HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/14/1982 EAST SAN BERNARDINO COUNTY WATER DISTRICT
REGULAR MEETING JUNE 14, 1982
MINUTES
The meeting was called to order at 5:30 p.m. by President Dennis L.
Johnson. Bid closing was also announced at 5:30 p.m. Cindy Ludvigsen
led the flag salute.
ROLL CALL:
PRESENT: Dennis L. Johnson, President; Gerald W. Stoops, Vice-
President; Directors Philip A. Disch, Glenn Lightfoot
ABSENT: Steven Beightler
STAFF: Edward C. Jakowczyk, General Manager; Larry Rowe, Assist.
Gen. Mgr/Engineer; Lawrence Nutcher, Auditor/Treasurer;
Bonnie Eastwood, Secretary
GUESTS: Attorney Cindy Ludvigsen, Eng. John Dahlke, Jon Mosser, Contractors
MINUTES OF MAY 24, 1982 REGULAR MEETING
M/S/C (Stoops/Disch) that the Minutes of May 24, 1982 be approved.
MINUTES OF JUNE 7, 1982, SPECIAL MEETING
M/S/C (Stoops/Disch) that the Minutes of the Special Meeting held
June 7, 1982 be approved.
DIRECTOR BEIGHTLER ARRIVED AT 5:35 P.M.
BID OPENING - CONSTRUCTION OF 1.5 MG RESERVOIR AT PLANT 39
The following bids were submitted for Construction of a 1.5 MG Reservoir
at Plant 39. The Secretary opened and read each bid proposal as sub-
mitted. The bid bonds and other pertinent data will be checked and re-
viewed at the June 28th Board Meeting.
Schedule "A" Schedule "B" Total
Trusco Tank $ 236,000
U.S.S. Fabrication 236,000
Resource Development Co. 226,944
Spiess Construction $ 65,850 237,536 $ 301,386
Valley Engineering 68,328
Pacific Erectors 231,750
E.N. Penn 105,650
Engineer's Estimate 76,000 225,000
M/S/C (Stoops/Disch) that the bids be turned over to staff and
consulting engineers for review and recommendation; that the bids be
awarded at the next regular Board Meeting, June 28, 1982.
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ACCOUNTS PAYABLE-GENERAL LEDGER, JON MOSSER, CONSULTANT
Mr. Mosser indicated to the Board he had reviewed programs and costs
from ten various firms relative to an accounts payable and general
ledger program for the computer. He felt Inland Systems could supply
a program at a reasonable cost that would suit the District's needs ~
adequately. The cost would be $500 per month for the additional equip-
ment and no charge for the software package. The program could be in-
stalled within 3 to 4 weeks. There would be a small cost for modification
of the program. It was pointed out the agreement would include a stipu-
lation that in the event Inland Systems should go out of business the
District would retain the software.
M/S/C (Stoops/Disch) that the matter be referred to the Finance
Committee for review; that a report and recommendation be made at the
June 28, 1982 Board Meeting.
ATTORNEY CYNTHIA LUDVIGSEN LEFT AT 6:00 P.M.
AWWA CONFERENCE REPORTS
Director Disch gave a comprehensive report on the meetings he attended
at the AWWA Conference in Miami. The report included information on
employee salaries, the need for periodic reviews of employee performance;
energy savings reductions through leakage in water systems; Jamestown
flood information relative to survival and preparedness for disasters;
safe entry into confined areas.
Director Lightfoot reported on a stress management seminar which he
attended. He conducted a stress test and will do additional research w
on the subject with a report to the Board in a couple of months. He
covered ways to deal with plant security and discussed how disasters
can affect personnel and ways to deal with problems.
Engineer Rowe reported on upgrading communications in the event of a
disaster such as the Jamestown flood, telemetering, leak detection and
maintenance of systems, safety measures when dealing with chlorination
procedures. He indicated that the participation of vendors was down
this year.
PUBLIC RELATIONS PROGRAM - N~ CHANGE OF DISTRICT
Director Lightfoot stated the Public Relations Committee had met today
and discussed the public relations program and changing the District's
name. Developing a public relations program geared toward elementary
age school children was discussed. A report was made by Bonnie Eastwood
relative to the free materials and help that could be obtained through
various agencies in setting up a program. Materials were provided to
the Board and a review of the various methods which can be used in pre-
sentations. A new District logo will be pursued with Teri Adams. The
name change will be effective September 1, 1982.
M/S/C (Lightfoot/Beightler) that the District proceed with the
District name change; that the official name be "East Valley Water
District"; that we phase out the supplies that currently have the name '~'
of East San Bernardino County Water District on them.
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ROLL CALL VOTE:
AYES: Directors Beightler, Disch, Lightfoot, Stoops, Johnson
NOES: None
ABSENT: None
M/S/C (Lightfoot/Beightler) that Bonnie Eastwood and staff proceed
with the public relations program designed towards water conservation,
which will be presented to the schools and other appropriate civic groups.
The program will be a voluntary project.
WATER & SEWER COMMITTEE REPORT HEART BAR LAND AND CATTLE CO.
The Water & Sewer Committee had met to discuss providing water to the
Heart Bar Land and Cattle.Company. The committee recommended selling
1000 ac/ft of water at a cost of $10 per ac/ft per year to the Heart
Bar Land and Cattle Company. A preliminary agreement would be prepared
with conditions outlined, i.e. the agreement would be renewed on an
annual basis, the water would be handled on a stock assignment basis of
City Creek Water Company stock, and the Cattle Company would be required
to construct measuring equipment at outflow and intake sites; diversion
rights would be diminished when water flows are down; the water will be
for irrigation only with no representation as to the potability of the
water. Pollution of the water in the area was discussed and it has been
determined the cattle will not pollute the water. There appears to be
compatible use.
M/S/C (Stoops/Lightfoot) that staff and legal counsel be authorized
to prepare an agreement for the sale of 1,000 ac/ft of water to the
Heart Bar Land & Cattle Company; agreement to include all monitoring
schedules, precautions and conditions; that water sold will not exceed
1,000 ac/ft per year.
ROLL CALL VOTE:
AYES: Directors Beightler, Lightfoot, Stoops, Johnson
NOES: Director Disch
ABSENT: None
PROGRESS REPORT NO. 2, WATERSHED AND WATER QUALITY REPORT, CITY CREEK
Progress Report No. 2, Watershed and Water Quality Report at City Creek,
as prepared by Donald Rosenberg was presented to the Board for their
review. It was pointed out Mr. Rosenberg had been appraised of the
cattle operation at City Creek. It appears there are no reservations
regarding the matter in connection with the report. A preliminary draft
will be presented to the Board on June 28, 1982.
PATTON HOSPITAL TIE-IN
The General Manager indicated the District has finished the connection
to tie-in Patton Hospital to the District's water system, however, due
to their not having installed a chlorinator they were unable to accept
the water. They will notify the District when their equipment has been
installed. The Bear Valley stock certificate has been received. The
remaining stock certificates should arrive within the next few days.
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RESOLUTION 1982.27 - SIGNATURE CARDS-SAVINGS ACCOUNT,BANK OF CALIFORNIA
M/S/C (Stoops/Beightler) that Resolution 1982.27 be approved as
submitted.
ROLL CALL VOTE:
AYES: Directors Disch, Beightler, Lightfoot, Stoops, Johnson
NOES: None
ABSENT: None
1982-83 GENERAL LIABILITY INSURANCE PROPOSALS
The Auditor presented the Board with figures from three proposals for
District Liability Insurance. JPIA was discussed, however, their premium
year is from October I to October 1, therefore, the District would have
to pay a full year's premium from July I to October i to get into the
program. It was determined not to consider JPIA this year. The other
proposals were as follows: George Wilson Insurance $250 deductible,
$26,274.00; Morgan & Franz $1000 deductible, $29,489.00, included
Security Pacific Bank lease; Central City Insurance $200 deductible,
$35,560.00, included Security Pacific Bank lease.
M/S/C (Stoops/Beightler) that staff be authorized to obtain the
District's liability insurance from George Wilson Insurance Company
for 1982-83.
DIRECTOR'S FEES AND EXPENSES
The following fees and expenses were reported:
Disch $413.93; Lightfoot $551.65, less advance of $410, $141.65;
Beightler $225; Johnson $225; Stoops $300.
M/S/C (Disch/Beightler) that the Director's fees and expenses be
approved as submitted.
1982-83 PRELIMINARY BUDGET
M/S/C (Disch/Stoops) that the 1982-83 preliminary budget be tabled
until June 28, 1982.
PRESIDENT JOHNSON ASKED TO BE EXCUSED AT 7:45 P.M. VICE PRESIDENT
STOOPS ASSU~tED THE PRESIDENT'S CHAIR
WARRANTS
P/R 6020-6054 $15,504.84 Gen. 9594-9628 $171,414.79 Total $186,919.63
M/S/C (Disch/Beightler) that the warrants be approved as submitted.
SPECIAL DISTRICT MEETING, JUNE 21, 1982, YUCCA VALLEY was announced.
MARKETING STRATEGY REPORT
The General Manager provided the Board with a report on marketing
strategy for their review. Information only.
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ACWA SAFETY CONTEST AND SAFETY INCIDENT CORRESPONDENCE was presented
to the Board for their review and consideration.
RESOLUTION 1982.28 RESOLUTION OF APPLICATION BY GOVERNING BODY OF
PUBLIC ENTITY, ANNEXATION 1982.2 1244 BASELINE, SAN BERNARDINO,
CA was presented to the Board for approval.
M/S/C (Disch/Beightler) that Resolution 1982.28 be approved as
submitted.
ROLL CALL VOTE:
AYES: Directors Disch, Beightler, Stoops, Lightfoot
NOES: None
ABSENT: President Johnson
RESOLUTION 1982.29 A RESOLUTION OF THE EAST SAN BERNARDINO COUNTY WATER
DISTRICT PURSUANT TO SENATE BILL 180, REGARDING DISTRIBUTION OF AD
VALOREM TAXES, ANNEXATION 1982-2, JOSEPH MOSER, 1244 BASELINE, SAN
BERNARDINO, CA was presented to the Board for approval.
M/S/C (Disch/Beightler) that Resolution 1982.29 be approved as
submitted.
ROLL CALL VOTE:
AYES: Directors Disch, Beightler, Lightfoot, Stoops
NOES: None
ABSENT: President Johnson
RESOLUTION 1982.30 RELEASE OF LIEN FOR DELINQUENT SEWER CHARGES
RAYMOND A. SCHULTZ, 26796 CREST, HIGHLAND, CA was presented to the
Board for approval.
M/S/C (Lightfoot/Disch) that Resolution 1982.30 be approved.
ROLL CALL VOTE:
AYES: Directors Disch, Beightler, Lightfoot, Stoops
NOES: None
ABSENT: President Johnson
BONNIE EASTWOOD APPOINTED TO ACWA PUBLIC AFFAIRS COMMITTEE
Notice was received from ACWA President White appointing Bonnie Eastwood
to the ACWA Public Affairs Committee~ Information only.
SENATE BILL 2089
Director Stoops indicated that those present at the last Special District
meeting had been asked to oppose SB 2089. He felt the District should
support the bill. The bill specified that the LAFC should have the same
budget procedures as other county agencies; that their budget should be
subject to review by the Board of Supervisors.
M/S/C (Disch/Lightfoot) that staff be directed to contact Senator
Ayala's office informing him the District would support SB 2089; that a
follow up letter be directed to Senator Ayala.
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ROLL CALL VOTE:
AYES: Director Disch, Beightler, Lightfoot, Stoops
NOES: None
ABSENT: President Johnson
GENERAL MANAGER REQUEST FOR TWO DAYS VACATION
The General Manager indicated he would be out of town on June 18 and
June 21, 1982. Information only.
ADJOURNMENT
There being no further business the meeting was adjourned at 8:05 p.m.
' ~onnie R. Eastwood, SecreTary
Dennis L. Johnson, President
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