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Home My WebLink AboutMinutes - EVWD Board of Directors - 10/28/2003APPROVED: NOVEMBER 1 aw EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING OCTOBER 28, 2003 MINUTES The meeting was called to order at 2:00 p.m. by President Goodin. Director Lightfoot led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Negrete, Wilson, Goodin ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Gary Young (EVWD), Fred Stafford (EVWD) APPROVAL OF AGENDA Pursuant to Government Code Section 54956.2(b)(2), the Board determined by unanimous vote, and at the request of the General Manager, to add the following NEW BUSINESS item to the Agenda as the need to take immediate action thereon arose after the Agenda was posted: 16a. IMPACT OF FIRE ON THE DISTRICT AND THE RESULTING EMERGENCY ACTION TAKEN " 'Wo MIS /C (Sturgeon- Wilson) that the October 28, 2003 Agenda be approved with the revision recommended by the General Manager. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. Minutes: 10/28/03 APPROVAL OF OCTOBER 14, 2003 BOARD MEETING MINUTES. M/S /C (Negrete- Lightfoot) that the October 14, 2003 Board Meeting Minutes be approved as submitted. .r RESOLUTION 2003.42 - DEDICATION OF WATER DISTRIBUTION SYSTEM WITHIN TRACT 15985 -3 IN THE CITY OF HIGHLAND was presented to the Board for approval. M/S /C (Negrete- Lightfoot) that Resolution 2003.42 be approved. RESOLUTION 2003.43 - DEDICATION OF SEWERS WITHIN TRACT 15985 -3 IN THE CITY OF HIGHLAND was presented to the Board for approval. M/S /C (Negrete- Lightfoot) that Resolution 2003.43 be approved. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED SEPTEMBER 30, 2003. M/S /C (Negrete- Lightfoot) that the Financial Statements for the period ended September 30, 2003 be accepted as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager stated that the charges identified by Account Numbers: 0420127 -04, - 920183 -00 and 1410216 -00 had been paid and should be removed from the lien list. M/S /C (Negrete- Lightfoot) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. DISBURSEMENTS M/S /C (Negrete- Lightfoot) that General Fund Disbursements #194922 through 195078 distributed during the period of October 9, 2003 through October 22, 2003 in the amount of $705,953.81 and Payroll Fund Disbursements for the period ended October 24, 2003 in the amount of $89,653.40 totaling $795,607.21 be approved. RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date. Information only. DISTRICT HEADQUARTERS SITE UPDATE 2 Minutes: 10/28/03 The General Manager gave an updated report on the District's Headquarters Site; that the proposed building was in the design phase; that the final approval from the City should be received in November; that dates for a "Groundbreaking" ceremony would be brought back ar/ to the Board for consideration. Information only. The General Manager submitted a draft of the sign to be placed on the site. Director Negrete stated that he wanted his name on the sign to be changed to "Steve" instead of "Edward S. ". M/S /C (Wilson - Negrete) that the sign to be placed on the proposed District Headquarters Site be approved as amended. RESOLUTION 2003.40 - RECOGNITION OF GARY YOUNG'S TWENTY -FIVE (25) YEARS OF SERVICE was presented to the board for approval. M/S /C (Lightfoot - Sturgeon) that Resolution 2003.40 be approved. L� DROUGHT MANAGEMENT RECHARGE PROJECT A presentation was given by the General Manager from information contained in the 2002 Drought Management Recharge Project presented by the Upper Santa Ana Water Resources Association and recommended that the District again participate in this cost sharing program to purchase additional water. M/S /C (Sturgeon - Negrete) that the District participate in the 2003 Recharge Project, CLAIM FOR DAMAGES FROM THE MANAGER OF THE GLENORO GARDEN APARTMENT COMPLEX LOCATED AT 1677 E. PUMALO. M/S /C (Lightfoot - Wilson) that the claim for damages from the Manager of the Glenoro Garden Apartment Complex be denied and referred to District's Legal Counsel and Insurance Agency. CLAIM FOR DAMAGES FROM TENANTS, MICHAEL DENTON AND BRENDA STANDIFER, RESIDING AT THE APARTMENT COMPLEX LOCATED AT 1677 E. PUMALO. M/S /C (Lightfoot - Wilson) that the claim for damages from tenants, Michael Denton and Brenda Standifer, be denied and referred to District's Legal Counsel and Insurance Agency. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISPOSAL OF OBSOLETE COMPUTER EQUIPMENT. 3 Minutes: 10/28/03 A memo from Brian Tompkins, CFO, was presented to the Board with the recommendation that the attached list of the District's obsolete, or in need of major repair, computer equipment be declared surplus. M/S /C (Wilson - Sturgeon) that the list of District equipment be declared surplus and disposed of in a cost effective manner. DISCUSSION AND POSSIBLE ACTION REGARDING THE RESCHEDULING OR CANCELING OF THE NOVEMBER 11, 2003 BOARD MEETING DUE TO CONFLICT WITH THE VETERANS' DAY HOLIDAY. M/S /C (Wilson - Negrete) that the November 11, 2003 and November 25, 2003 regularly scheduled Board Meetings be canceled and that a Special Board Meeting be scheduled for November 18, 2003. IMPACT OF FIRE ON THE DISTRICT AND THE RESULTING EMERGENCY ACTION TAKEN The General Manager stated that approximately 130 homes within the District were destroyed during the fire which erupted on Saturday, October 25th; that the District had issued a "Boiled Water" order for a small portion of the District, as a precaution, until water quality samples could be taken; that the order had been rescinded on Tuesday, October 28th; complimented staff for their cooperation and hard work during this crisis; that an emergency fund was being set up to help those employees who suffered losses from the fire. �.. Information only. Paul Dolter, District Engineer, stated that many of the District's employees were in a state of evacuation, or in "harms way ", and unable, though willing, to assist with the emergency operations. Information only. Director Sturgeon requested that a "mass mailing" be sent to all customers stating that the water is safe and state the reason for the issuance of the "precautionary" order to "boil water" within certain areas; that letters also be sent to those customers who have lost homes from the fire which ravaged our service area; that employees be recognized for their efforts during the emergency. Information only. RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on October 21, 2003 was reviewed. Information only. INVESTMENT REPORT FOR QUARTER ENDED SEPTEMBER 30, 2003. The Investment Report for the Quarter ended September 30, 2003 was reviewed. Information only. 4 Minutes: 10/28/03 GENERAL MANAGER'S REPORT 17 r The General Manager reported on the District's operations to date; Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Goodin congratulated staff on the recent tour of the District but suggested that the number of tours be reduced to take place on an annual basis only. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. CORRESPONDENCE FROM THE COMMITTEE TO ELECT GREG ZIOTNICK FOR ACWA VICE PRESIDENT IN SUPPORT OF MR. ZIOTNICK'S CANDIDACY. Information only. FALL BUSINESS LECTURE & LUNCHEON SPONSORED BY UNIVERSITY OF LA VERNE'S CORPORATE ASSOCIATES, SHERATON SUITES FAIRPLEX., POMONA, CA. NOVEMBER 4, 2003. Information only. CSDA'S "SPECIAL DISTRICT LEGAL FORUM ", DOUBLE TREE HOTEL, SANTA ANA /ORANGE TREE INN, VICTORVILLE, NOVEMBER 17, 2003. Information only. ASBCSD MEMBERSHIP MEETING HOSTED BY MOJAVE WATER AGENCY, GREEN TREE INN, VICTORVILLE, NOVEMBER 17, 2003. Information only. SPECIAL DISTRICT GOVERNANCE A SPECIAL DISTRICT INSTITUTE SEMINAR, HILTON RESORT, PALM SPRINGS, CA., FEBRUARY 19 -20, 2004. Information only. :_o NI WE I The meeting was adjourned at 3:15 p.m. until the special Meeting on Tuesday, November 18, 2003. Donald D. Goodin, President v '4�� enl Robert E. actin, Secretary 5 Minutes: 10/28/03