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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/08/19661054 Jan. 25, 1966 PROGRESS IN WELL The General Manager reported that well 40A DRILLING has been drilled to a depth of 780 feet and appears to be in older alluviam but that there has been a roll in at the 250 foot depth, so drilling has been temporarily stopped. At 24B, drilling has been stopped at 835 feet as they were in blue clay and they are perforating 220 feet of the casing in stratas of sand, gravel and boulders. RED CROSS CLASSES The General Manager reported that the Red Cross Classes are going fine with a good instructor. ADJOURNMENT MOTION There being no further business to come be- fore the meeting, motion for adjournment was made by Director Forrest, duly seconded by Director LeVesque and carried unanimously, at 10:20 p.m. / ~do~. D~e~: Secretary APPROVED:  John W. Littleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING FEBRUARY 8, 1966 CALL TO ORDER The President called the meeting to order at 7:30 p.m. and declared the time closed for the acceptance of any more bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL: Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Auditor-Treasurer, Bragg; Assistant Office Manager, Lyons; Recording Secretary, Dudley; Attorney Farrell; Consulting Engineers, Rowe and Miller; Spencer Sparks; Candidate, Kenneth Fawcett; Mrs. Alma K. Fortney of Highland; Contractors repre- sentatives, Donald Whitson of Chicago Bridge and Iron Company; T. A. Brockie of American Bridge, G. M. Munson of Southwest Welding, S. J. Oettinger of Pittsburgh-Des Moines Steel Company, D. H. Kearley of Lacy Manufacturing Company. Feb. 8, 1966 ~The~~~]~ting to or~ INTRODUCTION OF The President (:ailed upon guests present to GUESTS identify themselves, then welcomed them to th- meeting. MINUTES The President J.nquired if there were any addi- tions or corrections to the minutes of the regular meeting of January 25, 1966. Director Forrest referred to the motion on page 3, paragraph 9 authorizing a study to be made on the possibility of contracting a fire protection plan and asked that the date of March 8, 1966 be indicated for the completion of the study. The correction was authorized MOTION by motion of Director LeVesque, duly seconded by Director Forrest and carried unanimously. RESOLUTION NO. 834 Resolution No. 834 was=presented for acceptance ACCEPTING DEED AND of a Deed and Conveyance of Water Rights from CONVEYANCE OF WATER Alda E. Davis of 25457 Sixth Street and dated RIGHTS DAVIS January 28, 1966. This is the property con- cerned in Annexation 1965-21 and the conveyance of these water rights is one of the conditions for annexation. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Resolution No. 834 was adopted. CONTINUATION OF The hearing on the Davis Annexation, No. 1965- PUBLIC HEARING ON 21 was continued from the Board meeting of ANNEXATION 1965-21 January 25, 1966 to this date awaiting receipt DAVIS of the above Deed and Conveyance of Water Rights in the Davis well. The Secretary stated that the publication had been made as required by law and that the boundaries of the annexation had been approved by the San Berrardino County Local Agency Formation Commission and forms of such approval are on hand in District records. The Secretary certified to the fact that the Petition was signed by all of the holders of title who are also the holders of title to all of the acreage of all of the lands included therein. The Secretary also stated that the Deed and Conveyance of Water Rights, above accepted, assigned the water rights to the District and the Deed and Agreement assigning the overlying water rights in trust to the District is also in the records. MOTION There being no written or oral objections to this proposed Annexation and discussion had and evidence taken relating to the benefits to the District and the territory proposed for Annexation, it was moved by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Public Hearing on Annexation 1965-21 was clesed. RESOLUTION NO. 837 The Secretary then presented Resolution No. FINDING OF FACTS AND 837 which indicates the "Finding of Facts and CONDITIONS OF Conditions of Annexation" relating to Annexa- tion 1965-21 - Davis. 1056 Feb. 8, 1966 MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously by the following roll call vote, Resolution No. 837 was adopted. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. PUBLIC HEARING ON The Secretary stated that Annexation No. ANNEXATION 1965-23 1965-23 is the property of the Peace Lutheran PEACE LUTHERAN CHURCH Church on the southeast corner of Marshall Boulevard and Arden Avenue. He also stated that the boundaries of the annexation had been approved by~e Local Agency Formation Commission and forms of such approval are on file in District Records. The Secretary stated that the Affidavit of Publication of Notice of Hearing showing that the publication had been made as re- quired by law and is on file in the District records. The Secretary certified to the fact that the Petition was signed by all of the holders of title who are also the holders of title to all of the acreage of all of the lands in- cluded therein. The Secretary also stated that all condit- ions for the Annexation have been met and there were no written or oral objections tQ. the proposed annexation. '~ Discussion was had and evidence taken relat- ing to the benefits to the District as well as the territory proposed for annexation. MOTION Upon motion by Director Wall, duSy seconded by Director LeVesque and carried unanimously, the hearing was closed. RESOLUTION NO. 838 The Secretary then presented Resolution No. FINDING OF FACTS AND 838 which indicates the "Finding of Facts CONDIT IONS OF and Conditions of Annexation" relating to ANNEXATION Annexation 1965-23 - Peace Lutheran Church. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, Resolution No. 838 was adopted~by the follow- ing roll call vote: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. ~ BID OPENING - The following sealed bids for the construction CONSTRUCTION OF 2 1/2 of a 2 1/2 million gallon steel storage reser- MILLION GALLON STEEL voir at Plant 33 and repainting of the exist- STORATE RESERVOIR ing reservoirs at the same plant were opened PLANT 33 & PAINTING and read by the Secretary: OTHER 2 RESERVOIRS 1. American Bridge Division of U. S. Steel Company $101,143.00 2. Southwest Welding & Manufacturing Company 109,063.00 Feb. 8, 1966. 1057 3. General American Tank $104,134.00 4. Chicago Bridge and Iron Co. 123.640.00 5. Pittsburgh-Des Moines Steel Company 111,655.00 6. Lacy Manufacturing Company 109,328.00 Engineer's Estimate $117,500.00 The Engineers, after thoroughly checking all bids, found th.~ mathematics correct but found some slight deviations from the specifications; however, they recommended the acceptance of the low bid of the American Bridge in the amount of $101,143.00 subject to the approval of Legal Counsel. MOTION Upon motion by Director Wall, duly seconded by Director LeVesque and carried unanimously, the low bid of American Bridge in the amount of $101,143.00 was accepted subject to the ap- proval by Legal Counsel. BID OPENING - The following sealed bids for the installation INSTALLATION OF WATER of water mains and appurtenant facilities for MAINS & APPURTENANCES Tract 7633, the Stubblefield Tract north of FOR TRACT 7633 Highland Avenue and east of Palm Avenue were STUBBLEFIELD opened and read by the Secretary: 1. Royal Pipeline Construction Company $4,365.45 2. Robert Simon 3,327.30 3. Coughlin Company 4,171.60 4. Michael C. Mize 3,516.06 Engineer's Estimate $2,965.00 After reviewing the bids, the engineers found the low bid mathematically correct, therefor recommended the acceptance of the low bid ~ Robert Simon in the amount of $3,327.30 subject to the approval of Legal Counsel. MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque and carried unanimously, the low bid of Robert Simon in the amount of $3,327.30 was accepted. BID OPENING - The following sealed bids for the replacement REPLACEMENT WATER of water mains and appurtenances in Lankershim MAINS & APPURTENANCES Street north of 9th Street for the Lankershim IN LANKERSHIM NORTH Elementary School were opened and read by the OF 9TH STREET Secretary: 1. Royal Pipeline Constr. Co. $2,278.25 2. Robert Simon 1,564.00 3. Coughlin Company 1,942.50 4. Michael C. Mize 1,220.25 Engineer's Estimate $1,640.00 The Engineers ~ceviewed the bid proposals, finding them mathematically correct and recommended the low bid of Michael C. Mize in the amount of $1,220.25 subject to the approval of Legal Counsel. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, the low bid of Michael C. Mize in the amount of $1,220.25 was accepted subject to the ap- proval of Legal Counsel. 1058 Feb. 8, 1966 DISCUSSION ANNEXATION Further discussion was held on the proposal OF PATTON STATE by the City of San Bernardino to annex Patton HOSPITAL TO CITY OF State Hospital and some adjoining uninhabited SAN BERNARDINO land. A letter from Attorney Farrell to City Clerk, Jack Felton was read in which he set forth changes to be made in the Justifica- tion Form of this particular annexation and requested the same format be applied to any future annexations; namely, that water and sewer service by this District in the areas defined in the Joint Powers Agreement with the City of San Bernardino be observed. It was determined that Attorney Farrell, Secretary Rickert and President Littleton will attend the LAFC hearing tomorrow on this matter and they are prepared to protest if the con- ditions have not been specifically corrected for now and the future. No action was neces- sary or taken at this time. RESOLUTION NO. 835 Resolution No. 835 was presented for cancel- CANCELLATION OF lation of the Notice of Necessity to connect NOTICE OF NECESSITY to District sewer facilities in connection with TO CONNECT TO the Abatement action filed against Arnold D. DISTRICT SEWER - and Gretchen Kobs concerning their property at KOBS Third Street and Marilyn Avenue. All the costs of $285.60 must be paid by them otherwise the title to their property will be clouded with the unpaid balance. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Resolution No. 835 was adopted. RESOLUTION NO. 836 Resolution No. 836 was presented to Attorney RESCINDING PARAGRAPHS Farrell rescinding paragraphs 6 and 7 of 6 AND 7 OF RESOLUTION Resolution No. 529 and directing and author- NO. 529 AND DIRECTING izing change of location of District accounts CHANGE OF LOCATION OF from Attorhead Highland Avenue Branch of the DISTRICT ACCOUNTS Bank of California to their Main Bank at Court and "E" Streets. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unani- mously, Resolution No. 836 was adopted. DISCUSSION OF PLACING Auditor-Treasurer, Bragg was asked to give BOND MONEY IN facts and figures to help determine use and ACCOUNTS AND location of funds from Division I of the Bond DISPOSITION TO BANKS Issue. There is money owed to the Bank of BY CD's California, to the Sewer department, and money pledged for the purchase of some water stocks. These items total $160,379.11. The two wells being drilled will have to be equipped and paid for as well as the reservoir and trans- mission mains and any of the other projects for which the bond money has been obtained. It was felt that more bonds will need to be sold by July or August to keep up the con- struction tempo. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the notes to the bank are to be paid off and the suggestions of the Auditor are to be fol- lowed, putting the $160,000 in a general fund with the balance of money transferred into CD's as soon as possible to take advantage of interest which can be earned therefrom. CORRECTION OF MINUTES In his review of the bonding resolutions and OF MAY 25, 1965 accompanying documents, Attorney Wilson asked Feb. 8, 1966 1059 that corrections be made to the Minutes of the meeting of May 25th, 1965. In quoting Resolution No. 738 in the minutes, page 3, paragraph 2, the date of the Board Meeting should be changed to May 25th instead of May 24th. Resolution No. 738, the motion to accept was inadvertently omitted. The motion by Director LeVesque seconded by Director Disch and carried unanimously by roll call vote with all Directors in favor thereof should be inserted in the Min- utes of May 25, 1965. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously the above recommended changes or corrections to the Minutes of the Board Meeting of May 25, 1965 will be made. GENERAL WATER DISCUSSION - REPORT ON OVERLYING A report was given by Mr. Lyons on the present WATER RIGHTS status of the ]program to obtain overlying water rights by Deed and Agreement from property own- ers in the District. There is an increase of 220 over the last report, making the total now 2,996. KEN FAWCETT Mr. Ken fawcett of Highland came into the meet- ing and when called upon for any comments, stated that he is a candidate for Director of the Dis- trict and came in to listen. WELL PROGRESS The General Manager reported that the well at REPORT Plant 40B is at a depth of 810 feet and the drilling will ]probably be stopped as they are making no prog~cess and the material being drilled into does not appear water bearing. They will have a well, but not as good a one as had been hoped for. At plant 24B they stopped drilling at 835 feet and they are putting the test pump in and will start test pumping Thursday to determine the capability of the well as well as determine the design on bowls to be installed for District use. RAINFALL The General Manager also reported that according to the District's rain gauge we have had in ex- cess of 18 inches of rainfall so far this year. GENERAL SEWER DISCUSSION - RESOLUTION NO. 839 Attorney Farrell asked for satisfaction of SATISFACTION OF Judgment to be filed in the Kobs Abatement JUDGEMENT action as soon as all money is received via Resolution No. 839. MOTION Upon motion by Director LeVesque, duly seconded by Director Fo~rest and carried unanimously, Resolution No. 839 ~as adopted~ DOWNEY ABATEMENT Attorney Farrell also reported that in the Downey abatement, they have now connected and as soon as all costs have been paid, the dismissal papers will be prepared. MOTION Upon motion by Director LeVesque, duly seconded by Director Fo]~rest and carried unanimously, authorization ~as given for Attorney Farrell to prepare the dismissal on the Downey case as soon as all costs have been paid. 1060 Feb. 8, 1966 MANAGER'S REPORT - UPPER SANTA ANA RIVER The General Manager reported that he was con- WATER COORDINATING tacted by the Secretary of the Upper Santa Ana COUNCIL PROGRAM FOR River Water Coordinating Council requesting MARCH 28th MEETING the presence of District's Engineer at their February 28th meeting to comment on Engineering of a Master Distribution Plan for the receipt of water from the State Water Plan for the San Bernardino Basin by Parson Engineering. There is considerable disagreement by the Board over having an outside Engineering Firm present such a plan unless the San Bernardino Valley Municipal Water District requests the Parson Engineering Firm to present such a plan. Fur- ther information is required before any action should be taken in this matter. MOTION Upon motion by Director Wall, duly seconded by Director Forrest and carried unanimously, this matter will be tabled until the next meeting of the Board on February 23rd, 1966. AUTHORIZATION ASKED The General Manager asked for authorization for FOR ENGINEERING the designing by the Engineers of the necessary DESIGN AND CALL FOR sewer facilities for relocation of lines at BIDS TO RELOCATE Marshall and Sterling, also Sterling and Pumalo. SEWER FACILITIES The Marshall line would cost approximately MARSHALL & STERLING $2,650.00 and the Pumalo line approximately & STERLING & PUMALO $8,000.00. The requested authorization should TO ENABLE INSTALLA- also set the date of February 23rd, 1966 to call TION OF 20" TRANS- for an open bids on this project at District MISSION MAIN IN office at 7:30 P.M. STERLING AVENUE MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, author- ization was given to design and call for and open bids on the above described sewer reloca- tion project at District office at 7:30 P.M. on February 23, 1966. AUTHORIZATION ASKED Authorization was requested to call for and open TO CALL FOR AND OPEN bids for Major Water Transmission mains in the BIDS FOR MAJOR WATER Intermediate System at 7:30 P.M. on February TRANSMISSION MAINS 23rd, 1966 at District Office. Bond Improvement INTERMEDIATE SYSTEM Program. ' STERLING, PUMALO, CIVTORIA AVENUE MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, authorization was given to call for and open bids for the installation of major water trans- mission mains in the Intermediate System on February 23, 1966 at 7:30 P.M. in District Office. AUTHORIZATION ASKED Authorization was asked to call for and open TO CALL FOR AND OPEN bids for the preparation of the site for the BIDS FOR SITE 2 1/2 million gallon tank and the construction PREPARATION AND of a retaining wall at Plant 33 at a cost of RETAINING WALL approximately $10,000 on February 23, 1966 at PLANT 33 7:30 P.M. in District Office. Bond Improvement Program. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, bids will be called for and opened at the District Office at 7:30 P.M. on February 23, 1966 on the preparation project and retaining wall at Plant 33. Feb. 8, 1966 1061 AUTHORIZATION ASKED Authorization ~as requested to call for and TO CALL FOR AND OPEN open bids for constructing a pump house and BIDS FOR CONSTRUCTION booster station at Plant 33 on March 8, 1966 OF PUMP HOUSE AND at 7:30 P.M. at District Office. Bond Im- BOOSTER STATION provement Program. PLANT NO. 33 MOTION Upon motion by Director LeVesque, duly seconded by Director WaiL1 and carried unanimously, author- ization was given to call for and open bids for the construction of a pump house and booster station for Plant 33, at District Office on March 8, 1966 at 7:30 P.M. AUTHORIZATION ASKED Authorization %~as requested to call for informal TO CALL FOR AND OPEN bids to furnish vertical turbine booster pumps BIDS FOR VERTICAL at Plant 33 with report to be made March 8, 1966 TURBINE BOOSTER PUMPS Board Meeting. Bond Improvement Program. FOR PLANT 33 MOTION Upon motion by Director LeVesque, duly seconded by Director Wa]L1 and carried unanimously, author- ization to cal2~ for informal bids was given on a vertical turbine booster pump installation at Plant 33, on March 8, 1966 at 7:30 P.M. District Office. AUTHORIZATION TO CALL Authorization ~as requested to call for informal FOR INFORMAL BIDS TO bids on furnishing Pumping Plant Panel and labor FURNISH PUMPING PLANT for wiring at Plant 33, report to be given at PANEL Ai~D LABOR FOR Board Meeting of March 8, 1966 at District Office WIRING AT PLANT 33 at 7:30 P.M. Bond Improvement Program. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, authorization ~¢as given for calling for informal bids for the furnishing of and wiring a Pumping Plant Panel for Plant 33 on March 8, 1966 at District Office. LETTER DENSLOW GREEN A letter had been received from Attorney Denslow REGARDING ORANGE COUNTYGreen regarding depositions by this District in WATER SUIT - the Orange County Water District suit, asking if DEPOSITIONS the date of March 8th would be satisfactory to take care of the matter. No action was necessary or taken at thJ. s time. ADJOURNMENT MOTION There being no further business to come before the meeting, motion for adjournment was made by Director LeVesque, duly seconded by Director Forrest and carried unanimously at 10:30 P.M. Board of Directors Approved: ~ohn W. Littleton, President