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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/13/1966 June 13, 1966 1109 Approved: ~n W. Littleton, President ' EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JUNE 13, 1966 CALL TO ORDER The President called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Auditor-- Treasurer, Bragg; Assistant Office Manager, Lyons; Recording Secre- tary, Dudley; Attorney Farrell; Consulting Engineers, Rowe and Miller; Mr. L. E. Maloy of the City Water Department and Mr. Clarence Czysz of the City Engineering Department. GUESTS Mr. Maloy of the City Water Department was wel- comed and Mr. Clarence Czysz, as an emissary from the Mayor's office. MINUTES There were 2 corrections to the minutes of the regular meeting of May 24, 1966. Under the paragraph entitled "Damage Claim McGarry", the]ast line, the date should have been November 24, 1965 instead of 1966. Then, under the caption "Report on Meeting with Southern California Water Company Officials", first line, Director Wall was present instead of Director Forrest. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, the minutes of the May 24, 1966 meeting were approved with the two above changes. MR. CZYSZ OF THE CITY The President stated that Mr. Czysz had called him OF SAN BERNARDINO asking for a chance to make a presentation to the Board at this meeting, therefore he was called upon at this time. Mr. Czysz stated he had been requested by the Mayor and Common Council of the City of San Bernardino, to appear before this Board, as of 3 p.m. today, to present their Resolution No. 8205, asking for this District's approval of Resolution 8205 out- lining what they referred to as the City's "Zone of Influence", stated to cover the territory from Waterman Avenue to Palm Avenue and from Mill Street to the mountains. Much discussion was held and many questions asked as to the thinking and purpose behind the Reso- lution as well as a proper definition of "Zone 1110 June 13, 1966 of influence". Attorney Farrell stated that the phrase in question has a very broad connota- tion. MOTION - LOST Director Forrest moved that Resolution 8205 not be considered until such time as we have an official correspondence from the Mayor or until the Mayor appear at the meeting of this Board. The motion lost for lack of a second. MOTION - LOST Director Forrest then made a motion that this matter be postponed 60 days until we have a clearer definition of "zone of influence". This motion also lost for lack of a second. MOTION - LOST Director Disch then made a motion, duly seconded by Director Forrest, that we do not approve or concur with Resolution 8205, adding that we re- quest the City not to embarass us by asking us to take a stand. The following roll call vote defeated the motion: AYES, Directors: Disch and Forrest. NOES, Directors: LeUesque, Littleton and Wall. ABSENT, Directors: None. MOTION A motion was then made by Director LeVesque and seconded by Director Wall that our Resolution 720 on the Joint Powers Agreement be re-presented to the City as the position of this Board. It was reworded to state that - we file the City's Resolution No. 8205 and reiterate the policy of the Board as given in Resolution 720. This motion was adopted by the following roll call vote: AYES, Directors: LeVesque, Littleton and Wall. NOES, Directors: Forrest and Disch. ABSENT, Directors: None. MOTION - LOST Another motion was presented by Director Forrest, duly seconded by Director Disch, that Resolution No. 720 be re-negotiated or reviewed and brought up to date. The motion was lost by the follow- ing roll call vote: AYES, Directors: Disch and Forrest NOES, Directors: LeVesque, Littleton and Wall. ABSENT, Directors: None. It was finally suggested that a Cor~uittee from this Board be appointed by the President to work with a committee to be appointed by the Mayor from among the Councilmen, for discussions of plans and thinking to keep open the lines of communication between the City officials and this District. RESOLUTION NO. 884 - R~solu~ion,.Noo 884, prepared by Attorney Farrell, AUTHORIZING AND was presented to authorize and direct the dis- DIRECTING THE solution of the Eucalyptus Street Water Company DISSOLUTION OF THE as there is no longer any need for it. EUCALYPTUS STREET WATER COMPANY Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, MOTION Resolution No. 884 was adopted by the following Roll call vote: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. June 13, 1966/ RESOLUTION NO. 885 Resolution No. 885 was presented with a Certifi- CERTIFICATE OF cate of Completion from Don B. Miller of COMPLETI(~ PLANT 33 Campbell, Miller & Associates for completion of BOOSTER STATION the Booster Station and appurtenances at Plant LLOYD D. STEWART 33 on May 23, 1966 by Contractor, Lloyd D. Stewart and request for authorization for the President and Secretary to execute and file with the County Recorder, a Notice of Completion. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously by the following roll call vote, Resolution No. 885 was adopted: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 886 Resolution No. 886 was presented to release the RELEASE OF LIEN WM. lien against the property of William E. and E. & JENNIE R. Jennie R. Massey, located at 24426-60 East 6th MASSEY Street, San Bernardino as the entire indebted- ness of $311.20 has now been paid. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously by the following roll call vote, Resolution No. 886 was adopted: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall NOES, Directors: None. ABSENT, Directors: None. CONTRACT CHANGE ORDER Associate Engineer, Cole presented and recommended NO. 3 COUGHLIN Change Order No. 3 to the Coughlin Company Contract COMPANY in connection with the installation of major water transmission mains in the Intermediate System, a change of grade for the 16 inch main in Sterling Avenue north of Marshall Boulevard at a cost of $535.64. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Change Order No. 3 for the Coughlin Company was approved. APPOINTMENT OF Being about the time of year for the Annual Audit, AUDITING FIRM FOR recommendations were called for. Auditor-Treasurer FISCAL YEAR 1965-66 Bragg stated he could see no reason to change from Eadie & Payne who have been our auditors for quite a few years. They are familiar with the operatiDn of the District. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Eadie & Payne was declared as the Auditing Firm to prepare the audit for the Fiscal year ending June 30, 1966. PRELIMINARY BUDGETS Duplicated copies of the preliminary budget for FOR FISCAL YEAR 1966- the fiscal year 1966-67 were presented to each 67, WATER AND SEWER director for the Water Division as well as the DIVISIONS Sewer Division. Some comments were made per- taining to some of the items. MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque and carried unanimously, the directors will take the budget material home to study and bring comments or questions to the next Boar~ Meeting on June 27, 1966. 1112 June 13, 19SS. COST OF LIVING REPORT A cost of living report was presented, show- ing a 2% raise since the last Cost of Living raise was given for employees in 1965 and showing comparative figures. The figures obtainable from the U. S. Department of Labor are always two months back, never right up to date. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, a 2% Cost of Living increase was authorized for all employees effective July 1, 1966. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, the Cost of Living percentage reports are to be reviewed and District salaries kept in line by such reviews every 6 months or year. RULES OF SAFE The Irrigation Districts Association sent a PRACTICE card listing Safe Practices for working and by letter accompanying it, suggested that each District adopt_the rules and put the card where all can see it as a reminder. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, this District adopted the Safe Practices rules. DISCUSSION BEAR VALLEY Engineer Rowe told of talking with Mr. Hinkley MUTUAL WELL, PIPELINE of Bear Valley Mutual Water Company regarding AND EASEMENTS their Third Street Well which they are hardly using. It contains a 300 HP pump and pumps 1461 gallons per minute into a 20 inch pipe- line which is 7700 feet long and takes water up onto the bench. Their land is 14.5 acres around the well site. They stated the land is worth $4,000 per acre and quoted $100,000 as a purchase price for the land, well, easements and everything. MOTION Following discussion, motion was made by Director LeVesque, duly seconded by Director Forrest and carried unanimously, a letter is to be directed to Mr. Hinkley of the Bear Valley Mutual, offer- ing them $100,000 in money for the above described package. AGREEMENT STATE The General Manager reported that a letter and DIVISION OF HIGHWAYS Agreement had been received from the State of California Division of Highways agreeing to pay the District $12,529.34 for the placing of our 20 inch water main in a location which will not conflict with future construction of the Cross- town Freeway. This is the price which was worked out in conjunction with supporting invoices of costs to cover the installation. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the President and Secretary were authorized to execute the agreement and forward to the State of California Division of Highways for payment. AWWA FALL CONFERENCE The Secretary reminded the directors that the IN HAWAII time is drawing to a close when reservations may be made for the AWWA Conference in Hawaii October 27th through November 3rd. They now require a $200.00 deposit with each reservation. June 30th was set as the deadline for reserva- tions with the deposit. Those thinking of at- tending are directors LeVesque, Forrest and Wall June 13, 1966. 1113 along with General Manager-Secretary, Rickert. GENERAL SEWER DISCUSSION - LEGAL MATTERS Attorney Farrell stated the only sewer matter at present is the one concerning the Burgans. He is trying to reach them. LEAVE OF ABSENCE FOR Director Disch announced that he had placed a DIRECTOR DISCH request for a seat at the N.D.E.A. Reading Institute for the summer vacation and has received word that he has been accepted. He checked with Attorney Farrell to see if arrange- ments could legally be made and learned that the Board could grant a leave of absence. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Director Disch is to be granted a 90 day leave of absence from his duties as Director of this District. MANAGER'S REPORT - STERLING & FOOTHILL A letter has been received from Planning TANK SITE Director, Jack R. Reilly, of the City of San Bernardino stating that the application for Conditional Development Permit No. 368 was ap- proved subject to stated conditions. This permit is to expand the water tank site at the Northwest corner of Sterling Avenue and Foothill Drive. Presented for information only. EVANS PLUMBING A bill had been received from the Evans Plumbing COMPANY BILL FOR Company for $34.86 for an additional 5 feet of 7112 TIPPECANOE 4 inchpipe for a sewer street lateral which was STREET LATERAL not authorized by this District. The payment of the bill was not recommended by the staff after receiving correspondence on the matter from Campbell, Miller & Associates. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the Evans Plumbing bill was rejected. LAFC RESOLUTION 31 Local Agency Formation Commission Resolution No. 31 was read for information only as it approved the detachment of Territory from West San Bernardino County Water District. LAFC HEARING NOTICE Local Agency Formation Commission Notice of Hear- NO. 385 ing No. 385 merely announced the proposed annexa- tion to the City of San Bernardino of uninhabited territory at Elmwood and 21st Street. This was for information only. EQUIPMENT FOR PLANT The Associate Engineer presented a cost estimate 40A for equipping and installing temporary facilities in order to utilize Plant 40A for this summers operation. The total cost would be about $10,000 which would be bond issue money and there is quite a bit of material on hand with which it could be supplied to make the well usable for the time being. Also some of this installation would be of a permanent nature for use when the Plant is completed. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the recommended equipping and installing of temporary facilities to utilize Plant 40A for this summers operation is to be done. 1114 June 13, 1966. RESOLUTION NO. 887 Resolution No. 887 was presented to accept a CERTIFICATE OF Certificate of Completion signed by Associate COMPLETION S.B.PLAZA Engineer, Cole on June 13, 1966. Coughlin COUGHLIN COMPANY Company completed the installation of San Bernardino Plaza water main extension, Job W-589, on June 8, 1966. The resolution also author- izes the President and Secretary to execute a Notice of Completion and file with the County Recorder. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously by the following roll call vote, Resolution No. 887 was adopted. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. COST ESTIMATE FOR Associate Engineer, Cole, presented estimates of EQUIPPING TRUCK NO. costs of equipment for Truck No. 13 as follows: 13 FOR OPERATION Generator, 4,000 watt $700.00 Pipe Threader 1/2" 4" 550.00 Misc. Sheet Metal 450.00 Other Misc. materials 300.00 Compressor 1,000.00 Total $3,000.00 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously by the following vote, the above listed expenditures to equip Truck No. 13 were authorized: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 888 Resolution No. 888 was presented for acceptance CERTIFICATE OF of Certificate of Completion by Paige Electric COMPLETION OF PLANT Company of the installation of electrical 24 BY PAIGE ELECTRIC equipment at Plant 24. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously by roll call vote, Resolution No. 888 was adopted: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RECOMMENDATION FOR The General Manager recommended the reclassifi- RECLASSIFICATION OF cation of Junior Biller, Pauline Mitchell, from JUNIOR BILLER 23A @ $337.00 per month to 24A @ $354.00 per month because of her excellent experience and proficiency, together with the upgrading of the position, to be effective June 1, 1966. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously by the following vote, Pauline Mitchell is to be re- classified from 23A to 24A as recommended. AUTHORIZATION The General Manager asked for authorization for REQUESTED FOR TRIP TO Joe Rowe, Charles Cole and himself to go to ATTORNEY GREEN ON Madera to Attorney Green's office to work with JUNE 14 him on the recordation of this years well produc- tion for District wells and those in which we have acquired an interest. June 16, 1966 and June 27, 1966. 1115 MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously by the following vote, authorization was given for the Consulting Engineer, General Manager and Associate Engineer to go to Madera the 14th and return the 15th. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. ADJOURNMENT There being no further business to come before MOTION the meeting, motion was made by Director LeVesque, duly seconded by Director Wall and carried unanimously that the meeting adjourn at 11:13 p.m. Board of Directors. Approved: W. Littleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JUNE 27, 1966 CALL TO ORDER The President called the meeting to order at 7:30 o' ~lock p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Forrest, LeVesque, Littleton and Wall. Directors Absent: Disch (Leave of Absence) Others Present: General Manager-Secretary, Rickert; Associate Engineer, Cole; Auditor- Treasurer, Bragg; Recording Secretary, Dudley; Attorney, Farrell; Consulting Engineers, Rowe and Miller. MINUTES There were no additions or corrections to the minutes of the Regular Board Meeiing of June 13, MOTION 1966, therefore ]notion was made by Director Forrest, duly seconded by Director LeVesque and carried unanimously by those directors present, that the minutes be approved as submitted. RESOLUTION NO. 876 Resolution No. 876 was resubmitted to the Board ~ITIATING PROCEEDINGS to Initiate Proceedings for Annexation 1963-37 FOR ANNEXATION NO. because of a wrongly timed date for hearing on 1963-37 the original resolution of this same number. MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque, Resolution No. 876 was adopted unanimously by roll call vote of those Directors present as follows: AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Directors: Disch.