HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/14/2003APPROVED: OCTOBER 28, 2003
EAST VALLEY WATER DISTRICT OCTOBER 14, 2003
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 2:00 p.m. by President Goodin. Director Negrete led
the flag salute.
PRESENT: Directors Lightfoot, Sturgeon, Negrete, Wilson, Goodin
ABSENT: None
STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer;
Brian Tompkins, Chief Financial Officer; Mary Wallace,
Administrative Assistant
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Jo McAndrews, Charles Roberts (Highland Community News), Bob
Memory and Joe Walsh (RAMS)
APPROVAL OF AGENDA
M/S /C (Wilson- Lightfoot) that the October 14, 2003 Agenda be approved as
submitted.
PUBLIC PARTICIPATION
President Goodin declared the public participation section of the meeting open at 2:02
p.m. There being no written or verbal comments, the public participation section was
closed.
APPROVAL OF SEPTEMBER 23, 2003 BOARD MEETING MINUTES.
M/S /C (Sturgeon- Wilson) that the September 23, 2003 Board Meeting Minutes be
approved as submitted.
DIRECTOR LIGHTFOOT ABSTAINED FROM THE VOTE.
APPROVAL OF SEPTEMBER 30, 2003 SPECIAL BOARD MEETING MINUTES.
Minutes: 10/14/03
M/S /C (Sturgeon- Wilson) that the September 30, 2003 Special Board Meeting
Minutes be approved as submitted.
No RESOLUTION 2003.39 - NOTICE OF COMPLETION FOR THE
REHABILITATION OF DISTRICT WELL 132 -2, LOCATED AT 7479 SAN
FRANCISCO STREET IN THE CITY OF HIGHLAND was presented to the board
for approval.
M/S /C (Sturgeon- Wilson) that Resolution 2003.39 be approved.
DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER
DISTRICT AND NORTH AMERICAN RESIDENTIAL COMMUNITIES, INC. TO
PROVIDE WATER AND SEWER SERVICE TO FORTY -SEVEN (47)
DWELLING UNITS WITHIN TRACT #14757 LOCATED SOUTH OF
HIGHLAND AVE., WEST OF SEVILLE AVE., IN THE CITY OF HIGHLAND
was presented to the Board for approval.
M/S /C (Sturgeon- Wilson) that the Development Agreement between East Valley
Water District and North American Residential communities, Inc. be approved.
APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS.
The General Manager stated that the charges identified by Account Numbers: 0330007 -01
err and 0810001 -02 had been paid and should be removed from the lien list.
M/S /C (Sturgeon- Wilson) that the liens for delinquent water and sewer accounts be
approved for processing with the exceptions as noted by the General Manager.
DISBURSEMENTS
M/S /C (Sturgeon- Wilson) that General Fund Disbursements #194701 through
194921 distributed during the period of September 19, 2003 through October 10, 2003 in
the amount of $1,168,869.81 and Payroll Fund Disbursements for the period ended
September 26, 2003 and October 10, 2003 in the amount of $90,252.89 and $83,064.13
totaling $173,317.02 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING AUDIT REPORT FOR
FISCAL YEAR ENDING JUNE 30, 2003 AND 2002.
A detailed presentation of the District's Audit Report for Fiscal Year Ended June 30, 2003
was offered by Mr. Bob Memory and Mr. Joe Walsh from Rogers, Anderson, Malody &
Scott, LLP (RAMS).
M/S /C ( Wilson- Lightfoot) that the Audit Report for Fiscal Year ended June 30,
2003 be accepted.
2 Minutes: 08/12/03
RADON RULE UPDATE
The General Manager reported on the District's progress with the Rule to date; that parties
were awaiting the VA/HUD Appropriation Report which had not been adopted yet; that a
report containing more realistic water and air requirements was being prepared for
Congress. Information only.
DISTRICT HEADQUARTERS SITE UPDATE
The General Manager gave an updated report on the District's Headquarters Site; that the
design contract for the new District Headquarters Building has been prepared for
consideration and formal presentation to the City of San Bernardino; a pre - selected date of
November 25th had been determined to show the public what was going to happen on the
site but the Board decided to only have a ground- breaking ceremony in the Spring of 2004
and a dedication ceremony when close to occupying the new facility. Information only.
ONE -MONTH EASEMENT EXTENSION AGREEMENT BETWEEN EAST
VALLEY WATER DISTRICT AND THE METROPOLITAN WATER DISTRICT
FOR PIPELINE/TUNNEL CONSTRUCTION was presented to the Board for
authorization.
M/S /C (Lightfoot - Wilson) that the one -month easement extension agreement
between EVWD and MET be authorized.
RESOLUTION 2003.41 - AUTHORIZING INVESTMENT OF MONIES IN THE
LOCAL AGENCY INVESTMENT FUND was presented to the Board for approval.
M/S /C (Wilson - Sturgeon) that Resolution 2003.41 be approved.
REVIEW AND APPROVE ENTRY PERMIT TO MWD TO ALLOW INGRESS
AND EGRESS ON PROPERTY TO CONDUCT SURFACE AND SUBSURFACE
OPERATIONS AND INVESTIGATIONS FOR THE CONSTRUCTION,
INSTALLATION AND MAINTENANCE OF A WATER CONVEYANCE
PIPELINE AND APPURTENANT STRUCTURES NEAR PLANT 59.
The Board instructed Legal Counsel to modify the terms and conditions of the permit
using similar language from the previous Entry Permit.
M/S /C (Wilson - Sturgeon) that Staff approve the modified Permit and that the
approved and amended Permit be presented as an "information only" item after finalized.
DIRECTORS' FEES AND EXPENSES FOR SEPTEMBER 2003 were presented to
the Board for approval.
3 Minutes: 08/12/03
M/S /C (Lightfoot - Wilson) that the Directors' fees and expenses for September
2003 be approved.
Of
as DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT AS
HOST FOR AN ASBCSD MEETING IN 2004.
The Board elected to not respond to the request from ASBCSD to host a membership
meeting in 2004.
REVIEW AND APPROVAL OF AGREEMENT BETWEEN EAST VALLEY
WATER DISTRICT AND GARY W. MILLER, ARCHITECT & ASSOCIATES,
INC.
Staff and Legal Counsel were directed to discuss the contract with Gary Miller and revise
Agreement using existing EVWD Professional Services Agreement format.
M/S /C (Sturgeon- Wilson) that the Agreement with Gary Miller, Architect &
Associates be approved in concept and put into the new format,
DISCUSSION AND POSSIBLE ACTION REGARDING SUPPORT FROM EVWD
FOR SBPEA'S THIRD ANNUAL BENEFIT GOLF TOURNAMENT ON
OCTOBER 24, 2003.
aw M/S /C (Wilson- Lightfoot) that the District provide water in support of their 3rd
Annual Benefit Golf Tournament and Fundraiser on October 24, 2003.
TRAVEL EXPENSE REQUEST FROM GENERAL MANAGER FOR WESTCAS
WASHINGTON DC MEETINGS was presented to the Board for approval.
M/S /C (Negrete- Wilson) that the General Manager's request for expense
reimbursement be granted.
DIRECTORS GOODIN AND STURGEON VOTED NO.
RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS.
List of liens released on October 6, 2003 was reviewed. Information only.
GENERAL MANAGER'S REPORT
The General Manager reported on the District's operations to date; reminded all of the
District Tour tomorrow, October 15th and that the Cull Well would be added to the
itinerary; directed the Chief Financial Officer, Brian Tompkins, to give a report on the
status of the District's new "Automatic Payment Plan"; that the District had been asked to
participate in the Environmental Expo at Cal State San Bernardino on November 22,
..r 2003. Information only.
4 Minutes: 08/12/03
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Sturgeon asked about the benefits derived by the employees from being Union
members. Information only.
There being no further verbal or written comments from the Directors, this section of the
meeting was closed.
SPECIAL DISTRICT INSTITUTE SEMINAR, CATAMARAN RESORT, SAN
DIEGO, CA., OCTOBER 16 -17, 2003 (Accompanying Workshops offered Oct. 15th
and Oct. 18th). Information only.
ASBCSD MEMBERSHIP MEETING, HOSTED BY LAKE ARROWHEAD
COMMUNITY SERVICES DISTRICT AT THE LAKE ARROWHEAD RESORT,
OCTOBER 20, 2003. Information only.
AMERICAN WATER RESOURCES ASSOCIATION'S 2003 ANNUAL WATER
RESOURCES CONFERENCE, HILTON SAN DIEGO RESORT ON MISSION
BAY, NOVEMBER 3 -6, 2003. Information only.
LEGISLATIVE BREAKFAST FEATURING SUPERVISOR DENNIS
HANSBERGER, HOSTED BY SAN BERNARDINO AREA CHAMBER OF
COMMERCE, CASTAWAY RESTAURANT, SAN BERNARDINO, CA.,
NOVEMBER 7, 2003. Information only.
CALIFORNIA WATER POLICY CONFERENCE "JUGGLING OUR WATER
FUTURE" PRESENTED BY PUBLIC OFFICIALS FOR WATER AND
ENVIRONMENTAL REFORM, WILSHIRE GRAND HOTEL, LOS ANGELES,
CA., NOVEMBER 19-20,2003. Information only.
VI O R
The meeting was adjourned at 3:55 p.m. until the next regularly scheduled Board Meeting
on October 28, 2003.
Robert E. Martin ecretary
Donald D. Goodin, Preside At
5 Minutes: 08/12/03