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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/28/1982 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR BOARD MEETING JUNE 28,1982 MINUTES The meeting was called to order at 5:00 p.m. bv President Dennis L. Johnson. Director Liqhtfoot led the flag salute. ROLL CALL: PRESENT: Dennis L Johnson, President; Gerald W. Stoops, Vice- President; Directors~Steven Beightler, Glenn Lightfoot ABSENT: Director Philip Disch STAFF: EdwardC. Jakowczyk, General Manager; Larry W. Rowe, Assistant General Manager/Engineer; Lawrence Nutcher, Auditor-Treasurer; Bonnie R. Eastwood, Secretary GUESTS: Jan Sears from the "Sun"; Vince' Chestnut MINUTES OF JUNE 14, 1982 BOARD MEETING M/S/C (Lightfoot-Beightler) that the Minutes of June 14, 1982 be approved as submitted. GUEST VINCE CHESTNUT Mr. Chestnut indicated he was interested in the rate differential between the City of San Bernardino and the District. The matter was reviewed in some detail by Board Members and staff. DATA PROCESS RECOMMENDATION The General Manager reviewed recommendations.for an accounts payable- general ledger computer program by Mr. Mosser, the District's data process consultant. Mr. Mosser indicated Inland Svstems would permit the District to use the Drograming for the District's financial record system. In the event Inland Systems discontinued its business, the ~rograms would become the proDerty of the District. The cost would be aDproximately $2,100 for the ·installation of the new programs. M/S/C (Lightfoot-Beiqhtler) that the programing for the District's financial records and installation cost in the amount of $2,100 be apDroved; that the program be on line bv the beginning of the fiscal year. AWARDING OF BIDS FOR CONSTRUCTION OF 1.5 M.G. RESERVOIR, PLANT 39 Engineer Rowe indicated that CM Engineering had reviewed all bids submitted June 14, 1982 for construction of a 1.5 mg reseryoir and investigated the background of the low bidders. They indicated there were no apparent discrepancies. The combination of bids resulting in the lowest total overall award was spiess Construction Co's Schedule "A" bid of $65,850 and Resource DeveloDment Company's Schedule "B" -1- 6/28/82 bid of $224,944 for a total of $290,794. It was no~ed that with the construction of this reservoir it will bring the District's total svstem storage capacity to 12.5 million gallons of water. Completion date ~or this ~roject is 180 days. M/S/C (Stoops-Liqhtfoot) that Schedule "A" in the amount of $65,850 be awarded to SDiess Construction Company; that Schedule "B" in ~he amount of $224,944 be awarded to Resource Development Company; that the bid bonds of Trusco Tank, U.S.S. Fabrication and E.M. Penn be returned at this time. HEART BAR LAND AND CATTLE COMPANY The General Manager indicated that the matter of Heart Bar Land and Cattle Company purchasing uD to 1000 acre feet of water through City Creek holdings has been turned over to the parties respective legal counsel. Information only. RESOLUTION 1982.31 - DISTRICT NAME CHANGE RESOLUTION OF THE BOARD OW DIRECTORS OF THE EAST SAN BERNARDINO COUNTY WATER DISTRICT CHANGING THE NAME OF THE DISTRICT TO "EAST VALLEY WATER DISTRICT was read to the Board. The name change will become effective September 1, 1982. It was stated that all current supplies will be used before ordering new materials with the new name. It was reported that 68% of the individuals surveyed desired the new name change. ROLL CALL VOTE: AYES: Directors Beightler, Lightfoot, Stoops, Johnson NOES: None ABSENT: Director Disch WATERSHED AND WATER QUALITY REPORT - CITY CREEK - PRELIMINARY DRAFT Engineer Rowe reported to the Board that the preliminary report on the Watershed and Water Quality of City Creek assessed the capability of the City Creek Watershed to provide a source of dpmestic water supply. The watershed environment, activities, flood flows, water quality and management were investigated. Federal, state, county and local agencies involved in the watershed were interviewed. The water quality appeared consistent with acceptable standards for a raw water domestic source and exhibits Qo characteristics of gross pollution. It was recommended that specific resampling be implemented and that water treatment plant studies be immediately undertaken leading to application for a water supply permit. It appears that a 5 mgd treatment plant would be a suitable size for the area at an elevation of 1520 feet. There was a brief discussion as to investigation of a higher elevation. Extensive conversations have been held with the Public Health Department relative to their requirements for a permit. The final report should be forthcoming within 30 to 45 days, at which time authorization for a permit application will be requested. Information only. 1982-83 BUDGET The preliminary budget was presented to the Board for their review and consideration. The General Manager indicated that this budget will be a break even budget. The budget was briefly reviewed by staff and the Board. The General Manager reauested the Board to consider 6/28/82 -2- the possibility of changing their limit of 36 employees to 38. Engineer Rowe reviewed sta.ffing needs for the field crews. M/S/C (Stoops-Lightfoot) that the matter of the budget and staffing be referred to the Finance Committee. FINANCIAL STATEMENT FOR MAY The Auditor reviewed the Financial Statement for Mav with the Board. Information Only. WARRANTS Gen. 9627-9629-9716 $174,3~0.68 P/R 6055-6089 $15,187.03 Total $189,487.71 M/S/C (StooDs-Liqhtfoot) that the warrants be approved as submitted. RECORDS DESTRUCTION The General Manager indicated that the list~o~ records pro¥ided to the Board was the records that have been microfilmed and are ready for destruction. The list indicated those records that would be kept permanently and those that would be destroyed. The list had been reviewed with legal counsel. M/S/C (Stoops-Beightler) that staff be authorized' to destrov those records as outlined on the list. ACWA BLUE CROSS INSURANCE The Board was Drovided~with information from ACWA regarding the Blue Cross Insurance program. It appears that a low option plan is' being offered, due to the increased cost of the insurance. The medical plan renewal date is'August 1, 1982. M/S/C (StooDs-Lightf0ot) that the in'surance matter be referred to the Personnel Committee. SEWER FACILITY INSTALLATION IN HOLLY CIRCLE DRIVE The General Manager indicated that several property owners living at Holly Circle Drive have not requested sewer service since ins~callation of the sewer mains by the District. He read the last paragraph of an agreement signed bv eleven property owners prior to the sewer ~acilities being installed. It was noted that the County requires any property owner within 200 feet of sewer facilities to connect. Due to the fact that the two individuals who dealt with the property owners at the time the facilities were installed are no longer available, the General Manager was authorized to contact the property owners regarding the connection. M/S/C (StooDs-Lightfoot) that staff be authorized to send a letter to property owners at Holly Circle Drive that have not connected to the District's sewer mains indicating they have 90 days in which to hook uD to the sewer main. The vote was unanimous. -3- 6/28/82 WATER STOCK FROM PATTON The General Manager indicated that he had received all the water stock due from Patton State Hospital which completes the transaction with them. PUBLIC RELATIONS LETTER A letter sent to Ray Anderson was read to the Board. Mrs. Molle' thanked Mr. Anderson for his assistance in a water related matter. DISTRICT BIDDING PROCEDURES Director Stoops indicated he felt that all bids secured by the District should be sealed and opened at a Board Meeting, i.e. insurance bids. The matter was discussed. The procedure would be similar to the one followed for construction bids. M/S/C (Lightfoot-Beightler) that the District observe the same bidding procedures on all kinds of services to the District where bids are solicited; that the District specify that all bids be sealed and delivered to the District Office at a designated time, prior to the bid o~ening; that all bids in excess of $15,000 be handled in this manner. ADJOURNMENT There being no further business the meeting was adjourned at 7:10 p.m. Dennis L. Johnson, President 6/28/82 -4-