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Home My WebLink AboutMinutes - EVWD Board of Directors - 06/08/2004APPROVED: JUNE 22, 2004 EAST VALLEY WATER DISTRICT JUNE S, 2004 REGULAR BOARD MEETING MINUTES The meeting was called to order at 2:00 p.m. by President Wilson. Director Goodin led the flag salute. PRESENT: Directors Lightfoot, Negrete, Goodin, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Assistant; Mary Wallace, Administrative Assistant; Gary Sturdivan, Regulatory Affairs Coordinator LEGAL COUNSEL: Steve Kennedy ..rr GUEST(s): Jo McAndrews, Charles Roberts (Highland Community News), George Marquiz (GMID), Gary Miller (GMID), Roger Allen (GMID), Josh Mere] (Sander Kessler) APPROVAL OF AGENDA Pursuant to Government Code Section 54956.2(b)(2), the Board determined by unanimous vote, and at the request of the General Manager, Robert Martin and Vice President, Kip Sturgeon, to add the following NEW BUSINESS items to the Agenda as the need to take immediate action thereon arose after the Agenda was Posted: 12a. DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSAL TO RENEW THE DISTRICT'S WORKER'S COMPENSATION INSURANCE WITH CRUM & FORSTER. 15a. DISCUSSION AND POSSIBLE ACTION REGARDING CLOSURE OF THE DISTRICT OFFICES ON JUNE 11, 2004, IN OBSERVANCE OF FORMER PRESIDENT RONALD REAGAN'S MEMORY. Minutes: 06/08/04 M/S /C (Negrete- Lightfoot) that the June 8, 2004 Agenda be approved as Amended. id PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 2:05 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF SPECIAL MEETING MINUTES (BOARD WORKSHOP) FOR MAY 24, 2004. M /S /C (Lightfoot- Goodin) that the May 24, 2004 Special Workshop Meeting Minutes be approved as submitted. APPROVAL OF BOARD MEETING MINUTES FOR MAY 25, 2004. M/S /C (Lightfoot- Goodin) that the May 25, 2004 Board Meeting Minutes be approved as submitted. RESOLUTION 2004.11 — EXECUTION OF AN EASEMENT QUITCLAIM DEED TO HIGHLAND ORCHARDS ASSOCIATED, LLC, was presented to the Board for approval. M/S /C (Lightfoot- Goodin) that Resolution 2004.11 be approved. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. M /S /C (Lightfoot- Goodin) that the liens for delinquent water and sewer accounts be approved for processing as submitted. DISBURSEMENTS M/S /C (Lightfoot- Goodin) that General Fund Disbursements #197458 through #197641 distributed during the period of May 26, 2004 through June 3, 2004 in the amount of $1,406,877.53 and Payroll Fund Disbursements for the period ended May 28, 2004 in the amount of $84,007.23 totaling $1,490,884.76 be approved. v DISTRICT HEADQUARTERS REVIEW AND SITE UPDATE 2 Minutes: 06/08/04 The General Manager asked Gary Miller (GMID) to update the Board on the District facilities and the alternative option for the ground footprint. Gary Miller and George Marquiz presented information regarding an alternative building revision outside of the contaminated excavation circle. Information only. RADON RULE/PERCHLORATE RULE UPDATE The General Manager stated there was nothing new to report on the Radon or Perchlorate Rules. Information only. LISTING AGREEMENT EXTENSION WITH JIM CIMINO REALTY FOR THE 13 -ACRE PARCEL LOCATED AT 5 AND WEBSTER STREETS IN HIGHLAND, CA. was presented to the Board for review and approval. M /S /C (Lightfoot - Negrete) that the listing agreement extension through June 8, 2005 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE NOMINATION FOR THE POSITION OF REGULAR SPECIAL DISTRICT MEMBER OF LAFCO OPENING MAY 24, 2004 THROUGH 5:00 PM ON JUNE 23, 2004. No action was taken. .r DIRECTORS FEES AND EXPENSES FOR MAY 2004 were presented to the Board for approval. M /S /C (Lightfoot - Negrete) that the Directors Fees and Expenses for May 2004 be approved. A PROPOSAL TO RENEW THE WORKER'S COMPENSATION INSURANCE POLICY WITH CRUM & FORSTER WAS PRESENTED TO THE BOARD FOR APPROVAL. Josh Merel (Sander Kessler) presented a proposal for worker's compensation coverage to be effective July 1, 2004 to July 30, 2005. Director Lightfoot expressed concern that Board members are not included in the coverage. Vice President Sturgeon requested we look at CSDA and ACWA for quotes for group programs next year. 3 Minutes: 06/08/04 Director Goodin supports the proposal. M/S /C (Lightfoot - Negrete) that the proposed renewal of the Worker's r Compensation Insurance package from Crum & Forster be approved. PROPOSAL FOR FURNITURE AND APPURTENANCES FOR INTERIM DISTRICT HEADQUARTERS was presented to the Board for review and approval. Vice President Sturgeon asked if all the furniture meets the LEED specifications. Director Goodin requested information regarding the LEED point difference on furniture that is from "Special Forests ". M /S /C (Lightfoot - Negrete) that the proposal for the furniture and appurtenances for the interim District Headquarters be approved. THE "2003" CONSUMER CONFIDENCE REPORT FOR EAST VALLEY WATER DISTRICT was presented to the Board for review and approval. Vice President Sturgeon requested future Consumer Confidence Report be printed on recycled paper. M /S /C (Sturgeon- Goodin) that the "2003" Consumer Confidence Report be •rr approved as submitted. ELECTION OF REPRESENTATIVES FROM ACWA MEMBERS FOR THE NWRA CALIFORNIA CAUCUS. The candidate's selected by the Board to a representative position for the NWRA California Caucus are: Andy Horne, (Imperial Irrigation District); Tellis Codekas, (Coachella Valley Water District); Lawrence ML Libeu, (San Bernardino Valley WCD); Gregory A. Zlotnick, (Santa Clara Valley Water District). DISCUSSION AND POSSIBLE ACTION REGARDING CLOSURE OF THE DISTRICT OFFICES ON JUNE 11, 2004. M /S /C ( Negrete- Lightfoot) that the closure of the District Offices on June 11, 2004 be approved in observance of former President Ronald Reagan's memory. RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on June 1, 2004 was reviewed. Information only. WATER QUALITY CONFERENCE BUDGET UPDATE (CFO) 4 Minutes: 06/08/04 Brian Tompkins, Chief Financial Officer, presented an update to the Board on the Water Quality Conference Update. Information only. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that there is an article in the Press - Enterprise.com regarding the Environmental Protection Agency (EPA), presented a copy of a letter written to the EPA from Dan Smith, Director of Regulatory Affairs; that we had received the AWWARF report regarding Bioreactor Systems for Treating Perchlorate - Contaminated Water: Bench -and Pilot -Scale Investigations; The General Manager introduced Gary Sturdivan who presented an update to the Board on the requirements regarding the FEMA Hazardous Mitigation Program. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS Vice President Sturgeon said he would be unable to attend the Public Hearing on June 29, 2004; commented on an article in Newsweek May 17, 2004 on the troubles the "Extreme Home Winners" are experiencing; commented on an article regarding fleet management systems, and possibly talking to other agencies including Patton State Hospital; presented a picture of a wireless site that was constructed to look like an old water tank. Information only. Director Goodin expressed his gratitude to staff for getting a copy of the Worker's Compensation proposal for review prior to the Board Meeting. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. ICWA TOUR AND PICNIC, DIAMOND VALLEY LAKE, JUNE 10,2004. Information only. ASBCSD SEMINAR HOSTED BY WEST VALLEY WATER DISTRICT AT COUNTY OF SAN BERNARDINO BEHAVIORAL RESOURCE CENTER, JUNE 18, 2004. Information only. ASBCSD MEMBERSHIP MEETING HOSTED BY YUCAIPA VALLEY WATER DISTRICT AT PGA OF SOUTHERN CALIFORNIA GOLF CLUB IN CALIMESA, JUNE 21, 2004. Information only. ACWA CALIFORNIA ELECTRIC SUPPLY ISSURES HOSTED BY ACWA AND SCE AT CTAC IRWINDALE, JUNE 24, 2004. Information only. 5 Minutes: 06/08/04 SAN BERNARDINO AREA CHAMBER OF COMMERCE, BUSINESS AFTER HOURS, HOSTED BY SAN BERNARDINO HYUNDAI, 735 SHOWCASE DRIVE, NORTH, JUNE 24, 2004. Information only. 60 r %W CLOSED SESSION The Board entered into Closed Session at 4:02 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on, and added to, the Agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS on the golf course sublease with CLC Developers. The Board returned to session at 4:08 p.m. The items listed on the Agenda were discussed in closed session with no reportable action being taken except, by a 5 -0 vote, the Board of Directors authorized Legal Counsel to issue a default notice to pay delinquent rent or quit ADJOURN The meeting was adjourned at 4:10 p.m. until the next regularly scheduled Board Meeting on June 22, 2004. obert E. Martin, ecretary ZS9 �� Ge ge E. "Skip" Wi son, President Minutes: 06/08/04