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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/10/1982 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MAY 10, 1982 MINUTES The meeting was called to order at 5:30 p.m. by President Dennis L. Johnson. Director Lightfoot led the flag salute. ROLL CALL: PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice- President; Directors Glenn Lightfoot, Philip A. Disch, Steven Beightler ABSENT: None CONSULTANTS: William Brunick, Legal Counsel STAFF: Edward C. Jakowczyk, General Manager; Larry W. Rowe, Assistant General Manager/Engineer; Lawrence Nutcher, Auditor/Treasurer; Bonnie R. Eastwood, Secretary; Sandy Shepherd GUESTS: Stan Wassenaar, Vic Hockey, John Lightburn, Richard Rodriquez MINUTES The following corrections were made to the Minutes of April 26, 1982: (1) under heading Richard Rodriquez, Public Relations Consultant, it was indicated that Richard Rodriquez be requested to be present and show substantial progress by the May 10 Board Meeting or the District will cancel his contract; (2) under heading President Johnson Fees and Expenses for March, it was indicated that the following motion be in- serted: M/S/C (Disch/Stoops) that President Johnson's fees and expenses be accepted as submitted; (3) under heading Water & Sewer Committee it was indicated that the fixed fee should read $9,900.00 instead of $9,909.00. M/S/C (Stoops/Disch) that the Minutes of April 26, 1982 be approved as amended. The following correction was made to the Minutes of May 3, 1982: (1) Under heading Legal Counsel Interviews, it was indicated that a roll call be inserted. Roll Call Vote: Ayes: Directors Stoops, Beightler, Johnson; Noes: Director Disch; Absent: Director Lightfoot. M/S/C (Stoop~/Beightler) that the Minutes of May 3, 1982 be approved as amended. FINANCE COMMITTEE-MAIN EXTENSION FEES-STAN WASSENAAR The question of how to equitably apply main extension fees as a result of a recent revision to Ordinance 326 on fees was discussed ~rom a a number of alternatives and situations. Discussion centered around 5/lO/82 -1- the suggestion that a minimum front footage charge be made. The committee recommended two alternatives for consideration by the Board: 1) amend Ordinance 326 to read that fees be based on 150' of main extension or actual footage, whichever is less. In the case of an irregular size lot where the actual front footage is less an amendment would be required to Ordinance 326; 2) the other option is to leave the Ordinance as is and treat each applicant the same way. The District legal counsel felt that Ordinance 326 should not be amended at this point and that the District should stay with the present ordinance. Mr. Wassenaar was present during the discussion. M/S/C (Stoops/Disch) that the original request by Mr. Wassenaar be denied and the District adhere to Ordinance 326. ROLL CALL VOTE: AYES: Director Disch, Beightler, Lightfoot, Stoops NOES: President Johnson ABSENT: None CLOSED SESSION M/S/C (Stoops/Disch) that a closed session be called at 6:05 p.m. to discuss personnel and contractural matters. REGULAR MEETING RESUMED The regular meeting resumed at 6:25 p.m. ~ PUBLIC RELATIONS PROGRAM-RICHARD RODRIQUEZ M/S/C (Stoops/Lightfoot) that the District extend the contract with Richard Rodriquez until the May 24, 1982 Board Meeting and that at that time he bring a completed program back to the Board for review. STEP INCREASES The Personnel Committee recommended the following step increases: Charles Karpinski - 29E $7.03/hr to 29F $7.36/hr, effective 2/9/82 Roy Patterson - 30G $8.05/hr to 30H $8.43/hr, effective 6/28/82 Mary Descaro 26C $5.66/hr to 26D $5.90/hr, effective 6/28/82 ~i/S/C (Lightfoot/Beightler) that the step increases as recommended by the Personnel Committee be approved. Director Stoops abstained as he was out of the room during the discussion. SOUTHERN CALIFORNIA WATER COMMITTEE A letter was received from Roscoe Anthony and reviewed by the Southern California Water Company committee. Operational changes are due to be taking place about September of this year. Changes will be in the in- stallation of a package treatment plant connectiontO the San Bernardino Valley Municipal Water District City Creek turnout. During the interim Southern California Water Company would like to know if the District would be able to supplement their supply with District water, what the terms of an ex- tension would be, what the capacity of the extensions would be, and the -2- 5/10/82 cost per acre foot for the water. Engineer Rowe indicated that staff had reviewed the letter. He recommended to the General Manager that the Highland Avenue connection not exceed 500 gpm and the Sparks & Victoria connection remain at 1000 gpm. The cost of water was also reviewed and it was recommended that the District go on energy, plus District overhead which brings the cost of the water to approximately $137/acre foot. It was indicated that last year Southern California Water petitioned the District for an extension and amendment to the agreement and at that time the District amended the cost basis. In keeping with what the District did last year, in amending the agreement, Engineer Rowe asked that staff be instructed to write a letter to Roscoe Anthony indicating that the connection at Highland Avenue would not exceed 500 gpm and the connection at Sparks & Victoria would not exceed ~000 gpm with a cost of $137/acre foot. M/S/C (Stoops/Disch) to accept $137/acre foot from Southern California Water Company for the Highland Avenue site and Sparks Avenue site. RESOLUTION 1982.20 ACCEPTANCE OF SANTA ANA RIVER-MILL CREEK DIVERSION AGREEMENT BETWEEN SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT AND SOUTHERN CALIFORNIA EDISON COMPANY The General Manager discussed the Santa Ana-Mill Creek Diversion Agree- ment indicating that essentially we are being asked to agree with the legal opinion of San Bernardino Valley Municipal Water District's signing of the agreement as having no adverse affect upon our historical rights through our holdings in North Fork and Bear Valley, that by signing the letter agreement the District concurs with the signature of the Diversion Agreement. Legal Counsel stated that from the District's viewpoint he could not advise the District to sign the Diversion Agreement at this time until he and staff can meet and discuss it further. M/S/C (Stoops/Disch) that Resolution 1982.20 be tabled until the May 24, 1982 Board Meeting. RESOLUTION 1982.21 ESTABLISH BANK ACCOUNTS-CHECKING AND SAVINGS-CAPITAL IMPROVEMENT FUND AT SECURITY PACIFIC BANK-SIGNATURE CARD The lease program with Security Pacific Bank was discussed because of the need to extend the agreement into the next fiscal year. The possi- bility of starting a bank account was addressed in light of the possible 1/2% increase in the interest to be charged on the unused portion of the program which includes the reservoir and telemetering system. The General Manager indicated that the 1/2% interest might be waived if we had some type of banking relationship with Security Pacific, other than the short term investment. This would give the District the opportunity to open a checking and savings account to deposit those funds that could be used for capital improvements. M/S/C (Lightfoot/Beightler) that the District accept Resolution 1982.21 ROLL CALL VOTE: AYES: Directors Beightler, Disch, Lightfoot, Stoops, Johnson NOES: None ABSENT: None 5/10/82 -3- DISTRICT SURVEY An analysis of the survey is to be done to determine where specific responses came from, relative to concerns in the District. The General Manager indicated that cost estimates and documents for changing the District's name will be prepared. A press conference to be held at a later date was discussed. A report will be made at the June 14, 1982 ~ Board Meeting. RISING WATER TASK FORCE A lengthy discussion ensued regarding the rising water problems in the City. The General Manager indicated that since pumping in the lower zone has been started it has been found that the City is experiencing a decrease in their liquifaction problem. Engineer Rowe indicated that the sub- committee had met and outlined a scope of work. The Committee selected two dozen key wells that will be monitored on a weekly basis. Hydrologic studies will be made under the current mode of operation and will also monitor the San Bernardino Valley Water Conservation District's spreading operations. PURCHASE OF PUMP AND MOTOR TO RE-EQUIP WELL 25 Engineer Rowe indicated that Well 25 has been bailed, the formation fanned with chlorine, an adjacent well destroyed, test pumped and the Public Health Department has certified it as a domestic water source. Re-equipping Well 25 will bring an additional 800 gallons of source capacity back to the District. Proposals were solicited from McCalla Brothers and Coachella Valley Pump & Supply for equipping the well. Staff recommended that the District accept Coachella Valley's proposal for $16,281.34. M/S/C (Disch/Lightfoot) that staff accept bid to re-equip Well 25 from Coachella Valley in the amount of $16,281.34. CALL FOR BIDS-I7TH STREET & DEL ROSA AVENUE MAIN REPLACEMENT Engineer Rowe asked for authorization to call for bids for main replace- ment within 17th Street and Del Rosa Avenue. M/S/C (Disch/Stoops) that the District call for bids to be opened at the July 12, 1982 Board Meeting. REQUEST FOR INDIVIDUAL PUD METERED SERVICES Engineer Rowe indicated that a request had been made by a planned unit development for individual metered services instead of the usual master meter. It was recommended that the District should be in a position to accept pipelines and sewers constructed to District standards in right of ways built to County or City street standards. These developments would have individual meters. Those developments not constructed to District standards would be required to install a master meter. Engineer Rowe requested that, if the Board concurs, to instruct staff to prepare an Ordinance that District policy would now be as stated above. This would give staff a definitive guide. -4- 5/10/82 M/S/C (Disch/Lightfoot) that staff be authorized to prepare an Ordinance and/or resolution incorporating the requests as outlined for individual PUD metered services to be brought back before June 14, 1982 Board Meeting. DIRECTOR LIGHTFOOT FEES AND EXPENSES Director Lightfoot reported $225 for his fees and expenses for the month of April. M/S/C (Stoops/Disch) that Director Lightfoot's fees and expenses be accepted as submitted. SPECIAL DISTRICTS-HESPERIA COUNTRY CLUB MAY 17, 1982 Information Only. NEWS FROM METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA WATER Information Only. WARRANTS General 9453-9492 $96,749.34 P/R 5950-5984 $15,021.21 Total $111,770.55 M/S/C (Lightfoot/Disch) that warrants be approved as submitted. APPROVAL OF BID PROPOSAL FOR WATER MAIN INSTALLATION WITHIN MONTE VISTA DRIVE Engineer Rowe indicated that informal bids from four prior vendors had been received. The lowest bid came in at $16,840.00. He requested approval from the Board for this amount or approval to make it a formal bid. Legal counsel stated we would have to call for formal bids. M/S/C (Disch/Lightfoot) that the project go out for bid on June 14, 1982. ASSEMBLY BILLS 2740 & 2715 Director Disch discussed Assembly Bills 2740 & 2715 briefly. He indicated he would like staff and District Legal Counsel to look at these two bills and make a decision as to whether the District should stand for or against them. No action taken. LETTER FROM LAFCo RE BILL HARTZELL'S RETIREMENT The General Manager indicated that a letter had been received from LAFCo asking that our District pass a resolution or write a letter expressing appreciation to Mr. Hartzell which will be placed in a bound book and presented to Mr. Hartzell at the May 12, 1982 LAFCo hearing. M/S/C (Disch/Stoops) that a resolution be prepared for Bill Hartzell's retirement. 5/l°/ 82 -5- ROLL CALL VOTE: AYES: Directors Disch, Beightler, Stoops, Lightfoot, Johnson NOES: None ABSENT: None WATER COMMISSION HEARING The General Manager reviewed Friday's hearing on the Santa Ana River Mainstem. He indicated that Colonel Taylor stated that if for any reason the Mentone Dam element of the Main Stem is delayed or set aside it may never be built. Mike Walker, Assistant Director of Flood Control District made a presentation of a statement and resolution by the three chairmen of the Boards of three counties which stated that they were in favor of the main stem project and to pursue that project which would include only the Prado Dam and the channel downstream and hold Mentone Dam in abeyance. No action taken. PRESIDENT JOHNSON OFFICIALLY WELCOMED THE DISTRICT'S NEW LEGAL COUNSEL MR. WILLIAM BRUNICK. WATER OUTAGE-PLANT 37 A brief discussion was held regarding the water outage on Friday, May 7, 1982. The outage was a result of a relay not tripping. The Board discussed staff developing a policy that would ensure when these problems arise the public would be properly informed. WATER RIGHTS The General Manager informed the Board that Assemblyman Katz stated that they are in the process of putting together legislation which would permit those parties who have excess water to sell their water without affecting or impacting their water rights. Information only. WORKSHOP-SPECIAL MEETING A special workshop to update District's new legal counsel on the District's procedures, policies and current data will be held June 7, 1982 at 5:30 p.m. ADJOURNEMENT There being no further business the meeting was adjourned at 7:30 p.m. M/S/C (Disch/Beightler) that the meeting be adjourned. Bonnie R. Eas~wood, Secretary Denn~Johnson, President -6- 5/10/82