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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 03/29/2004 (special joint) r\n"D East Valley tT " Water District NOTICE OF JOINT MEETING WITH THE CITY OF HIGHLAND MARCH 29, 2004 4:30 P.M. CITY OF HIGHLAND CITY COUNCIL CHAMBERS Notice is hereby given that the East Valley Water District Board of Directors will hold a joint meeting with the City of Highland on Monday, March 29, 2004 at 4:30 p.m. The purpose of this meeting is to discuss the following items: DATE: TIME: PLACE: 1. 2. 3. Update on City of Highland General Plan. Update of spheres of Influence and Boundaries. Update on the future development of the area east of the Santa Ana River. Update on Wash Area Plan B. Items of mutual interest. 4. 5. Monday, March 29, 2004 4:30 p.m. Donahue Council Chambers 27215 E. Basline Highland, California Robert E. Martin, Secretary Date: March 24, 2004 AFFIDAVIT OF POSTING I, Robert E.Martin, Secretary being duly sworn, deposes and says: That he is, and at all times mentioned was, the duly qualified secretary of the East Valley Water District Board of Directors, San Bernardino, California; and that he caused to be posted on, or near, the door of the meeting place of the Board of Directors of said D'~t a Notice of Special Meeting. p~ Robert E. Martin, Secretary Posted; 03/24/04 ~ ~ " " East Valley Water "!'",>.. District SphereôJ Influence '- ::¡ ~ ~ " ~ .,. ~ ó" ~ i1 ~ ] " . °, 1 ê ~' c ~ :g ~ l- V> ì t ~. :õn -- z .6 "~""'".. '"" ~ =;;~ ,. ",."-"",..i.¡ ¡ l~~-= ¡TiM" íp~ JiHnn.~-: .. ~ '/. "'if~o/!: L-!r ,., EAST VALLEY WATER DISTRICT & CITY OF HIGHLAND DISTRICT & CITY BOUNDARIES t::J EVWD Di,ldel Boundary t::J EVWO Sphere of Influence t::J City of Highland . """" .'~'~"'" .~ '" :< i=J GiMS ~ A ~~ Map Prepared On March U4.1UU4 SPHERE/SERVICE REVIEW SURVEY Provided below is a series of issues and questions related to the sphere of influence and service reviews mandated by Government Code Sections 56425 and 56430. Please provide responses to those questions relevant to your agency. SPHERE OF INFLUENCE Does your agency anticipate any sphere of influence amendments that might be proposed over the next five years? If "yes," please provide written responses to the following factors of consideration that are mandated by Government Code Section 56425: I. The present and planned land uses in the area, including agricultural and open space lands. 2. The present and probable need for public facilities and services in the area. 3. The present capacity of public facilities and adequacy of public services that the agency provides or is authorized to provide. 4. The existence of any social or economic communities of interest in the area if they are relevant to the agency. If a sphere change is proposed, your agency will also need to provide a map and legal description of the study area. SERVICE REVIEW ISSUES No agency will be asked to respond to each of the issues identified below, This list is simply illustrative of the scope of issues that might be relevant to a local agency service review. Please review the list and identify those issues that are relevant to your agency, and develop responses as appropriate. LAFCO staff will meet with the person or persons assigned to respond to the service review factors to discuss specific issues for the review. 1. Infrastructure Needs and Deficiencies Purpose: To evaluate the infrastructure needs and deficiencies of a jurisdiction in terms of capacity, condition of facility, service quality and levels of services and its relationship to existing and planned service users. 1. Capital Improvement Plans/Studies 2. Master Service Plans/Studies 3. Water Service Plans/Studies a) Supply and demand information 4. Sewer Service Plans/Studies a) Capacity and demand information 5. Age and Condition of Facilities a) Water supply and distribution system b) Wastewater collection and treatment 6. Capacity Analysis a) Number of service units available b) Number of service units currently allocated c) Total number of service units within agency boundaries 7. Future Development a) What additional infrastructure is needed? b) Description of additional facilities c) How will they be funded? d) Is there a schedule for improvement? 8. Reserve Capacity a) What is the policy? II. Growth and PopuIation Purpose: To evaluate service needs based upon existing and anticipated growth patterns and population projections. 1. Population Information a) Existing and projected 2. General Plan a) Excerpts regarding existing and projected growth b) Other 3. Identify Significant Growth Areas III. Financing Opportunities and Constraints Purpose: To evaluate factors that affect the financing of needed improvements. 2 1, Finance Plans a) Service upgrades b) Capacity improvements c) Revenue source 2. Bond Rating 3. Joint Financing Projects a) Does agency participate? b) What are policies? 4. Revenue Sources a) IdentifY b) Can they be expanded? IV. Cost Avoidance Opportunities Purpose: To identifY practices or opportunities that may help eliminate unnecessary costs. 1, Overlapping! Duplicative Services 2. Joint Agency Practices a) Identify b) Reduce costs? 3. Rely on Other Agencies a) Administrative functions b) Grant management c) In-house cost vs. outside cost 4. Growth Management Strategies a) Strategies for directing growth b) Infill c) Conservation d) Annexation policies 5. Level of Service a) Meets or exceeds customer needs? b) Customer satisfaction 6. Per-Unit Service Costs a) Identify b) Comparison with others V. Rate Restructuring Purpose: to identify opportunities to positively impact rates without decreasing service levels. 1. Rates a) Use of consumer price index? b) Identify ways to compare rates c) Identify current rates and plans, if any, for rate changes VI. Opportunities for Shared Facilities Purpose: To evaluate the opportunities for a jurisdiction to share facilities and resources to develop more efficient service delivery systems. I. Shared Facilities a) Existing - flood, parks, groundwater storage, etc. b) Future opportunities/options 2, Duplication of Facilities a) Existing duplication? b) Planned/future duplication? c) Excess capacity available to outside customers d) Productivity ratings, if any, for staff VII. Government Structure Options Purpose: To consider the advantages and disadvantages of various government structures to provide public services. 1. Agency Recommendation a) Government structure options b) Benefits to customers 2. Hurdles to Consolidation/Reorganization 3. Recommended Options a) Benefit to customers b) Services to be provided VIII. EvaIuation of Management Efficiencies Purpose: To evaluate whether organizational changes to governmental structure can be madc to improve the quality of public services in 4 comparison to cost. 1. Training Opportunities 2. Staffing Levels 3. Technology a) Billing systems 4, Budget a) Policies b) Preparation/public involvement c) Analysis - revenues/reserves/expenditures 5. Joint Powers Agreements a) Identify and describe IX. Local Accountability and Governance Purpose: To evaluate the accessibility and levels of public participation associated within the agency's decision-making and management processes. 1. Governing Body a) Selection process b) Representation (Districts, area-wide) c) Frequency of meetings d) Brown Act compliance e) Number of elections over last decade 2. Customer Feedback a) Surveys b) Complaint tracking 3. Access a) Hours b) Newsletters c) Website d) Media coverage e) Cable/public access TV 4. Regular Progress Reports a) Budget - major projects b) Operations c) Voter participation