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Home My WebLink AboutMinutes - EVWD Board of Directors - 03/09/2004APPROVED: MARCH 23.2004 L EAST VALLEY WATER DISTRICT MARCH 9, 2004 REGULAR BOARD MEETING MINUTES .r+ The meeting was called to order at 2:00 p.m. by President Wilson. Director Goodin led the flag salute. PRESENT: Directors Goodin, Negrete, Lightfoot, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Charles Roberts (Highland Community News) APPROVAL OF AGENDA M/S /C (Lightfoot- Goodin) that the March 9, 2004 Agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF FEBRUARY 24, 2004 BOARD MEETING MINUTES. M/S /C (Sturgeon - Negrete) that the February 24, 2004 Board Meeting Minutes be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. Minutes: 03/09/04 M/S /C (Sturgeon - Negrete) that the liens for delinquent water and sewer accounts be approved for processing as submitted. DISBURSEMENTS M/S /C (Sturgeon - Negrete) that General Fund Disbursements #196378 through 196556 distributed during the period of February 25, 2004 through March 3, 2004 in the amount of $1,057,536.73 and Payroll Fund Disbursements for the period ended February 27, 2004 in the amount of $84,486.12 totaling $1,142,022.85 be approved. RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date; that the "Rule" was in a holding pattern and there was nothing new to report: that this Agenda item will include a "Perchlorate" update in the future as well. Information only. CONSIDERATION FOR THE ENGAGEMENT OF A QUALIFIED "LEEDS" CONSULTANT TO EVALUATE COSTS AND BENEFITS ASSOCIATED WITH A "LEEDS" CERTIFIED BUILDING PROGRAM. President Wilson stated that he felt that Architect, Gary Miller, had presented qualified information about the design of the new District Headquarters design and that a third party should not be engaged. Director Goodin asked that the Board agree to hire a qualified "LEEDS" Consultant. He does not believe that the District has sufficient information to make a qualified decision. Director Goodin emphasized the fact that he felt Gary Miller was a capable architect. Director Negrete questioned the need to submit our project for LEEDS review and certification. Director Sturgeon stated that he had attended a "LEEDS" Conference in Sacramento and had informally talked with a "LEEDS" Consultant during that conference. He also stated that he felt that the District should secure more qualified information about the "LEEDS" program from a "LEEDS" source. Director Sturgeon did stress the fact that he was very satisfied with Gary Miller's abilities as an architect. Director Lightfoot stated that he would make a decision after the cost for hiring an energy efficient consultant had been established. The General Manager was directed to secure a proposal for the Analyses of economics and costs involved with using the L.E.E.D. design criteria. Information only. 2 Minutes: 03/09/04 DIRECTORS FEES AND EXPENSES FOR FEBRUARY 2004 were presented to the Board for approval. r The General Manager requested that additional detail be provided for mileage expenses on future reports. M/S /C (Sturgeon - Negrete) that the Directors Fees and Expenses for February 2004 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING A "SPECIAL ELECTION" TO FILL AN ASBCSD BOARD VACANCY. The Board reviewed the request from ASBCSD to fill a Board vacancy at the March 15` Membership Meeting. No action was taken. DISCUSSION AND POSSIBLE ACTION REGARDING AN EVWD SPONSORED BOOTH AT THE ACWA CONFERENCE IN MONTEREY, MAY 5-7,2004. The General Manager recommended that the District sponsor a booth at the ACWA Conference to promote the upcoming `Water Quality Conference" which the District is hosting in October and suggested that the newly renovated 1954 truck also be displayed at the ACWA conference. r M/S /C (Sturgeon - Negrete) that the sponsorship and the display be approved DISCUSSION AND POSSIBLE ACTION REGARDING EMPLOYMENT STATUS OF ELECTED OFFICIALS. Brian Tompkins, Chief Financial Officer, presented a memo regarding the status of elected officials stating that Federal guidelines indicate that Governing Board Members are considered employees of the District and are therefore subject to Federal withholding. M/S /C (Sturgeon - Negrete) that Directors' expenses be subject to Federal withholding and an "Employee's Withholding Allowance Certificate (Form W -4)" be issued to each Director. DISCUSSION AND POSSIBLE ACTION REGARDING A VOTING DELEGATE TO MAKE A SELECTION FOR THE SPECIAL DISTRICTS' VOTING MEMBER ON THE LAFCO COMMISSION. President Wilson was named as voting delegate, and Director Lightfoot as the alternate, to make a selection for the Special Districts' voting member on the LAFCO Commission at the LAFCO Hearing Chambers in San Bernardino on April 8, 2004. Staff was directed to provide that information prior to the meeting date. v 3 Minutes: 03/09/04 DISCUSSION AND POSSIBLE ACTION REGARDING WATER SERVICE TO THE WYLE LABORATORIES PROJECT LOCATED AT THE SAN BERNARDINO INTERNATIONAL AIRPORT. M/S /C (Lightfoot- Goodin) that the District affirm water service capability to the Wyle Laboratories Project's proposed location at the San Bernardino International Airport. RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on March 2, 2004 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that Directors Wilson and Sturgeon accompanied him to Sacramento last week to meet with various officials to discuss the Perchlorate issue in the Valley; took a poll of Directors who would be able to attend a joint meeting with the City of Highland on March 22 " (Directors: Wilson, Sturgeon, Goodin, Lightfoot) or March 29 (Directors: Negrete, Sturgeon, Goodin, Lightfoot); that the Annual Highland Harvest Festival is scheduled for Saturday, March 27` Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS Directors Sturgeon stated that he would be attending an Executive Briefing sponsored by the Water Education Foundation in Sacramento on March I1 -12, 2004; commended General Manager, Robert Martin, for the manner in which he represents the District during his meetings with public officials at various levels. Information only. Director Negrete stated that he would be attending the CMUA Conference in Monterey March 22 -26, 2004. Information only. Director Wilson stated that he would be attending the ACWA Legislative Symposium in Sacramento on March 30, 2004. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. CITY OF HIGHLAND'S "CENTRAL AVENUE PARK" DEDICATION CEREMONY, SOUTHEAST CORNER OF CENTRAL AVENUE AND HIBISCUS STREET, 9:00 A.M. ON MARCH 10, 2004. Information only. ASBCSD MEMBERSHIP MEETING AND ANNUAL VENDOR FAM HOSTED BY INLAND EMPIRE UTILITIES AGENCY, PANDA INN, ONTARIO, CA. MARCH 15, 2004. Information only. 4 Minutes: 03/09/04 ACWA REGION 9 MEMBERSHIP MEETING, COACHELLA VALLEY WD, MARCH 15, 2004. Information only. w URBAN WATER INSTITUTE SUMMIT CONFERENCE " THE CLEAN WATER ACT: CAN WE DO BETTER?" DOUBLE TREE HOTEL, SANTA ANA/ORANGE COUNTY AIRPORT, MARCH 17, 18 & 19, 2004. Information only. CA- NV -AWWA 2004 SPRING CONFERENCE, JW MARRIOTT LAS VEGAS RESORT, SPA & GOLF, APRIL 13-16,2004. Information only. ACWA 2004 SPRING CONFERENCE, MONTEREY CONFERENCE CENTER, MAY 5 -7, 2004. Information only. A SPECIAL DISTRICT INSTITUTE SEMINAR "LEADERSHIP AND STRATEGIC PLANNING ", LA QUINTA RESORT & CLUB, JUNE 24 -25, 2004. Information only. ADJOURN The meeting was adjourned at 3:20 p.m. NNW Rdfiert E. Martin, Secretary w George E. Wilson, President 5 Minutes: 03/09/04