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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/12/1966 Mar. 28, 1966 & April 12, 1966 CHANGE ORDER NO. 1 The General Manager read a letter from SEWER RELOCATION Campbell & Miller and W. P. Rowe & Son dated TRI CITY HIGHLAND March 28, 1966 regarding Change Order No. 1 SEWER COMPANY on the project for the sewer collection line relocation being done by the Tri City Highland Sewer Company, the amount being $65.10, and asked for authorization for the President to sign the Change Order. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Change Order No. 1 for the Tri City Highland Sewer Company project was authorized and the President authorized to sign the Change Order. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared by the President at 10:30 p.m. / ~arold G. Ric~ert, S~cretary ~/ Board of Directors APPROVED: Littleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 12, 1966 CALL TO ORDER The President called the meeting to order at 7:30 p.m. and declared the time closed for receiving any further bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Assistant Office Manager, Lyons; Recording Secretary, Dudley; Attorney, Farrell;Con- sulting Engineers, Rowe and Miller; Spencer Sparks; Constituents from Tippecanoe Street area, James A. Fletcher, Mrs. L.B. · Young, Lena Shelton, Arthur A. Peters, Mr. and Mrs. Burnis Prock, Mr. and Mrs. Leo H. Depweg, Mrs. Don Thompson, Mrs. M. Dinsmore, Roy A. Goldman; Oscar E. Berg, J. Carl Davis of the U. S. Bureau of Reclama- tion; also Margaret Eichman of Tippecanoe Street an~ Kenneth Fawcett of Highland. GUESTS The President called upon the numerous guests to introduce themselves and state the area in Apr. 12, 1966 1083 which they reside. MINUTES The President inquired if there were any additions or corrections to the minutes of the Adjourned Meeting of March 22, 1966, the Special Canvassing of the Ballots Meeting of March 28th at 7:00 p.m. and the regular adjourned meet- ing of March 28, 1966 at 7:30 p.m. MOTION Upon motion by Director LeVesque, duly seconded ~ -~ ~:-b~i~ct0ro~a].~ and carried unanimously, the minutes of the above three meetings were ap- proved as submitted. OATH OF OFFICE The Secretary cf the Board of Directors admin- ADMINISTERED TO istered the Oath of Office as Director to each REELECTED DIRECTORS of the following: Philip A. Disch Norman W. Forrest O. A. "Art" Wall all of whom were re-elected in the General Election of March 22, 1966. ELECTION OF PRESIDENT The acting President called for nominations from the Directors for the office of President. NOMINATION Director LeVesque nominated John W. Littleton to the office of President for another two year term. The nomination was seconded by Director Wall. MOTION Upon motion by Director LeVesque, duly seconded b~dDirector Forrest and carried unanimously, the nominations: were closed, thereby electing John Littleton as President for another term. TIME AND PLACE FOR The President called for discussion of the HOLDING REGULAR time and place for holding regular meetings of MEETINGS the Board of Directors. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried by a majority, Director Forrest dissenting, the Regular Meet- ings will still be held at 7:30 p.m. at District Office on the 2nd and 4th Tuesdays of each month. MANNER OF CALLING Upon motion by Director LeVesque, duly seconded SPECIAL MEETINGS by Director Wall and carried unanimously, the Special Meetings of the Board of Directors will be called according to the California State Water Code Section 54956. CALL FOR EXECUTIVE Director Forrest asked if it would be in order SESSION OF BOARD AND to call for an executive session of the Board ATTORNEY of Directors and Legal Counsel in private for a few minutes. Attorney Farrell declared it in order, therefore the Presidena adjourned the regular meeting for 15 minutes following a motion of MOTION such request by Director Forrest, duly seconded by Director Disch and carried unanimously after determining it was geing called regarding personnel matters. MEETING RECONVENED The President stated this was the time for the APPOINTMENT OF appointment of a General Manager. GENERAL MANAGER ~ MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, Harold G. Rickert, the present General Manager, was reappointed as General Manager. 1084 Apr. 12, 1966 APPOINTMENT OF Upon motion by Director LeVesque, duly seconded SECRETARY - MOTION by Director Wall and carried unanimously, General Manager, Harold G. Rickert was reappointed to continue to serve as Secretary as well as General Manager. APPOINTMENT OF The President then called for the appointment AUDITOR-TREASURER of the Auditor-Treasurer. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, ~ Herbert W. Bragg was reappointed as Auditor- Treasurer. RESOLUTION NO. 862 After the necessary organizational portion of MAKING DETERMINATIONS, the Board Meeting, the President noted that most ESTABLISHING TERMS & of the guests present were people from the CONDITIONS OF ANNEXA- Tippecanoe Street area and asked if any of them TION NO. 1965-17, would like to speak to the annexation or ask TIPPECANOE STREET questions. The General Manager stated that the boundaries of the annexation had been approved by the Local Agency Formation Commission as submitted, Resolution No. 845 had been adopted by the Board of Directors, Initiating the Annexation and it was published as required by law and the Proof of Publication is on file in District records. The annexation is for sewer purposes only and was declared to be of benefit to the property owners to be served as well as to the District. A copy of Resolution No. 845 had been mailed to each property owner within th~ boundaries of the annexation. LETTER OF PROTEST The General Manager then read a letter of protest from property owners Donald S. and Ollie M. Thompson who had previously signed the request for annexation papers and who now wished to have their property withdrawn. The matter was referred to Attorney Farrell who read the Section 5 of the resolution in question and explained in detail the reason- ing for this section and the bearing it has on the annexatiDn. A number of questions were asked and answered by Attorney Farrell, the General Manager and some of the Disrectors, apparently satisfying the people present. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously by the following roll call vote, Resolution No. 862 was adopted. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None- ABSENT, Directors: None. MR. GOLDMAN OF Mr. Goldman, a resident of Tippecanoe Street TIPPECANOE STREET asked what proce~dure to follow to have a lateral put in for his property since he was not approached to sign the annexation. He was told that when the work is in progress during the next month there will probably be others wanting to connect and another annexation could then be started so that several could share the annexation fee. Apr. 12, 1966 1085 If others do come in and want to annex, he will be notified by the District. PRESENTATION OF PROGRAM Representatives of the Bureau of Reclamation ON PUBLIC WORKS BY MR. of the United States Department of Interior DAVIS AND MR. BERG OF had been invited to this meeting to explain BUREAU OF RECLAMATION to this District the hows and whys and whats OF THE UNITED STATES of Federal monies available for loans to DEPARTMENT OF INTERIOR certain entities. Mr. J. Carl Davis and Mr. Oscar E. Berg were present to explain the intricacies of the program and especially loans under the Small Reclamation Projects Act of 1956 in an effort to determine whether or not this District could avail itself of any of the loans. A general information booklet on the subject was left for tke file. It was agreed that the General Manager, Engineer Rose and the Associate Engineer should meet with Mr. Davis for further basic discussion on this subject with appurtenant information to be brought back to the Board.. MR. CHRIS AND MR. The President called upon Mr. Chris and Mr. BALLARD WERE IN Ballard who had[ come into the meeting late, to ATTENDANCE AT MEETING ask for their comments. Mr. Chris stated he had been having a problem with root stoppage in the lateral in front of his house and wanted to find out why he is responsible for repairs to the lateral when the District Contractor put it in. He was given a complete explanation of the Ordinance setting forth such matters. It was explained to him that when the d[amaged area was dug up and inspected, if the cause was from inferior or incor- rect workmanship at the time of installation, then the Distr~ct would repair it. Otherwise it was the responsibility og the property owner. BID OPENING - NEW The following s. ealed bids were opened and read PUMP, PANEL & WIRING by the Secretary for the furnishing and instal- FOR PLANT 24 ling of electrical equipment and wiring for Plant 24. 1. Whittaker 5.1ectric Company with addendum to the bid $11,125.00 2. Paige Electric Company with addendum to the bid $10,550.00 Engineer's. Estimate $13,500.00 ENGINEER'S After reviewin? the figures contained in the RECOMMENDATION bids for accuracy, the engineers recommended the low bid of Paige Electric Company in the amount of $10,5.50.00 subject to the approval of Legal Counsel. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unani- mously, the Contract was awarded to Paige Electric Company for $10,550.00 subject to the approval of Legal Counsel. RESOLUTION NO. 861 - MAKING DETERMINATIONS, Resolution No. 861 was presented as the final ORDERING ANNEXATION & resolution, making determinations, ordering ESTABLISHING TERMS & annexation of territory, establishing terms CONDITIONS FOR and conditions of annexation and describing ANNEXATION NO. 1965-9 exterior boundaries of territory of Annexation S.E.S. DEVELOPMENT 1965-9, the S.E.S. Development Corporation. 1086 Apr. 12, 1966 The General Manager stated that the boundaries of the annexation had been approved by the Local Agency Formation Commission as sub- mitted, Resolution No. 844 had been adopted by the Board of Directors, Initiating the Annexation and it was published as required by law and the Proof of Publication is on file in the records of the District. He also stated that a copy of Resolution No. 844 was mailed to each of the owners of the property contained in the annexation, that no pro- tests, either written or oral had been received. The Annexation is for sewer and water purposes and was declared to be of benefit to the property owners to be served as well as to the District. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously by the following roll call vote, Resolution No. 861 was adopted. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 863 Resolution No. 863 was presented, making MAKING DETERMINATIONS, determinations, ordering annexation of ter- ORDERING ANNEXATION & ritory, establishing terms and conditions of ESTABLISHING TERMS & annexation and describing exterior boundaries CONDITIONS FOR of Annexation No. 1965-22, Seley Enterprises, ANNEXATION NO. 1965-22 San Bernardino Plaza Shopping Center located SELEY'S S.B. PLAZA at Highland and Sterling Avenues. The General Manager stated that the boundaries of the annexation had been approved by the Local Agency Formation Commission as submitted, ? Resolution No. 846 had been adopted by the Board of Directors, Initiating the Annexation and it was published as required by law with Proof of Publication on file in District records. He also stated that a copy of Resolu- tion No. 846 had been mailed to each of the owners of the property contained in the annexa- tion which is for a majority of the area of the annexation and that no protests, either written or oral had been received. The annexation is for sewer and water services and was declared to be of benefit to the property owners as well as to the District. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously by the following roll call vote, Resolution No. 863 was adopted. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. FIRE PROTECTION REPORT The General Manager provided copies of fire protection information from past reports along with other information obtained regarding Apr. 12, 1966 1087 types and costs of equipment and personnel in Plans 1 and 2.Some of the manufacturers of fire equipment now have plants on the west coast which reduces the cost of some equipment. MOTION After much discussion, motion was made by Director LeVesque, duly seconded by Director Forrest and carried unanimously that the District employ professional people on fire matters to make a study for fire protection service including complete costs with a report to be given to the Board on May 10, 1966 on the cost of providing a complete study by professional fire people. MANAGER'S REPORT - CHANGE ORDER NO. 2 The General Manager read a letter from B W B CONSTRUCTORS Campbell & Miller & Associates by Don B. PLANT 33 Miller, dated April 12, 1966 adking for an extension of time on the B W B project at Plant 33 on account of some inclement weather and problems encountered. The project was com- pleted today therefor the extension date should be to April 12, 1966. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, B W B Constructors extension of time to April 12, 1966 was approved. The same letter from Campbell, Miller and Associates presented Change Order No. 2 for additional reinforcing steel in the retaining wall and additJ, onal concrete footing for the wall in the amount of $134.20. Copies of the Change Order No. 2 were enclosed and authorization was requested for the President to sign. MOTION U~on motion by Director Disch, duly seconded by Director Forrest and carried unanimously, Change Order No. 2 for B W B Constructors, Inc. was approved and the President authorized to sign same. B W B CERTIFICATE OF Campbell, Miller & Associates also presented COMPLETION SITE the Certificate of Completion on the B W B PP~PARATION AT PLANT Constructors project of reservoir site prepara- 33 tion and construction of a retaining wall at Plant 33 as of this date. RESOLUTION NO. 865 Resolution No. 865 was presented for acceptance NOTICE OF COMPLETION of the Certificate of Completion and authorization SITE PREPARATION & for the President and Secretary to execute and WALL CONSTRUCTION sign a Notice of Completion to be recorded. AT PLANT 33 MOTION Upon motion by Director LeVesque, duly seconded by Director Wa~l and carried unanimously, Resolution No. 865 was adopted. RESOLUTION NO. 864 Resolution No. 864 was presented for the ACCEPTING CERTIFICATE acceptance of Certificate of Completion signed by OF COMPLETION BY TRI Don B. Miller of Campbell & Miller and W. P. CITY HIGHLAND SEWER Rowe & Son dated April 11, 1966. The reloca- COMPANY tion of sewer main at Sterling Avenue and Marshall and at Pumalo Street by Tri City High- land Sewer Co~)any was completed on March 18, 1966. Authorization was asked for the execu- tion and filing of a Notice of Completion with the County Recorder. MOTION Upon motion by Director LeVesque, duly seconded 1088 Apr. 12, 1966 by Director Wall and carried unanimously, Resolution No. 864 was adopted. CHANGE ORDER NO. 1 Change Order No. 1 on the Contract with COUGHLIN COMPANY Coughlin Company installing the major water MAJOR WATER transmission mains in the intermediate system TRANSMISSION MAINS with some items deleted and others added be- cause of necessary changes making a total additional cost of $9,745.50 less deletions in the amount of $2,280.36 for a net change of $7,465.14. Authorization was asked for the President and Secretary to sign the Change Order. MOTION Following discussion, motion was made by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Change Order No. 1 was approved and the signing authorized. CONTRACT PROGRESS Associate Engineer Cole presented each director REPORT with a copy of an illustrated Progress Report of Contracts under the Bond Issue showing those projects which have been completed and the stages of completion on the other projects. BOND FUND FINANCIAL A copy of a Bond Fund Reconciliation was pre- PICTURE sented to each Director and explained by Earl Lyons, showing the expenditures from the Bond Fund showing the need for further bond money as soon as possible. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the General Manager was requested to contact Attorney Wilson at once to proceed with plans to advertise and sell Division II of the $3,000,000 Water Revenue Bond Issue for another $800,000.00 in July or August, 1966. LETTER UPPER SANTA ANA A letter was read from the Upper Santa Ana RIVER WATER River Water Coordinating Council regarding COORDINATING COUNCIL planned tour of the State Water Project with STATE WATER PROJECT flight over the Tehachapi site and land at TOUR Merced where a bus would take the group to the San Luis Dam Site for a guided tour of the facilities, then a flight to Oroville with an overnight stay then a tour of the Oroville project, leaving the Ontario Airport on Tuesday, May 3rd at 9 a.m. and returning to Ontario at 4 p.m. on May 4th. The cost would be $20.00 for each person. Reservation deadline is April 15th. MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque and carried unanimously, authorization was given for the General Manager and any directors who can, to make the above tour. CORRESPONDENCE FROM A letter of reply to our letter to Governor STATE ADMINISTRATOR Brown which was accompanied by a copy of our OF RESOURCES Resolution No. 842, was received from Mr. Hugo Fisher, Administrator of Resources of the State who said that the Governor had turned the letter over to him for reply. This is for information only. I.D.A. SPRING The General Manager called attention again to CONVENTION REMINDER the announcement and invitation to the I.D.A. Spring Convention in San Francisco April 19th Apr. 12, 1966 1:089 through 22nd, stating that reservations should go in right away. LETTER SUGGESTING The General Manager, as instructed by the Board, MEETING WITH REDLANDS wrote a letter to Redlands City Attorney Ed CITY OFFICIALS Taylor, sending him a copy of our Joint Powers Agreement, sewers, with the City of San Bernardino as he requested. In the letter he also asked for arrangements to be made for a meeting with our Board and the City Council and Mayor of Redlands. The letter was dated February 3, 1966 and no reply of any kind has been received ~zo date. SEWER STOPPAGE Another case of sewer stoppage was reported COMPLAINT - STRECK where a Mrs. Streck was asking the District to pay the Evans Plumbing bill for cleaning out the sewer line claimed to be the street main, however, the investigation showed the main line clear therefor the roots which were removed must have been in the property line or lateral. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Mrs. Charles Streck was to be notified that her claim for a $23.50 plumbing bill to be paid by the District was denied on the basis that it was not in the main sewer line where the stoppage occurred. The location was her property at 25373 4th St~eet. SOUTHERN CALIFORNIA Inquiry was made as to whether or not anything WATER COMPANY further had been heard from Mr. Walsh of the Southern California Water Company. On the last letter it was decided to wait until after April 12th when the new directors were to be sworn in to have a meeting on the subject of the purchase of their company. MOTION Upon motion by Director LeVesque, duly seconded by Director Fo~rest and carried unanimourly, a meeting is to be arranged as soon as possible. ADJOURNMENT There being no further business to come before MOTION the meeting, motion was made by Director LeVesque, duly seconded by Director Wall and carried unanimously for adjournment at 12:10 a.m. / 'Harold G7 Ri~ert, Secretary Board of Directors Approved: Littleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 26, 1966 CALL TO ORDER The President called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to 'the Flag of the United States of America.