HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/13/2004APPROVED: APRIL 27.2004
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EAST VALLEY WATER DISTRICT APRIL 13, 2004
REGULAR BOARD MEETING
MINUTES
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The meeting was called to order at 2:00 p.m. by President Wilson. Director Lightfoot led the
flag salute.
PRESENT: Directors Lightfoot, Sturgeon, Wilson, Goodin
ABSENT: Director Negrete
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Mary Wallace, Administrative Assistant
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Jo McAndrews, Anibal Blandon (CDM)
APPROVAL OF AGENDA
M/S /C (Lightfoot- Goodin) that the April 13, 2004 Agenda be approved as submitted.
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PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 2:02 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF MARCH 23, 2004 BOARD MEETING MINUTES.
M/S /C (Lightfoot - Sturgeon) that the March 23, 2004 Board Meeting Minutes be
approved as submitted.
APPROVAL OF MARCH 29, 2004 SPECIAL BOARD MEETING MINUTES AT 9 :00
A.M.
M/S /C (Lightfoot - Sturgeon) that the March 29, 2004 Special Board Meeting Minutes
at 9:00 a.m. be approved as submitted.
APPROVAL OF MARCH 29, 2004 SPECIAL JOINT MEETING MINUTES WITH
CITY OF HIGHLAND AT 4:30 P.M.
Minutes: 04/13/04
M/S /C (Lightfoot - Sturgeon) that the March 29, 2004 Special Joint Meeting Minutes
with the City of Highland at 4:30 p.m. be approved as submitted.
APPROVAL OF APRIL 6, 2004 SPECIAL MEETING MINUTES.
M/S /C (Lightfoot - Sturgeon) that the April 6, 2004 Special Meeting Minutes be
approved as submitted.
DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT
AND TALAL BEYOUN TO PROVIDE WATER AND SEWER SERVICE TO
SEVENTY -SIX (76) DWELLING UNITS WITHIN TRACT #15650 LOCATED AT
THE NORTHEAST CORNER OF 9TH STREET AND TIPPECANOE AVENUE IN
THE CITY OF SAN BERNARDINO was presented to the Board for approval.
M/S /C (Lightfoot - Sturgeon) that the Development Agreement between East Valley
Water District and Talal Beyoun be approved.
RESOLUTION 2004.03 - DEDICATION OF SEWERS WITHIN TRACT 16404 IN
THE CITY OF HIGHLAND was presented to the Board for approval.
M/S /C (Lightfoot - Sturgeon) that Resolution 2004.03 be approved.
RESOLUTION 2004.04 — NOTICE OF COMPLETION FOR ABRASIVE BLAST r+
CLEAN, PATCH AND COATING WORK FOR THE RESERVOIR AT PLANT 134 IN
THE CITY OF SAN BERNARDINO COMPLETED BY PACIFIC TITAN was presented to
the Board for approval.
M/S /C (Lightfoot - Sturgeon) that Resolution 2004.04 be approved.
RESOLUTION 2004.05 — NOTICE OF COMPLETION FOR SPOT RECOATING OF
INTERIOR TREATMENT UNIT #1 AND UNIT #2 AT PLANT 134 IN THE CITY OF
SAN BERNARDINO COMPLETED BY PACIFIC TITAN was presented to the Board for
approval.
M/S /C (Lightfoot - Sturgeon) that Resolution 2004.05 be approved.
APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS.
The General Manager stated that the charges identified by Account Number 1440533 -02 had
been paid and should be removed from the lien list.
M/S /C (Lightfoot - Sturgeon) that the liens for delinquent water and sewer accounts be
approved for processing with the exception as noted by the General Manager.
2 Minutes: 04/13/04
DISBURSEMENTS
M/S /C (Lightfoot - Sturgeon) that General Fund Disbursements #196722 through
No 196969 distributed during the period of March 24, 2004 through April 7, 2004 in the amount
of $1,238,724.23 and Payroll Fund Disbursements for the period ended March 26, 2004 and
April 9, 2004 in the amount of $83,542.53 and $84,582.93 totaling $1,406,849.69 be
approved.
RADON RULE/PERCHLORATE RULE UPDATE
The General Manager reported that there was nothing new to report on the Radon issue; that
we were awaiting an opinion on the Perchlorate Rule from the National Academy of
Sciences. Information only.
TECHNICAL MEMORANDUM FROM CDM DOCUMENTING THE
PERCHLORATE ASSESSMENT STUDY IN THE LOWER AND INTERMEDIATE
PRESSURE ZONES was presented to the Board.
The General Manager introduced CDM's representative, Mr. Blandon, to the Board and
presented the analysis conducted and the options available to address the anticipated
transmission needs. Mr. Blandon was present to answer questions posed by the Board.
The Board directed the General Manager to prepare a letter to SBVMWD requesting that this
to water supply issue become an Agenda item for discussion; that the impending improvements
become a Budget Workshop topic. Information only.
DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSED
GROUNDWATER CHARGE BY THE SAN BERNARDINO VALLEY WATER
CONSERVATION DISTRICT TO FUND GROUNDWATER REPLENISHMENT
EFFORTS.
Staff was directed to send a letter to WCD in support of the concept but to express concerns
and reservations over increased water replenishment fees and to pose questions regarding the
expectancy of the goals and policy involved with groundwater recharge.
DISCUSSION AND POSSIBLE ACTION REGARDING THE "DEPOSIT"
REQUIRED FOR NEW EAST VALLEY WATER DISTRICT CUSTOMERS.
Staff was directed to contact the City of San Bernardino's Water Department and to discuss
the development of a "credit worthiness" form which could be used to mutual advantage for
both agencies. Information only.
DIRECTORS FEES AND EXPENSES FOR MARCH 2004 were presented to the Board
for approval.
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3 Minutes: 04/13/04
M/S /C (Lightfoot - Sturgeon) that the Directors Fees and Expenses for March 2004 be
approved.
REQUEST FROM GENERAL MANAGER TO "SELL BACK" VACATION HOURS v
was presented to the Board for approval.
M/S /C (Lightfoot - Sturgeon) that the request from the General Manager be approved.
DIRECTOR LIGHTFOOT LEFT THE MEETING AT 3:25 P.M.
DISCUSSION AND POSSIBLE ACTION REGARDING A LETTER FROM
CONSUMER, NANCY CARPENTER, TO EAST VALLEY WATER DISTRICT'S
BOARD OF DIRECTORS REQUESTING THEIR CONSIDERATION IN
CHANGING THE DUE DATE FOR WATER BILLING.
The District's Chief Financial Officer was instructed to send a response to Ms. Carpenter
explaining the District's billing procedures. Information only.
DISCUSSION AND POSSIBLE ACTION REGARDING A LETTER TO EAST
VALLEY WATER DISTRICT'S BOARD OF DIRECTORS FROM LOYOLA
GONZALES REQUESTING CONSIDERATION OF A DISCOUNTED PROGRAM
FOR DISABLED CONSUMERS.
The Board instructed District's Chief Financial Officer to respond to Ms. Gonzales' request. %wo
Information only.
DISCUSSION AND POSSIBLE ACTION REGARDING "NOTICE OF VACANCY"
FOR THE POSITION OF ALTERNATE PUBLIC MEMBER FOR THE LOCAL
AGENCY FORMATION COMMISSION.
The Board reviewed the "Notice of Vacancy ". No action was taken.
DISCUSSION AND POSSIBLE ACTION REGARDING ELECTRONIC PAYMENT
OPTIONS TO EAST VALLEY WATER DISTRICT CUSTOMERS.
District's Chief Financial Officer, Brian Tompkins, presented a recommendation to the
Board with a request to sign a contract with B of A Merchant Services for processing of
credit card payments.
M/S /C ( Goodin - Sturgeon) to proceed with the necessary documentation to initiate
this service for EVWD customers.
DISCUSSION AND POSSIBLE ACTION REGARDING EAST VALLEY WATER
DISTRICT'S BOTTLED WATER PROGRAM.
4 Minutes: 04/13/04
Director Sturgeon expressed his concerns over water donations to organizations outside of
the District.
A determination was made to resolve the donation of water on a "case by case" basis.
Information only.
CONSIDERATION OF MEMORIAL FOR THE MOTHER OF RITA SCHMIDT
SUDMAN, EXECUTIVE DIRECTOR FOR THE WATER EDUCATION
FOUNDATION.
Director Sturgeon requested the District's consideration of a $1,000. donation to the Water
Education Foundation in memory of Rita Schmidt Sudman's mother.
Director Goodin did not support the request.
The General Manager was directed to compose a letter on behalf of the Board expressing
their compassion over her loss. Information only.
DISCUSSION AND POSSIBLE ACTION REGARDING REAL ESTATE PURCHASE
CONTRACT AND ESCROW INSTRUCTIONS(APN:1191- 041 -01New or APN:0286-
021-08 Old) ( Abandoned Well Site on School District Property).
The General Manager recommended approval of the Real Estate Purchase Contract for the
rr abandoned well site on School District property.
MIS /C (Goodin - Sturgeon) that the Real Estate Purchase Contract and Escrow
Instructions for vacant land be approved.
RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS.
List of liens released on April 7, 2004 was reviewed. Information only.
GENERAL MANAGER'S REPORT
The General Manager reported on the District's operations to date; that the data was
analysed in the letter from EPA regarding unregulated contaminate monitoring but that it did
not get routed properly; presented SB 1272 relating to Special Districts. Information only.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Directors Sturgeon commented on the Joint Meeting with the City of Highland. Information
only.
There being no further verbal or written comments from the Directors, this section of the
meeting was closed.
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UPDATE ON THE SPECIAL JOINT MEETING WITH HIGHLAND CITY
COUNCIL & REDEVELOPMENT AGENCY AND THE EAST VALLEY WATER
DISTRICT BOARD OF DIRECTORS ON MARCH 29, 2004 AT 4:30 P.M. AT THE
DONAHUE COUNCIL CHAMBERS.
Director Sturgeon requested that the item be placed on the Agenda for the benefit of the
absent EVWD principals at the meeting on March 29 Information only.
SUSAN LIEN LONGVILLE, 62 ASSEMBLY DISTRICT, 2004 WOMAN OF THE
YEAR COMMUNITY RECEPTION, CITY OF SAN BERNARDINO CONFERENCE
ROOM, 201 NORTH "E" ST., SAN BERNARDINO, CA., APRIL 2, 2004. Information
only.
WATER EDUCATION FOUNDATION CENTRAL VALLEY TOUR,
SACRAMENTO, CA., MAY 12-14,2004. Information only.
CSDA 2004 ANNUAL CONFERENCE, RENAISSANCE ESMERALDA RESORT
AND SPA, INDIAN WELLS, CA., SEPTEMBER 28 -30, 2004. Information only.
CLOSED SESSION
The Board entered into Closed Session at 4:05 p.m. as provided for in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss the item listed on the
Agenda. .+
ADJOURN TO REGULAR SESSION
President Wilson declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 4:10 p.m. The item listed on the Agenda was
discussed in closed session with no reportable action being taken.
ADJOURN
The meeting was adjourned at 4:10 p.m. until the next regul y eduled Board Meeting on
April 27, 2004.
A 5 George E. Wilson, President
Robert E. Martin, Secretary
6 Minutes: 04/13/04