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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/26/1966 Apr. 12, 1966 1:089 through 22nd, stating that reservations should go in right away. LETTER SUGGESTING The General Manager, as instructed by the Board, MEETING WITH REDLANDS wrote a letter to Redlands City Attorney Ed CITY OFFICIALS Taylor, sending him a copy of our Joint Powers Agreement, sewers, with the City of San Bernardino as he requested. In the letter he also asked for arrangements to be made for a meeting with our Board and the City Council and Mayor of Redlands. The letter was dated February 3, 1966 and no reply of any kind has been received ~zo date. SEWER STOPPAGE Another case of sewer stoppage was reported COMPLAINT - STRECK where a Mrs. Streck was asking the District to pay the Evans Plumbing bill for cleaning out the sewer line claimed to be the street main, however, the investigation showed the main line clear therefor the roots which were removed must have been in the property line or lateral. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Mrs. Charles Streck was to be notified that her claim for a $23.50 plumbing bill to be paid by the District was denied on the basis that it was not in the main sewer line where the stoppage occurred. The location was her property at 25373 4th St~eet. SOUTHERN CALIFORNIA Inquiry was made as to whether or not anything WATER COMPANY further had been heard from Mr. Walsh of the Southern California Water Company. On the last letter it was decided to wait until after April 12th when the new directors were to be sworn in to have a meeting on the subject of the purchase of their company. MOTION Upon motion by Director LeVesque, duly seconded by Director Fo~rest and carried unanimourly, a meeting is to be arranged as soon as possible. ADJOURNMENT There being no further business to come before MOTION the meeting, motion was made by Director LeVesque, duly seconded by Director Wall and carried unanimously for adjournment at 12:10 a.m. / 'Harold G7 Ri~ert, Secretary Board of Directors Approved: Littleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING APRIL 26, 1966 CALL TO ORDER The President called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to 'the Flag of the United States of America. 1090 Apr. 26, 1966 CALL TO ORDER The President called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Assistant Office Manager, Lyons; Recording Secretary, Dudley; Attorney, Farrell; Consulting Engineer, Rowe; Spencer Sparks of Southern California Water Company, Highland Branch. MINUTES The President inquired if there were any ad- ditions or corrections to the minutes of the Regular Board Meeting of April 12, 1966. The General Manager stated he believed there should be an addition to the paragraph en- titled "Change Order No. 1 Coughlin Company, Major Water Transmission Mains" which would make the paragraph read as follows: Change Order No. 1 on the Contract with Coughlin Company installing the major water transmission mains in the intermediate system with some items deleted and others added be- cause of necessary changes, making a total ~ additional cost of $9,745.50, less deletions in the amount of $2,280.36 for a net change of $7,465.14. Authorization was asked for the President and Secretary to sign the Change Order. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the minutes of the regular meeting of April 12th, 1966 were approved with the above addition recommended by the General Manager. RESOLUTION NO. 866 Resolution No. 866 was presented to accept a ACCEPTING QUITCLAIM Quitclaim Deed executed on April 19, 1966 by DEED FROM RICHARD J. Richard J. Gross, et al, covering an undivided GROSS ET AL ON INTEREST 1/6 interest in the Rose Well, pumping plant IN ROSE WELL, PLANT, and water system together with appropriative SYSTEM & WATER RIGHTS and prescriptive water rights appurtenant thereto. The well has not been used for several years but it was felt there would be some water rights and there was no cost involved. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, Resolution No. 866 was adopted. ~ RESOLUTION NO. 867 Resolution No. 867 was presented to accept MAKING DETERMINATIONS, the final resolution, making determinations, ESTABLISHING TERMS & ordering annexation of territory, establishing CONDITIONS OF terms and conditions of annexation and des- ANNEXATION 1965-16 cribing exterior boundaries of territory of HUNTER Annexation No. 1965-16, Hunter, Base Line and Webster Streets. The General Manager stated that the boundaries Apr. 26, 1966 109~[ of the annexation had been approved by the Local Agency Formation Commission as submitted, Resolution No. 856 had been adopted by the Board of Directors, Initiating the Annexation and it was published as required by law and the Proof of Publication is on file in the records of the District. He also stated that a copy of Resolution No. 856 was mailed to each of the owners of the property contained in the annexation and a copy was posted on the bulle- tin board at the District's front door and there were no protests, either written or oral,received. The Annexation is for water only at the present time and was declared to be of benefit to the property owners to be served as well as to the District. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously by the following roll call vote, Resolution No. 867 was adopted: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 868 Resolution No. 868 was presented to accept the MAKING DETERMINATIONS, final resolution, Making Determinations, Order- ESTABLISHING TERMS & ing Annexation of Territory, Establishing Terms CONDITIONS OF and Conditions of Annexation and describing ANNEXATION 1965-24 Exterior Boundaries of Territory of Annexation FILIPINO ASSOCIATION No. 1965-24, Filipino Association, 27124 Meines Street. The General Manager stated that the boundaries of the annexation had been approved by the Local Agency Formation Commission as submitted, Resolution No. 857 had been adopted by the Board of Directors, Initiating the Annexation and it was published as required by law and the Proof of Publication is on file in the records of the District. He also stated that a copy of Resolution No. 857 had been mailed to each of the owners of the property contained in the annexation as well as a copy being posted on the bulletin board at the front door of the District Office and the annexation is for all of the area of the annexation and that no protests, either oral or written had been received. The Annexation is for water service only at the present time and was declared to be of benefit to the property owners as well as to the District. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously by the following roll call vote, adopting Resolution No. 868: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. DIRECTOR DISCH LEFT Director Disch left the meeting for a short time at 7:55 1092 Apr. 26, 1966 FINANCIAL REPORT The President called upon Mr. Lyons to give WATER AND SEWER any desired explanations of the Financial DIVISIONS FOR MONTH Report for the month of March, 1866, both OF MARCH, 1966 water and sewer divisions. INTERIM REPORT ON Mr. Lyons also gave an interim report on the BOND FUND projected and actual bond money with amounts paid out, amounts coming due and amounts to be needed before Division II of the bonds will have money available. It appears that some extra money may be needed before the 15th of May when the next C/D will mature. MOTION Upon motion by Director Wall, duly seconded by Director LeVesque and carried unanimously, if money is needed before May 15th, that we borrow $50,000.00 to tide us over. RECOMMENDATIONS FOR The General Manager stated department heads STEP RAISES FOR had recommended step raises as follows: RICHARD ISAKSON AND Richard Isakson, Commercial Supervisor, from JIM KARP 3lB @ $525.00 per month to 31C @ $550.00 per month effective May 1, 1966. Jim Karp, Plant Maintenance, 28D @ $2.87 per hour to 28E @ $3.02 per hour effective May 1, 1966. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the recommended staff step raises were approved, effective May 1, 1966. NOTIFICATION OF CHANGE Joan Sutton, Clerk, resigned and moved to IN PERSONNEL Banning. Josephine M. Bodi was hired in her place as clerk at the same salary range, 2lA @ $306.00 per month. GENERAL WATER DISCUSSION - REPORT ON I.D.A. Director Wall reported on the I.D.A. Conven- CONVENTION IN SAN tion in San Francisco which three of our people FRANCISCO attended on Thursday, April 21st. They at- tended the water Districts group discussions and talks which were reported as very informa- tive and helpful. President Littleton and Secretary Rickert both added other comments to the report. INSURANCE BIDS - FIRE The Secretary opened and read the following & LIGHTNING, EXTENDED bids which were submitted on forms prepared COVERAGE & VANDALISM & by this District in order that they would be MALICIOUS MISCHIEF uniform: 1. Warren Freeman Company submitted insurance with Atlantic Insurance Company figures for (a) Fire & Lightning $458.00 (b) Extended Coverage 122.00 (c) Vandalism & Malicious Mischief 19.00 TOTAL 3 Yr. premium $599.00 2. Morgan & Franz Company submitted insurance with Vigilant Insurance Company figures for (a) Fire & Lightning $601.00 (b) Extended Coverage 117.00 (c) Vandalism & Malicious Mischief 7.00 TOTAL 3 Yr. premium $725.00 Apr. 26, 1966 1093 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the insurance was awarded to Warren Freeman Company subject to the approval o- Legal Counsel on their low bid. GENERAL SEWER DISCUSSION LEGAL MATTERS Attorney Farrell reported that the Downey dis- missal has been filed with the court since full payment has now been made. He also reported that Mr. and Mrs. Burgan are back in Highland and since the money judgment in their abatement case is still due, they will be advised of ':he amount due and if they do not take care of it, action will be levied against them. DIRECTOR DISCH Director Disch who had left the meeting RETURNED TO MEETING earlier, returned at this time, 8:35. TIPPECANOE STREET The General Manager reported that the Sewer pro- SEWER PROJECT ject in Tippecanoe Street between Base Line and Pacific Street is progressing well and stated that already another annexation has been filed with 5 more names of property owners wishing to connect. After discussion, it was suggested and approved that the Contractor be contacted and asked to install the laterals to the residences of those property owners who signed the second Tippecanoe annexation. APPROVAL OF WARRANTS The following warrants for the month of March, 1966, water sewer and bond funds were submitted for approval. WATER DIVISION ~6467 - 6530 and 1 - 40 (General) $102,426.73 #1953 - 1983 and 1 - 31 (2ayroll) 13,086.51 $115,513.24 BOND FUND #10 #17 $170,820.08 SEWER DIVISION #818 - #823 and #1 - 3 (General) $62,122.59 MOTION Upon motion by Director LeVesque, duly seconded by Director Wa~l and carried unanimously, the warrants were approved as submitted. /W3~NAGER~S REPORT - RESOLUTION NO. 869 Resolution No. 869 was presented for acceptance CERTIFICATE OF of a Certificate of Completion of the Deep Well COMPLETION PLANT 39 Turbind Pump at Plant 39 by Byron Jackson, Inc. BY BYRON JACKSON The Certificate of Completion was filed by Joseph A. Rowe and authorization asked for the President and Secretary to execute and file the Notice of Completion. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, Reso- lution No. 869 was adopted. CHANGE ORDER NO. 2 Change Order No. 2 was presented on the Contract COUGHLIN COMPANY with Coughlin Company on the installation of the INTERMEDIATE WATER major water transmission main in the Intermediate TRANSMISSION MAIN System, installing a 16" meter at Plant 33. The amount charged was $20.00, however, due to other circumstances the Associate Engineer recommended that the re-di~ging cost be reduced by 50% to Apr. 26, 1966 cover the meter only. Authorization was asked for the President and Secretary to execute the Change Order No. 2 for $10.00. MOTION Upon motion by Director Wall, duly seconded by Director LeVesque and carried unanimously, Change Order No. 2 on the Coughlin Contract was approved for $10.00. LETTER SOUTHERN A letter from Mr. Philip Watsh of the Southern CALIFORNIA WATER California Water Company dated April 25, 1966 COMPANY was read stating that he would be glad to ar- range a specific date in May, at our mutual convenience any days except Thursdays of Fridays. After discussing the matter, motion MOTION was made by Director Disch, duly seconded by Director Wall and carried unanimously that the General Manager be authorized to endeavor to set up the meeting on May llth or 18th with time and place to be worked out with Mr. Walsh. LETTER FROM SAN A letter from the San Bernardino Municipal BERNARDINO MUNICIPAL Water Department dated April 20, 1966 regard- WATER DEPARTMENT ON ing the Pomeroy report on disposal of non- WASTES reclaimable wastes was read and discussed. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously that a Resolution be drawn up for presentation at the next Board Meeting for presentation to the San Bernardino Valley Municipal Water District on continuing the study of disposal of non-reclaim- able wastes from Industrial plants. MOTION Motion was made by Director Disch, duly second- ed by Director LeVesque and carried unanimously that a letter of reply be sent stating that the Resolution will be presented after our May 10th meeting. LETTER FROM GARNER, A letter dated April 20, 1966 from Garner, Tee, TEE, TRACADAS & TROY Tracadas and Troy regarding water service re- quest on Palm Avenue north of Highland Avenue, was read. Discussion was had regarding putting in a 12" transmission line to transport water from Date Street Plant 39 to the Stubblefield area. The estimated cost of this line is approximately $70,000.00. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, Garner, Tee, Tracadas & Troy are to be notified that the District is willing and able to serve Tract 7752. A.W.W.A. CONVENTION The Manager reported further information which IN HAWAII OCTOBER had come in giving greater details of the 29th THRU NOVEMBER 3 AoW.W.A. Reconvened Conference in Hawaii October 29th through November 3, 1966. $317.00 provides transportation, hotel accommodations and 7 meals. MOTION After much discussion, motion was made by Director LeVesque, duly seconded by Director Forrest and carried unanimously that any members of the Board and the General Manager be authorized to attend at $317.00 plus per diem. LETTER FROM JOSEPH A letter was read from Joseph T. Voytas com- T. VOYTAS plaining about the sewer rates for Mobile Home Apr. 26, 1966 1095 Parks. This has been discussed before and agreed that the matter should be looked into and something done about it. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the staff was authorized to make a study and see what it would take to give some relief in cases of multiples and 'trailer parks. DIFFERENT OFFICE Director Disch inquired if it would be possible HOURS to open the office earlier and close it later for the benefit of people who work the same hours and cannot get in to pay their bills, also that the phone is not answered after 5 p.m. The directors were given the unlisted private line number so they can get through after 5 if necessary, but many reasons were given why it would not be feasible to change the office hours or phone service. CHANGE OF BOARD Director Disch noted that Director Forrest MEETING DAYS voted no on keeping the same time and place for meeting ni!~hts, so other days were discussed. MOTION Upon motion by Director Disch, duly seconded by Director LeVesque and carried :unanimously, the regular meeting nights were changed from the second and fourth Tuesday nights of each month to the second and fourth Monday nights of each month starting in June, 1966, providing the provisions of the law can be met. ADJOURNMENT Upon motion by Director LeVesque, duly seconded MOTION by Director Wall and carried unanimously, the meeting adjourned at 10:15 p.m. Board of Directors APPROVED:  ohn W. Lite:eton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MAY 10, 1966 CALL TO ORDER ~he President called the meeting to order at 7:30 o'clock p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Assistant Office Manager, Lyons; Recording Secretary, Dudley; Attorney, Farrell;