HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/28/1965 Sept. 28, 19651005
EAST SAN BERNARDINO COUNTY WATER DISTRICT
REGULAR MEETING SEPTEMBER 28, 1965
CALL TO ORDER The President called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Alleg-
iance to the Flag of the United States of America.
ROLL CALL Directors Present: Disch, Forrest, LeVesque,
Littleton and Wall.
Directors Absent: None.
Others Present: General Manager-Secretary, Rickert;
Associate Engineer, Cole; Auditor-
Treasurer, Bragg; Assistant Office
Manager, Lyons; Recording Secre-
tary, Dudley; Attorney, Farrell;
Consulting Engineers, Rowe,
Miller and Halwes; Dana Weaver;
Spencer Sparks; Tom Chandler and
Hugo Wilde of the Valley District;
Ken Patterson, Auditor, and
Delbert Sare, Contractor.
MINUTES The President inquired if there were any additions
or corrections to the Minutes of the meeting of
September 14, 1965.
MOTION Upon motion by Director Forrest, duly seconded by
Director LeVesque and carried unanimously, the
minutes of the regular meeting of September 14,
1965 were approved as submitted.
BID OPENING - The President stated that this was the time and
WATER TRANSMISSION place for the opening of the sealed bids for the
MAIN & APPURTENANCES installation of a 12 inch water transmission
IN CYPRESS AND main and appurtenances in Cypress Street, Cole
VICTORIA Avenue to Victoria and Victoria, Cypress Street
to Temple Street:, Plant 9A, Job W-564.
The following sealed bids were opened and read
by the Secretary:
1. Royal Pipeline Construction Co. $18,129.90
2. Coughlin Company 26,717.00
3. Sare's Pipeline Construction Co. 26,388.80
4. Michael C. ~[ize 18,159.20
Engineer's Estimate $18,000.00
The review of the proposals by the engineers
determined that all figures in the bids were
in order and they recommended the acceptance of
the low bid subject to the approval of Legal
Counsel and recc.mmended holding the next low
bid until the cc.ntract is consumated.
MOTION Upon motion by E.irector Forrest, duly seconded
by Director LeVesque and carried unanimously,
the low bid of P.oyal Pipeline Construction
Company of $18,129.90 was accepted subject to
the review of Legal Counsel.
DISCUSSION RENEWAL Auditor Bragg stated that since the present policy
OF COMP~]HENSIVE expired on September 26th, the present carrier,
LIABILITY INSURANCE Morgan & Franz, extended the coverage for 30 days
until action could be taken by the Board.
Mr. Dana Weaver of Morgan & Franz was present
1006 Sept. 28, 1965
and called upon to discuss the matter, rates
and possibilities as well as the claims which
had been paid for the District in the last 3
years. He quoted Fireman's Fund figure as
$4,024.36 and Federal Insurance Company
$3,718.00. After much discussion it was agreed
that specifications for just the insurance
needed by this District should be drawn up in
order to measure the amounts charged for
coverage.
MOTION Upon motion by Director Forrest, duly seconded
by Director Disch and carried unanimously,
specifications are to be prepared and bids will
be called for and opened for this insurance
coverage at the Board meeting of October 13, 1965
and Mr. Weaver is to continue the 30 day binder
coverage for us until that time.
DISCUSSION BY The President called upon Mr. Hugo Wilde and
S.B.V.M.W.D. OF PLANS Mr. Tom Chandler to tell the Board about any
FOR STATE WATER plans they have made to date for receipt and
PROJECT distribution of the State Project Water. The
maps shown were of the State East Branch
Aqueduct all the way to the Perris Reservoir
and the suggested lines through the valley to
Yucaipa. They asked that this District plan
for the size of line we want, the location as
well as amount of water and our thinking on the
method of payment. After many questions and
MOTION much discussion, motion was made by Director
LeVesque, duly seconded by Director Forrest and
carried unanimously that this District advise
the San Bernardino Valley Municipal Water
District that we would like design of distri-
bution lines to accommodate our share of
Feather River Water and that a study be pre-
pared by them on area populations and assessed
valuation in order that we may determine which
direction to take.
REPORT ON EADIE & Mr. Ken Patterson of Eadie & Payne, Auditors,
PAYNE AUDIT OF was present to present analysis and recommen-
1964-65 FISCAL YEAR dations in connection with the Audit which was
made. He warned the District to watch growth
and rates to keep them up to date. He suggested
one way to cut expenses would be to change to
bi-monthly billing which could be a saving of
several thousand dollars. He suggested the
District be "nickel conscious" with respect to
any possible savings in operation.
FINANCIAL REPORT ON Mr. Bragg was called upon for any explanation or
WATER AND SEWER comments he might have regarding the financial
OPERATIONS FOR MONTH report on water and sewer operations for the
OF AUGUST month of August, 1965.
APPROVAL OF WARRANTS The following warrants were submitted for the
approval of the Directors:
Water Division
#5661 - 5775 (General) $98,842.06
1494 - 1565 (Payroll) 13,977.37 $112,819.43
Sewer Division
9746 - 759 (General) 35,569.41
MOTION Upon motion by Director LeVesque, duly seconded
by Director Forrest and carried unanimously,
the above listed warrants were approved as
submitted.
GENERAL WATER
DISCUSSION -
Sept. 28, 1965 1007
LETTER - BANK OF A letter from W. R. McCall, Manager of the
AMERICA STERLING- Sterling-Highland Branch of the Bank of America
HIGHLAND BRANCH was read. Being a constituent of this District
and located within the District, they would
like some of the District's Banking business.
MOTION After discussion, motion was made by Director
LeVesque, duly seconded by Director Wall and
carried unanimously that when the next C.D. in
the amount of $25,000 comes up for renewal on
October 31st, ii: be placed with the Sterling-
Highland branch of Bank of America and that a
letter be sent now to Mr. McCall apprising him
of this decision.
DATE OF BOND SALE The General Manager-Secretary stated that a date
DISCUSSION should be set for the sale of the bonds which
were voted last spring. Attorney Wilson had
suggested December 31, 1965.
MOTION Upon motion by Director LeVesque, duly seconded
by Director Forrest and carried unanimously, the
date set for the bond sale is December 28, 1965.
DISCUSSION - SHORT Discussion was h. ad regarding a short term loan
TERM LOAN to carry District over until Bond money is avail-
able. Attorney Wilson had suggested this pro-
cedure. A motion was made to notify banking
institutions that we would like to know interest
rates on a short term loan of $500,000 for 120
days. Upon further discussion this motion was
MOTION withdrawn and another motion was made by Director
Forrest, duly seconded by Director LeVesque and
carried unanimously that the General Manager write
to Attorney Wilson and find out what he wants in
regard to this matter.
REPORT ON EQUIPMENT Associate Engineer, Cole, listed the equipment
REQUIREMENTS which is needed to carry on the work of this
District as follows:
Service & Crew ~ruck - New, not replacement.
1 1/2 ton truck $3,400
Truck Equipment 1,600
Total $5,000
Backhoe Replacement - with front loader.
Not including trade-in $10,700
Compressor
125 CFM trailer mount $6,000
Tractor - Track type
John Deere 450 $13,800
MOTION Upon motion by Director Forrest, duly seconded
by Director LeVesque and carried unanimously,
the General Manager was authorized to purchase
this equipment but first to obtain firm prices
and report them to the Board at the October
26th, 1965 meeting.
LETTER FROM COUGHLIN Director LeVesque read a letter from the Coughlin
ON NEGOTIATED Company extolling the advantages of negotiated
CONTRACTS contracts. With this was enclosed a list of
rental rates on equipment and an example of
such contractural savings. He asked that the
staff look over the material and report on
their impressions at a later meeting.
GENERAL SEWER
DISCUSSION -
LEGAL ACTIONS Attorney Farrell reported that the Beltrans have
connected their property to the sewer and asked
for authority to dismiss the action when all
sept.
costs are paid.
MOTION Upon motion by Director Disch, duly seconded
by Director Wall and carried unanimously,
the action against the Beltran property will
be dismissed when all costs are paid.
DON MILLER PRESENT The President noted that Don Miller was
present at the meeting and stated he might have
something to say to the Board.
Don Miller announced that Campbell & Miller
and Associates has opened an office in Lake
Arrowhead and that Don Halwes is to be in
charge of that office, therefore will not be in
attendance at District Board Meetings but that
he, Don Miller will be at the meetings for their
firm.
MANAGER'S REPORT -
RESOLUTION NO. 799 Resolution No. 799 was presented for acceptance
STUBBLEFIELD GRANT OF of a Grant of Easement from the Stubblefield
EASEMENT TRACT 7189 Construction Company for sewer line construc- tion in undedicated streets in Tract 7189.
MOTION Upon motion by Director LeVesque, duly seconded
by Director Disch and carried unanimously,
Resolution No. 799 was adopted.
RESOLUTION NO. 800 Resolution No. 800 was presented for author-
AUTHORIZING EXECUTION ization for the President and Secretary to
OF AGREEMENT WITH execute an Agreement with the Smiths for irri-
SMITHS ON WEST gation water service to their land in exchange
HIGHLAND WELL COMPANY for their shares in the West Highland Well
Company.
MOTION Upon motion by Director LeVesque, duly seconded
by Director Disch and carried unanimously,
Resolution No. 800 was adopted.
RESOLUTION NO. 801 Resolution No. 801 was presented for author-
AUTHORIZING EXECUTION ization for the President and Secretary to
OF AGREEMENT WITH execute an Agreement with the Poppetts for
POPPETTS ON WEST irrigation water service to their land in ex-
HIGHLAND WELL COMPANY change for their shares in the West Highland Well
Company.
MOTION Upon motion by Director Disch, duly seconded
by Director LeVesque and carried unanimously,
Resolution No. 801 was adopted.
RESOLUTION NO. 802 Resolution No. 802 was presented for author-
AUTHORIZING EXECUTION ization for the President and Secretary to
OF AGREEMENT WITH execute an Agreement with the United Citrus
UNITED CITRUS GROWERS Growers for irrigation water service to their
ON WEST HIGHLAND WELL land in exchange for their shares in the West
COMPANY Highland Well Company.
MOTION Upon motion by Director LeVesque, duly seconded
by Director Wall and carried unanimously,
Resolution No. 802 was adopted.
RESOLUTION NO. 803 Resolution No. 803 was presented for authoriza-
AUTHORIZING EXECUTION tion for the President and Secretary to execute
OF AGREEMENT WITH an Agreement with Grace E. Wilsey for irrigation
GRACE WILSEY ON WEST water service to her land in exchange for her
HIGHLAND WELL COMPANY shares in the West Highland Well Company.
MOTION Upon motion by Director LeVesque, duly seconded
by Director Wall and carried unanimously,
Resolution No. 803 was adopted.
Sept. 28, 1965 1009
RESOLUTION NO. 804 Resolution No. ~104 was presented for author-
~ELEASE OF LIEN - ization to release the lien against the property
CRONIN of Charles W. and Joyce A. Cronin at 7029 Olive
Street in Highland since the $114.28 lien has
been paid in full.
MOTION Upon motion by Director LeVesque, duly seconded
by Director Wall and carried unanimously, Reso-
lution No. 804 was adopted.
RECOMMEND ABATEMENT The staff recon~lends that abatement proceedings
AGAINST CARSON be instituted against Bert M. Carson of 7937
Lankershim Street in Highland since all notices
have been ignored.
MOTION Upon motion by Director LeVesque, duly seconded
by Director Forrest and carried unanimously,
abatement proceedings are to be started against
Bert M. Carson.
LETTER FROM SAN A letter from the San Bernardino Valley
BERNARDINO VALLEY Municipal Water District was read in which they
MUNICIPAL WATER requested payment of $6,256.09, the balance on
DISTRICT money advanced for pipeline and appurtenances
to serve water to the City of San Bernardino.
The original amount was $22,500 against which
was credited the water sales which reduced the
balance to $6,256.09.
In the original agreement it was stated that
the balance could be paid out at $100.00 per
month without interest if desired.
MOTION Upon motion by Director LeVesque, duly seconded
by Director Forrest and carried unanimously,
the entire balance is to be paid off at once.
AUTHORIZATION ASKED Authorization was asked to call for and open
TO CALL FOR AND OPEN bids at District Office at 7:30 p.m. on October
BIDS FOR INSTALLATION 13, 1965 for the installation of a 12 inch
OF TRANSMISSION MAIN transmission ma~n in Base Line from Del Rosa
IN BASE LINE storm drain to Del Rosa Avenue.
MOTION Upon motion by Director Forrest, duly seconded
by Director LeVesque and carried unanimously,
bids on the above project shall be called for
and opened on October 13, 1965 at 7:30 p.m.
at District Off~ce.
STEP INCREASE FOR The General Manager stated a step increase
PATRICIA MAC BAIN had been recommended by the heads of the depart-
ments for Patricia MacBain, Senior Cashier,
from Range 22D @ $373.00 per month to 22E @
$391.0~0 per month.
MOTION Upon motion by Director LeVesque, duly seconded
by Director Disch and carried unanimously, the
step increase fc.r Patricia MacBain outlined
above, was grant~d, effective September 1, 1965.
A.W.W.A. FALL The General Manager announced the Fall Confer-
CONFERENCE ence of the American Water Works Association
will be held in San Francisco on October 27,
28 and 29, 1965 and asked authorization for
those who can, to attend.
MOTION Upon motion by Director LeVesque, duly seconded
by Director Forrest and carried unanimously,
authorization was given for any directors
and staff members who can, to attend the
A. W. W. A. Fall Conference in San Francisco.
1010 Sept. 28, 1965
ADJOURNMENT There being no further business to come
before the meeting, adjournment was de-
clared at 12:18 a.m.
/ Harold G. ~ckert, Secretary
Board of Directors
Approved:
ohn W. LiSCl~ton, ~resident · . .... ~
EAST SAN BERNARDINO COUNTY WATER DISTRICT
REGULAR MEETING OCTOBER 13, 1965
The regular meeting date was October 12th, 1965
which was a Holiday, therefore the meeting was
set for October 13th at the same time and place.
CALL TO ORDER The President called the meeting to order at
7:30 p.m.
PLEDGE OF ALLEGIANCE All those present joined in the Pledge of
Allegiance to the Flag of the United States of
America.
ROLL CALL Directors Present: Disch, Forrest, LeVesque, ~
Littleton and Wall.
Directors Absent: None.
Others Present: General Manager-Secretary,
Rickert; Associate Engineer, Cole;
Auditor-Treasurer, Bragg; Assistant
Office Manager, Lyons; Recording
Secretary, Dudley; Consulting
Engineers, Rowe and Miller;
Dana Weaver of Morgan & Franz,
Insurance; Spencer Sparks of
Southern California Water
Company, Highland Branch.
MINUTES The President inquired if there were any ad-
ditions or corrections to the minutes of the
regular meeting of September 28, 1965.
MOTION Upon motion by Director Forrest, duly seconded
by Director Disch and carried unanimously, the
minutes of the regular meeting of September
28, 1965 were approved as submitted.
BID OPENING - The President stated that this was the time and
12 INCH WATER TRANS- place for the opening of the sealed bids for
MISSION MAIN AND the installation of a 12 inch transmission main
APPURTENANCES IN and appurtenances in Base Line from Del Rosa
BASE LINE storm drain to Del Rosa Avenue.
The following sealed bids were opened and read
by the Secretary:
1. Michael C. Mize $9,894.73
2. A & P Pipeline Company, Inc. 10,637.50
3. Royal Pipeline Construction Co.10,804.80
4. Regal Construction Company 11,969.75
Engineer's Estimate $11,700.00