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Home My WebLink AboutMinutes - EVWD Board of Directors - 04/27/2004APPROVED: MAY 11, 2004 r EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING MINUTES April 27, 2004 The meeting was called to order at 2:00 p.m. by President Wilson. Director Negrete led the flag salute. PRESENT: Directors: Negrete, Goodin Lightfoot, Sturgeon, Wilson, Goodin ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant W LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews APPROVAL OF AGENDA M/S /C (Lightfoot- Goodin) that the April 27, 2004 Agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF APRIL 13, 2004 BOARD MEETING MINUTES. M/S /C (Sturgeon- Lightfoot) that the April 13, 2004 Board Meeting Minutes be approved as submitted. DIRECTOR NEGRETE ABSTAINED FROM THE VOTE. Minutes: 04/27/04 RESOLUTION 2004.06 - DEDICATION OF WATER DISTRIBUTION SYSTEM WITHIN TRACT 15985 -4 IN THE CITY OF HIGHLAND was presented to the Board for approval. M/S /C (Sturgeon- Lightfoot) that Resolution 2004.06 be approved. RESOLUTION 2004.07 - DEDICATION OF SEWERS WITHIN TRACT 15985 -4 IN THE CITY OF HIGHLAND was presented to the Board for approval. M/S /C (Sturgeon- Lightfoot) that Resolution 2004.07 be approved. RESOLUTION 2004.08 — NOTICE OF COMPLETION FOR SPOT RECOATING OF INTERIOR TREATMENT UNIT #1 AND #2 AT PLANT 134 IN THE CITY OF SAN BERNARDINO COMPLETED BY ERS INDUSTRIAL SERVICES, INC. was presented to the Board for approval. M/S /C (Sturgeon- Lightfoot) that Resolution 2004.08 be approved. RESOLUTION 2004.09 - DEDICATION OF WATER DISTRIBUTION SYSTEM WITHIN TRACT 16404 IN THE CITY OF HIGHLAND was presented to the Board for approval. M/S /C (Sturgeon- Lightfoot) that Resolution 2004.09 be approved. RESOLUTION 2004.10 — NOTICE OF COMPLETION FOR DISMANTLING OLD TANK AT PLANT 37 IN THE CITY OF SAN BERNARDINO COMPLETED BY BHL INDUSTRIES INCORPORATED was presented to the Board for approval. M/S /C (Sturgeon- Lightfoot) that Resolution 2004.10 be approved. FINANCIAL STATEMENTS FOR PERIOD ENDED MARCH 31, 2004 were presented to the Board for review. M/S /C (Sturgeon- Lightfoot) that the Financial Statements for period ended March 31, 2004 be accepted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager stated that the charges identified by Account Numbers: 0742348- 03, 0840012 -04 and 1320076 -01 had been paid and should be removed from the lien list. M/S /C (Sturgeon- Lightfoot) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. 2 Minutes: 04/27/04 DISBURSEMENTS M/S /C (Sturgeon- Lightfoot) that General Fund Disbursements #196970 through 1W 197139 distributed during the period of April 15, 2004 through April 21, 2004 in the amount of $418,893.48 and Payroll Fund Disbursements for the period ended April 23, 2004 in the amount of $90,039.76 totaling $508,933.24 be approved. RADON RULE UPDATE The General Manager stated that the Radon Rule was currently in a "hold" pattern; that further elaboration on the pending Perchlorate issue would be discussed at the Board Workshop in May. Information only. DISTRICT HEADQUARTERS SITE UPDATE The General Manager stated that he and several EVWD personnel had met with Architect Gary Miller's staff on April 26`" to discuss security issues, etc. within, and around, the new building; that the District was still awaiting a discussion with the State's Department of Real Estate; that a detailed report concerning the new headquarters should be ready by the next regularly scheduled Board Meeting; that a move to the temporary headquarters at Highland & Palm should be accomplished by the end of May. DISCUSSION AND POSSIBLE ACTION REGARDING THE SELECTION OF A VOTING MEMBER FOR THE SPECIAL DISTRICTS ON THE LAFCO COMMISSION. President Wilson was named voting delegate to make a selection for the Special Districts' voting member on the LAFCO Commission at the ASBCSD Membership Meeting on May 17, 2004. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING DISPOSAL OF SURPLUS EQUIPMENT. The General Manager stated that he had received an additional request to dispose of Vehicle No. 44 and requested authorization to dispose of it also. M/S /C ( Sturgeon- Lightfoot) that the equipment described by staff (including Vehicle No.44) be declared surplus and that staff be authorized to deviate from the procedures contained in Resolution No. 1997.65 and sell said product at public auction. The Board requested that a current resolution be developed and brought to the Board for consideration to replace Resolution No.] 997.65. 3 Minutes: 04/27/04 CLAIM FOR DAMAGES BY DEBORA DE READT FROM THE LAW OFFICES OF STEFAN R. PANCER, P.C. FOR ACCIDENT THAT OCCURRED ON DECEMBER 22, 2003 was presented to the Board. M/S /C (Goodin - Negrete) that the Claim for Damages by Debora DeReadt be denied and referred to District's Legal Counsel and Insurance Agency. DISCUSSION AND POSSIBLE ACTION REGARDING SPONSORSHIP FOR THE SAN BERNARDINO SHERIFFS' ATHLETIC FEDERATION. The Board reviewed the request from the San Bernardino Sheriff's Athletic Federation. No action was taken. DISCUSSION AND POSSIBLE ACTION REGARDING FINANCIAL PARTICIPATION FOR WATER EXHIBITS IN CONJUNCTION WITH THE PROPOSED HIGHLAND LIBRARY & ENVIRONMENTAL LEARNING CENTER PROJECT. M/S /C ( Negrete- Lightfoot) that the District donate $5,000, on a "one time only" basis, to fund the Highland Environmental Education Coalition for their exhibit and design planning services to further water education under the direction of the Water Exhibit Team and in coordination with the City of Highland and the San Bernardino County Library. RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on April 20, 2004 was reviewed. Information only. INVESTMENT REPORT FOR QUARTER ENDED MARCH 31, 2004. The Investment Report for Quarter ended March 31, 2004 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; reminded all of the Budget Workshop scheduled for May 24 that the City of San Bernardino has approved a lease to EVWD to provide service to Wyle Laboratories on a portion of the Air Base property at 3 d & Palm Ave., LAFCO's approval is pending; that staff will be attending the ACWA Conference in Monterey next week as a sponsor and also to promote the District's upcoming Water Quality Conference; stated that the participation in the Water Quality Conference to be hosted by EVWD in October has been overwhelming; that there have been discussions about expansion of the District's Treatment Plant Operation; commented on the possibility of rate increases; a 78" pipeline AKA the "Baseline Feeder" is underway at 6 1h & Pedley; that numerous attempts to talk about the Highland Avenue "ON 4 Minutes: 04/27/04 property with the State's Department of Real Estate/ Leasing Group have been unsuccessful. Information only. W ORAL COMMENTS FROM BOARD OF DIRECTORS' ow rr Director Lightfoot asked District's CFO, Brian Tompkins, about his follow up with the City of San Bernardino regarding a new EVWD customer's credit worthiness. Information only. Director Negrete asked about the expansion of the District's Poster Contest to include "Second Level" students. Information only. Director Wilson stated that he had attended the Baseline Feeder meeting on April 26 "'; that he and the General Manager went to Sacramento on the 21 for the passage of Senate Bill 1272 which will now go to the Senate floor; that the "Bill" will be brought back to the table for review when finalized. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. MEMO ON CUSTOMER'S (Mr. & Mrs. Don Harpt) water bill complementing staff if the manner in which they handled a recent work order in their neighborhood. Information only. SAWPA, ANNUAL CONFERENCE AND AWARDS PROGRAM, MISSION INN, RIVERSIDE, CA., APRIL 29 & 30, 2004. Information only. CSDA'S GOVERNMENT AFFAIRS DAY AND LOCAL LEGISLATIVE ACTION DAYS, SHERATON GRAND HOTEL, 1230 "J" STREET, SACRAMENTO, CA., MAY 12 -13, 2004. Information only. ASBCSD MEMBERSHIP MEETING HOSTED BY WEST VALLEY WATER DISTRICT, EL RANCH VERDE ROYAL VISTA GOLF COURSE IN RIALTO, MAY 17, 2004. Information only. CLOSED SESSION The Board entered into Closed Session at p.m. as provided for in the California Open Meeting Law, Government Code Section 54956.9(c), to discuss the item listed on the Agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. 5 Minutes: 04/27/04 ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:18 p.m. The item listed on the Agenda was discussed in closed session with no reportable action being taken. n, 171 Lei "RP The meeting was adjourned at 3:18 p.m. until the next regularly scheduled Board Meeting on May 11, 2004. Z� /Z/'& Robert E. Martin, Sec etary George . V ilson, President Minutes: 04/27/04