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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/23/19661062 Feb. 23, 1966 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING FEBRUARY 23, 1966 CALL TO ORDER The President called the meeting to order at 7:30 o'clock p.m. and declared the time closed for the acceptance of any more bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors President: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Auditor-Treasurer, Bragg; Assistant Office Man- ager, Lyons; Recording Secre- tary, Dudley; Attorney Farrell; Consulting Engineers, Rowe and Miller; Spencer Sparks; Mr. and . Mrs. A. L. Parks, Mrs. Alice Geoffroy and Nathaniel Ferguson, all of 7397 Railroad St; Dick Doss of Pacific Clay Products and Mrs. Doss; Bidding Contrac- tors, A. S. Peich, Duane Schoenfeldt, Ed Meyer, Earl McKinney, Clint Paul and Gene Poole; Clyde Ofner, resident of the District. INTRODUCTION OF The President called upon guests present to GUESTS identify themselves, then welcomed them to the meeting. MINUTES Following inquiry as to whether or not there were any additions or corrections to the minutes of the Regular Meeting of the Board on February MOTION 8, 1966, motion was made by Director Forrest, duly seconded by Director LeVesque and carried unanimously, approving the minutes as submitted. BID OPENING - The following sealed bids were opened and read RELOCATION OF SEWER by the Secretary, covering the relocation of FACILITIES STERLING sewer facilities in Marshall and Sterling Ave- & PUMALO & STERLING nues and Pumalo Street and Sterling Avenue to & MARSHALL allow construction of major transmission mains for water in the Intermediate and Upper Systems: 1. Michael C. Mize $9,254.61 2. A. S. Peich 9,254.00 ~ 3. Tri City Highland Sewer Co. 5,341.60 Engineer's Estimate $6,740.00 It was suggested that there were three bid openings, that all be opened and read before review by the engineers. BID OPENING - The following sealed bids for the installation MAJOR WATER of Major Water Transmission Mains and Appurten- TRANMISSION MAINS ances in the Intermediate and Upper Systems INTERMEDIATE & UPPER were opened and read by the Secretary: SYSTEMS 1. Industrial Pipeline Construction Co. of Los Angeles $123,853.30 2. Ace Pipeline Construction Co. of Pomona 123,145.20 Feb. 23, 1966 1063 ~ 3. Coughlin Company of San Bernardino $ 96,741.12 4. R. L. Thibodo Construction Co. Inc. of Vista 134,013.96 5. Royal Pipeline Construction Co. of E1 Monte 100,001.75 6. Barron & Eckhart of South E1 Monte 139,641.64 Engineer's Estimate $100,000.00 BID OPENING - The following sealed bids for site preparation SITE PREPARATION & for 2.5 million gallon reservoir construction RETAINING WALL AT and the construction of a retaining wall were PLANT 33 opened and read by the Secretary: 1. Matich Corporation of Colton $19,790.00 ~2. B W B Constructors, Inc. 17,950.00 3. E. L. Yeager Construction Co. of Riverside 22,700.00 Engineer's Estimate $6,650.00 MOTION Upon motion by Director LeVesque, duly seconded by Director Disch the engineers were requested to review all bid proposals then make their re- commendations on all three bids. ENGINEER'S The Engineers stated that the proposals for the RECOMMENDATIONS relocation of the sewer facilities in S~erling, FIRST BID OPENING Pumalo and Marshall were mathematically correct and they recommended the acceptance of the low bid of Tri City Highland Sewer Company subject to the approval of Legal Counsel. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the low bid of Tri City Highland Sewer Company in the amount of $5,341.60 was accepted for award of the Contract subject to the approval of Legal Counsel. ENGINEER'S After reviewing the bid proposals for the ±n- RECOMM~NDATIONS stallation of the Major Water Transmission mains SECOND BID OPENING and appurtena~.ces in the Intermediate and Upper Systems of the District, they found all figures correct except Industrial Pipeline Construction whose bid actually totaled $124,053.30. The engineers recommended the acceptance of the low bid of Coughl~n Company with the deletion of item No. 2 when the Contract is signed, subject to the approv~l of Legal Counsel. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the low bid of Coughlin Company in the amount of $96,741.12 was accepted for award of the Con- tract subject to the approval of Legal Counsel and the deletion of item No. 2 at the time the contract is signed by the Contractor. ENGINEER'S RECOMMEN- After review of the mathematics of the three DATION SITE PREpARA- bids for the site preparation for the 2.5 TION & CONSTRUCTION million gallon steel reservoir and the con- OF RETAINING WALL struction of a retaining wall on the site of Plant 33, they recommended the acceptance of the low bid of B W B Constructors, Inc. subject to the approval of Legal Counsel. 1064 23, 1966 Considerable discussion was had regarding the wide variance between the Engineer's estimate and the amounts of the bids. MOTION Director Disch made a motion that all bids be turned down and a call be put out for new bids. The motion lost for lack of a second due to the timing involved in interlocking construction. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried by the following roll call vote, the bid was awarded to B W B Constructors on their bid of $17,950.00 subject to the approval of Legal Counsel. AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: Disch. ABSENT, Directors: None. BROWNING ROAD Several residents of Railroad Street in the RESIDENTS PRESENT Browning Road area were present to hear the re- port to be given on the costs of supplying water service to the area. For the District to get water from the end of the present line in Webster Street to Base Line and Browning Road would cost $16,800. A Booster Pump would be required at a cost of $2,500 then the line up Browning Road with a 12" main would be $18, 500 and 4 fire hydrants would be required, mak- ing the total approximately $39,000.00. This would include both sides of Browning Road. There are 17 parcels of land in the area and at $2.25 per front foot, plus fire hydrant charges and book charges would make the cost to the residents $14,215.00 plus cash payment of $65.00 for each service connection and $10.00 deposit or $75.00. MOTION Following discussion, questions and answers, motion was made by Director Forrest, duly seconded by Director LeVesque and carried unanimously that the District go ahead with this project since it is a part of our master plan for that area providing the entire area under discussion annexes to the District. RESOLUTION NO. 840 Resolu~on No. 840 was presented to accept a DEED & CONVEYANCE OF Deed and Conveyance of Water Rights from Harriett WATER RIGHTS FROM B. Randall dated February 16, 1966 which covers HARRIETT B. RNADALL prescriptive and appropriative rights in the IN MC GLOTHLEN WELL McGlothlan Well. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Re- solution No. 840 was adopted. RESOLUTION NO. 841 Resolution No. 841 was presented to accept the CONVEYANCE OF Conveyance of a pipeline easement and appur- PIPELINE EASEMENT tenances from Henry and Ans De Vermont which was dated February 18, 1966. This ~overs the west 8 feet of the north 100 feet of the south 300 feet of Lot 10, Tract 3709 in which there is located a 2 inch water main serving 3444 to 3468 Del Rosa Avenue. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, solution No. 841 was adopted. FINANCIAL REPORT The President called upon Auditor-Treasurer, WATER & SEWER Bragg for any comments he might have regarding DIVISIONS FOR MONTH the full duplicated reports provided for each OF JANUARy, 1966 director. 23, 1966 1065 APPROVAL OF The following ].isted warrants were submitted WARRANTS for the approval of the directors. Weter Division $6248 - 6347 (General) $47,993.31 $1828 - 1890 (Payroll) 12,872.60 $60,856.91 Sewer Division $796 - $806 (General) $109,165.37 MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the above listed warrants were approved as presented. GENERAL WATER DISCUSSION - ANNE×AT2£ON LEEDOM The District requested a copy of the Justification PROPERTY TO CITY OF form for the proposed annexation of the Leedom SAN BERNARDINO property to the City of San Bernardino to determine whether or not the proper wording had been used in paragraph 2 of page 2 - ~Water and Sewer service will be provided pursuant to existing joint powers agreements between the City of San Bernardino and East San Bernardino County Water District." This matter was presented merely for information, with no action needed or taken. UPPER SANTA ANA RIVER A letter of invitation to the Annual Meeting of WATER COORDINATING the Upper Santa Ana River Water Coordinating COUNCIL MEETING Council to be held on Monday, February 28, 1966 from 10:00 a.m. to 2 p.m. in the Orange Show Cafeteria in San Bern ardino was read. It also stated the Board of Directors would be elected for the coming year. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, any staff members or directors who can, were author- ized to attend the meeting. MOTION TO TABLE Upon motion by Director Disch, duly seconded by DISPOSED OF Director LeVesque and carried unanimously, be- cause of the notice of a different type of meet- MOTION lng of the Upper Santa Ana River Water Coordina- ting Council now announced, the motion at the meeting of February 8, 1966 to table the matter until this meeting, was taken from the table and disposed of as above. REAL ESTATE An Agreement with Real Estate Directories, Inc. DIRECTORIES, INC. was presented which provides the District with one large book alphabetically arranged of all property owners in San Bernardino and the terri- tory east, another book of the plats as recorded and a third book with all the actual recording information which will save a great deal of time for Mr. Lyons who has had to spend many hours at the recorder's office as well as the assessors office. The cost to the District the first year is $335.00 plus sales tax or $348.40. The second year it will be $285.00 plus sales tax and the third year $235.00 plus sales tax. It was felt this is a valuable arrangement for the District. MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque and carried unanimously, the agreement is to be executed by the General Manager-Secretary and payment made for the $348.40 for the first year. 1066 Feb. 23, 1966 HIGHLAND AREA CHAMBER A letter was read from the Highland Area Chamber OF COMMERCE BILLING of Commerce enclosing a membership dues state- ment of $10.00 MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, the matter of membership in the Highlnad Area Cham- ber of Commerce was tabled for 30 days, or until the meeting of March 28th, 1966. GENERAL SEWER DISCUSSION - ENGINEER REPORT ON Engineer Don Miller reported on his study of REQUEST FOR SEWER possible sewer service to Stubblefield's pro- SERVICE TO STUBBLE- perty east of City Creek Highway and north of FIELD LAND EAST OF District's plant site. He stated it would have CITY CREEK HIGHWAY to be extended easterly on Highland Avenue to City Creek Highway then north-easterly to the area mentioned for a possible Mobile Home de- velopment. The engineer stated it would take approximately 4250 linear feet of main to serve the area requested at an approximate cost of $70,000.00. He also stated that if this line were installed it would make sewer service available to approximately 40 additional acres. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, a letter is to be written in reply to that from Mr. Stubblefield, enclosing a copy of the Camp- bell & Miller report letter stating that sewer service can be made available but that the feeling is that this step is a bit previous. RECOMMENDATIONS FOR A step increase was recommended for David Ellis, STEP INCREASES Utility Crewman from 23C ~2.14 per hr. to 23D ~ $2.25 per hour, effective March 1, 1966. ~A step increase was also recommended for Ernest Holloway, Storekeeper, from 29B ~ $2.73 per hr. to 29 C ~ $2.87 per hr. effective March 1, 1966. A step increase is also recommended for Willis Wilborn, Foreman, from 30D ~ $3.16 per hr. to 30E ~ $3.32 per hr. effective March 1, 1966. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, the above three step raises were granted. MANAGER'S REPORT LETTER TO DENSLOW A copy of a letter to Attorney Denslow Green GREEN FROM W.P. from W. P. Rowe was read in connection with ROWE REGARDING the proposed closing of the opening in Prado PRADO DAM OPENING Dam. LETTER FROM DENSLOW A letter was then read from Attorney Denslow GREEN ON THE SAME Green who had received Mr. Rowe's letter and SUBJECT enclosed a resolution which he suggested the Board adopt in view of the fact that the re- creational representatives are at this time unwilling to agree to a compromise elevation. This resolution would oppose the inclusion of funds for recreational purposes in Prado Re- servoir as an item to be included in the call of the next special session of the legislature. He suggested that copies of the resolution be sent to our local assemblymen and senator, the Governor and the U. S. Corps of Army Engineers so that appropriate action may be taken. Feb. 23, 1966 1067 MOTION Upon motion by Director LeVesque, duly seconded RESOLUTION NO. 842 by Director Forrest and carried unanimously, Resolution No. 842 prepared by Attorney Denslow Green and described above, was adopted by the following roll call vote: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. WATER PIPE PACT Attention was brought to the fact of the action OVERCHARGES being prepared on steel water pipe pace over- charges. It was stated that the District had very little steel water pipe which had been pur- chased during the time specified in the article and that for that reason we really have no com- plaint to file in the matter. Attorney Farrell pointed out that because of the small quantities of steel vs Asbestos Cement pipe used by the District, it may well cost more for administra- tive costs and legal fees than the District could recover. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, the above matter was tabled. AUTHORIZATION ASKED The General Manager asked for authorization for FOR ENGINEERS TO the engineers to design sewer collection facil- DESIGN SEWER ities for Tippecanoe Street, Base Line to Pacific COLLECTION LINES and call for and open bids on March 28th, 1966 TIPPECANOE STREET at 7:30 p.m. at District Office. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the engineers are to design Tippecanoe Street sewer collection facilities with bids to be called for and opened at District Office at 7:30 p.m. on March 28, 1966. DISCUSSION HOLDING The General Manager reminded the directors that MARCH 22ND BOARD March 22nd is the date of the General Election MEETING ANOTHER DATE when the Board room is used for a polling place BECAUSE OF GENERAL and all precincts will be turning in their ELECTION ballot boxes, tallies and supplies that evening. He suggested that he appear and declare the meeting adjourned to March 28th, 1966. MOTION Upon motion by Director Wall, duly seconded by Director LeVesque and carried unanimously, the Secretary is authorized to appear the evening of March 22nd and declare the Board Meeting adjourned to March 28th, 1966. BALLOT CANVASS ON The General Manager notified the Directors that MARCH 28th, 1966 according to law, the ballots of the March 22nd general election of directors shall be canvassed the evening of March 28, 1966 at District office. This can be done in conjunction with the adjourn- ed Board meeting on that date. LETTER FROM BOND A letter was read from Taylor & Company of BUYERS, TAYLOR & Beverly Hills, purchasers of our bonds sold in COMPANY January. The letter was read merely for infor- mation and no action was necessary. 1068 ~eb. 23, 1966 NEWS RELEASES FOR It was suggested by Director Forrest that it BENEFIT OF would be helpful to the candidates running for CANDIDATES FOR director to have a news release typed up and DIRECTOR sent to the papers for publication - sort of a progress report of the accomplishments of the District and the current projects underway for which bond money is being spent. After MOTION discussion of this suggestion, motion was made by ~ Director Forrest, duly seconded by Direc- tor Disch and carried unanimously, the General Manager was instructed to submit a progress report to the local news agencies bringing them up to date on the activities of the District and what is being done with the bond money to date. In other words - a prepared statement to both papers. ADJOURNMENT There being no further business to come before the meeting, motion for adjournment was made by MOTION Director LeVesque, duly seconded by Director Forrest and carried, at 11:20 p.m. / ' - Harold G. ~[cke~' Secretary ~ Board of Directors Approved: President W. Littleton, ~ EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MARCH 8, 1966 CALL TO ORDER The President called the meeting to order at 7:30 o'clock p.m. and declared the time closed for the acceptance of any more bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall Directors Absent: None Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Auditor-Treasurer, Bragg; Assistant Office Manager, Lyons; Recording Secretary, Dudley; Attorney, Farrell; Consulting Engineers, Rowe and Jack Nicholson, constituents and Contractors, L. V. Tajchman,~ Lloyd D. Stewart and C. R. Webb. INTRODUCTION OF The President introduced the guests who were GUESTS present at the meeting. MINUTES Inquiry was made by the President as to whether or not there were any additions or corrections to the minutes of the Regular Meeting of February 23, 1966. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the