) No: 0 Absent: ~ (Lighffoot) M/S/C (Sturgeon-Goodin) that Robert Martin be re-appointed as General Manager. M/S/C (Sturgeon-Goodin) that Robert Martin be re-appointed as Board Secretary. M/S/C (Sturgeon-Goodin) that Brian Tompkins be re-appointed as Chief Financial Officer. 3 Minutes: 12/09/03 President Wilson stressed the importance which he placed on Committee Assignments and stated that he would present his final selections to the full Board in January 2004. SETTING TIME AND PLACE FOR HOLDING MEETINGS President Wilson declared that the time and place for holding regular meetings is open for discussion. M/S/C (Goodin-Negrete) that the District's Regular Board Meetings be held on the second (2nd) and fourth (4th) Tuesday of each month at 2:00 p.m. at the District Office located at 1155 Del Rosa Avenue, San Bernardino, California. SETTING METHOD FOR CALLING SPECIAL MEETINGS President Wilson declared that the method for calling special meetings is open for discussion. M/S/C (Sturgeon-Negrete) that the Board follow the Government Code Section 54956 provision for calling special meetings. ADJOURN TO EAST VALLEY WATER PUBLIC FACILITIES CORPORATION MEETING M/S/C (Negrete-Sturgeon) that the Regular Board Meeting be adjourned to the East Valley Public Facilities Corporation Meeting at 2:25 p.m. RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING M/S/C (Negrete-Sturgeon) that the East Valley Water District Regular Board Meeting reconvene at 2:30 p.m. RECOGNITION OF EFFORTS BY STEVE SANTINI DURING FIRE EVENT AND CONSIDERATION OF SPECIAL COMPENSATION The General Manager presented a memo to the Board in recognition of the time and commitment displayed by Steve Santini during the "Old Fire" event and requested that a special compensation for his efforts be approved. M/S/C (Goodin-Negrete) that Steve Santini be commended and that the General Manager's recommendation for an additional special compensation for Steve Santini be approved. 4 Minutes: 12/09/03 DIRECTOR'S FEES AND EXPENSES FOR NOVEMBER 2003 were presented to the Board for approval. Director Sturgeon stated that he had made an error on his report in that there had not been a regular District Board Meeting on November 11, 2003, but that the total of meetings claimed was correct. M/SIC (Goodin-Negrete) that the Director's fees and expenses for November 2003 be approved with the exception as noted by Director Sturgeon. REQUEST FROM GENERAL MANAGER FOR BUY BACK OF VACATION TIME was presented to the Board for approval. M/S/C (Sturgeon-Negrete) that the request to buy back vacation time for the General Manager be approved. DISCUSSION AND POSSIBLE ACTION REGARDING DISTRICT PARTICIPATION IN THE CITY OF HIGHLAND'S 8TH ANNUAL CITRUS HARVEST FESTIVAL ON MARCH 27, 2004. Director Sturgeon stated that he would like to have "hand-outs" regarding the site of the future home of EVVVD prepared for distribution during the "Festival". M/S/C (Negrete-Sturgeon) that the District participate in the City of Highland's 8th Annual Citrus Harvest Festival on March 27, 2003. CONSTRUCTION PROPOSAL FROM ERS INDUSTRIAL SERVICES, INC. FOR MAINTENANCE UPGRADE AT PLANT 134 (PHILIP A. DISCH SURFACE WATER TREATMENT PLANT) was presented to the Board for approval. The General Manager stated that a recent inspection of the District's Treatment Plant revealed both interior and exterior surface coating deficiencies and recommended an acceptance of the ERS proposal for maintenance upgrade at Plant 134. M/SIC (Negrete-Goodin) that the recommendation from the General Manager for maintenance upgrade at District Plant 134 be approved. RESOLUTION 2003.45 - DESIGNATION OF APPLICANT'S AGENT TO FILE FEMA CLAIMS was presented to the Board for approval. M/S/C (Sturgeon-Goodin) that Resolution 2003.45 be approved. RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on December 1,2003 was reviewed, information only. 5 M/nutcs: 12109/03 GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that the Nitrate Removal Project at District Plant 132 was on line; that the chassis on the Antique Truck, purchased on behalf of the District's 50th Anniversary, had been restored and was in the District yard for final detailing. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Sturgeon stated that he was delighted with the fact that a customer had responded affirmatively to the District's letter, regarding the fire events last month, by expressing their gratitude for our services. Information only. Director Wilson expressed his gratitude for the Board's confidence in electing him to the position of Board President and thanked outgoing Board President, Don Goodin, for his leadership during his term of office. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. ASBCSD MEMBERSHIP MEETING HOSTED BY PARSONS AT SIERRA LAKES GOLF CLUB, FONTANA, CA., DECEMBER 15, 2003. Information only. CMUA'S LEGISLATIVE BRIEFING, VISITS, AND RECEPTION, SACRAMENTO, CA., JANUARY 12, 2004. Information only. WATER RESOURCES INSTITUTE 4TH ANNUAL CONFERENCE, "SOUTHERN CALIFORNIA WATER INFRASTRUCTURE", DOUBLE TREE HOTEL, ONTARIO, CALIFORNIA, FEBRUARY 26, 2004. Information only. CLOSED SESSION The Board entered into Closed Session at 2:55 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item listed on the Agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:10 p.m. The item listed on the Agenda was discussed in closed session with no reportable action being taken. Minutes: 12/09/03 ADJOURN The meeting was adjourned at 3:10 p,m. until the next regularly scheduled Board Meeting on January 13, 2004. George E. "Skip" Wilson, President Robert E, Martin, Secretary 7 Minutes: 12/09/03 DRAFT SUBJECT TO APPROVAL EAST VALLEY WATER DISTRICT SPECIAL M3EETING DECEMBER 22, 2003 MINUTES The Special Meeting was called to order at 9:07 a.m. by President Wilson, Director Goodin led the flag salute. ROLL CALL PRESENT: Directors: Goodin, Lightfoot, Sturgeon, Wilson ABSENT: Director: Negrete STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Mary Wallace, Administrative Assistant LEGAL COUNSEL: Steve Kennedy GUEST(s): Gary Miller & George Marquez (GMID), Jo McAndrews, Matt Levesque DIRECTOR NEGRETE ARRIVED AT 9:08 A.M. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 9:09 a.m. There being no written or verbal comments, the public participation section was closed. "Design Phase" of the proposed District Headquarters Building was presented for discussion. The General Manager explained what the Leadership in Energy and Environmental Design (LEED) program was and then gave the floor to Ga~ Miller for his presentation. Information only. Gary Miller, Architect, gave a detailed presentation on the "Design Phase'" of the proposed District Headquarters Building. SPECIAL MEETiNG MiNUTES: December 22, 2003 Director Sturgeon suggested that the District adopt the "LEED" concept for the proposed headquarters building at a reasonable level. Director Goodin supported the "LEED" concept. Director Negrete stated that he would support au environmental concept but not an experimental one. Director Lightfoot stated that he was favorable to certain criteria of the "LEED" concept for the District's proposed building. Director Sturgeon requested that another tour of the IEUA building be scheduled for further study of its design criteria. Director Wilson suggested that the tour be scheduled (approximately three (3) weeks) after a preliminary model of the proposed District Headquarters' building has been developed by Architect, Gary Miller. Information only. The meeting was adjourned at 11:35 a.m. until the next regularly scheduled Board Meeting on January 13, 2004. George E. Wilson, President Robert E. Martin, Secretary SPECIAL MEETING MINUTES: December 22, 2003 East Valley Water District Balance Sheet - Unaudited November 30, 2003 AS S ETS UTILITY PLANT- at cost: Utility plant in service - water department $74,851,876 Utility plant in service - sewer department 21,994,170 96,846,046 Less: Accumulated depreciation (30,763,080) 66,082,966 Construction in progress 9,765,093 Land held for resale 2,219,649 78,067,709 RESTRICTED ASSETS: Water department - bond funds - cash in bank 6,475 Certificate of Participation reserved funds - cash in bank 1,887,731 Reserved funds - designations - cash in bank 2,186,450 4,080,656 CURRENT ASSETS: Cash and Investments 11,659,349 Less: Restricted Cash and Investments 4,080,656 7,578~693 Accounts receivable (net of allowance) 1,164,701 Other receivables (net of allowance) 56,384 Inventory 857,692 Prepaid expenses 504,411 10,161,881 OTHER ASSETS AND DEFERRED COSTS (Net of Amortization): Bond discount and incidental bond expenses 23,489 Deferred financing charges 388,536 412,025 TOTAL ASSETS $92,722,271 East Valley Water District Balance Sheet - Unaudited November 30, 2003 LIABILITIES AND EQUITY LONG-TERM DEBT: Certificates of Participation due after one year $13,763,264 Less: Deferred amount on refunding of COPs (682,687) 13,080,577 CURRENT LIABILITIES: Accounts Payable 1,333,849 Accrued payroll and benefits 403,423 Customer service deposits 1,201,892 Deferred Rental Income 2,500 Accrued interest payable 6,475 Deposits - refundable 328,000 Certificates of Participation due within one year 1,726,266 5,002,405 TOTAL LIABILITIES t 8,082,981 EQUITY: Contributed capital: Invested in utility plant 27,356,571 Other contributed capital 3,695,064 Retained earnings: Reserved for water bond funds 6,475 Reserved for emergencies 2,170,000 Reserved for unemployment insurance 16,450 Unreserved 39,585,314 Net Income for current year 1,809,415 TOTAL EQUITY 74,639,289 TOTAL LIABILITIES AND EQUITY $92,722,271 RESOLUTION 2004.01 A Resolution Of The Board Of Directors Of The East Valley Water District Accepting Conveyance Of Pipeline Easement from Highland 87, L.P., As Grantor (S) An Easement For The Right To Construct, Use, Maintain, Alter, Add To, Repair, Replace and/or Remove Pipeline Appurtenances, Under, Through And Across The Real Property Located In The City Of Highland, County Of San Bernardino, State Of California, Described In Exhibit "A". BE IT HEREBY RESOLVED AND ORDERED that the Conveyance of Pipeline Easement dated January 8, 2004, and signed by Mark Gardner, General Partner for Highland 87, L.P. as grantor (s) grants to the East Valley Water District, its successors and assigns a Pipeline Easement over, under, through and across the real property described therein, be and the same is hereby accepted for and on behalf of said Water Company. BE IT FURTHER RESOLVED, that a copy of this resolution be attached to said Conveyance of Pipeline Easement, and that the same be recorded in the Office of the County Recorder, County of San Bernardino, State of California, and filed in the records of said Board. The foregcing resolution was duly adopted at a meeting of the Board of Directors of the East Valley Water District by motion duly made, seconded and carried on January 13, 2004. Ayes: Directors: Noes: Absent: EAST VALLEY WATER DISTRICT George E. Wilson, President AI-I'EST: Robert E. Martin, Secretary 1/8/04 jw W2274 Tract 16404 RECORD REQUEST OF AND MAIL TO: East Valley Water District P. O. Box 3427 San Bemardino, CA 92413 CONVEYANCE OF PIPELINE EASEMENT ~'/~'/,~£~hu~ ~"~ ~'.~- , as Grantor(s), for valuable consideration, receipt of which is'hereby acknowledged, does hereby grant, bargain, sell and convey to the East Valley Water District, a County Water District, its successors and assigns, as Grantee, an easement for the dght to construct, use, maintain, alter, add to, repair, replace and/or remove pipeline or pipelines together with all necessary appurtenances over, under, through and across the real property located in the County of San Bernardino, State of California, described as follows: See Exhibit 'A" and "B" attached hereto and made a part hereof Grantor(s) further agree to notify EAST VALLEY WATER DISTRICT of any future use across said easement and to coordinate with EAST VALLEY WATER DISTRICT the installation of any future facilities within said easement. day ,-.JE/V ~"~'~N WITNESS WHEREOF, the Grantor(s) has executed this in~rurr~ent~ this of (Attach Notary Cert.) CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT personally appeared ~/~ ?~~ ~per~onaily known ~ t~- - - ; r~S- - - [ subscribed to the within instrument and ' acknowledged to me ~at he~ exe~ed ~ ~ Co~ ~ 1397747 ; ~/ ~n~m~dinbCou~ [ capacity;;), and that by hisShc,$'t,h~:r ] ~ MyC~m. Expires ~b 2, 2007~ signature~ on the instrument the person~ or ......... ~ the entity upon behalf of which the person~ acted, ex~uted the inst~ment. ~yhand and o~cial seal. OPTIONAL ~h ~e ingrain ~low ~ not ~qul~ by la~ it may pmve val~ble ~ pe~ons re~ing ~ ~e doc~en~ ~ ~u~ Document ~Ue or T Document Date: Signer(s) Other Th~ Nam~ Above: Capacity(les) Claimed by Signer Signer's N~e: ~ IndMdu~ Top o[ th~ ~re ~ Pa~er-- ~ ~ Trustee ~ 0~: ~nor Is ~opro~ntin~: EXHIBIT "A" LEGAL DESCRIPTION A PORTION OF LOTS 26 AND 27, TRACT 16404, LOCATED IN THE CITY OF HIGHLAND, AS RECORDED IN BOOK __ OF MAPS, PAGES __ THROUGH __ INCLUSIVE, RECORDS OF THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF LOT 26, SAID NORTHWEST CORNER BEING A POINT ON THE SOUTH RIGHT-OF-WAY LINE OF BASE LINE, BEING 52.00 FEET WIDE ON THE SOUTH ONE-HALF; THENCE ALONG THE NORTH LINE OF SAID LOT 26 AND THE SAID SOUTH RIGHT- OF-WAY OF BASE LINE, SOUTH 89°47'22'' EAST 15.00 FEET; THENCE ON A LINE PERPENDICULAR TO SAID BASE LINE SOUTH 0°12'38" WEST 7.39 FEET TO A POINT ON A NON-TANGENT CURVE CONCAVE TO THE SOUTH, HAVING A RADIUS OF 47.00 FEET, SAID CURVE BEING THE WESTERLY LINE OF SAID LOT 26, ALSO BEING THE RIGHT-OF-WAY OF MARSHALL COURT. THENCE WESTERLY ALONG THE ARC OF SAID CURVE WHOSE INITIAL TANGENT BEARS NORTH 71°26'58'' WEST THROUGH A CENTRAL ANGLE OF 37"13'20" A DISTANCE OF 30.53 FEET TO A POINT ON THE EASTERLY LINE OF SAID LOT 27; THENCE ON A LINE PERPENDICULAR TO SAID BASE LINE NORTH 0"12'38" EAST 7.39 FEET TO THE NORTH LINE OF SAID LOT 27, SAID POINT ALSO BEING ON THE SAID SOUTH RIGHT-OF-WAY OF BASE LINE; THENCE ALONG SAID SOUTH LINE OF BASE LINE SOUTH 89°47'22'' EAST 15.00 FEET TO THE POINT OF BEGINNING. CONTAINS 174.3 SQUARE FEET, MORE OR LESS. CARSON L. STORER, P.L.S. 3913 EXPIRATION DATE: JUNE 30, 2004 CERTIFICATE OF LIEN JANUARY 13,2004 ACCOUNT OWNERS PROPERTY AMOUNT NUMBER' NAME ADDRESS OWED I. 0020~74-03 $94.62 2. 0020~84-07' $98.26 3. 0040001-06* $122.96 4. 0070189-04 $67.83 5. 0080567-05* $80.51 6. 0140101-00 $174.38 7. 015024%05* $27.76 8, 0220010-02 $32.78 9. 0230t01-01 $28.71 10. 0350205-00 73.29 11. 0361020-03+ $146.24 P~ 12. 0410729-03 $35.47 13. 0430099-07* $15.57 14, 0440239-07* $29.66 15, 0450373-01 $216.47 16. 0520181-04 $108.38 17, 0530252-06*+ $58.66 18. 0820060-03+ $300.16 19. 0640082-00* $126.~2 20. 0640085-01' $25.78 21, 0720132-00 $65.48 22. 0720157-04 $78,20 Page 1 of 3 23. 0820031-07* $19.56 24. 0820150-01 $33.22 25. 0830024-00 $33.72 26. 0830069-00* $80.08 27. 0910757-00 $81.84 28. 0920182-04* $127.47 29. 0920184-06 $107.23 30. 0940119-01 89,56 31. 0940174-01 $122.05 32. 1030095-04* $30.20 33. 1040078-05* $41.47 34. 1050033-08 $17.14 35. 1120148-02* $68.51 36. 1120154-00 $31.48 37. 1130196-00*+ $51.29 38. 1130202-02*+ $149.23 39. 1140103-06 $65.90~A 40. 1220400-00 $16.52 41. 1240318-01 $314.60 42. 1310078-07' $190.98 ~ 43. 1320111-05* $58.91 44. 1400199-06* $92.13 45. 1400262-02* $15.20 46. 1441936-02* $28.27 47. 1520098-02 $18.28 Page 2 of 3 48. 1550875-06' $156.86 49. 1630469-02 $413.09 50. 1650026-02 $137.74 TOTAL $4,297.82 * STILL OWNS PROPERTY ~// + MULTIPLE UNITS Page 3 of 3 East Valley Water District Board Memorandum Date: JAN. 13, 2004 From: Brian W. Tompkins / Chief Financial Officer Subject: Disbursements. ~ Recommendation: Approve the attached list of accounts payable checks and payroll issued during the period December 2, 2003 through January 7, 2004. Background: Accounts payable checks are shown on the attached listing and include numbers 195526 to 195925 for A total of $1,274,519.68. The soume of funds for this amount is as follows: COP Construction Funds Funds depleted EPA Grant Funds Unrestricted Funds $1,274,519.68 Payroll disbursed was for the period ended December 12, 2003 and December 29 2003 included checks and direct deposits. Totaling $93,489.50 and $83,149.02. Grand total $176,638.52 Fiscal Impact: Total disbursements- $1,451,158.20. .0:- o c~ c= o o o o ,:5 c5 d c:; o o cl d d c5 o' ~-~ o~°~9 >° oo~¢> > 9 o> g9¢99 go~> >° g>°9 o o o o o o o o o ~ ~ ~ ~ ~ ~ ~ ~ ~ ~Io o o o ¢ o o g ~ ¢ ooo oooooo ~ u~ o o o o o o o o o o o o o o o o o o ~ ~0oo o o o o o o o o oooooo __~__ ~ ~ ~ ~ o ~ o o ~ o ~ ~ ~~°~ ? ~ ~ o o o o o o o o o o ooo oooooo ~ ~ o o o~o~o~ o o o ~ ~ Z o ~ 0000000 : 0 o 0 m .... ooooooo e ~ ~ o m~> o 0 0 0 0 0 0 o o 0 o 0 ooooooo o ~ oo oo , ~ , , , ~ , ~ ~ ~ ~ wwmwwmw ~ z LUX ~ n W ~ W ~ ~: z :s w w z -J LIJ © z ~ ~ooo~~o ~ 0 ~ Z ~ ~ ~ o ~ ~ ~ ~ ~ 0 0 O~ 0 O~ 0 ~ ~ 0 ~ ~ ~ ~88g~~ z ~ ~z - -- - 0 ~ zz 0 0 ~0~ ~ z ~ 0 Z ~ X~ ~ ~ ooo ooo o o o o qqq qqq q q q q o z ooo ooo o ~ o < mm 0 ~ 0 0 EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: ~ ~ MONTH OF: ,,,~ard Meetings: Conferences and Other Meetinqs Date: /2../,~' Organization g'b'~/} Description ~'~ Date: /z/~4' Organization ~'~, ~/) Description ~.~z'~,z~ Date: .'2/¢_~_ Organization ~z/~ Description .~' Date: Organization Description Date: Organization Description Date: Description Dat " De iption e: scr Date: : :Oi'~ : Date: 0rganizati~h :: Descr ption Date: n.!~ a~t~!~ ~ ::~' : DeScrlpti0n,: Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description TOTAL # OF MEETINGS. 3 @125.00 each . Personal Auto: Miles x .375 per mile__ Parking Fees Total Lodqinqs. Meals & Other: (Details on Back) Total Director's Expenses ~/~.~ L/~//~"~-~¢'~'~ Total Director's Meetings & Expenses $ ~?-~-- ~ ~igned ~/ Less any Advance Payments . $ ~ Date of Board Approval TOTAL DUE DIRECTOR $ ,~'?s: ~) Lod.qin.qs: (Receipts attached) Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended SUB TOTAL Meals: (Receipts attached) Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended SUB TOTAL Other: (Receipts attached) Date: Function Attended Date: Function Attended Date: Function Attended SUB TOTAL TOTAL LODGINGS, MEALS AND OTHER (Enter this total on the front of form) EAST VALLEY WATER DISTRICT DIRECTORS FEES AND EXPENSE REPORT DIRECTOR: Don Goodin MONTH OF: December, 2003 ~?ard Meetings 9 Conferences and Other Meetings: Date: 2 Organization csusl~ PA 633 Description Education Date: 15 Organization Special Districts Description SBCSD Mtg Date: 11 Organization IEUA Description Building Tour Date: 19 Organization EVVVD Description EVWD Awards Date: 22 Organization EVWD Descri orion EVVVD Special Meeting Date: Organization Descri orion Date: Organization Descri ation Date: Organization Descri ~tion Date: Organization Descri ~tion Date: Organization Descri ~tion Date: Organization Descri )tion Date: Organization Descri )tion Date: Organization Description Date: Organization Description TOTAL # OF MEETINGS 6 @ 125.00 each $ 750.00 Personal Auto: Miles X .325 per mile $ Parking Fees Total Lodgings, Meals & Other; (Details on Back) $ 632.50 Total Director's Expenses $ 632.50 ~.,=._, Total Director's Meetings & Expenses $ 1,382.50 Sirmed ,-.~ Z¢ ,~--~..~,~, Less any Advance Payments E-~,of Board Approval Jan 13, 2004 TOTAL DUE DIRECTOR $ 1,382.50 Lod,qin.qs: (Receipts Attached) Date: Function Attended $ ~ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ SUB TOTAL $ Meals; (Reciepts Attached) Date: 15 Function Attended Special Districts $ 31.00 Date: Function Attended Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ SUB TOTAL $ 31.00 .Other; (Receipts Attached) Date: 4 Function Attended csusB PA615 Fees $ 601.50 Date: Function Attended $ Date: Function Attended $ SUB TOTAL $ 601.50 TOTAL LODGINGS, MEALS AND OTHER $ 632.50 (Enter this total on the front of form) EA ST'VALLEY' WATER D DIRECTQR'8 FEES AND EXPENSE REPORT ~.~., Cenferences,a~nd OtherMeetmae ,~ I, · - -... Date: I ~ Organiza~on ~, Vi ~. De,cd. pli. o~ ~ DaJe: J~ Organizat,o~ ~,O, Descr,,pbon~~ Date:~ O Organizailon ~~~~e, cr, p'Jg~ Date: Organization Description Date: Organization Descript Date: Organization Descr pt on. Date:' Organization Description De~:, rt ~a'nlzJ~ ,~i. t', ,., ...Descr priori. Date: Organization Description. Date: Organization Descrip~io~ ~' Data: Organization Description. Date: Organization _ Description Date: Organization_ Description_ Date: Organization Description_ Pereonal~O~: Miles x .375 per mile , Parking Fees Total Lodoino~, Meals &pther: (Details on Back) Total Director's Expenses Total . Director's Meetings & Expenses Less any Advance Payments~ EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: Sturgeon MONTH OF: December 2003 ~.,.?d Meetings: 12/09 and 12/22 Conferences and Other Meetinqs Date: 12/01 organization National seminars Description Seminar Date: 12/02 Organization ACWA Description' Conference Date: 12/03 Organization ACWA Description Conference Date: 12/04 Organization ACWA Description Conference Date: 12/05 Organization ACWA Description Conference Date: 12/09 Organization c of c Description Breakfast Date: 12/09 Organization Thursday AM Group Description Mixer Date: 12/10 Organization EAC Description Meeting Date: 12/11 Organization EVWD Description Meeting/Tour Date: 12/09 Organization water Trax Description Seminar ~"~ate: 12/19 Organization EVWD Description Holiday Dinner Date: 12/19 Organization Cimino ReaLty Description Reception Date: Organization Description Date: Organization Description Date: Organization Description TOTAL # OF MEETINGS 10 @125.00 each $ 1,250.00 Personal Auto: Miles x .375 per mile. $ 72.09 Parking Fees $ rotalLod.~nas. Meals & Other: (Details on Back) Hotel (ACWA & Seminar) $ 800.00 Total Director's Expenses $ 872.09 Total Director's Meetings & Expenses $ 2, i22,09 Si{~lCd ~ ~,~'~"L ~ Less any Advance Payments $ Date of Board Approval 01/13/2004 TOTAL DUE DIRECTOR $ 2,122.09 ~ - EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT DIRECTOR: [.r)/; $~.'~ MONTH Of: f)~'¢ ~' ~"~'Board M.ee'tings: /~{.~ 5 Conferences and Other Meetings Date:/.~/sj' z.~/f, Organization ,~/,~ Description Date: ~/~ Organization o~ ~ ~ Description Date: ~/z~ Organization ~v~O Description~ Date: / ~fle Organization .<~ ~ A~ Description ~ Date: /2//~ Organization,~ ~ v~o Description Date: /~/~/ ~anizatio ~ v~ Description ~r¢ Date: Description Dar6: Date: ._Description Date: Organization Description Date: Organization Description Date: O[ganization Description Date: Organization Description Date: Organization Description TOTAL ~ OF MEETING8 (~ ~125.00 each $. l,~. Personal Auto: Miles x .36 per mile $ Parking Fees $ Total Lodgings, Meals & Other: (Details on Back) $ Total Director's Expenses $ ~ /~////4/~' 7.._.~ Total Director's Meetings & Expenses $ Signed ,. Less any Advance Payments $ ~-- Date of Board Approval TOTAL DUE DIRECTOR $ Lod.qin.qs: (Receipts..attached) Date:~,/~½/~/,/ Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: ' Function Attended Date: Function Attended SUB TOTAL Meals: (Receipts attached) Date: Function Attended Date: Function Attended ~, Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended Date: Function Attended SUB TOTAL Other: (Receipts attached) Date: Function Attended Date: Function Attended Date: Function Attended SUB TOTAL TOTAL LODGINGS, MEALS AND OTHER (Enter this total on the front of form) EAST VALLEY WATER DISTRICT REQUEST TO SPEAK at the BOARD MEETING on Date 6¢ Meeting Mr. Please Print Name Address~ ~ City ZipCode A~liation I wish to: [ ] speakin favorof [ ] speakin opposition of [~ ask questions or make other comments about Following is a sho~ explanation for my request: ~ ~,),~'~ /~e~,,,'~7¢, x,/~.. ~,, /~7~ ~x,z Please have this form delivered to the Board SecretaW. The Board President will call upon you to speak at the appropriate time. Thank you for your cooperation. BERNA RDINO CASTANEDA, SR. Janw,ry 13, 2004 ~i'O: East Valley Water District, Board Members I~ltOM: Bernardino Castaneda, Sr. RE: Request to Address the Board on Policies, Procedures, and Penalties ~ ~ctober 26~ 2003: At 1 l:30a.m. I, Bernardino Caslaneda, was notified flint the "Old Fire" had jmped South ~ Highlmid Avenue, headiug sou~ tow~,'ds Baseline. At this time, immediate f~ily members ~d friends of my family had ~ived to help with ~e prep~ation ~d evacuation of our house belongings at I dcckled that we did not have to evacuate at this time. However, help was needed with my home ~d om next door neighbor's home (Jim & Robin Eberhardt), to remove the heavy vegetation from the flood control case~',~nt behind bofl~ properties. We all worked diligently to create a tire break ~d water down ~e ~ea io the event that the fire jumped ~d bec~e out of control, ~ it did in the Del Rosa mea~ At l:30p.m. I called the dispatcher at San Bernardino Central Police Department reg~ding a nei~bor at . He had tapped into file fire hydrant ~d proceeded to water down his property. 1 le made no attempts or efforts to help us or anyone else in watering dowo the i~mnediate ~ea ~at leads directly to his home. Two p~dice units mrived at the scene,, at which time one Qfficer, Mr. Pleasants, made a U-turn and I pointed to ~he hydr~t. He stopped to talk with me aud asked me what I wanted him to do about the situation. I stated I wanted Mr. Shealer to be cited for depletiug the water sources to all I l homeowners in om block. ARer no response from the officer, I th~ told him to forget about it, I would take it to C~ty Council md &e Water l)Q~wnnent, myself. October 27, 2003: At 9:57a.m. I went to thc Water Department m~d Ica my complaint with the cashier, Mr. l$Tlliams. I told him I had taken pictures and that I lmve witnesses to the incident. I also i~ormed him ~at this is not the first time the residents have done this. From 1977-1989~ complaints were made reg~ding the resided*ts blocking the fire hydr~t from view with their vehicles and fl~en tapping into the hydrm~t to water their law~ and other pcrsoual use. Mr. WiHiatns inlbrmed me that the resklents would get a stiff fine or a verbal After leaving the Water Departtnent I made a complaint at the Cig, of Highland and spoke with Beny llulchinson, City Clerk Secretary. I infi~nned her of the photographs taken ~d witnesses. At ~s time, she requested a copy of ~e photographs when developed. She also asked for enlm-~ed photos of the f~ily members/work crew ~at worked on ~e fire break Approximately ~:00p.m. The "Old Fire" had moved east of our ~ea and evacuation eft~)~s were enforced by the Highland Police Department. Residents at attempted to tap into fl~e tire hydr~t again. At that time, I approa aler. I hollered at her not to tap into the hydr~t. She yelled at me that she would do what she w~ted if she had to~ I t~ned aud walked away tow~ds ~e front of my home. Our' neighH~r, Captain .lira Stalnaker ~d his wife Laurie were outside ~d had overheard ~e ~gument with M~. Shealer. Captain .Bm Stalnaker ~d his son approached Mrs. Shealer's son, Phil. He told Captain Jim fl~at 'hey h~d permission to do what ~ey were doing. Captain Jim asked him who gave them permission. Phil did ~ot reply. Calnaio ,5¥ah~aker ~' son, a licepsed contractor, informed l'hil that they have to have a registered m,~er to read the water consmned in order to use the hydrant aud there was no meter. A few ~nutes after, ~h-s. Shealer's daughter came to my front door ~d told my son, Jess, that ~ey do have pe~ission to use the fire hydrant. The que~fion~ "Wl~o g~e them pevmi~ion ?" wa~ ne,er answered ov proved. )ctober 28, 2003:1 addressed the City ('~uncil Membe~w and ,~tq#'at the ( ¥ty Cottl~cil Meeting. I informed ~hem ot' the photographs takeu and that l would turn them into the ('ity ('lerlc~ Office as soon as they were developed. My complaint was recorded in the minutes flora this mectim,~. October 30, 2003: At 10:00a.m. 1 provided the photographs to the Ea,vl Valley Water District Secretary, to be used iu relErence to the minutes ti'om the above fore mentioued meeting. At l~0:lSa.m. I delivered photographs lo the C/ty it/'Hi,ehhmd Police t)epartment. They said they had been expecling Ihem. Al 10:36a.m. I delivered photographs to thc ( 'iO, Clerll.~ (?[]ice to BetO, ttutchi,son. _November 12, 2003 - City Council Meetinl~: Prior to this meeting, 1 bad submitted the enlarged photos of the work crew that Betty Hutchinson requested. I approached the ~nembcrs to remind them of the fire hydrzmt incident. I was informed that Captain Sheree Stewart and Fire Chief .lira Rissmiller were not aware of any such incident ,qud they promised to folloxv-up on the mattcr. To this date, there has been no response Ikom the Water Departn~e~t or Ihe Highland Police Department on this violalion. Therefnre, I am requesting to address the East V~*lley Water District, Board Members on the Ibllowing issues: 1) Water District Policies attd Procedures and what are the sti~,dard,~ on personnel meter reading. 2) What penalties can be #nposed on any per:von or personx, ph~tographed, placing a hose and stealing water from a hydrattt? Witnesses Work crew members: Joe, Nano, Jess, Leua, Krissl in, Alex, and Julie Castaneda Lisa & Gorge Acevedo, Ed {;ross, Robin & Jim Eberhardt, and Curtis Miller Cnpy to: City of Highland Highland Police DcT~artment S.B. Central Police Department 2 SOCAL 'PUMP WELL ORILLIN6, INC. January 6, 2004 East Valley Water District 1155 Del Rosa Ave. San Bernardino, CA 92410 Attention: Ron Buchwald Reference: Well # 146 £iner Dear Sir, Per your request below is our estimate to furnish and install a liner in the existing well, furnish and install a vertical turbine pump assembly, and electrical as follows. A. Existin~ casin~ develovment Field labor to assemble and run a mandrel test to minimize the possibility that the liner will not go to the bottom of the well. Please note: we will attach a 2"pipe on the mandrel simulating the sounder pipe installation. If this test is satisfactory we will order the appropriate size of casing. Video log well with VI-IS tape for your records $960.00 Wire brush and bail out any fill on bottom $3,665. O0 Run one 18" x 40' mandrel $1,100.00 Break out the existing pump base and dispose of concrete $2,400.00 Total Amount for Item A. $8, J 25.00 Design · Installation · Sales · Service * Repair · Maintenance. Complete Electrical and Motor Repair P.O. Box 5488 · Riverside, CA 92517 4° 1510 Palmyrita Ave. · Riverside. CA 92507 Bus. (909) 341-5025 · Fax (909) 341-5031 B. Well Liner Furnish and install 398' of 14-1/2" OD x . 375 wall Copper-Bearing plain end beveled casing Furnish and install 238' of 14-1/2 "OD x .375 wail Copper Bearing mill slot screen · 090" x 2.5" slots per foot plain end beveledperforated casing 30 casing guides Bottom plate 1 lot of Colorado Silica 4tx8 wellgravel Furnish and install a 2' sounding pipe on the OD of the liner with perforations and bottom Field labor to transport, weld, and install all the above with a 200'-0" sanitary seal permit and inspection. Furnish and install concrete pump base with steel sole plate, electrical conduit stub out, 2" standard sound tube and separate sounder access for the 2 "pipe installed on the casing OD including a long radius sweep. FieM labor to consolidate the gravel pack and add gravel as required. Total,dmount for £tem B. $84,287.00 C. Puml~ Ecu#Jment Pump and Motor,,tssembly Capacity 550 GPM Head 655' TDH Fluid H2o ~ Clear Specific Gravity 1.0 - Cool Driver Electric Motor 1- 125 f-fi', premium efficient, 3phase, 60 cycle, 460 volt, YHS, 1.15 service factor, high thrust electric motor in a Yfl~-I enclosure as manufactured by US Electn'c Motors. (Space heaters will also be installed.) 1 - 8" x 8 "x 16-1/2 discharge head constructed of cast iron with a 150# ~ISA discharge flange. .4pproximately 400' of column assembly constructed of 8" column pipe in 20 '-0" lengths, 2 I/2t' oil tube in 5 '-0" lengths, ! 1/2 "shafting in 20'-0" lengths. 1 - 8 stage bowl assembly constructed of cast iron with bronze impellers and a 410 stainless steel bowl shaf. /Ipproximately 10 '-0" of 8" diameter suction pipe with an 8" stainless steel cone strainer FieM labor to install, paint, clean up, adjust, start up, and check for proper operation. Total/Imountfor Item C. $45,672. O0 D. Electrical Furnish and install new panel for 125 tfP well pump including: DIGI-FI2~E solid state combination shunt duty starter, J~dl size bypass contactor,.fused control power transformer, restart timer, waste valve circuit with timer, overload relay, oil lube pre- lube and a hand-off-auto selector switch. Tie into existingpanel, pull in new wire to well motor. Pull new wire in for controls, heaters and flow-meter. Make up all connections, adjust lateral and check for proper operation. Total/Imountfor Item D. $18,543. 69 Your total net cost FOB thejobsite installed for items A-D is $156,627.69 These prices are firm for thirty days, after such time they may be subject to review and/or possible change. These prices do include applicable sales taxes, If you shouM require further information please contact our o, ffice. Thank you for choosing $oCal Pump & Well Drilling, [nc., a,full service pump, electrical and water well drilling company. Regards,.,, · ;,..?'..,. Keith Collie~ Y.P. RELEASES OF LIEN %,,,.,, DECEMBER 18, 2003 ACCOUNT OWNERS PROPERTY AMOUNT NUMBER NAME ADDRESS OWED 1. 0020203-0t $ 45.77 2. 0350205-00 $ 73.29 3. 0520232-01 $ 66.64 4. 0940119-01 $ 89.56 5. 1010013-05 $ 65.35 6. 1030075-01 $ 78.03 7. 1120132-05+ $ 32.14 8. 1221070-03 $ 29.72 9. 1542631-04 $ 810.87 10. 1560909-00 $ 14.45 ~ TOTAL ~ $1,305.82 +PAID THROUGH TAX ROLLS Page 1 of 1 A~dation o~' the San gemardino County Specid Dis~c~ JanuarV 19,. ~004 ~ Membership M~eting ~ O~CamO~ ~¢ ~tOZ~t is hosting the first meeting of 2004 at Siorra Lakes 6oil Course in Fontana. ~ %e sociM hour ~11 basin at'6 p.m. ~t[ a c~l to order Dir~in beef ~ips wifh n~o~ Chicken ~arme~.¢n wi~h pas~a: App~ ~r peach c~bb~k' ~a" ~31 ...... ~./ ,~,,., % "' roSe-m,' amman · .>~ ., ~ ~ RSVP:to by January 9 :" ':~' . ._... b65, .' 10440 ~hford Street iCff~ e" ,.z .'.. ~..~ Distr ssociat RE~IINDER: There is a S2 surcharge per person for rcscmadons m~e after the deadline data and coming to the dinner meeting wffhou~ havinD made r~se~ations. You ~vil[ also be billed ~or the dinner ifc~ncelladon is not received PRIOR Sierra Lakes Golf Club 16600 Clubhouse Drive Fontana, CA 92336 210 Freeway to Sierra Avenue; north on Sierra Avenue to Clubhouse Drive. Left to clubhouse. 15 Freeway to Sierra Avenue; south on Sierra A~enue to Clubhouse Drive. o clubhouse.. ,:, . January 21, 2004 ":' ':~'--... Holiday Inn, Capitol Plazai}fi 300 J St. "," sacramento, California ~.'. Sponsored by j~ the Water Education ~ Foundation Co-s~3onsored by the California Department Of Water Resources WATER EDUCATION FOUNDATION o!~BonpB 'Jo3gaJiCl 'UeLupn$-~plLuHos dn-deJJ Lud O0:l~ ~UOJ:~EJ0),SaJ I~$ UO3,ll~S UI Al~ld ~,1 IIIM BIOJ 3EI.JM '(VSO) 3ueLu~eJ§V ~,u@uael~S UOl~egl=t!lenO o~ p@~!LULUOg MOU ~,LleLUIJJeAO~ leJape~ eq3 q3!M LIOp, eJO~Sg~J Jo~. 15ulpun:! leJepe=l ~.LUOJJ @WO3 A@UOLLI BLI:~ IIJM @J@LIM pUE UOJ3RJO3SeJ JOJ be3, aPl Jcl @jqeuoseeJ E si ~ELIM ee331LULUOC) a~!IPlIM ~ S)tJed 'J~,~M AlqUJBSSV JIBLID 'BIIILUEIDUED eOl' JeqLU@UJAIqUJBSSV uoi3eJo~,s~a JoJ. 15uipun=l e3e3S 'UOI; E3 3Joddns MOLl pUE/qlJOJJC iCeS UO31ES I~UlPeel ¥ ues-(] ~o~ ~odclns eA!3,elS!Gel 'segJnoseJ ~elaUelSe eJ. llPIIM el IIIM 'A3POLI3nv JIP e^l~ngaxe v~ puc LISle. 3ueseJd SDg.IIIOS~9~ e~!IPI!M pue qS!d ~,$ urn, leS ~o sn3elS REGISTRATION Salton Sea Conference January 21, 2004 Sponsored by the Water Education Foundation Co-sponsored by the ~" California Department of Water Resources · Holiday Inn Caplto] Plaza 300 J Street, Sacramento, CA 99814 (916) 446-0100 Please register me (registration Includes lunch and refreshments) ~ $125 (WEF major contributor of $100 or more) r---] $150 (Non-contributor) Cancellation pollcy- Substitutions may be made at any time. Full refunds (less a $25 administrative charge) will be given If written notice is received by 5 p.m. January 15, 2004 (Thursday). Faxed orders will be accepted with purchase orders or credit cards. You wll; receive confirmation of your reglstrat;on. Name Title organization ~i~ Address city, State, ZIP Phone Fax E-mall Lunch choice: ~ Vegetarian r~ Non-vegetarian ~ I cannot attend, but please accept my tax-deductible contribution to the Water Education Foundation's educational program. Payment: ~ American Express ~ Visa ~ Mastercard Purchase order If Card number Exp. Date Signature (Must be signed to process credit card order) Please return with payment to: To telephone or fax the Water Education Foundation Water Education Foundation 717 K St., Suite 317 Telephone: (916i 444-6240 Sacramento, CA 95814 Fax: (916) 448-7699 .., WESTCAS' winte'r' .:' i· .:''~'. ::' '.. ConferenceW°rkshOpFOb~. ~ 17th and.Tours, Feb. 1:8th, 2004 · · WORKSHOP On Feb 17th, from 1:00 to 6:00 pm WESTCAS is planning to host a workshop to build on our western water quality research agenda. The plan is to have a Workshop consisting of our Federal water quality pa:'tners (BuRec, EPA, USGS~ along with national water quality research organizations (AWWARF, WERF, WateReuse Foundation, and ACWA) -This 'workshop wilt kelp'to set a course'for WESTCTkS Support for'futu/~'w~ref qiiality'-r~g~/irch-~'t'th~-Fe66~fi17 .... regional, and state levels. A decision to hold this workshop will be made based upon the response, and notification of that decision will be provided on the WESTCAS website by January 15th. The workshop is being pu~ together by the WESTCAS Science Committee in concert with .our Arid West Water Qualit Research project to further our issues and needs ~ the water'.quality research arena. TOUR 'Dh Wednesday morning from 8:00am to 12:00pm. WESTCAS would like to offer the following tours, for those who ,~,,~411 be in Las Vegas prior to'the start of the WESTCAS conference. We need approximately 15 to 20 people per tom: i, order for these tours to take place (transportation is provided). Please indicate Which (ff any) of the following tours you 'are interested in participating in (check ONE only): [] YES, I. wish ~o.beon the :fOllowing.'toUr: [] Mystery tour (of a. Las Vegas interesting venue [] :Vl:P'tour'of Hoover Darn ?~.Y-es'.l..wish to p'articipate in the workshop ~' ~.o, I, don'-t wish.to participate in'the workshop Name: · . Agency, ~ A~dress: Phone: E-mail Address: 'WESTCA$ c/o Will and Carlson, Inc. (202) 42e-4544 Attn: Gap/Martin FAX Number...(2021 429~4342 1'0t5 18th St., N.W. Suite 600 Washington, DC 20036 Please complete this form for tour only, workshop only, or tour and workshop participation, and fax your response to the above by January 15th, 2004. , , ' WESTCAS' Winter '" Legislative Conference February 18-20, 2004 Golden Nugget ~Hotel Hotel Info ,~9 E. Fremont Street Las Vegas, Nevada 89101 ... :.. Tel: (702)----';~t~t)-[] 11 .Fax:..[/UZ)'-"-' 38_6-8327 .. > $7~night for single/double occupancy, South Tower; $99/night for single/double occupancy One Bedroom Suite; rates good 1 day prior & 1. day afte[ conference dates > Located in downtown Las Vegas. Approximately 20 minutes from McCarran International Airpod, shu~le and taxi se~ices are available from airpo~. > Saturday arrivals are not allowed unless pre-approved and a two (2) night minimum stay is required. .___~ ................... ~ ................................................. L ............ ~ .................. ~-- .... To receive the reduced rate, make rese~ations before JANUARY 21,2004 & MENTION WESTCAS ~ ~ Please complete the following for each attendee: ~ ~ ~. ~0~f~e~e~R~ ~t~tton .~ea~lihe~fb~.~a~' .r~i~t~at~.ls. ~janu~y.~.l~ 20~ ~:~38:'cb~fere~ce'mate'r~als" :~ $~5~.'~n~m~ber, f mt'me'et ng reg stmtion; ~ $255 esry reg Strut[on D. Free'fo~'tit~t, time.,, hen-member. NevadaAgenOes C $295' late registrs~i~n · :W ..y=~.-bestaying~atthe'hotel-. [.lYes:II no If s¢~.,will you'bbok udder our room block~ [ ] WESTCAS cl0 Will and C~rlson; Inc; (202) 429~-43~4 A~n;,Gaw Matin 'FAX'NS~ber (202)'42g-49~2 (forms Can be f~ed, ',1,0t,5 18th St, N.W. Suite 600 please indicate when payment will-be mailed) · .washington, D6',2~036 Make. chec~.payable,to-~STCAS. SOr~ we.d~n'tac'cept'credit cards · All.~als iicluded~in registrativnfee;'~'l meals areforpald attindees ~.guests Whv'd'like to join us CSDA's Governance Series [][][]M BUilding an EffeCtive LeaderShip Team: New Board Member and Trustee Training - A workshop for newly elected or appointed special district officials How to be an Effective Leader - A workshop for special district board chairs and presidents New board members can mingle with their veteran peers, and board leaders can impart their wisdom to the next generation. Attend a breakout specific to your training level, then come together for issues of cormmon concern. Don't miss this opportunity to network and leaml A Personal Commitment toYOUR special district! Leading a special district as a newly seated or veteran-governing official Is both excklng and cha[Iengin~ 6y working a~ a catalyst and mapmaker for your agency, you have accepted the responslbl[it-/of representing your con~tuents and customers in the most effective and professlor~[ ra~nner possible, this will demand that you acquire or maintain the necessary skills to govern a spec~ district. This day of trainings has been designed specifically for special district board members and board chairs/presidents in order to provide the tools, background and over-at[ knowledge necessary to be]p navigate this tough terrain and be an effective leader. Unique to this series of trainings is that the programs have been developed by special districts for special districts. 8oth veteran governing officials and newly seated directors should tek~e advantage of this opportunity to come together at this ail-new educational experience. Breakouts will accommodate both groups - with a combined luncheon for networking opportunities. I Confirmed Panel of Locations Speakers CatherJrle Srlllth is che Executive Director of R¢crention and Pad< Discr~ct A workshop for newly elected or appointed special district officials A new~y elected or mppointed of~ci~l should be,~'n their position on a special dlst. ri~ board with a solid unders~ndlng of what: the role entails ~ well ~ a ~,~ . complete undersl~nding oft. he Aws tha~ must be followed. CSDA's New Board Member Training provides state &ioc. I fiscal rda~Jonships, etc.) Strategic thinking "A community is like a ship, ever/one ought to be prepared to take the helm." Henrik Ibsen, playwright Registration p/ease make copies of form for additional attendees '~ MEMBER - $170 C) NON-MEMBER - $210 '~i~(~) Ontario, CA- February 10 O RANCHO CORDOVA - February 19 Name,trifle: District: Address', Cit-v: State: Zio: Tel: Email: Payment: O Check O Visa O Mastercard Acer Nome: A¢cf Cf: Expiration Date: Authorized Siclnafure: Other Needs: O Vegetarian Option Breakout How to Be An Effective Leader A worl~shopfor special d~tdct board chairs and p~e~idents Attendees will leave the workshop knowing how to: Properly conduct the dis:rice's business in public EffecrJvely prepare for the meeting Respond to community input and feedback Fadlitate effective deliberation Fo[[ow par/iamen~try procedures F. szablis h protocol Ensure compliance with bylaws, policies and legzl requirements (to include the Brown Act updates and recent changes, conflict of Interesde:hics Laws) Additionally, this workshop wifl detail the chair/ president's ro[e in community relations and overall advocacy on behalf of the dlstr~cc they represent. Included will be information on: Building & maintaining community support Establishing effective communicarJons Engaging In necessary governmental relations & advocacy efforts Ensuring accountability for community leadership efforts A leader'sjob is to look into fl~e future, and see organization not: as it is, b~ as it can become. Registration please make copies of fo/'~ for additional attendees 0 MEMBER- $170 0 NON-MEMBER - $210 O Ontario, CA- February 10 O RANCHO CORDOVA - February 19 Name/litle: District: Address: City: State: Zip: Tel: Email: Payment: O Check O Visa O Mastercard Acct Name: Acct #: Expiration Date: Authorized Sic~nature: Other Needs: O Vegetarian Option Breakout: Association of California Water Agencies Leadel'si~i~) Acivocs, c,/ h~form,~.tio~-~ $ince191o December 22, 2003 Mr. Robert E. Martin East Valley WD 1155 Del Rosa Ave San Bernardino, CA 92410 RE: ACWA 2004 DC Conference Dear Mr. Martin, Plans are underway for the 2004 ACWA DC Conference, February 22-25, 2004. This letter serves as your personal invitation for you or your designee to attend this event. The conference provides a unique opportunity to meet with members of the 10gt~ Congress and the Bush Administration. We anticipate working on a number of key federal issues, including Water Supply Subcommittee (CALFED, Rural Water), Federal Projects Subcommittee (Invest in the West, Desalination, Water Reuse, ESA), Water Environment Subcommittee (Infrastructure funding, TMDLs, Invasive Species), Regulatory (Radon, MTBE, Perchlorate), and Salmon funding. Our grassroots lobbying efforts during the conference will be especially important in presenting the water community's collaborative position through ACWA. Once again the conference hotel is the Washington Court. ACWA DC Conference participants are responsible for making their own hotel reservations within the block of rooms reserved by ACWA at the Washington Court Hotel (see attached form for registration information). The Washington Court Hotel will accept reservations in the ACWA room block until January 22, 2004, after which, the rooms will be released for general sale. After January 22, the hotel will accept reservations based on room and rate -vailabillty. Additionally, should our block fill prior to the cot-off date~ reservations will be accepted based on room and rate ~ailability. Please also note the cut-off date to register with ACWA for this event is February 6, 2004. Please do not assume that your registration can be accommodated ff you do not register in advance of February 6. All materials, meal guarantees and logistics are based on registered delegates as of that date, The conference schedule will include general sessions where invited speakers share their perspectives and insights. During these sessions, specific small groups made up of select conference attendees will be invited to participate in Congressional and Executive branch visits to specifically present ACWA's position. See the preliminary draft schedule enclosed. Please note on the preliminary agenda that ample time - after i0 a.m. on Wednesday - has been set aside to allow you to schedule personal appointments on Capitol Hill and with the Administration. While I understand your temptation to schedule appointments on Monday and Tuesday, we request that you refrain from scheduling those appointments until after the conference concludes on Wednesday. This is essential to the success of your ACWA DC Conference. Information packets will be prepared and mailed to participants prior to leaving California. If you have other topics/issues that you feel should be addressed, or would like to be considered for an issue group, please complete the enclosed sheet and fax it to the ACWA Washington office, 202.434.4763, so it can be considered for inclusion. We look forward to your active participation and involvement. With conference attendance this year set at 75 paxticipants, hotel accommodations will fill quickly, so if you plan on attending, it is critical to get your reservation in immediately. Should you have any questions, please feel free to call the ACWA Washington office at 202.434.4760. Sincerely, ~echen K. Hall utive Director Association of California Water Agencies 910 K Street, Suite 100, Sacramento, California 95814-3577 916/441-4545 F~x 916/325-4849 Hall of the States 400 N. Capitol St., N.W., Suite 357 South, Washington, D.C. 20001-1512 202/434-4760 F,,,x 202/434-4763 Association of 2004 D.C. Conference Registration California Water Agencies "'~'~'" ~'~'~ Washington Court Hotel, Washington D.C. - February 22-25, 2004 Fill in Completely - Please PrintJType Clearly OFFICE USE ONLY - DC04 Name on Badge to Read Spouse/Companion ($40 fee if attending) B__ S DATA Organization Address Credit Card Payment information Please charge my fee to my credit card: City State Zip Q Visa Q MasterCard Telephone: Bus. ( ) Home( ) E-MailAddress: Credit Card Number: Please indicate wl~ere you would like your briefing packet mailed. ' Address Expiration Date: Amount: $ ~' City State Zip Signature: Due to the unique structure of this event you must be registered by Feb. 6. No If you have a disability that may require accommodation refundswillbeissu~dafterFeb. 6.0n.sitereglstrationswill to assure your full partic[patlon, please contact Ellie Meek only be accepted on a ~pace available basis, of the ACWA staff to discuss your needs. A handling charge of $50 will apply to all refunds and credit vouchers. Amount Registration (20) ........................................... $550. $ Spouse/Companion (Non-refundable) (22) ..................... $ 40 CONFERENCE ACTIVITIES - MEAL FUNCTIONS Quantity Sunday, Feb. 22 Opening Reception (30) .......................................... Monday, Feb. 23 Continental Breakfast (31) ........................................ Lunch (32) ................................................... Tuesday, Feb. 24 Continental Breakfast (33) ........................................ Lunch atthe Capitol Hill Club (34) .................................. Congressional Reception (35) ..................................... Wednesday, Feb. 25 Full Breakfast (36) ............................................. Registration deadline is February 6, 2004. Those registrations received after February 6 may be returned. No refunds after February 6, 2004. Make checks payable to ACWA, and send to: ACWA. P.O. Box 2408, Sacramento, CA 95812-2408. FAX (916) 325-2316. Faxed registrations will only be accepted with credit card information. Do not fax AND mail this form. ' 2004 ACWA DC Conference ~' February 22-25, 2004 Washington Court Hotel 1. Indicate area(s) of interest for small group lobbying efforts if you want to be considered: __ Water Supply Subcommittee (CALFED, Rural Water) Federal Projects SL~committee (Invest in the West, Desalination, Water Reuse, ESA) Water Environment Subcommittee (infrastructure Funding, TMDLs, Invasive Species) Regulatory (Rado.n, MTBE, Perchlorate) Salmon Funding __ I do not wish to be.in an Issue Group 2. I suggest that the following top!cs/issues also be part of the 2004 ACWA DC Conference program: Please return immediately to: ACWA - DC Conference 400 N. Capitol Street, Suite 357 South Washington, DC 20001 Fax: (202) 434-4763 Name: Agency: ACWA DC CONFERENCE HOTEL RESERVATION GUIDE You will be responsible for making your own hotel reservations at the Washington Court Hotel. There are 70 rooms in the ACWA block, which will be reserved on a first-come, first, served basis. The W.ashington Court Hotel will accept reservations in the ACWA room block until January 22, 2004. After this date the rooms will be released for general sale. After January 22, the hotel will accept reservations based on room and rate availability. Additionally, should our block fill prior to the cut-off date, reservations will be accepted based on room and rate availability. You should not make a hotel reservation before you are registered with ACWA for the DC Conference. To Make a Reservation: CALL the Washington Court Hotel Reservations Department at: 1-800-321-3010. TELL them that yob 'would like to make a reservation from the block of rooms being held for the Association of California Water Agencies and your arrival and departure dates (the conference dates are February 22-25,2004). ROOM RATE: $216 per night for a Single or Double Room (In the District of Columbia there is a 14.5% sales tax on each room. Such taxes are subject to change without notice.) HOTEL ADDRESS: Washington Court Hotel 525 New Jersey Ave., N.W. Washington, D.C. 20001 Phone: (202) 628-2100 * Fax: (202) 879-7918 Hotel reservations must be made by January 22, 2004. Thereafter, reservations will be taken on.a space and rate availability basis. No shows and cancellations within 24 hours prior to arrival will be charged for one night's stay. Any changes to the departure date must be made at least 24 hours in advance. Less than 24 hours will result in a $50 early departure fee. CHECK-IN/CHECK OUT: Check-in time is 4 p,m. and check out is Noon. If you will be arriving prior to 4 p.m. or checking out after noon, the hotel provides a secured storage area at their bellstand, THINGS TO DO IN WASHINGTON, D.C. Henry IV, Part l The Shakespeare Theatre (450 Seventh Street, NW, 202.547.3230, www.shakespearetheatre.org) presents Henry IV, the Bolingbrook of Richard II, who canies the guilt of Richard's death and faces rebellion on all sides. One of these rebels is the young Hotspur, a perfect foil to Henry's son and heir, Prince Hal, whose wildness and carousing with a group of rogues - including the larger-than- life Falstaff- in the Boar's Head Tavern distresses his father. Shakespeare takes an intimate look at the relationship between father and son as well as between Prince Hal and the kascible Falstaff, one of Shakespeare's most popular characters. The play depicts the growth of moral self-awareness and responsibility. For tickets ($19.75 to $66), call 202.547.1122. National Galler}/of Art's Ice Skating Rink Nestled in the museum's contemporary sculpture garden, visitors will glide to music on the ice while keeping warm by sipping steaming hot cocoa from the indoor Pavilion Cafe. The rink is open from 10 a.m. to 11 p.m. Monday through Saturday, and 11 a.m. to 9 p.m. Sunday. The caf~ closes earlier than the rink, 9 p.m. on Saturday and 7 p.m. on Sunday, and dinner reservations are recommended (202.289.3360). Admission for a two-hour session is $6, skate rental $2.50. Shear Madness Set in a hairstyling salon that is the scene of a wacky murder, "Shear Madness" is filled with upyto-the-minute s.~ontaneous humor and is delightfully different every time you see zt. Now in its 16"' year at the Kennedy Center, Washington's hilarious whodunit lets the audience solve the crime. For tickets ($34) call 202.416.8400 or visit www.kennedy-center.org. The Capitol Steps are now, performing atthe Ronald Reagan Building and International Trade Center in the amphitheater every Friday and Saturday year round at 7:30 p.m.. Tickets for the show a. re $31.50 and can be purchased through Ticketmaster at 202.432.SEAT or at www.ticketmaster.com. A Man's a Man Before such eminen.t,~'orlis as' The Three Penny Opera and Mother Courage, Bertolt Brecht pent/ed this political satire about the conversion of a naYve dock worker into a military machine. This darkly funny.play pits the individual against the collective in a masterfully improbable scheme, in which three soldiers preparing for war manipulate the docker into replacing a missing comrade. A Man's a Man scrutifiizes the definition of human identity, fusing slapstick comedy and piercing soci~il commentary to create a one-of-a-kind theatrical event. In these tumultuous times, Brecht's vision has never seemed more relevant than right here, right now. Playing at the Arena StaKe (1101 Sixth Street, SW, 202.554.9066, www.arenastage.org): Tickets $47-52. Looking OVer the President's Shoulder Before there was the West Wing there was Alonzo Fields... "When I talk in my sleep, my wife says it's always about the White House," says Alonzo Fields, the first African-American to be appointed Chief .Butler at the White House. Through story~telling, musical interludes and disarming impressions, this one-man play reveals an intimate view of history-in-the-making. "I wanted to remember how things happened, who was there, what was said...It was like being in the front row and watching the passing pm'ade of history." - Alonzo Fields A unique perspective of life behind the scenes at the White House in this Washington, DC premiere. Playing at the Ford's Theatre (511 10th Street, NW, 202.347.4833, www.fordstheatre.org). Tickets $30-45. The San Bernardino Area Chamber of Commerce Invites You to Attend Legislative Breakfast State of the City Address Featuring Mayor Judith Valles Tuesday, February 24, 2004 7:30 a.m. National Orange Show $ 30- Includes Breakfast Tables of 10 Available $300 This will be the Mayor's only yearly State of the City Address Reserve early ********************* and ********************* Yes, I will attend the Legislative Breakfast Reserve a table of 10 (please print additional names on reverse side) Name Business Name Name Phone Please make reservations Enclosed is · Return to: San Bernardino Area Chamber of Commerce P. O. Box 658 San Bernardino, CA 92402 March 11-12, 2004 · Radisson Hotel · Sacramento, CA A bfiefin9 for'water district managers and board member, ~ate and federal agency o~cials, ci~ and coun~ 9ovemm~nt a~orneys, consulting engineers, business executives, public interest groups and others invoiv~ with water issues, At this day ~nd a half even~, top policy makers ond leading agricultural, environmental and urban water stakeholders will discuss a number of key issues on the water front: ~ The Vision of California Water in the New Schwarzenegger Administration ~ Implementin~ CALFED -The role of the Napa Proposal, ~e O~ ~e South Delta Improvement Program ~d ~e Environment~ Water Account ~ Is Peace Workin~ on the Colorado River?-~e lawsuits threatening the QSA? ~ Trinity River Flows - How will resolution of this issue affect Delta water users and the ~ath ~ver~ en~ro~ent? ~ Urban Stormwater Discharge Requirements - Howyo~ ci~ can get help ~ Tidal Flows and the Delta - ~n about the r~earch on ~e major role tides play in ~e estu~ Gov. Schwarzene~er} appointees have been invited ~ i's{~'by Jan. to ~eak, ~ well ~ the state k~tive water k~s receive a ~REE Layperson5 and top ~l ~minh~ators. ~ Guide to California Water ~ updated in 2OO~ Time and Place Hotel Re'se~atlons Thursday, March 11, 9 a.m. to 4:30 p.m. We have secured a limited number ofr~ms ar ~e ~disson (Reg~stra6on begins at 8 a.m.) Hotel at ~e speei~ rate of $84, plm t~, per night. ~om Friday, M~ 12, 8:30 a.m. to 12:30 p.m. r~e~tions c~ be made by contacting ~e ~di~on at ~di~on Hotel, 500 ~isure L~e, 800-333-3333. Be sure to say you are attending the Water . 5 minutm from downtown Sac~mento. Eduction Foundation briefing. Registration For more i~ormation contact: General reglstntlon for both days is $250 for Water Education Water Eduction Foundation Foundation major contributors ($100 or more annu~ ~ntri- 717 K Street, Suite. 317 bution); $300 for non-contributor. >>> Regiuntion for Sacrmento, ~ 95814 ~ursday~nly is $175 for major contributors; $200 for non- 916/444.6240' contributors. ~gistration f~ includ= a continent~ bre~t F~ 916/448.7699 WA~ EDU~ON bo~ days, lunch and a hosted reception on Thursday. ~w. watereducation.org ~DA~ON 5PO~so~ship~ ~d Exhibits . ' i C~}i~ i~8 8}~ani~:~io~ ar: invit:'~ to become a ~po:~sor ~o:' reis maior ~oli:y b:'i:~cg, or a~ve ~: ~ ~ e~it ~qi~ F~r ~0~ i~fo~io~: on s?::,er~:!p !e'.'cl, and i,e:::f~:~, c=;,:,~c: Jo M~ew~ ~ .sayhlj~e~pi~en~]8om:Br,909,787:9267 m~t~[mtlm publlclt)5 contact Jo by Jan. 20. Watch your mailbox and our web site, ~.watereducation.org, for a full agenda and registration form, or register today with this form. Or, register on-line! ~, Water Education Foundation's 21st Annual Executive Briefing, March 11-12, 2004 Name(s) Title(s) Organization Address Emall City State Zip Phone Enclosed is my registration fee: Lunch choice for Thursday, March l 1: ~l$250(X~ffEFmajorcontributorof$I00ormore) OLondonBroll O Grilled Salmon QVegerarlan O $300 (non-contributor) ~1 $175 (Thursday-only, WEF major contributor) Purchase order # ~1 $200 (Thursday-only, WEF non-contributor) t-1$300ExhibitBoothThursday ~lMastercard ~Visa O American Express Credit card number Exp..Date / Signature (must be signed ta process credit card order) Cancellation Policy - full refunds (less a $25 administrative Return f?rm with payment to; charge) will be given ifwrltten notice is received by 5 p.m. on . WEF, 717 K Street, Suite. 317, Sacramento, CA 95814 March 5. No refunds after March 5. Substitutions may be FAX: 916/4484699 or register on-line at made at any time. www. watereducation.orfl ,