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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/08/19661068 ~eb. 23, 1966 NEWS RELEASES FOR It was suggested by Director Forrest that it BENEFIT OF would be helpful to the candidates running for CANDIDATES FOR director to have a news release typed up and DIRECTOR sent to the papers for publication - sort of a progress report of the accomplishments of the District and the current projects underway for which bond money is being spent. After MOTION discussion of this suggestion, motion was made by ~ Director Forrest, duly seconded by Direc- tor Disch and carried unanimously, the General Manager was instructed to submit a progress report to the local news agencies bringing them up to date on the activities of the District and what is being done with the bond money to date. In other words - a prepared statement to both papers. ADJOURNMENT There being no further business to come before the meeting, motion for adjournment was made by MOTION Director LeVesque, duly seconded by Director Forrest and carried, at 11:20 p.m. / ' - Harold G. ~[cke~' Secretary ~ Board of Directors Approved: President W. Littleton, ~ EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MARCH 8, 1966 CALL TO ORDER The President called the meeting to order at 7:30 o'clock p.m. and declared the time closed for the acceptance of any more bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall Directors Absent: None Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Auditor-Treasurer, Bragg; Assistant Office Manager, Lyons; Recording Secretary, Dudley; Attorney, Farrell; Consulting Engineers, Rowe and Jack Nicholson, constituents and Contractors, L. V. Tajchman,~ Lloyd D. Stewart and C. R. Webb. INTRODUCTION OF The President introduced the guests who were GUESTS present at the meeting. MINUTES Inquiry was made by the President as to whether or not there were any additions or corrections to the minutes of the Regular Meeting of February 23, 1966. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the Mar. 8, 1966 1069 minutes were approved as submitted. BID OPENING - The following sealed bids were opened and read CONSTRUCTION OF PUMP by the Secreta~y, on the construction of the HOUSE & BOOSTER Pump House and Booster Station and Appurten- ances at Reservoir Site, Plant No. 33 at Mar- shall Boulevard & Sterling Avenue: 1. Lloyd D. S-~ewart $10,834.00 2. Pine Const]~uction 12,333.00 3. Lawrence V. Tajchman 11,427.00 Engineer's Estimate $8,500.00 CONSIDERATION OF BIDS Report was next given on the sealed bids which FOR FURNISHING AND had been called for and opened at District office INSTALLING THREE on Monday, March 7th at 2 p.m. in the presence of VERTICAL TURBINE the engineers, staff and Legal Counsel with the BOOSTER PUMPS AND results as follows: APPURTENANCES 1. Layne & Bo~ler Pump Company $7,073.00 2. Coe Machine & Pump Co., Inc. 8,289.00 3. Byron Jackson Pumps, Inc. 7,768.00 4. Peerless Pumps for H. W. Turley 8,162.00 Engineer's Estimate $9,000.00 BID OPENING - The following sealed bids were opened and read FURNISHING PUMPING by the Secreta~fy for furnishing pumping plant PLANT PANEL & panel and electrical wiring for the pump house ELECTRICAL WIRING FOR and booster st;~tion at Plant 33, Sterling Ave- PUMP HOUSE AND nue and Marshall Boulevard. BOOSTER STATION AT PLANT 33 1. Paige Electric Company $7,475.00 2. Whittaker ]Electric Company 7,638.00 Engineer's Estimate $12,500.00 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the engineers were instructed to review the details of the above t]~ree sets of bids and report their recommendations to the Board. ENGINEER'S Engineer Mille~f recommended the acceptance of RECOMMENDATION FIRST the low bid of Lloyd D. Stewart stating that BID OPENED all figures su]pmitted by all bidders were cor- rect and his r~commendation was subject to the approval of Lethal Counsel. Upon motion by Director Forrest, duly seconded by Director LeVesque and carried unanimously, the low bid of $10,834.00 was awarded to the low bidder, Lloyd D. Stewart subject to the approval of Legal Couns~l. ENGINEER'S Engineer Rowe reported on the bids which had RECOMMENDATION SECOND been opened pr~viously, stating that the Layne BID OPENING - PUMP & Bowler bid did not comply with the specifica- HOUSE & BOOSTER tions and whil.~ it was the low bid, it was felt STATION PLANT 33 that since the specifications clearly stated the requirements, 'that this bid should not be con- sidered and recommended the acceptance of the second lowest ]0id of Byron Jackson Pumps, sub- ject to the ap]~roval of Legal Counsel, stating that the other three bids all complied with the specifications. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the bid of Layne & Bowler was not accepted even though it was the low bid, as it did not con- form to the specifications, therefore the con- tract was awar,~ed to Byron Jackson Pumps on 1070 Mar. 8, 1966 their bid of $7,768.00 which was a corrected figure. Their bid proposal figure was $7,568.00, item three of the bid proposal having the written figure of Two thousand nine hundred ninety-nine and 20/100 dollars and the figure as $2,799.20 which made the correct total $7,768.00, this award subject to the approval of Legal Counsel. ENGINEER'S Engineer Cole stated that the two bids sub- RECOMMENDATION THIRD mitred were correct in all details and reco- BID OPENING PUMPING mmended the acceptance of the low bid of Paige PLANT PANEL & WIRING Electric Company in the amount $7,768.00 sub- FOR PUMP HOUSE & ject to the approval of Legal Counsel. BOOSTER STATION, PLANT 33 Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the bid on Electrical equipment and installation was awarded to the low bidder, Paige Electric Company on the corrected figure of $7,768.00 subject to the approval of Legal Counsel. STAFF REQUEST FOR The General Manager asked for an extension of EXTENSION OF 30 DAYS time in which to complete the up dating of the FOR FIRE PROTECTION Fire Protection Study to April 12th Board Meet- REPORT ing due to the extreme pressure of bonding , election and specification work which has been of greatest urgency in recent months. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the extension of time for the report to April 12, 1966 was granted. RESOLUTION NO. 843 Resolution No. 843 was presented for the accep- ACCEPTING GRANT OF tance of a Grant of Pipeline Easement from the EASEMENT FROM SCHOOLS San Bernardino City Unified School District in FOR LANKERSHIM connection with the water main construction SCHOOL for the Lankershim Elementary School. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 843 was adopted. GENERAL WATER DISCUSSION - LETTER - SOUTHERN A letter dated February 24, 1965 from the South- CALIFORNIA WATER ern California Water Company, Mr. Philip Walsh, COMPANY President, was read in which he stated he would like the first meeting to be an informal one rather than at a regular Board Meeting and that a Board Meeting which he would attend might be held after the election of directors on March 22, 1966. This was merely a suggestion. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, a letter is to be directed to Mr. Walsh thanking him for his letter and stating that this District will contact him after April 12, 1966 to set an in- formal meeting date. GENERAL SEWER Attorney Farrell stated that at the present DISCUSSION - time no legal actions are pending. LEGAL MATTERS RECREATION FACILITIES Director Forrest raised the question of a legal opinion from Attorney Farrell on the possibility of this District entering into recreational facil- ities possibly on District property. He was told it would have to be through special legislation granted and probably would have to be paid for Mar. 8, 1966 1071 through taxation although he would have to study the matter further to be able to give an accurate opinion. Director Forrest's request was in the form of a motion but had no second and he withdrew the motion. MANAGER'S REPORT RESOLUTION NO. 844 Resolution No. 844 was presented to initiate INITIATING proceedings for Annexation No. 1965-9, S E S PROCEEDINGS FOR Development Corporation located at Sterling ANNEXATION 1965-9 Avenue and Citrus Street. This Annexation is for sewer and water and the boundaries have been ap- proved by the Local Agency Formation Commission. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 844 was adopted. RESOLUTION NO. 845 Resolution No. 845 was presented to initiate INITIATING proceedings for Annexation No. 1965-17, Tip- PROCEEDINGS FOR pecanoe Street, Base Line to Pacific for sewer ANNEXATION 1965-17 only. The boundaries of the annexation have been approved by the Local Agency Formation Commission. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Resolution No. 845 was adopted. RESOLUTION NO. 846 Resolution No. 846 was presented to initiate INITIATING proceedings for Annexation No. 1965-22 for PROCEEDINGS FOR water and sewer for Seley Enterprises at the ANNEXATION 1965-22 San Bernardino Plaza, Highland and Sterling Avenues. The boundaries of this annexation have been approved by the Local Agency Forma- tion Commission. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, Resolution No. 846 was adopted. RESOLUTION NO. 847 Resolution No. 847 was presented to accept a CERTIFICATE OF Certificate of Completion from Joseph A. Rowe COMPLETION ROSCOE of W. P. Rowe & Son on the drilling, developing MOSS TEST PUMP AND and testing of the 20 inch well at Plant 24(24B). DEVELOPMENT AT This Resolution also authorizes the execution and PLANT 24 filing of a Notice of Completion. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Resolution No. 847 was adopted. RESOLUTION NO. 848 Resolution No. 848 was presented to accept a ACCEPTING GRANT OF Grant of Easement from James H. and Alice C. EASEMENT SELEY Seley for Parcel No. 1 in the area of the San PARCEL NO. 1 Bernardino Plaza. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 848 was adopted. RESOLUTION NO. 849 Resolution No. 849 was presented to accept a ACCEPTING GRANT OF Grant of Easement on Parcel No. 2 from Seley EASEMENT PARCEL NO. Enterprises, San Bernardino Plaza. 2 SELEY ENTERPRISES Upon motion by Director LeVesque, duly seconded MOTION by Director Forrest and carried unanimously, Resolution No. 849 was adopted. RESOLUTION NO. 850 Resolution No. 850 was presented to accept a ACCEPTING GRANT OF Grant of Easement on Parcel No. 3 from Seley EASEMENT PARCEL NO. Enterprises, San Bernardino Plaza. 3 SELEY ENTERPRISES 1072 Mar. 8, 1966 MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 850 was adopted. RESOLUTION NO. 851 Resolution No. 850 was presented to accept a ACCEPTING GRANT OF Grant of Easement on Parcel No. 4 from Seley EASEMENT PARCEL NO. Enterprises, San Bernardino Plaza. 4 SELEY ENTERPRISES Upon motion by Director LeVesque, duly seconded MOTION by Director Forrest and carried unanimously, Resolution No. 851 was adopted. CHANGE ORDER NO. 1 Engineer Miller was called upon to report on BWB CONTRACT FOR the problems which have arisen in the site SITE PREPARATION AT preparation at Plant No. 33 for the construc- PLANT 33 tion of the 2 1/2 million gallon tank. Soil tests were taken for the site at two logical locations and were favorable at the time, however now soft and rolling earth and water have been encountered just below the surface which has made it necessary to remove the wet soil and fill with solids as well as trying to determine where the moisture is coming from. This is necessitating expense not anticipated and requiring change Order No. 1. Until the actual extent and expense of this additional excavation, backfill and compaction is determined, the amount of the Change Order cannot be ascertained. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, this matter was tabled until the next meeting. DISCUSSION XEROX OR The President called upon Mr. Bragg for a dis- DENNISON COPY MACHINE cussion of the comparative merits of the Xerox machine and the Dennison copy machine. ~ The Xerox machine lease cost was $924.00 or 6 cents per copy for the past year. The purchase price of the Dennison machine is $2,584.00 or the rental $56.00 per month. On the purchase program the operation cost is cut by $16.00 to $20.00 per month. MOTION Upon motion by Director Forrest, duly seconded by Director Wall, by a majority vote, the pur- chase of the Dennison Copy Machine was recom- mended. Director LeVesque abstained from voting. DEPOSITION ON ORANGE The General Manager reported that he is COUNTY WATER DISTRICT scheduled to give the deposition for this SUIT District, Del Rosa Mntual and West Twin Creek Water Companies on the Orange County Water District vs City of Riverside Water Suit on March 9, 1966. He will be accompanied by Attorneys Denslow Green and Robert Farrell. AUTHORIZATION ASKED Authorization was requested to call for and TO CALL FOR & OPEN open bids for furnishing Pumping Plant Panel BIDS FOR PUMPING and labor for wiring at Plant 24, Lynwood & PLANT PANEL ETC. AT Harrison, on March 28th, 1966 at District ~ PLANT 24 office at 7:30 p.m. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, authorization was approved for~lling for and opening bids.at District office on March 28th at 7:30 p.m. for furnishing Pumping Plant Panel and labor for wiring at Plant 24. Mar. 8, 1966 1073 AUTHORIZATION ASKED The General Manager asked for authorization TO CALL FOR AND OPEN to call for and open bids at District office BIDS FOR TURBINE on March 28, 1966 at 7:30 p.m. for furnishing PUMPS AT PLANT 24 Deep Well Turbine Pump and Vertical Turbine Booster Pumps at Plant 24 and Well 24B, includ- ing installation. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, authorization was given to call for and open bids for the furnishing and installation of Turbine Pumps and Boosters for Plant 24 and well 24B, the date given as March 28, 1966 at District office at 7:30 p.m. f~J th~ in~iIa- AUTHORIZATION ASKED Authorization was asked for bids to be called TO CALL FOR AND OPEN for and opened at District office on March BIDS FOR INSTALLATION 28, 1966 at 7:30 p.m. for the installation of OF WATER MAINS AND water mains and appurtenances at the San APPURTENANCES AT Bernardino Plaza at Highland and Sterling SAN BERNARDINO PLAZA Avenues, the Seley Enterprizes project. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, authorization was given to call for and open bids at District Office on March 28, 1966 at 7:30 p.m. for the installation of water mains and appurtenances at the San Bernardino Plaza. LETTER - PEYTON A letter from Peyton Taylor addressed to the TAYLOR REGARDING Board of Directors was read regarding the DISTRICT WELL AND District's well and 35' x 35' parcel of land PARCEL AT BASE LINE at Del Rosa and Base Line, suggesting purchase AND DEL ROSA by him and possible abandonment of the well. Th'is land and well were inherited through the purchase of the Pioneer Gardens Water Company assets in 1955 and the well is being used by the District as a stand-by and is a good pro- ducing well. It was suggested that a plot plan be furnished to the Directors at the next meeting. MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque and carried unanimously, the staff was instructed to bring a plot plan map of the parcel to the next Board Meeting and that an appraisal be made of this piece of property. LETTER - PEYTON Another letter from Peyton Taylor was read TAYLOR REGARDING THE stating that the Home Lumber Company would be WEST 72 FEET OF interested in negotiating for the west 72 feet DISTRICT PROPERTY of District's parking lot area on the west side NEXT TO THE HOME of Del Rosa Avenue adjoining the yard of the LUMBER COMPANY YARD Home Lumber Company. No action was necessary but motion was made by Director Forrest, duly MOTION seconded by Director Wall to merely file the letter. Carried unanimously. NEWS RELEASE Ditto copies of a suggested News Release regarding the District were given to each director for discussion. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the News Release as presented is to be mailed to each of the news media mentioned. Mar. 8, 1966 & Mar. 22, 1966 MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque and carried unanimously, a similar news release was requested on the sewer department operation and progress to be sent to the newspapers as soon as possible. ADJOURNMENT There being no further business to come before MOTION the meeting, admournment motion was made by Director LeVesque, duly seconded by Director Wall and carried unanimously at 9:15 p.m. ~.~ d G. Rick~ft, Secretary of Directors APPROVED:  ohn W. Littleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MARCH 22, 1966 CALL TO ORDER The Secretary, being the only one present, could not call the meeting to order for lack of a quorum, therefore he declared the meeting adjourned to March 28, 1966 at District Office at 7:30 p.m. ADJOURNMENT Adjournment was declared at 7:45 p.m. since no directors were present. do~'D~.Secretary EAST SAI~ BERNARDINO COUNTY WATER DISTRICT SPECIAL MEETING MARCH 28, 1966 CALL TO ORDER The President called the Special Meeting to order at 7:10 p.m. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Assistant Office Manager, Lyons; Recording Secretary, Dudley; Consulting Engineers, Rowe and Miller. PURPOSE OF MEETING The Board of Directors met in accordance with Section 30702, Division 12 of the Water Code, as a canvassing Board to canvass the returns