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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/28/1966 Mar. 28, 19661075 from the precincts for the General Water District Election held on the 22nd day of March, 1966. The results of the canvass were as follows: Archie B. Corvin 288 Philip A. Disch 697 Kenneth C. Fawcett 279 Norman W. Forrest 655 John Franks 543 John E.Nicholson 547 George J. Schwartz 187 O. A. "Art" Wall 724 The canvassing of the votes from the 16 precincts showed a total of 1425 including the absentee ballots. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the returns of the canvass were declared official and the incumbents, O. A. Wall, Philip A. Disch and Norman W. Forrest elected, and the meeting ADJOURNMENT adjourned at 7:45 p.m. ~ ~~a r o 1 d~G .~ ~i~e~r~e c/re t ary Board of Directors APPROVED: ~Joh~ W. Littleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT ADJOURNED REGULAR MEETING MARCH 28, 1966 CALL TO ORDER The President called the meeting to order at 7:45 p.m. following the Special Canvassing Meeting and declared the time closed for receiving any more bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Assistant Office Manager, Lyons; Recording Secretary, Dudley; Attorney, Farrell; Consulting Engineers, Rowe and Miller; Spencer Sparks and Contractors, Nate Rogers, Elmer Amick, Larry N. Showalter, Dick Doss, A. S. Peich, Ed Meyer, Richard M. Baker and James Crane. MINUTES The President inquired if there were any ad- ditions or corrections to the minutes of the 1076 Mar. 28, 1966 regular meeting of March 8, 1966 and the adjourned regular meeting of March 22, 1966. Director Disch called attention to the fact that he did not second the motion to award bid for construction of pump house and booster station to the low bidder, Contrac- tor Lloyd A. Stewart and it was determined that the motion had been made by Director Forrest and seconded by Director LeVesque. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the minutes of the March 8th and 22nd meetings were approved as submit- ted with the exception of the correction of the names of directors making the motion and second as noted by Director Disch. BID OPENING - FOR The following sealed bids were opened and INSTALLATION WATER read by the Secretary for the installation MAINS & APPURTENANCES of water mains and appurtenant facilities SAN BERNARDINO PLAZA at San Bernardino Plaza at the northwest corner of Highland and Sterling Avenues. ~ 1. Coughlin Company $5 777.62 2 Royal Pipeline Constr. Co. 6 767.65 3 Regal Construction Co. 6 956.75 4 Montclair Sewer Constr. Co. 7 835.55 5 Robert Simon 7 600.5B 6 Michael C. Mize 10 839.38 7 N.L. Rogers Pipeline Construction Company 6,644.55 8. Amick Construction Company 7,052.90 Engineer's Estimate $8,500.00 REPORT ON BID OPENING Engineer Rowe was called upon to report on THREE TURBINE BOOSTER the bids which were opened at 2:00 p.m. PUMPS FOR PLANT 24 & this date in the presence of the bidders, SUBMERSIBLE PUMP FOR the staff, Legal Counsel and Consulting 24B WELL AT 2 P.M. Engineers. The bids which had been opened TODAY were read with their totals as follows: ~"1. Byron Jackson Pumps(Higbee) $19,517.00 2. Coe Machine & Pump Company 24,569.77 3. Peerless Pumps (Turley) 21,229.00 Engineer's Estimate $21,000.00 Engineer Rowe explained some differentials in the size of cable bid by the 3 bidders along with some other differences which Byron Jackson would adjust without change of price including the proper size bowls to deliver the required quantity of water. Engineer Rowe recommended the acceptance of the low bid of Byron Jackson Pumps. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unani- mously, the low bid of Byron Jackson Pumps was accepted in the amount of $19,517.00 subject to the approval of Legal Counsel and a letter from the San Bernardino County Building & Safety Department on the proper size cable for the installation of the sub- mersible pump. BID OPENING - SEWER COLLECTION LINE IN The following sealed bids were opened and TIPPECANOE STREET read by the Secretary for the construction BETWEEN BASE LINE & of a sewer collection line in Tippecanoe PACIFIC STREET Street between Base Line and Pacific Street. Mar. 28, 1966 1077 1. Rogers & Davies Pipeline Contractors $23,166.20 ~2. Montclair Sewer Constr. Co. 21,645.00 3. A. S. Peich 21,782.50 4. Michael C. Mize 32,371.48 5. Tri City Highland Sewer Co. 24,340.68 Engineer's Estimate $22,900.00 MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the engineers were instructed to review the first and third bids for accu- racy in order to make recommendations. MOTION Following the recommendations and explana- tions of the engineers, motion was made by Director LeVesque, duly seconded by Director Disch and carried unanimously to accept the bid of Coughlin Company on his bid of $5,777.62 for the installation of water mains and appurtenances at San Bernardino Plaza, subject to the approval of Legal Counsel. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, the low bid of Montclair Sewer Construction Company in the amount, of $21,645.00 was accepted for the coqstruction of the sewer collection line in Tippecanoe Street from Base Line to Pacific Street, subject to the approval of Legal Counsel. AUTHORIZATION ASKED The General 5lanager asked for an extension of TO EXTEND TIME FOR time to prepare, ~11 for and open the bids BID OPENING FOR NEW for the new pump, panel and wiring at Plant PUMP, PANEL & WIRING 24 at Lynwood & Harrison from this date to PLANT 24 TO APRIL April 12, 19~6 Board Meeting at District 12, 1966 Office at 7:~.0 p.m. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, authorization was granted for the request for extension to call for and open bids foi' furnishing a new section of pump panel a~.d wiring same to existing panel at Plant 24 for the regular meeting of April 12, 1966. NEGOTIATE THE The General k[anager and Engineers asked for REVAMPING OF EXISTING authorization to negotiate with Paige PANEL AT PLANT 24 Electric Company of San Bernardino for the revamping of the existing pump panel and necessary wiring for new Booster Pumps (3). The negotiations are with the understanding that Paige Electric Company is to keep the plant in operation during the revamping per- iod with minimum intermittent shut-downs. Change over is to be completed by June 1, 1966 at a cost of $5,834.00. MOTION Upon motion k.y Director LeVesque, duly seconded by Director Forrest and carried unanimously, authorization was granted for Paige Electric Company to revamp the existing pumping plant panel at Plant 24. RESOLUTION NO. 852 Resolution Nc,. 852 was presented for accept- APPLICATION FOR THE ance. This is the application for approval APPROVAL BY LAFC FOR by the LAFC for the Annexation of territory ANNEXATION NO. 1966- to District for sewer only, property of 3, BUREEYBILE Burkeybile at 26775 Cypress Street, Highland as Annexation No. 1966-3. 1075 Mar. 28, 1966 MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously by the following roll call vote, Resolution No. 852 was adopted: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 853 Resolution No. 853 was presented for acceptance CERTIFICATE OF of a Certificate of Completion filed by Don B. COMPLETION SEWER Miller of Campbell & Miller and W. P. Rowe & SYSTEM TRACT 7633 Son, stating the completion of the sewer col- STUBBLEFIELD lection system for Tract 7633 by Michael C. Mize, Contractor, on March 10, 1966 and author- izing the President and Secretary to execute and file a Notice of Completion with the County Recorder. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Resolution No. 853 was adopted. RESOLUTION NO. 854 Resolution No. 854 was presented for acceptance CONVEYANCE OF PIPELINE of a Conveyance of Pipeline Easement from EASEMENT - HENLEY Charles Alfred Henley and Jackie Henley, et al, signed March 17, 1966. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 854 was adopted. RESOLUTION NO. 855 Resolution No. 855 was presented to the Board DEDICATION OF SEWERS of Directors for acceptance of a Dedication BY GEORGE G. MC BRIDE of sewers from George G. McBride, dated March 18, 1966, covering sewer main and appurten- ances from Ferndale cul-de-sac south of Glenmare Street through easements to Marshall Blvd. west of Mountain Avenue. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Resolution No. 855 was adopted. REPORT ON DISTRICT A copy of the appraisal of Willis Severson WELL LOT AT BASE LINE on District well lot at Base Line and DelRosa AND DEL ROSA Avenue accompanied by a plat showing the loca- tions of facilities and relative arrangement of property, was given to each director to aid in the discussion and action. MOTION Upon motion by Director Disch, duly seconded by Director LeVesque and carried unanimously, Peyton Taylor is to be informed that his re- quest to purchase the property was denied with no prospect of changing the decision as the well is still in use and the possibility that at a later time the well might have to be moved. This was on the advice of an independ- ent appraiser. FINANCIAL REPORT FOR The Financial report copies had been placed in MONTH OF FEBRUARY, each Director's folder and pertinent informa- l966 tion thereon was brought out by Earl Lyons in the absence of Auditor-Treasurer, Bragg. APPROVAL OF WARRANTS The following warrants were presented for the MONTH OF FEBRUARY, perusal of the directors. These covered the WATER & SEWER month of February, 1966. Mar. 28, 1966 1079 Water Division #6348 - 6466 (General) $266,510.49 91891 - 1952 (Payroll) 12,403.34 $278,913.83 Sewer Division 9807 - #817 (General) $43,390.16 Bond Fund #1 - #9 $686,262.64 GENERAL WATER DISCUSSION - HIGHLAND CHAMBER OF The matter of a $10.00 membership in the Highland COMMERCE MEMBERSHIP Chamber of Commerce had been tabled until this meeting, therefore was brought up for further discussion. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, the District will not join the Highland Chamber of Commerce. CORRESPONDENCE - Letters were read from Assemblymen Quimby and Hinckley as well as Senator Nisbet regarding our Resolution No. 842, copies of which were sent to each. They were the usual non-committal letters. I.D.A. SPRING Announcement was made of the Irrigation Districts CONVENTION IN SAN Association Spring Convention at the St. Francis FRANCISCO APRIL Hotel in San Francisco April 19-22, 1966. It 19 22, 1966 was determined from the program that Thursday would be best for County Water Districts at- tendance. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously that the opportunity to attend the I.D.A. Spring Convention on the usual per diem basis be granted to any staff members and directors who could attend. A.W.W.A. CALIFORNIA Announcement was also made of the American Water SECTION MEETING AT Works Association California Section Spring SANTA ROSA APRIL 15 Meeting on April 15, 1966 at Santa Rosa. MOTION Upon motion by Director Disch, duly seconded by Director LeVesque and carried unanimously, any Directors or staff members who wish to at- tend the Santa Rosa Conference were authorized to do so on the usual per diem basis. SAN BERNARDINO COUNTY Reference was made to a letter received from ECONOMIC DEVELOPMENT the Economic Development Commission regarding COMMISSION LETTER grants for public works and development facili- ties explainin~ how they can be obtained and what organizations would be eligible. Pamphlets were enclosed and the names of persons to contact were in the letter. It was suggested that copies of the pamphlets be made for each director and brought up later for further discussion. UNITED STATES BUREAU Director Disch asked if the staff had made OF RECLAMATION contact with the Bureau of Reclamation to see about a program for this board and was told that a program is arranged for the meeting of April 12, 1966 regardling recreational development, etc. A.W.W.A. 86th ANNUAL Announcement was made of the American Water CONFERENCE MAY 22 - Works Association 86th Annual Conference to be 27, 1966 AT BAL held May 22nd through 27th, 1966 at Bal Harbour, HARBOUR, FLORIDA Florida. MOTION Upon motion by Director Disch, duly seconded 1080 Mar. 28, 1966 by Director Wall and carried unanimously, because of the great distance to this Conference, no one was authorized to attend. WATER SUPPLY FORECAST Copies of Water Supply Forecasts for the Western United States, Volume 18, No. 2 for the year 1965-66 were distributed to the directors, having been sent by Congressman Dyal. GENERAL SEWER DISCUSSION - There were no general sewer items for discus- ~ sion and no legal matters on the docket at the present time. ELECTION RESULTS Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, the results of the canvass of the election of March 22, 1966 were declared official as canvassed with the incumbent directors re-elected as follows: O. A. "ART" Wall 724 Philip A. Disch 697 Norman W. Forrest 655 See minutes of the special election canvass meeting. LETTERING ON DISTRICT Director Disch made a motion that the General STATION WAGON Manager be authorized to have the District let- tering identifying the station wagon as District vehicle put thereon. The motion died for lack of a second with explanation given for the lack of lettering on the station wagon. LITTLETON DAIRY SIGN Director Disch moved that the Littleton Dairy be requested to remove their sign from District property at the corner of Lynwood & Harrison. "~ Duly seconded by Director Wall and carried unanimously. MANAGER'S REPORT - RESOLUTION NO. 856 Resolution No. 856 was presented to Initiate INITIATING ANNEXATION Proceedings for Annexation of Territory to PROCEEDINGS 196§y16, the District, Annexation No. 1965-16, Hunter, HUNTER Base Line & Webster. The Annexation has been approved by the Local Agency Formation Com- mission as to its boundaries and conditions of annexation. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Resolution No. 856 was adopted, by the follow- ing roll call vote: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 857 Resolution No. 857 was presented to Initiate INITIATING ANNEXATION Proceedings for Annexation of Territory to PROCEEDINGS 1965-24 the District, Annexation No. 1965-24, Filipino FILIPINO ASSOCIATION Association, 27124 Meines Street. The boundaries and conditions of annexation have been approved by the Local Agency Formation Commission. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, Resolution No. 857 was adopted by the follow- ing roll call vote: Mar. 28, 1966 AYES, Directors:: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 858 Resolution No. 858 was presented to Initiate INITIATING ANNEXATION Proceedings for Annexation of Territory to the PROCEEDINGS 1965-20 District, Annexation No. 1965-20, Leverette, LEVERETTE 26998 East 3rd Street, Highland. The boundaries and conditions of annexation have been approved by the Local Aqlency Formation Commission. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimous%y, Reso- lution No. 858 was adopted by the following roll call vote: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 859 Resolution No. 859 was presented to Initiate INITIATING ANNEXATION Proceedings for Annexation of Territory to the PROCEEDINGS 1965-15 District, Anne~:ation No. 1965-15, Arrow View Water ARROW VIEW WATER Association, Base Line Street and Barton Street. ASSOCIATION The Boundaries and conditions of annexation have been approved by the Local Agency Formation Commission. MOTION Upon motion by Director Wall, duly seconded by Director Forrest and carried unanimously, Reso- lution No. 859 was adopted by the following roll call vote: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 860 Resolution No. 860 was presented for acceptance CERTIFICATE OF of a Certificate of Completion by Associate COMPLETION BY MIZE Engineer, Cole, dated March 25, 1966, of the LANKERSHIM STREET completion of the water main and appurtenances PROJECT installed in Lankershim Street by Michael C. Mize, completed on March 23, 1966 and author- izing the President and Secretary to execute and file with the County Recorder, a Notice of Completion. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Resolution No. 860 was adopted. CHANGE ORDER NO. 1 The General Manager read a letter from Campbell SITE PREPARATION & & Miller & Associates dated March 28, 1966 re- RETAINING WALL garding Change Order No. 1 to cover the PLANT 33 necessary extra work required in the preparation of the tank site and retaining wall at Plant 33 by B W B Constructors, Inc. and asked for authorization for the President to execute the change order, the amount of which is $4,202.92. MOTION Upon motion by Director Wall, duly seconded by Director LeVesque and carried unanimously, Change Order No. 1 was approved and the President authorized to sign the Change Order. Mar. 28, 1966 & April 12, 1966 CHANGE ORDER NO. 1 The General Manager read a letter from SEWER RELOCATION Campbell & Miller and W. P. Rowe & Son dated TRI CITY HIGHLAND March 28, 1966 regarding Change Order No. 1 SEWER COMPANY on the project for the sewer collection line relocation being done by the Tri City Highland Sewer Company, the amount being $65.10, and asked for authorization for the President to sign the Change Order. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Change Order No. 1 for the Tri City Highland Sewer Company project was authorized and the President authorized to sign the Change Order. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared by the President at 10:30 p.m. / ~arold G. Ric~ert, S~cretary ~/ Board of Directors APPROVED: Littleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 12, 1966 CALL TO ORDER The President called the meeting to order at 7:30 p.m. and declared the time closed for receiving any further bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Assistant Office Manager, Lyons; Recording Secretary, Dudley; Attorney, Farrell;Con- sulting Engineers, Rowe and Miller; Spencer Sparks; Constituents from Tippecanoe Street area, James A. Fletcher, Mrs. L.B. · Young, Lena Shelton, Arthur A. Peters, Mr. and Mrs. Burnis Prock, Mr. and Mrs. Leo H. Depweg, Mrs. Don Thompson, Mrs. M. Dinsmore, Roy A. Goldman; Oscar E. Berg, J. Carl Davis of the U. S. Bureau of Reclama- tion; also Margaret Eichman of Tippecanoe Street an~ Kenneth Fawcett of Highland. GUESTS The President called upon the numerous guests to introduce themselves and state the area in