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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/14/19651032 Nov. 23, 1965 I.D.A. CONVENTION The General Manager reported that the Irri- IN LAS VEGAS gation DistYicts Association Convention in Las Vegas is December 7th through 10th, 1965 and anyone who is planning to go should get reservations in at once. Attorney Farrell reported that he might be able to attend on the Friday, but that would be all. TRIP TO MODESTO AREA Inquiry was made to determine who could go TO SEE SOME STATE with Joe Rowe to Modesto where his brother WATER PROJECT would take them on a tour of an area of con- CONSTRUCTION struction of San Luis Reservoir which is part of the State Water Plan. Indications were that Director Littleton, Manager Rickert and Engineer Cole would accompany Joe Rowe on the trip and Director Wall would notify the office tomorrow if he can go. APPROVAL OF The following warrants were presented for ap- WARRANTS proval: Water Division #5895 - 6007 (General) $95,963.58 1634 - 1699 (Payroll) 13,312.57 $109,276.15 Sewer Division #766 - 774 (General) $41,513.02 MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the above listed warrants were approved as submitted. ADJOURNMENT There being no further business to come before MOTION the meeting, a motion for adjournment was made by Director LeVesque, duly seconded by Director Wall and carried unanimously at 9:45 p.m. /~[~do~.D~ie~c~~ Secretary Approved: . Littleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING DECEMBER 14, 1965 CALL TO ORDER The President called the meeting to order at 7:30 o'clock p.m. and stated the time had passed for receiving or accepting any other bids for the bid opening. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Auditor-Treasurer, Bragg; Dec. 14, 1965 1033 Assistant Office Manager, Lyons; Recording Secretary, Dudley; Attorney, Farrell; Consulting Engineers, Rowe and Miller; Contractors, Ernest Huse, Ed Meyer, Stan Surina, A. S. Peich, C. E. Ahwart; Mr. B. M. Carson, Dr. Carmack, Mr. and Mrs. Cosmarzis of the Browning Road area; Spencer Sparks. INTRODUCTION OF The President called upon gues-s to introduce GUESTS themselves and state the name of the company they represented. MINUTES The President inquired if all had received their minutes of the :regular meeting of November 23, 1965 and if the::e were any additions or cor- rections. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, the minutes of the :~egular meeting of November 23, 1965 were approved as submitted. BID OPENING - SEWER The following sealed bids for the installation INSTALLATION STERLING of sewer mains and appurtenances in Foothill AVENUE AND FOOTHILL Drive to the Golden Valley Church were opened DRIVE TO GOLDEN and read by the Secretary: VALLEY CHURCH 1. Vido Samarzich(Sierra Madre) $12,032.00 2. Lloyd R. Johnson(Rialto) 7,902.00 3. Tri City Highland Sewer(S.B.) 7,289.30 4. A. S. Peich(Pomona) 6,947.00 5. City Construction Co.(Covina) 8,185.00 6. Stanley Surina(Chino) 7,335.90 7. Michael C. Mize(S. B.) 8,988.82 Enginee:~'s Estimate $7,164.00 MOTION Upon motion by ]Director LeVesque, duly seconded by Director Wall and carried unanimously, the bids were refer:~ed to the engineers for review and recommendation. After checking all the bids, the engineers recommended the acceptance of the low bid of A. S. Peich of Pomona who bid $6,947.00, subject to the approval of Legal Counsel. MOTION Upon motion by ]Director Forrest, duly seconded by Director Wall[ and carried unanimously, the Contract was awarded to the low bidder, A. S. Peich at $6,947.00 subject to the approval of Legal Counsel. BROWNING STREET Mr. Cosmarzis spoke for the residents of the RESIDENTS PRESENT Browning Street area who have been inquiring about the possibility of obtaining water service from the District. A rough plan of the area was placed on the blackboard showing the approxi- mate location of District's water line, the streets, location of residences, City Creek, the Railroad and Flood Control dikes. All these things would have a bearing on the project. The General Manager explained that no costs could be quoted until an engineering study is made so they can have routes and be aware of what they have -~o contend with in the area. After a study is made then costs could be figured and the feasibility of the project could be determined. 103_4 oec. 1965. MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque and carried unanimously, a feasibility study of the area is to be made and the report given at the January 25th Board Meeting. Mr. Cosmarzis is to furnish the staff with a map of the area showing property ownerships and existing house locations to help in the preparation of a study.. CARSPM SEWER Mr. Bert Carson was present to inquire if he CONNECTION PROBLEM could be granted an extension of time until June to determine about connecting his property on Lankershim Street to District Sewer. He has had several letters.and notices and until the letter was sent from Attorney Farrell, advising of the abatement proceedings, he did not en- deavor to make any arrangements with the District. He stated he wanted the tenants to move so he could tear the house down, then he stated he wanted them to stay until he is ready to construct some rental units. MOTION After much discussion, motion was made by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Mr. Carson was granted an extension of 60 days from this date in which to connect to District sewer facilities for his Lankershim Street property. PUBLIC HEARING ON The Secretary presented Annexation No. 1965-7 ANNEXATION 1965-7 together with the Affidavit of Publication of EAST THIRD STREET Notice of Hearing showing that the publication had been made as required by law. The Secretary stated also that the boundaries of the annexation had been approved by both the San Bernardino County Boundary Commission and the Local Agency Formation Commission and forms of such approval are on file in District records. The President announced that this was the time and place to hear any and all protests and consider written or oral objections to the proposed annexation. The Secretary certified to the fact that the Petition was signed by all of the holders of title who are also the holders of title to all of the acreage of all of the lands included therein. The Secretary also stated that the overlying water rights by Deed and Agreement had been assigned to the District as well as the water rights in various wells which had formerly served the property which now entitles the residents within this annexation to water service from the District. There being no written or oral objections to the proposed annexation, and discussion had and evidence taken relating to the benefits to the District and the territory proposed for MOTION annexation, it was moved by Director LeVesque, duly seconded by Director Wall and carried unanimously that the hearing be closed. ORDINANCE NO. 271 Ordinance No. 271, being Annexation No. 1965-7 altering the boundaries of the present District, was presented to the Board of Directors. MOTION Upon motion by Director LeVesque, duly seconded Dec. 14, 1965 1035 by Director Forrest and carried unanimously by the following roll call vote, Ordinance No. 271 was adopted: AYES, and in favor thereof, Directors: Disch, Forrest, LeVesque, Littleton, Wall. NOES, Directors:: None. ABSENT, Directors: None. RESOLUTION NO. 816 Resolution No. ~]16 was presented for acceptance DEDICATION OF SEWERS of the Dedication of Sewers in Tract 7189 by TRACT 7189 the Stubblefield Construction Company for public use and maintenance and operation by the District. MOTION Upon motion by Director Forrest, duly seconded by Director Le~sque and carried unanimously, the Dedication of Sewers in Tract 7189 was accepted. RESOLUTION NO. 817 Resolution No. 817 was presented for acceptance NOTICE OF COMPLETION of a Certificate of Completion by the Associate ROYAL PIPELINE Engineer of the District of the water trans- CONSTRUCTION COMPANY mission mains installed in Cypress, Victoria and Central and completed on November 24th by Royal Pipeline Construction Company and author- ization for the President and Secretary to execute and file a Notice of Completion with the County Recorder. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. ~117 was adopted. RESOLUTION NO. 818 Resolution No. 818 was presented to initiate INITIATING ANNEXATION proceedings for Annexation No. 1965-24 with PROCEEDINGS 1965-24 the Local Agency Formation Commission. This FILIPINO ASS'N. proposed annexation is for the Filipino Assoc- iation at 27124 Meines Street, Highland. MOTION Upon motion by Director Disch, duly seconded by Director LeVesque and carried unanimously, Resolution No. 818 was adopted. RESOLUTION NO. 819 Resolution NO. 819 was presented to initiate INITIATING ANNEXATION proceedings for Annexation No. 1966-2 with the PROCEEDINGS 1966-2 Local Agency Formation Commission. This proposed MT. HARRISON MUTUAL annexation is for the Mt. Harrison Mutual Water WATER COMPANY Company, Highland. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Resolution No. 819 was adopted. RESOLUTION NO. 820 Resolution No. 820 was presented to initiate INITIATING ANNEXATION proceedings for Annexation No. 1965-25 with PROCEEDINGS 1965-25 the Local Agency Formation Commission. This GORDON ARCHIBALD proposed annexation is for Gordon Archibald, on Highland Avenue, Highland. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 820 was adopted. RESOLUTION NO. 821 Resolution No. 821 was presented to initiate INITIATING ANNEXATION proceedings for Annexation No. 1966-1 with the PROCEEDINGS 1966-1 Local Agency Formation Commission. This proposed WESTWAY PETROLEUM annexation is for the Westway Petroleum Company station at Sterling and Marshall Blvd. 1036 Dec. 14, 1965 MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 821 was adopted. RESOLUTION NO. 822 Resolution No. 822 was presented to cancel the CANCELLATION NOTICE notice of Necessity of Connection to Public OF NECESSITY OF Sewer of the property of Eugene F. and Robbie I. CONNECTION TO SEWER Conaway at 7974 Lankershim Street, as this has FOR COMPANY now been connected and paid in full. MOTION Upon motion by Director Disch, duly seconded by Director LeVesque and carried unanimously, Resolution No. 822 was adopted. RECOMMENDATION FOR The General Manager recommended the standard STEP RAISE FOR step raise upon recommendation of the department KATHRYN HAINES head, for Kathryn Haines, Junior Cashier, from 21C @ $337.00 per month to 21D @ $354.00 per month, effective January 1, 1966.. . MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque and carried unanimously, the step raise for Kathrun Haines to 21D at $354.00 per month was approved, effective January 1, 1966. ~EPLKL WATER DISCUSSION - WELL DRILLING PROGRESS Associate Engineer Cole reported the rainy PLANTS 24B AND 40A weather has really hampered the well drilling. 24B has been drilled to a depth of 436 feet and 40A to a depth of 456 feet. At 40A the driller has encountered many large boulders which have slowed the progress. LETTER - ATTORNEY A letter from Attorney Wilson was read re- WILSON REGARDING garding the selling of the bonds, the amounts WATER REVENUE BONDS of each sale and whether they should be open or closed opinion. He suggested selling $800,000 now, another $800,000 in three months and the balance in 6 months or as needed for the planned projects. The engineer and Auditor-Treasurer reported on the amounts to be needed at specific times and it was felt that $800,000 would be more than adequate for three months, maybe longer. Some cash is needed now for the first of the re- quirements. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Attorney Wilson is to be informed that the District authorizes the sale of Division One for $800,000 of the approved $3,000,000 Water Revenue Bond Issue at the present time. MOTION Regarding the need for some cash at the present time, motion was made by Director LeVesque, duly seconded by Director Forrest and carried unanimously to borrow $75,000 for a period of on or about one year with interest comparable to the CD's, and authorized the President and Secretary to execute a note. GENERAL SEWER DISCUSSION NOB HILL DRIVE SEWER The President called upon Don Miller of Campbell, STUDY Miller & Associates, for his report on the Nob Hill Sewer Study. Dec. 14, 1965 1037 The sewer study had not been completed, however he did explain 'that there is only one route to go because of the lay of the land and that is west to 13th Street. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Disch and carried unanimously, Engineer Miller was given an extension of time to December 28th for the Nob Hill Sewer Study report. MANAGER'S REPORT - CHANGE ORDER NO. 1 Change Order No. 1 was presented on the project BASE LINE WATER for installation of water mains and appurtenances TRANSMISSION MAIN in Base Line from the Del Rosa Storm drain to MICHAEL C. MIZE Del Rosa Avenue by Michael C. Mize. This change order is in the amount of $195.00 to relocate proposed 6" drain assembly and install 2 inch air and vacuum assembly. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Forrest and carried unanimously, Change Order No. 1 on the above project was approved. REPORT ON BILLING Auditor-Treasurer Bragg reported on the condition MACHINES FOR OFFICE and age of the ]present billing equipment stating increased upkee]D and compared it with the pur- chase of new Burroughs billing machines(2) with more modern features for speedier billing to use some of the same supplies now used in addition to providing additional automatic information required in preparation of various reports. MOTION Upon motion by ]Director Forrest, duly seconded by Director Wall and carried unanimously, the ~., ; ~- ~ ~purchase of two Burroughs F-5306-5 billing machines at a total cost of $7,227.20 with trade in on two machines, was authorized under the conditions of sale specified. RESOLUTION NO. 823 Resolution No. :323 was presented to acknowledge SATISFYING MONEY satisfaction of the abatement judgment against JUDGMENT CORCILIUS Jack Corcilius. It was stated that he has paid $309.85, $20.00 of which is an overchange. This will satisfy the money judgment, but not the connection ~o the sewer which has been started to the extent of obtaining a permit only. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Wall and carried unanimously, com- plete judgment satisfaction is to be made by January 15th, 1!)66. At that time the Resolution will be dated and recorded. NOTIFICATION OF The Secretary asked for authorization to mail ELECTION ON MARCH a notification of election of the three directors 22, 1966 to be held on March 22, 1966 to the Board of Supervisors of San Bernardino County as re- quired by Section 30745.5 of the Water Code. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Forrest and carried unanimously, the County Board of Supervisors will be notified of the election of directors(3) for this District Board of Directors on March 22, 1966. REPORT ON TRIP TO Director Wall, ';he General Manager and Engineer SAN LUIS RESERVOIR Cole all reported on their trip to the San Luis Reservoir with Joe Rowe and his brother on December 1, 2 and 3. 1038 Dec. 14, 1965 INQUIRY REGARDING Director Disch inquired if anything further EASEMENT NORTH FROM had been done about the easement from Foothill FOOTHILL DRIVE Drive north to serve three houses where sewer connection inquiry was received. It was re- ported that the matter is being worked on as well as cost estimates being prepared in conjunction with the contract for installation of the Foothill Drive sewer collection line. PRADO DAM MATTER Director LeVesque asked if anything had been heard from Attorney Green regarding the Prado Dam gate closing. Nothing had been heard so far. SOUTHERN CALIFORNIA Director LeVesque also inquired if anything WATER COMPANY MATTER had been heard from Mr. Walsh of the Southern California Water Company. Since nothing had been received from him, a follow up letter was recommended. ADJOURNMENT There being no further business to come before MOTION the meeting, motion for adjournment was made by Director LeVesque, duly seconded by Director Wall and carried unanimously at 10:20 p.m. / ~d~.D~ii~ct~~ Secretary Approved: ittleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING DECEMBER 28, 1965 CALL TO ORDER The President called the meeting to order at 7:30 o'clock p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Auditor-Treasurer, Bragg; Assist- ant Office Manager, Lyons; Recording Secretary, Dudley; Attorney, Farrell; Consulting Engineers, Rowe & Miller; Spencer Sparks and Michael C. Mize. MINUTES The President inquired if there were any ad- ditions or corrections to the minutes of the Regular Meeting of December 14, 1965. MOTION Upon motion by Director Forrest, duly seconded