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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 05/24/19661102 May 10, 1966 General Manager be authorized to write or appear at the meeting suggested in the letter and advise them that this District cannot have the authority to take part in providing recreational facilities. CHANGE DAY FOR The General Manager referred the matter of DISTRICT BOARD changing the day of Board meetings to Legal MEETINGS Counsel. Attorney Farrell reported that any change of Board Meeting day, time or place had always been done by Ordinance and he felt the change voted upon at the last Board meeting should also be put in the form of an Ordinance. MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque and carried unanimously, Attorney Farrell was directed to prepare the proper ordinance for the change of meeting days from the second and fourth Tuesday even- ings at 7:30 to the Second and Fourth Monday evenings at 7:30 p.m. ADJOURNMENT There being no further business to come before the meeting, the President declared adjournment at 10:40 p.m. / Harold G7 R~6ke~t, Secretary Board of Directors Approved: ~ ~i~~dent EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MAY 24, 1966 CALL TO ORDER The President called the meeting to order at ....... · J ~. 7:30 o'clock p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Auditor-Treasurer, Bragg; Recording Secretary, Dudley; Attorney, Farrell; Consulting Engineers, Rowe and Miller; Spencer Sparks; Mr. and Mrs. Ary; Mr. McFall and Guy Evans of Coughlin Company. GUESTS The President greeted the two gentlemen from Coughlin Company and Mr. Sparks and Mr. and Mrs. Ary introduced themselves. May 24, 1966 1103 MINUTES The President inquired if there were any additions or corrections to the minutes of the Regular Meeting of May 10, 1966. MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque and carried unanimously, the minutes of the May 10, 1966 meeting were approved as submitted. ASSERTED DAMAGE TO Since Mr. and Mrs. Ary were present, item 11 on HOMES FROM B W B the agenda was transferred to this time and the CONSTRUCTORS SITE General Manager explained that they are here to PREPARATION AT determine their next move with respect to the PLANT 33 damage they claim was caused at their home and 2 others on Edgemont Drive from the heavy tamping of the ground in preparation of the tank site for the construction of the 2 1/2 million gallon reservoir at Plant 33. Three estimates for repair to the three houses were sent in by G G Painting Company of 1269 Marion Avenue, San Bernardino, representing a total of $691.00 for the Bassett property at 25733 Edgemont, $726.00 for the Pinkston prop- erty at 25723 Edgemont and $753 for the Ary property at 25733 Edgemont Dr. One bid was also sent in by N. J. Desrochers for repair of the stucco finish at the Bassett home of $245.00. The property own.~rs claim all the damage was done or made worse by the vibration from the construc- tion. The insurance adjuster who inspected the claimed damage, reported that it all appeared to be old cracks of the kind found in almost all stucco houses of that age in the area and recom- mended to the Di~trict's Insurance carrier that the claims be denied. At the time of the report at last Board meeting, no estimates of repair to damages had been received, only a report of cracks and a broken window, therefore they were presented at this meeting. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, these claims were officially denied and turned over to the Insurance Company for handling. Mr. Ary was advised to check on his own insurance to see if he has comprehensive coverage. If so, then his insurance company should take it up with the Contractor. If not, he should see an attorney and the Contractor to press the claim. It is out of the hands of the District. FURTHER CONSIDERATION At the last meeting of this Board on May 10, 1966 COUGHLIN REQUEST FOR a request was read from the Coughlin Company for EXTENSION OF TIME FOR consideration of a two week extension of time for COMPLETION OF WATER completion of the installation of water trans- TRANSMISSION MAINS mission mains of the Intermediate system. At the time the matter was tabled to see what progress would be made by this meeting to deter- mine whether or not the extension of time was still needed by ~;he Contractor. Mr. Evans and Mr. McGill were present at the meeting and were asked for their comments. The explanation was 'that trenches which had been shown at a depth of 4 to 6 feet had to be lowered to as much as 14 feet due to Flood Control request, in many places which took a great deal more time and that they had been working steadily. 1104 May 24, 1966 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Coughlin Company was given the two week ex- tension of time for completion of their Contract installing the new water transmission mains. The completion date is now "by June 15th, 1966". ORDINANCE NO. 275 At the last meeting of the Board of Directors, AMENDING ORDINANCE NO. Attorney Farrell was authorized to draw up an 2 TIME & PLACE OF Ordinance to amend Ordinance No. 2 - "Time BOARD MEETINGS and Place of Board Meetings". At thie time ~ Attorney Farrell read Ordinance No. 275 which he had prepared to change the Board meeting days from Tuesdays to Mondays the 2nd and 4th weeks of each month. Such changes had been made pre- viously by Ordinance. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously by the following roll call vote, Ordinance No. 275 was adopted to become effective on June 13, 1966. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 881 - Resolution No. 881 was presented to accept the CERTIFICATE AND NOTICE Certificate of Completion of the drilling, OF COMPLETION - developing and test pumping the 20 inch well ~~ON WATER at Plant 40-A by Roscoe Moss Company, signed by TRANSMISSION MAINS Joseph A. Rowe of W. P. Rowe & Son. The job was INTERMEDIATE SYSTEM completed on April 1, 1966 and authorization requested for the President and Secretary to exe- cute and file a Notice of Completion with the ~ County Recorder. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 881 was adopted. FINANCIAL REPORT FOR Mr. Bragg, Auditor-Treasurer, was called upon MONTH OF APRIL, 1966 to present his financial report for the month WATER & SEWER AND of April, 1966 which included the water and BOND FUNDS sewer divisions and also the Bond funds. These explanations make the reports very clear and understandable for all. APPROVAL OF WARRANTS The President inquired if all had perused the warrants. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the following warrants were approved as follows: Water Division 941 - 185 (General) $174,064.80 932 Void. #33 - 95 (Payroll) 12,779.46 $186,844.26 .., Bond Fund #18 - #37 $223,832.25 Sewer Division #4 - #12 $40,060.19 GENERAL WATER DISCUSSION - LAFC HEARING NOTICES Local Agency Formation Commission No. 372, the proposed incorporation of the City of Highland will be held in the Supervisors chambers at 2 p.m. on June 22, 1966. Local Agency Formation Commission No. 376, the May 24, 1966 proposed Annexation to the City of San Bernardino of approximately 99.68 Acres of uninhabited land in the area of 9th and Tippecanoe. These were presented for information only, no action necessary. LETTER - CITY OF A letter from C. Glenn Wilson, City Manager of COLTON Colton, sent to the San Bernardino Valley Municipal Water District with a copy to this District, merely stated their action by the City Council recommending the continuance of the Pomeroy study on disposal to the ocean of non- reclaimable wastes. This was for information only. GENERAL SEWER DISCUSSION - LEGAL MATTERS Attorney Farrell was called upon for any legal matters he might have to discuss with the Board of Directors. BURGAN CASE He reported that he had written to Mr. and Mrs. Burgan who are back in Highland and gave them the deadline date of June 20th to settle their account with the District and pay the court costs. Nothing has been heard from them to date. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Attorney Farrell is to levy action against them at once. RECOMMENDATION FOR The General Manager stated that the department STEP RAISE FOR DUNCAN head had recommended the following step raise PARKES for. Duncan Parkes, Engineering aide. Fron range 32A @ $525.00 per month to 32B @ $550.00 per Month, effective June 1, 1966. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the above recommended step raise for Duncan Parkes was approved. MANAGER'S REPORT - REPORT ON FIP~ Director Disch was called upon to report on the PROTECTION MEETING Fire Protection meeting which was held Friday, May 20, 1966 with the following present: Robert Rigney, County Administrative Analyst Chief Mathiot, Muscoy Fire Protection District Directors Disch and Littleton General Manager, Harold G. Rickert Director Disch reported that there are 3 plans - 1. TO set up on a District basis we would have to acquire 35% of the registered voters names on a petition. 2. For this District to annex to the Muscoy District or any other fire district we would have to obtain the names of 35% of the reg- istered voters to call for an election. 3. To form a County service area with joint ad- ministration with an existing fire district. This would require 10% of the registered voters to force the Board of Supervisors to declare a fire district formed unless 10% of the registered voters filed a protest, then it would have to be done by election. The method of procedure to follow for the first 1106 May 24, 1966 steps would be as follows: 1. Write a letter to Mr. Rigney asking him for his assistance in setting up boundaries and assessed valuation and at the same time, work with Chief Mathiot on budget and boundaries. 2. Have an informal meeting with the two supervisors of this District, Mr. Wesley Break and Mrs. Nancy Smith, telling them what we want to do and asking their help. Two members of the Board can initiate it or declare it. 3. When information is all together',' file for the District with the Local Agency Formation Commission. 4. After this, a petition to the Board of Supervisors and they would call a public hearing at which time they would declare the District formed. 5. Mr. Rigney, Chief Mathiot, the District staff and committee to work on cost, budget and boundaries and in August have the meet- ing with Mrs. Smith and Wesley Break. POSSIBLE CALENDAR OF In September, file with the L.A.F.C. EVENTS In November, petition the Board to call for hearing. In December, have the hearing. This formation would be under the Board of Supervisors of the County. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, a letter is to be sent to Mr. Rigney asking for help to make up the budget and set the boundar- ies, this portion of the action to be initiated by the members of the Board of Directors of this District, setting the target date of July 15th, 1966 for the committee work to be completed. CONDEMNATION GUARANTEE The General Manager reported on his correspon- PROPERTY OWNERSHIP dence and conversations with a Title Insurance EASEMENTS AND & Trust Company representative, Mr. Bud Wilde RESERVATIONS ON of the Title Insurance and Trust Company on the COUNTY FLOOD CONTROL subject of property ownership easements and DRAINAGE DITCHES reservations on San Bernardino County Flood Control Drainage ditches and spreading grounds, along with the reply from Attorney Denslow Green stating his recommendation that we use the pro- cedure of condemnation guarantee at $40.00 per parcel without policy of title insurance. We have 262 parcels which could come under this plan. After considerable discussion by the directors, staff, Attorney Farrell and Engineer Joseph MOTION Rowe, a motion was made by Director LeVesque, duly seconded by Director Forrest and carried unani- mously, we should accept the recommendation of Attorney Green and follow his recommendation regarding the condemnation guarantee. DAMAGE CLAIM McGARRY Mr. and Mrs. McGarry came into the office on May 23, 1966 and presented a bill for repairs to their automobile. They claimed the damage, as May 24, 1966 1107 as they reported it, happened in April, 1966 on rocks which they claimed were left in the right of way by the Royal Pipeline Construction Company when they installed the Cypress Street line which was completed on November 24, 1965. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the claim was denied and the information is to be forwarded to the District's Insurance carrier. RESOLUTION NO. 882 Resolution No. 882 was presented Initiating Pro- BURKEYBILE, 26775 ceedings for Annexation No. 1966-3, Burkeybile, CYPRESS STREET 26775 Cypress Street. This is for sewer only. INITIATING The boundaries have been a-proved by the Local ANNEXATION 1966-3 Agency Formation Commission resolution No. 27 and conditions stated so the annexation may proceed to be published, posted and mailed to the property owners involved. MOTION Upon motion b3 Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 882 was adopted. RESOLUTION NO. 883 Resolution No. 883 was presented Initiating pro- INITIATING ANNEXATION ceedings for Annexation No. 1966-1, Westway 1966-1, WESTWAY Petroleum Company, Arden and Marshall. This is PETROLEUM for water and sewer. The boundaries have been approved by the Local Agency Formation Commission by their resolution No. 29 and conditions stated so the annexation may proceed into publication, posting and mailing to the property owners. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Reso- lution No. 883 was adopted. CHANGE ORDER NO. 2 Change Order No. 2 with the Coughlin Company was COUGHLIN COMPANY presented to permit the Coughlin Company to in- CROSSTOWN SHOPPING stall the necessary water mains on the south side CENTER of Sterling and Highland Avenues for the Cross- town Shopping Center while their equipment is still in the area and at the same rate as the present contract involving $1,448.12 additional. By reason of this Change Order a twenty-eight day extension of time will be allowed. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Change Order No. 2 with the Coughlin Company was ap- proved as presented and a twenty-eight day extension of tim~ is to be allowed. REPORT ON MEETING The General Manager, Directors Littleton, Wall WITH SOUTHERN and Disch met at noon on May llth with Mr. Walsh CALIFORNIA WATER and Mr. Franklin to discuss the possible purchase COMPANY OFFICIALS of the Southern California Water Company's Highland Division facilities. The price was set as $1,685,000. They did not give the District an inventory of 'what they have for sale at that price and very little information. They stated they had previously made available a map of their distribution facilities and we would have to look up and get what other information we require from their files. We would be permitted to go into each pumping plant and see what is above ground but would have t~ dig out information for our- selves as to what they have below ground. We would have to determine the operation and maintenance costs and could look into their reports published with the Public Utilities Commission. We will have to know the number of services and obtain records of pump tests and power for each plant. 1108 May 24, 1966 We would also have to know the amount of money it would take to bring their facilities up to District standards. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, our staff and Engineer Rowe are to be equipped with letters and authorization to make the necessary detailed study to determine the feasibility of such a purchase and bring in a fiscal agent to determine whether or not the purchase would be economically feasible, the report to include the following steps: 1. Find out what we are buying an inventory of all facilities, maps and records 2. It should be priced to determine value of inventory and depreciation. 3. What it would cost to integrate it with our system. 4. What it will cost to bring their system up to our standards. 5. Stand back and take a look at putting in an entirely new system - this for comparison. 6. Request policies of title on all their lands with descriptions. When all information has been gathered, turn over to a fiscal agent to determine what we can afford to pay. STATE COMPENSATION The General Manager showed a picture of the pre- FUND SAFETY AWARD sentation of a State Compensation Fund Safety award being made to our field personnel for a year of no lost time from accidents in connection with job operations. The picture and the award will be hung on the wall of the field employees office. PRELIMINARY BUDGET The General Manager announced to the Board that the preliminary budget will be ready for pre- sentation to the Board of Directors at the regular meeting of June 13, 1966. This will be for the 1966-67 Fiscal Year for Water and Sewer Divisions. REQUEST FOR RESOLUTION Director Forrest stated he had been talking with TO HAVE WATER CODE Assemblyman Quimby about the maximum wage for MAXIMUM FIGURE FOR directors of water districts. Mr. Quimby was DIRECTORS SALARIES quoted as saying if this board would present a CHANGED resolution to him dealing with this matter that he would present it to the Legislature for study and action. MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque and carried unanimously, a resolution dealing with the subject of change in the maximum salaries for directors of water Districts is to be prepared for acceptance by the Board and later presentation to Assemblyman John Quimby. ADJOURNMENT MOTION There being no further business to come before the meeting, motion was made by Director Forrest, duly seconded by Director LeVesque and carried unanimously that the meeting adjourn at 10:30 p.m. Board of Directors